Trustees' Annual Report for the period
Period start date Period end date 1 Sept 2023 31 Aug 2024 From To
Section A Reference and administration details ~~ee~~
Charity name CHURCHILL PRE SCHOOL PLAYGROUP
Other names charity is known by
Registered charity number (if any) 1044073 ~~PC~~ Charity's principal address Churchill Memorial Hall Ladymead Lane Churchill, North Somerset Postcode BS25 5NH
Names of the charity trustees who manage the charity
| ~~a~~ | ~~ee~~ | ~~ee~~ | ~~ee~~ |
|---|---|---|---|
| Trustee name ~~a~~ ~~es~~ |
Office (if any) ~~ee~~ ~~rs ee~~ |
Dates acted if not for whole year ~~ee~~ ~~rs ee~~ |
Name of person (or body) entitled to appoint trustee (if any) ~~ee~~ |
| Current Trustees: ~~a~~ ~~es~~ ~~ee~~ |
~~ee ~~ ~~rs ee~~ ~~es~~ |
~~ee~~ ~~rs ee~~ ~~ee~~ |
~~ee~~ |
| F Yandell ~~es~~ ~~ee~~ ~~es es~~ |
Chair ~~rs ee~~ ~~es~~ ~~es er~~ |
From 31.1.13 ~~rs ee~~ ~~ee~~ ~~er~~ |
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| A Ashman ~~ee~~ ~~es es~~ ~~ee~~ |
~~es~~ ~~es er~~ ~~es ee~~ |
From 25.9.17 ~~ee~~ ~~er~~ ~~ee~~ |
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| C Robbins ~~es es~~ ~~ee~~ ~~es es~~ |
Secretary ~~es er~~ ~~es ee~~ ~~es er~~ |
From 19.10.21 ~~er~~ ~~ee~~ ~~er~~ |
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| N Williams ~~ee~~ ~~es es~~ ~~ee~~ |
~~es ee~~ ~~es er~~ ~~es ee~~ |
From 6.11.20 ~~ee~~ ~~er~~ ~~ee~~ |
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| M Parsons ~~es es~~ ~~ee~~ ~~es es~~ |
Treasurer ~~es er~~ ~~es ee~~ ~~es er~~ |
From 18.10.22 ~~er~~ ~~ee~~ ~~er~~ |
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| ~~ee~~ ~~es es~~ ~~ee~~ |
~~es ee~~ ~~es er~~ ~~es ee~~ |
~~ee~~ ~~er~~ ~~ee~~ |
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| ~~es es~~ ~~ee~~ ~~es es~~ |
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~~ee~~ ~~er~~ ~~es~~ |
~~es~~ |
| ~~es es~~ ~~ee~~ ~~ee~~ |
~~es er~~ ~~es~~ ~~ee~~ |
~~er~~ ~~es~~ |
~~es~~ |
| Other trustees who served during the year: ~~ee~~ ~~ee~~ ~~es~~ |
~~es~~ ~~ee~~ ~~rs~~ |
~~es~~ | ~~es~~ |
| J Avery ~~ee ~~ ~~es~~ ~~ee~~ |
~~ee~~ ~~rs~~ ~~es~~ |
From 12.10.20 to 14.11.24 ~~Ge~~ |
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| S Robinson ~~es~~ ~~ee~~ ~~es~~ |
~~rs~~ ~~es~~ ~~rs~~ |
From 18.10.22 to 14.11.24 ~~Ge~~ |
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| Beth Ross ~~ee~~ ~~es~~ ~~ee~~ |
~~es~~ ~~rs~~ ~~es~~ |
From 17.10.23 to 14.11.24 ~~Ge~~ ~~Ge~~ |
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| S Zanetti ~~es~~ ~~ee~~ ~~es~~ |
~~rs~~ ~~es~~ ~~rs~~ |
From 17.10.23 to 14.11.24 ~~Ge~~ |
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| K Tucker ~~ee~~ ~~es~~ ~~ee~~ |
~~es~~ ~~rs~~ ~~es~~ |
From 18.10.22 to 17.10.23 ~~Ge~~ ~~Ge~~ |
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| E Stead ~~es~~ ~~ee~~ ~~es~~ |
~~rs~~ ~~es~~ ~~es~~ |
From 18.10.22 to 17.10.23 ~~Ge~~ |
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| ~~ee~~ ~~es~~ ~~ee~~ |
~~es~~ ~~es~~ ~~ee~~ |
~~Ge~~ | |
| ~~es~~ ~~ee~~ ~~es~~ |
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Names of the trustees for the charity, if any, (for example, any custodian trustees) Dates acted if not Name for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustees are appointed annually at the Annual General Meeting held in Trustee selection methods the Autumn term. (eg. appointed by, elected by)
Additional governance issues (Optional information)
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You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
The Committee continues to adopt a constitution which is based on the model constitution recommended by the Pre School Learning Alliance.
The Pre-School continues to welcome 2-year-old children and offers free pre-school education to children entitled to free early funded education, in order to benefit the community and reflect the inclusive approach adopted by the committee and staff of Churchill Pre-School.
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The Pre-School maintains a set of policies, procedures and risk assessments and updates these to ensure that they reflect amendments to the Early Years Foundation Stage, and the latest evidence regarding the best possible educational environments for children. We have adopted a global risk assessment for the setting in line with the Pre-School Learning Alliance suggested format. All staff and trustees are aware of the policies and procedures of the Pre-School.
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
To enhance the development and education of children under the statutory school age by encouraging parents to understand and Summary of the objects of the provide for the needs of their children through community groups. charity set out in its governing document
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Provision of pre-school sessions (funded by local authority for children over 3 years, and for children 2 years and over who meet the relevant funding criteria; funded otherwise by parents) led by qualified staff. At this important initial stage, we endeavour to give children a firm foundation for their lifetime of learning by: - Providing a high quality caring environment which allows the preschool child to develop physically, intellectually and socially, - Engaging the child in learning through play by providing well planned and largely child-initiated activities with appropriate support, following the relevant Early Years requirements, Summary of the main activities undertaken for the guidelines and health and safety procedures. public benefit in relation to these objects (include within - Working in mutual respect with parents ensuring that all children this section the statutory feel included, secure and valued, leaving no child excluded or declaration that trustees have disadvantaged. had regard to the guidance issued by the Charity The Trustees have policies and procedures in place to ensure that Commission on public pre-school is accessible to all children aged between 2 and 5 years benefit) from all sections of the local community. The pre-school aims to have regard to DfE Code of Practice on the identification and assessment of special educational needs, and to provide a welcome, and appropriate learning opportunities for all children. Numbers are restricted to 26 children per session as required by Ofsted.
Where possible, the pre-school will fund/help fund sessions for children who would benefit from attendance at pre-school (as advised by a third party) where payment by the local authority/parent/carer is not possible.
The Trustees have paid due regard to the guidance concerning public benefit issued by the Charity Commission in deciding what activities the pre-school should undertake.
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main The staff team remained unchanged from last year with a slight change achievements of the charity to SENCO role which is now assigned to the pre-school leader. during the year Numbers at preschool are increasing gradually. Limited space available Tue-Thurs. Numerous spaces available on Mondays and Fridays. We continue to advertise these spaces and there are plans to leaflet drop in the area to be sure families know that we are here.
Staff continue to plan learning opportunities and provocations based on key children’s interest, for example, following World Nursery Rhyme week inspired by children’s interests. Each of the ‘official’ nursery rhymes has been shared with the children (a different one each day) that has then led onto activities/learning opportunities linked to the rhyme. The children have engaged well.
The children are still very much enjoying Little Kickers sessions and look forward to Andy’s visits.
Recently we had Concept Photography visit preschool. It all ran smoothly on the day and hopefully it will result in some lovely pictures that parents will be pleased with. Proofs should be back within the next week and orders placed before the deadline will be met in time for Christmas. This will hopefully generate a small commission from preschool.
Other fundraising plans this term-Christmas Hamper/raffle and possibly a Christmas movie night.
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Section E Financial review
| Brief statement of the charity’s policy on reserves |
Income is derived from local authority funding and fees billed directly to parents. At the end of July 2024 there were 30 children (prior year 27) on the roll attending 157 sessions per week (prior year 152). The level of local authority funding received from North Somerset Council amounted to £68,349 (2023 - £70,859). This included all 3 year old, 2 year old funding and top up funding. The amount of fees billed to parents (ie under 3’s and for those exceeding their funding) amounted to £27,633 (2023 - £19,127). The pre-school continued to charge children for non funded hours (£2.50 per 15 mins at the beginning and/or end of the day) and asks them to pay a voluntary sustainability charge to cover extra costs. From April 2024 the sustainability charge was invoiced at £1 per session rather than a flat £5 per week. From September 2023 we started to raise invoices using the Lloyds bank Business Finance Assistant software and this enables us to email invoices and reminders directly to parents. Sessions were charged at £17 (3 year olds) and £19 (2 year olds) rising to £21 (3 year olds) and £23 (2 year olds) in April 2024. A total of £436 was raised through fundraising activities, the most notable being the Christmas raffle £303 and uniform sales of £118. Other income is largely comprised of £2,647 donated on the closure of Churchill Primary School Kids Club. Their constitution required them to distribute remaining reserves to charities with a similar charitable purpose. The remaining amount is interest of £348 earned on the deposit account. Wages continue to account for the majority of expenses at £86,682 (2023 £77,267). These figures include employer Inland Revenue and Pensions contributions. A wage review was conducted during the year and pay rises took effect in April 2024. The Pre School continues to offer a workplace pension scheme. Hall hire comprises the hall hire of Churchill Memorial Hall and Little Orchard (for outdoor Fridays). Fundraising expenditure is purchases of uniform stock. Consumables consists of craft materials, snacks, play sand, bark for the garden. These are predominantly purchase through petty cash. Administrative expenses comprise BT monthly charge, Ofsted fee, printing costs, Tapestry fees, stationery, website fees etc. The Pre School continues to use the Pre School Learning Alliance for insurance. Professional fees include the monthly fees paid to Jill (bookkeeper), payroll services to GS Verde (changed to Payroll Compliance and now to Augustus Payroll), the NOW Pensions admin fee and the audit fee paid to Brooking Ruse for auditing the 2022 accounts. Other expenses comprise payments to Little Kickers, PAT testing, training costs inc First Aid training, trips, staff uniforms, other staff expenses and miscellaneous expenditure. Equipment consists of resources purchased during the year, mainly through petty cash. |
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The final result shows a loss of £7,970 for the year (2023 loss £6,966). At the end of the year the Pre School held total funds of £86,845 (2023 £94,815) across three accounts with Lloyds Bank.
Reserves are unrestricted and broadly designated as follows: £20,000 dissolution fund being the costs of dissolution should the charity be unable to continue and comprises mainly redundancy costs.
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£10,000 is held to cover unexpected costs relating to premises etc
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£10,000 is held to cover fluctuations in income due to changes in the number of children attending preschool in any given year
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£45,000 accumulated fundraising reserves. If the pre school moves to permanent premises in the future, these reserves may be utilised for this purpose.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
| Full name(s) Position (eg Secretary, Chair, etc) Date |
FRANCES YANDELL | MICHAEL PARSONS |
| CHAIR | TREASURER | |
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CHURCHILL PRE SCHOOL PLAYGROUP No 1044073 Receipts and payments accounts CC16a For the period 01-Sep-23 31-Aug-24 To from ~~ee ee ee~~
Section A Receipts and payments
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | ||||||||||
| Fees fromparents | 27,633 | 633 | - | - | 27,633 | 633 | 19,127 | 127 | ||
| Fees from Local Authority | 68,349 | 349 | - | - | 68,349 | 349 | 70,859 | 859 | ||
| Fundraisingincome | 436 | 436 | - | - | 436 | 436 | 398 | 398 | ||
| Other income | 2,994 | 994 | - | - | 2,994 | 994 | 1,000 | 000 | ||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| Sub total(Gross income for | (Gross income for | |||||||||
| AR) | AR)99,412 | - | - | 99,412 | 91,384 | |||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 99,412 - - 99,412 91,384 A3 Payments ~~——————~~ |
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| Fundraisingexpenditure | 110 | 110 | - | - | 110 | 110 | 278 | 278 | ||
| Consumables | 1,369 | 369 | - | - | 1,369 | 369 | 1,674 | 674 | ||
| Equipment | 402 | 402 | - | - | 402 | 402 | 672 | 672 | ||
| Staff wages | 86,682 | 682 | - | - | 86,682 | 682 | 77,267 | 267 | ||
| Hall hire | 11,871 | 871 | - | - | 11,871 | 871 | 11,137 | 137 | ||
| Administration | 1,515 | 515 | - | - | 1,515 | 515 | 1,643 | 643 | ||
| Insurance | 861 | 861 | - | - | 861 | 861 | 822 | 822 | ||
| Other inc training | 1,530 | 530 | - | - | 1,530 | 530 | 2,033 | 033 | ||
| Professional fees | 3,042 | 042 | - | - | 3,042 | 042 | 2,824 | 824 | ||
| **Sub total ** | 107,382 | - | - | 107,382 | 107,382 | 98,350 | ||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 107,382 - - 107,382 98,350 ~~—_——=—~~ |
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| Net of receipts/(payments) - 7,970 - A5 Transfers between funds - - - A6 Cash funds last year end 94,815 - - Cash funds this year end 86,845 - ~~==~~ |
- - 7,970 - - - - - 86,845 |
- - 7,970 - 86,845 |
- - 7,970 - 94,815 - 86,845 |
- - 7,970 - 94,815 - 86,845 |
- 6,966 - 101,781 94,815 |
- 6,966 - 101,781 94,815 |
CCXX R1 accounts (SS)
22/06/2025
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Treasurers Account Fundraising Account Deposit Account Details |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Treasurers Account Fundraising Account Deposit Account Details |
Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|---|---|---|
| 15,925 | - | - | |||||
| 30,347 | - | - | |||||
| 40,573 | - | - | |||||
| 86,845 | - | - | |||||
| OK Endowment funds to nearest £ |
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| Details Details |
Fund to which asset belongs Fund to which liability relates |
Cost (optional) - - - - - - - - - Amount due (optional) |
Current value (optional) |
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| When due (optional) |
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| Signature | Print Name FRAN YANDELL MICHAEL PARSONS |
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| Date of approval |
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| FRAN YANDELL | |||||||
| MICHAEL PARSONS |
Signed by one or two trustees on behalf of all the trustees
CCXX R2 accounts (SS)
22/06/2025
2
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