The Arch Station Lane Chandler’s Ford Hampshire SO53 4DD T: 02380 251037 Chair Email: cpytchair@gmail.com Secretary Email: cpytenquiries@gmail.com ## **Chairman’s Report – May 2022 – April 2023** It does not seem possible that another year has passed and here we are reflecting on an incredibly busy year here at CPYT. As has become customary in my reports, I feel the need to start by extending my thanks to everyone who has supported CPYT in any capacity over the past 12 months. Without your support, it just wouldn’t be possible for us to deliver so many opportunities to young people in the local area. This has been one of our busiest years to date. With community events back up and running, social events making a comeback whilst presenting SEVEN productions over the course of the year – I think we can safely say that CPYT is back up and running at full steam. Through The Ages was our first project of the year and the final results were more than we could have hoped for. Some parents who have been with us for a while made comment that it was the best one yet and I have to say that I am inclined to agree. Not just in terms of performance but the way in which everyone comes together for this end of year tradition and looks out for each other. It is always one of those moments that make me proud to lead such an incredible, supportive family. Next up was Little Shop of Horrors. Where to even begin with this project. From the outset, we could tell that it was going to something very special. The cast had worked so hard, and the production was in a really strong place heading into Production Week. It wasn’t without its challenges, partly due to the ill health of our Musical Director – Nigel Finch but we were making it work and things were ticking along. As we got into the theatre, Nigel’s health deteriorated somewhat but we were still hopeful that he would make the performance evenings and cover was put in place for the first part of the week. Early in the morning of Wednesday 3[rd] August (Dress Rehearsal Day), Nigel sadly passed away. What happened next is something that will live with me forever – the entire CPYT team rallied in their grief to ensure that as per his wishes – the show must go on. I will be forever in awe of the 27 young people who took to the stage that night and for the rest of that week. United in grief, I honestly believe we delivered one of our best productions yet. I have to give special thanks to Ian Partridge and Rachael Thorpe who between them stepped up and took on the role that nobody ever wanted. Again, I have so much admiration and love for the two of you. There is nothing more I can add to the tributes that have already been made to Nigel. Whilst CPYT continues to move forward and grow in it’s own unique way, the hole that has been left behind is monumental. From a business perspective, it has been incredibly hard to identify how the production did financially. The week went into a bit of a blur, but I have done my best to record everything that I could identify in the bank account associated to this production but please forgive me that these figures may not be 100% accurate. Later in August, I began communicating with Jodie Freeman who is the Wardrobe Coordinator for P and O cruise lines (Arvia, Iona, Britannia to name a few). Over a period of time, this has developed into the most amazing partnership, and we now receive costumes, general clothing, and dance shoes most of which has never been worn before. So, if you need black trousers, jazz shoes, pointe shoes etc, please come and speak to us. Elf Jr was next on the list. Performed by our Juniors, this production was a big challenge. For many, it was their first performance in front of a live audience. A large number of the group had only joined us in the September, but they all worked so hard, and the rehearsal process was great to be a part of. From a financial perspective, it made a healthy profit and once again thanks to all the parents of this group for their support throughout. This was very swiftly (the next weekend), followed by Underland. An original concept written by Ashley Mullen, which told the story of Alice in Wonderland from two different perspectives. Combining two groups who meet on separate evenings is never easy but once again, everyone pulled together to deliver a high-quality performance. Once again, a healthy profit was made on this production partly down to very little expenditure. Christmas came and went and before we knew it, we were into CATS mode. This production was a challenge from start to finish. 58 young people performing as cats for 2 and a half hours with very little breaks including one 9-minute dance routine – what could possibly go wrong!?! I have to say my respect for the cast increased week after week. Their commitment to the cause and the work they put into this production was second to none. It was an absolute pleasure to work with both Louise and Susie on this project and once again I can only thank them for the hours and hours of work they put into the choreography. Ticket sales started off quite slowly and initially there was some concern that we had made a very big mistake especially off the back of the film which had not gone down well. However, things began to pick up and, in the end, we achieved 99.2% - a figure that other companies (and us) could only dream of. The feedback and comments were out of this world and as has become a theme in this report, I am so grateful to everyone who played a part in making this production the success it was. Despite the amazing sales, as I am sure you can imagine, the outgoings on a production such as this were high (costumes, wigs, make up etc). However, I am very pleased to be able to report an overall profit on the production – something that is not easy in the current climate. Let The Games Begin was next – once again, performed by our Juniors group. By this time, the group had grown in number and sticking with tradition, we flipped the roles around so those who had large parts in Elf had smaller roles this time round to give as many people as possible an opportunity. The rehearsal process was challenging as always but these young people have so much resilience and determination and once again the final outcome was excellent and far beyond what Becky and I had initially hoped for. It is so lovely seeing our 7-11 year olds growing and developing in confidence and performance ability throughout the year. Our Miranda showcase was next up. Performed by our Seniors, this was an evening of entertainment using the work of the incredible Lin Manuel Miranda. Ticket sales were lower than hoped but fortunately with very little expenditure, the evenings were still able to make a profit for CPYT. At the time of delivering this report, we will have just cast our productions of FAME and The Little Mermaid Jr so please do keep an eye out for those and support if you are able to. Looking further ahead, I am so excited that we have secured the rights to Les Misérables – the only downside being that they will only approve the school edition meaning we cannot have anyone over the age of 18 in the production. However, in order to offer an opportunity to our older members, I am incredibly excited that we have also secured the performance rights to American Idiot. This production will pose a huge challenge to us all but challenge is what CPYT does best. Our weekly groups continue to do well. We are now operating with somewhere in the region of 90 young people attending weekly and the performance opportunities listed above show just how hard everyone is working. We strive to keep the costs of these sessions as low as possible in an effort to make them as inclusive as possible and we will continue to do so for as long as we are able. I am delighted that we have finally – after many attempts – got our Mini’s group up and running this year. Led by Immie Crabtree, this group started with 1, then 3 and is now running with 11 youngsters and just listening to their session each week and the fun that they are having shows that we have made the right decision. Our Business Team is now up and running and those on the sub-committee are meeting regularly and beginning to deliver a range of events and strategies to raise both much needed funds but also the profile of CPYT in the local area. Please do come along and get involved in our events. Pre-Covid, CPYT was known for not just being about the young people who attend but also the wider family and so many adult friendships have been made through the group as well. Now we are bouncing back (or have bounced back), it would be lovely to see wider families at our events. This includes our theatre trips – we appreciate the cost is limiting for many and The Mayflower is not the cheapest theatre. However, one of the questions I regularly get is whether it is just for the youngsters – it can be but equally, these trips are open to family, friends, friends of friends it doesn’t matter. Our social media strategy continues to be a strength of ours. We operate mostly across Facebook and Instagram but do have the odd post go up on Twitter, TikTok etc as well. Social media is great but it only works to a point. What we really need you to do is like, comment, share our posts. They go out at 10.00am every day and this would really help to boost the number of people and the areas we are being seen in. I won’t say too much about the redevelopment of The Arch as this is an Agenda item coming up shortly. However, we continue to work with Dominic and the team at Eastleigh Borough Council and fingers crossed, we can get to some sort of resolution in the coming months. Looking ahead, I am really excited about the Awards Night on 15[th] September – a chance for us all to get dressed up, celebrate the successes of our young people and celebrate 30 years of CPYT. We do hope that you will able to join us at The Holiday Inn, Eastleigh. Tickets will go on sale soon and are restricted. Later this evening, you will hear from both myself and Justin Haris about our proposal to move CPYT from its current charitable structure as an unincorporated charity to a CIO (Charitable Incorporated Organisation). Following extensive research, we strongly feel this is the right move for the group and I hope that following the presentation, you will back us on this journey. You will also note on the agenda that the make-up of the Management Committee looks very different to that of previous years. It is hoped that the introduction of role profiles, will give those on the team a greater responsibility but also allows each person to be held to account for their specific area. It is hoped that this will greater improve our overall governance and allow me to delegate some aspects of the day to day running. As part of this process, Ann Pawley has decided to no longer stand for the role of Secretary. I would like place on record my thanks to her for all the work she has given to the role over the years. I would also like to thank Wayne Reddin for his support with budgets and finance over the past year. Finally, Nikky and Becs have been our Designated Safeguarding Leads in recent times. However, with the increased requirement of the role, neither of them are able to stand for election. Again, I would like to thank them both for the work they have done in what can often be an incredibly challenging role and I am glad that they have both agreed to still help out where they possibly can. Whilst we have nobody officially standing for the role of Treasurer this evening, we do have a plan in that Wayne will remain as our interim treasurer which allows us to comply with all the relevant regulations. I am pleased to announce that I will be working closely with Jo Brinton – a registered accountant over the coming months with a view to appointing a new treasurer as soon as we are able. So, as I come to conclude my report for 2022 – 2023, I would like to thank you, our membership for your support in everything we do. As always, there have been challenges along the way, but CPYT is in a really strong place currently and long may that continue. On behalf of the Management Committee and Creative Teams, I wish you well and we look forward to seeing you all again very soon. Mike Mullen Chairman – 11[th] May 2023 PROFIT AND LOSS Income Expense New Member5 fes Weekly session fees Corporate wear Bar and tuck Fundraising May flower Panto Trip A rnodern musical Showc Through the age5 Little Shop of horrors Elfjunior Underland CAT5 Letthe games begin The Arch Hire Mayflower sister A miranda showcase Misc 1,441_14 9,620_25 195.13 Weekly Session Expen5e5 Corporate wear Bar and Tuck Mayflower Panto Arch cleaning and rnaintena Little Shop of Horrors Elf Junior Underland Arch In5urnace Let the Games begin CAT 3493 965_2 2580.17 3,165_54 72_71 955.18 311_02 4992.29 245.C(S 950.97 1,118.98 3,835.60 1,636.71 1,184.98 21,634.65 1,626.24 1,434.42 748.50 66.03 963.5 364.7 18990.96 Sister Act Events 671.4 Misc 2410.47 NODA Insurance Wate Disposal American Idiot Les Mis Harnpshire CC Awards Night Little Mermaid Jr Fame Admin EBC First Aid Unknown e¥pen5e 516.3 467.74 502.89 Donations s(￿) 176.94 21.98 675 2178.97 1959.61 276.45 5663 511.17 Events Trf from ARCPI Unknown income 199.70 228.75 49.202.21 Transfer from Arch Interest income 239.59 122.83 Total irKome 49564.63 Total Expense 4575732 Profit 3.807.31 Opening Bal Cash Current ClosinE Balance at 31st March Cash Current 890.26 1332.15 Savings zettle 3CWJ.17 Saving5 zettle 33.365.59 36 36 Balanced 34,733.74 34733.74 Miscellaneous 01/0912023 21109/2023 02/02/2023 10/02/2023 23/02/2023 £0.97 New Card Reder Test Payment Natwest Compensation Wrong card repayment Shrek DVD Unknown amount in £300.00 £79.92 £10.00 £112.00 £502.89 Fundraising 09/05/2022 2910712022 15/1112022 £5.05 Amazon Smile Roller Skate Sale Amazon Smile £56.00 £11.66 £72.71 Income Expenditure Cash In Hand 11/19/2022 11/1912022 1214/2022 1217/2022 12/7/2022 12/7/2022 1217/2022 1217/2022 12/7/2022 12/7/2022 1217/2022 12/7/2022 12/9/2022 12/9/2022 12/1012022 12/10/2022 12/1112022 12/1412022 12/16/2022 12/16/2022 12/1712022 12/1712022 12/17/2022 12/18/2022 12/18/2022 Eastleigh Lights Christmas Market Shrek DVD- Matilda Sykes Carol Singing- Fair Oak Garden Centre Elf Fees- Marina Whitcher Elf Fees- Amelia Small Elf Fees- Lola Thompsett Elf Fees Sophia K Elf Fees- Isla R Elf Fees- Frances S Elf Fees- Aster S Elf Fees- Poppy C Spring Term Fees Victoria S Elf Programmes - Friday Elf Bar- Friday Elf Bar- Saturday Elf Programmes- Saturday Carol Singin Fair Oak Garden Centre Tuck Shop Underland Bar- Friday Underland Programmes- Friday Underland Pro rammes- Sat Mat Underland Programmes- Sat Eve Underland Bar- Saturday Christmas Social Fair Oak Garden Centre £90.00 £10.00 £66.48 £10.00 £10.00 £10.00 £10.00 £10.00 £10.00 £10.00 £10.00 £36.00 £18.00 £41.70 £84.80 £9.00 £80.90 £2.55 £26.10 £11.00 £10.00 £7.00 £66.21 £39.75 Carol Sin £56.65 12/1912022 12/1912022 12/19/2022 12/2112022 1/4/2023 1/4/2023 1/4/2023 1/5/2023 1/5/2023 1/6/2023 1/8/2023 1/8/2023 1111/2023 1113/2023 1113/2023 1/13/2023 1113/2023 1113/2023 1118/2023 1/18/2023 1120/2023 1122/2023 1/22/2023 1125/2023 1129/2023 21512023 21612023 21812023 CAT5 Fees- Marina W Corporate Wear Hoody - Marina Tuck Shop Tuck Shop rin Fees- Liam S Spring Fees- Lila S Tuck Shop Elf DVD'S Elf DVD Tuck Shop CATS Fees- Brooke M £30.00 £20.00 £3.65 £54.87 £36.00 £36.00 £14.44 £30.00 £2.00 £2.00 £30.00 Tuck Shop Tuck Shop Tuck Shop Let The Games Be in Fee- Fleur Let The Games Begin Fee - Betsy Let The Games Begin Fee- Lily P Let The Games Begin Fee - Lola T Tuck Shop Spring Term Fees- Lily P Tuck Shop Tuck Shop Donation- K Dixon Tuck Shop Tuck Shop Tuck Shop Tuck Shop Tuck Shop £4.85 £31.20 £2.00 £5.00 £5.00 £5.00 £5.00 £8.05 £36.00 £4.10 £26.25 £ioo.00 £5.85 £9.70 £21.65 £1.70 £6.00 2/8/2023 2/10/2023 2/1012023 2/10/2023 2/1012023 2/10/2023 2/11/2023 2/15/2023 2/1512023 2/16/2023 2/16/2023 2/17/2023 2/1712023 2/18/2022 2/1812023 2/18/2023 2/18/2023 2/18/2023 2/18/2023 2/19/2022 2/19/2023 2/20/2023 2/20/2023 3/20/2023 2/23/2023 2/23/2023 2/23/2023 Let Games Be in Fee- Amelie R-F CATS Programme Float CATS Raffle Float CATS Band Payment £5.00 £50.00 £50.00 £800.00 £160.00 £217.60 Tuck Shop- Ilth Feb CATS Raffle Weds CATS Programmes Weds CATS Raffle Thurs CATS Pro rammes Thurs CATS Raffle Fri CATS Programmes Fri CATS Ticket Programme Float Return Programmes Sat Raffle Float Return Raffle Sat Donation - R Thorpe Corporate Tshirt CATS Fees - Scarlett Bartlett Aislinn Mann Pizza Order Ajay Mann Donation Tuck Shop £36.80 £82.00 £156.00 £105.00 £114.00 £93.00 £156.00 £14.00 £50.00 £185.00 £50.00 £197.00 £ioo.00 £12.00 £90.00 £8.00 £12.00 £4.10 £409.95 £770.00 E285.00 3/1/2022 3/1/2023 3/8/2023 3113/2023 3115/2023 3118/2023 3119/2023 3119/2023 3119/2023 3119/2023 3120/2023 3123/2023 3123/2023 3124/2023 3124/2023 3124/2023 3124/2023 3124/2023 25/0312023 25/0312023 25/03/2023 25/0312023 Tuck Shop Let Games Begin Fee- Mai T Tuck Shop Tuck Shop Tuck Shop Tuck Shop Let The Games Begin Fee- Daniel W Let The Games Begin Fee- Imogen R Let The Games Be in Fee- Pippa A Let The Games Begin Fee- Keira L Tuck Shop Tuck Shop Let The Games Begin Fees Tuck Shop Bar Float £15.05 £5.00 £6.94 £1.75 £3.55 £34.12 £5.00 £5.00 £5.00 £5.00 £8.25 £24.57 £40.00 £19.96 £ioo.00 Pro6ramme Float Let Games Begin Programmes Fri Let Games Begin Bar Fri Let Games Be in Proramme Sat Mat Let Games Begin Bar Sat Mat Let Games Begin Programme Sat Eve Let Games Begin Bar Sat Eve £20.00 £23.00 £82.54 £18.00 £112.25 £17.00 £42.95 25/0312023 25/0312023 25/0312023 25/03/2023 25/0312023 26/0312023 27/0312023 3129/2023 Let Games Begin Tickets Programme Float Return Bar Float Return Tuck Float £8.00 £20.00 £ioo.00 £20.00 Donation £20.00 Tuck Shop Tuck Shop Tuck Shop £0.85 £0.95 £11.30 £100.83 £395.00 £3,378.38 £3,378.38 Admin 20104/2022 29/04/2022 05/05/2022 11105/2022 12/05/2022 20/05/2022 31/05/2022 07/0612022 30/06/2022 05/0712022 13107/2022 20107/2022 29/07/2022 03/08/2022 31108/2022 30/09/2022 30/0912022 05110/2022 24/10/2022 31/10/2022 04/1112022 30111/2022 05/1212022 30/12/2022 01/01/2023 05101/2023 31/01/2023 £34.99 Class For Kids Fee Go Cardless Fee Photocopier Fee Google Storage New Card Reader purchase Class For Kids Fee Go Cardless Fee Photocopier Fee Go Cardless Fee Photocopier Fee Class For Kids Fee Class For Kids Fee Go Cardless Fee £18.00 £30.00 £15.99 £70.80 £34.99 £18.00 £30.00 £40.02 £30.00 £34.99 £34.99 £18.00 £30.00 Photocopier Fee Go Cardless Fee Class For Kids Fee Go Cardless Fee £79.68 £34.99 £18.00 £30.00 Photocopier Fee Website Renewal Go Cardless Fee Photocopier Fee Go Cardless Fee Photocopier Fee Photocopier Fee Photocopier Fee Photocopier Fee Photocopier Fee £667.20 £94.14 £30.00 £31.95 £30.00 £53.92 £30.00 £106.80 £51.23 03102/2023 20102/2023 22/02/2023 28102/2023 03/03/2023 31/03/2023 £30.00 Photocopier Fee Stationery Memory Stick Photocopier Fee Photocopier Fee Photocopier Fee £41.97 £30.59 £48.25 £30.00 £80.12 £1,959.61 Centre$ta e Produetions Youth Theatre ndellt Examiner's Re rt for the ear endin 31 Mareh 2023 Inde I rew)rt on the financial statements of the Charity for the year ending 31 March 2023 which are set out in the following pages. This report is Tnade solely to the Charity's Trustee5 as a body, in accordancc with section 43 of the Charities A¢t 1993 and ffgulation made under section 44 of that Act. My wot* has been undertaken that I might state to th¢ Charity's Trustees those matters whi¢h l am required to stale to them in an indcpendent examiner's report and for no other purpose. To the tullest exlent p¢rniiltcd by law I do not accept or assume responsibility to anyone other than th¢ c.harity and its Trustees as a body for my work. or for Ihe opinions I have formed. Respective Responsibilities of Trustee5 aDd Examiner The Charity's Trustees are responsible for the pr¢paration of tlie finan¢ial statements. and they consid¢r that an aiidit is not required for the year under section 43(1) of (he CharitiLs Act 1991 (The Aet) und that an independent examiner is needed under section 43(3) ofthat Act. It is my responsibility to.. l. ExaininL tl)e financial stalements linder section 43 of the Act. 2. Follow the procedures laid down the general dir¢¢tions given by the Charity Commission under section 43(7) ofthe Act; and 3. To 8tate whether particular matters have com¢ to my altention. Basis of Independent Examiner5 Report My examination was Larried out in accordancc with the g¢neral directions given by the Charity Commissioners. An ex&minaiion inLludes a review of the accouiiling records kL'Pt by th¢ Charily and a conipurison of the finllncial stHten)enls pre.sei)ted with tliuse records. It al80 includ¢s a coiisideration i)fany unu%uul il¢ins or disclosures iii th¢ ￿COUnt5, and seeking explanations from you as Triistees Lonccrning Such n)atl¢rs. Thc pro¢¢dures underlkiken do not provid¢ all the evidence that would be required in an &udiL and consequently no opinion is given As to whether the financial statements present a'*rue and fair" view and the rcport is limited to those matters set out in the statement b¢low. Independent Examiners Report In wnnection with my examination. no matter has come to my attenlion= Which ¥ives mc reasonable cause to bcli¢ve ihat in any matcrial respcct to the requirements.. To keep accounting rccords iii acLordaiicc with section 41 ofthc 2003 Act, and To prep&re accounts. which a¢¢ord with Ihe accounting record5 and comply with the accounting requirements of the l 993 Act- Have not been tnet; or 2. 'fo wl)ich, in my opinion, attention should be drnwn in order to enable a prop¢r understanding of the accounts to bc reached. Signed Date -MTr4-2&l3 Lucy Om)e