Chapelbreak Village Hall Bowthorpe Norwich NR5 9LG Tel: 01603 442059 Email: chapelbreakpre-school@hotmail.co.uk ## **CHAPELBREAK PRE_SCHOOL** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 1[st] May 2025** The committee presents its report and audited financial statements for the year ended 1 May 2025. ## **Reference and Administrative Information** Charity Name: Charity registration number: Operational address: Chapelbreak Pre=school Chapelbreak Village hall Bowthorpe Norwich Norfolk NR5 9LG ## **Trustees (Committee)** Gary Atkins Chairperson Louise Courtney Smith Secretary Nicky Newson Treausrer until September 2024 Elizabeth Woods Chairperson Secretary Treasurer from September 2024 Doreen Thurlow Jackie Gallagher ## **Pre-school Manager** Sara Harrison ## **Bankers** Lloyds ## **Independent Examiner** Lacey Douglass The trustees present their report with the financial statements for the year ended 1[st] May 2025. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and Activities** The charity’s objects are to support the pre-school in the running of the setting and make sure that everything is ran in line with guidance. ## **Public Benefit** The Pre-school is open to all children, without any catchment area, nationality, religious or other restriction, from when they are two years old until they are able to enter infant school. Early Years funding was available for all children from the term following their third birthday until they were able to enter infant school and some children were eligible for funding from the term following their second birthday. No children are therefore excluded for financial reason. ## **Volunteers** The committee relies on volunteers in the carrying out of its duties, ## **FINANCIAL REVIEW** ## **Financial Position** The setting is in good shape and is financially viable We had a change of treasurer during this year and this was reported to yourselves. There was some conflict of interests with the outgoing treasurer regarding her wanting to share information about the finances. The new accountant suggested we change to September to August accounting to give a clearer vision of finances so from next year we will run September to August to get in line with that, again this was reported to you earlier in the year. ## **Principal funding sources** The principal source of funding during the year was from Norfolk Education grants and preschool parent payment fees. ## **Investment policy and objectives** The investment objectives are to achieve growth, whilst minimising risk. Surplus funds in the general fund are placed in a bank reserve account, together with the funds being accumulated in the high interest account. ## **Reserves policy** It is the policy of the trustees to maintain general funds, excluding those funds invested in fixed assets, at a level that equates to three months expenditure, a figure approximately £45,000. This provides sufficient funds to cover salaries and other costs incurred in the event of a temporary reduction in income. The trustees and staff are to be commended for continuing to achieve the target of free reserves. ## **Future Plans** The committee will work with the staff team to ensure the pre-school remains sustainable in view of the challenges the early years sector faces. The committee will continue to review the strategy of the future development of the preschool. Under the guidance of our new accountant we are moving to an September to August accounting system. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing Document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. Chapelbreak Pre-school was established in 1985, it adapted its constitution in 2012. ## **Recruitment and Appointment of Committee Members** We aim to get new committee members involved each year, The committee members are elected at the annual general meeting. Retiring committee members are eligible for re-election. The committee members were all elected at the AGM in Autumn Term 2025. ## **Committee Members Induction and Training** New committee members are encouraged to read the charity’s constitution, the last financial statements of the charity and the Charity Commission guidance, CC3, ‘The Essential Trustee: what you need to know, what you need to do’ and the Charity Governance Code. ## **Risk Management** The trustees have reviewed and identified the risks that the setting faces and have systems to monitor and control these risks to mitigate any impact they may have on the pre-school in the future. These systems are reviewed on a regular basis. ## **Organisational Structure** The charity has a committee (board of trustees) consisting of Chair, Secretary and Treasurer and no less than 1 or more than 9 elected members. If the committee so decides, it may have not more than 3 members co-opted by the committee. The committee meeting as and when needed and a minimum of three times a year. The day to day running of the preschool rests with the setting manager as assisted by the staff, together with any volunteers they might have. ## **Key management remuneration** The key management personnel consist of the Pre-school Manager and the Deputy Manager. They are remunerated at a rate which is based on the prevailing rate for the sector. Approved by the Committee: ## **Gary Atkins** ## **Chair of Trustees** **Date: 7.10.25** ## **Chapelbreak Pre-School 1044168** ## **Income and Expenditure Account** ## For the Year Ended ## 5/1/2025 £ ## Notes ## **Income:** Fees NCC Funding Milk Refunds Fundraising Donations Uniform Invoice Income Outings Reserve Account Interest Deposit Account Interest 184011.78 8190.77 279.89 62.47 205.00 752.90 1841.89 819.00 489.71 660.22 197313.63 ## **Expenditure:** |Staf Wages
Rent
Repairs & Renewals
Sundries
Consumables
Equipment
Insurance
Memberships/Subscriptions
Professional Fees
Staf Training
Other Staf Costs
Admin/Ofce supplies
Fundraising Costs
Outings & Parties
Uniform to Sell
Bank Charges
**Excess/(shortfall) of income over expenditure**
Bank Balance B/Fwd
Petty Cash
Bank Balance C/Fwd
Petty Cash
Represented by:
Current A/C - 04090336
Reserve A/C - 00146205
Deposit Account CHAPLBRKP00|138273.11
18078.36
0.00
1035.00
1969.63
3661.32
2139.95
1966.41
305.00
597.00
484.40
1170.00
0.00
774.08
1010.00
90.11| |---|---| ||171554.37
**25759.26**
139499.24
0.00| ||139499.24
165258.50
0.00| ||165258.50| ||3115.86
110986.06
51156.58| ||165258.50| Accounts Independently checked by: LJ Douglass Date 20/05/2025 Notes **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES** ## **OF CHAPELBREAK PRE-SCHOOL** ## **YEAR ENDED 1 May 2025** I report on the accounts of Chapelbreak Pre-School for the year ended 1[st] May 2025 ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to - examine the accounts under section 145 of the 2011 Act; - follow the procedures laid down in the general Directions given by the Charity Commission. - state whether particular matters have come to my attention ## **Basis of independent examiner’s report** My examination was carried out in accordance with general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘’true and fair view’’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination no matter has come to my attention: - (1) Which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with Section 130 of the 2011 Act; and - To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act Have not been met; or - (2) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## **Lacey Douglass** **96 Drayton Wood Road Hellesdon Norwich NR6 5BZ** **20[th] May 2025** 1