2025-03-31-accounts - Tytherington Village Hall

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Trustees’ Annual Report for the period

From 01/04/2024 Period start date To 31/03/2025 Period end date

Charity name: Tytherington Village Hall

Charity registration number: 1044137 Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Village Hall for the use of the inhabitants of the Parish of Tytherington in the county of Avon (now South Gloucestershire). Without distinction of political religious or other opinion including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. The building was constructed as a school in 1876, but the school closed in 1984. The renovation & conversion to a hall was carried out by voluntary labour and it was opened on April 22nd, 1995. The new annex was opened in October 2008. TVH is now owned by the Parish Council but managed by the charity “Tytherington Village Hall”. There are three trustees and a management committee. The committee includes the three trustees and representatives of the village organisations that use the hall.

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	As a consequence, TVH is located in the centre of the village and the ‘hub of village life’. Community engagement and events which include, • A thriving village Pre School, • Lunch Club • Specific events for young people throughout the year including Christmas & Easter activities. • Craft activity mornings and sales which promotes community engagement and companionship • The Village ‘Mixer Group’ which was established to welcome new members into the community. • The venue also provides both rehearsal and performance space for Churpels the village drama group and Thornbury Musical Theatre Group (TMTG). • Local Brownie Packs also use the venue for ‘Pack Holidays.’ • Villagers also carry out fundraising events for various charities including ‘CRY’. • TVH can also be hired out for private social events in accordance with the ‘objects’ which also provides and income stream to support the charity. New members are joining the management team bringing new ideas and enthusiasm resulting in the establishing of a film club and regularquiz evenings.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that they have heeded the guidance issued by the Charity Commission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	There is no specific ‘Grant Policy’ in place at present, however Tytherington Parish Council are represented at all meetings, maintaining a keen interest in all events and have previously provided grants for specific projects as the village grows in size.

Policy on social investment including program related investment	Para 1.38	Not at this time, however Tytherington Parish Council are represented at all meetings, maintaining a keen interest in all events and have previously provided grants for specific projects as the village grows in size.
Contribution made by volunteers	Para 1.38	Tytherington Village Hall (TVH) relies heavily on the assistance of volunteers, most of whom are members of the management committee without these contributions the running of the hall would not be possible
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In accordance with the previous paragraphs all of the activities outlined above have been carried out/delivered during the reporting period. In addition, there has been a Christmas Fayer and hosting events for ‘Thornbury Arts’

Additional information (optional)

You may choose to include further statements where relevant about: Achievements against objectives set	Para 1.41	Whilst no formal objectives were set for this reporting period the key areas for consideration identified by the Trustees during the reporting period related to, 1. Growth and a change of demographic within the village resulting in the additional activities outlined above. 2. A recognition that new management committee members and Trustees were required to ensure a successful future that reflects community needs. This process has started and will be reported on in the 25-26 reporting period. 3. A review of policies and working practices to ensure legal compliance including, Health and Safety, GDPR and Diversity and Inclusion. 4. A maintenance and development programme to ensure the maintenance and development of the building and its assets.
Performance of fundraising activities against objectives set	Para 1.41	No for evaluation during this period

Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	1) To provide a financial buffer, equivalent to 12 months operating costs in the event of an unforeseen disruption to business, such as another pandemic or an emergent structural issue preventing use of the hall. We conservatively allow £15,000 for these contingencies. 2) For planned upgrades to the building to ensure continued compliance with all relevant legislation and modern expectations. In particular we are considering upgrades to our outmoded heating and hot water systems; we estimate such upgrades will cost between £10,000 and £15,000.

Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Charity's reserves at the end of the 24- 25 reporting period were £31,235. The Trustees intend to develop and Implement 1. a financial strategy 2. Risk Strategy 3. Business continuity plans 4. Explore options in respect of further grants and sponsorship It is recognised that all of these may not all be completed within the next reporting period.
Amount of reserves held	Para 1.22	£31,235.
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24	Nil
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The trustees do not have any concerns about the charity's ability to continue as a going concern given the financial performance of recent activities and the emergingfinancial strategy.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Income received from the hiring of the venue Financial support provided by Tytherington Village Council e.g. solar panels, although this has not happened during this reporting period.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Under consideration by the Treasurer to report option to the committee during the next reporting period.
A description of the principal risks facing the charity	Para 1.46	Another epidemic and resulting lock-down Increasing running costs and reducing income. Ensuring that the venue is maintained to the required standard to be financially viable and attractive to potential customers Maintenance costs associated with an aging building.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Lease and Trust Deed dated 11 January 1995
How is the charity constituted?(e.g unincorporated association,CIO)	Para 1.25	He Charity is unincorporated Currently consisting of 3 Trustees and 9 volunteers.

Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by members at general meeting on an annual basis

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	This is currently under review with Charity Commission guidance circulated to be provided to the Trustees and Management Committee.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51	As an interested Stakeholder
Other

Reference and Administrative details

Charityname	Tytherington Village Hall
Other name the charityuses
Registered charitynumber	1044137
Charity’s principal address (for the period covered within this report)	Callicroft Stowell Hill Road Tytherington Wotton under Edge GL12 8UH

Names of the charity trustees who manage the charity

Name of person (or Dates acted if not for whole body) entitled to

	Dates	Name of person (or acted if not for whole body) entitled to
Trustee name Office (if	any)	year appoint trustee(if any)
Richard Williams	Chair
Peter John Lewis	Secretary
Andrew Hunt

Corporate trustees – names of the directors at the date the report was approved

None as Trustees are not Directors

Management Committee Members who were Committee Members but not Trustees during the period.

Sian Mann Rob Trowell Terence Shaul Steve Heaven Vacant Vacant

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	Tytherington Village Hall Building
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser None during this period Name of chief executive or names of senior staff members (Optional information) a Exemptions from disclosure Reason for non-disclosure of key personnel details ee Other optional information

As outlines within the report it is intended to review all policies and procedures during the 25-26 period whilst also strengthening membership of the Management Committee & Trustees.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s)

Full name(s)

Position (eg Secretary, Chair, etc) Date

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Andrew Hunt
Trustee 25/02/2026
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Gmail Tytherington Village Hall Accounts In I message Phil Day phil.mcday@gmail.com To.. Steve Shipston sshipston@talktalk.net To whom it may concern, Mon, 21 Apr 2025 at 21:02 I have reviewed the accounts as presented against the bank account statements and invoices / receipts and that no anomalies were found. Phil Day, The Firs Cottage, Post Office Road, Inkpen, Berks RG17 9PU

| CHARITY COMMISSION | Independent examiner's report on the (ae) FOR ENGLAND AND WALES accounts

Section A Independent Examiner’s Report:

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Report to the trustees Tytherington Village Hall,
On accounts for the year | 31st March 2025
ended
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Charity no | 1044137
(if any)
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| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2025

deta ie and As the charity's trustees, you are responsible for the preparation of the asi OF Tape accounts in accordance with the requirements of the Charities Act 2011 (“the
. Act”).
- | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have

examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

 - e the accounting records were not kept in accordance with section 130 of the Charities Act; or

 - e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

 - | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Name: | Philip Day
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Relevant professional qualification(s) or body (if any):

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Address: | The Firs Cottage
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Post office Road

Inkpen, Berks. RG17 9PU

IER

Oct 2018

Section B

Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of |None any items that the examiner wishes to disclose.

IER

Oct 2018