BARNHILL COMMUNITY ASSOCIATION FIN NCIAL STATEMENT FOR THE YEAR ENDED 31 MARCH.2 *AD109SQZ• 2011W2024 COMPANIES HOUSE •136 A19
BARNHILL COMMUNITY ASSOCIATION COMPANY REGISTRATION 02921710 CHAIRMAN Brenden McGerty VICE CHAIRMAN Pat Thurtey TREASURER Pat Thudey SECRETARY Mark Gritt REGISTERED OFFICE Barnhill Comrnunity Cenlre Ayles Road Hayes Middlesex U84 9HG ACCOUNTANTS Rockeit & Co. Accountanls 16 Rickmansworth Road Northviood Mlddlesex HA8 IHA INDEX Page Report of the Management Committee Report of the Accountants Statement of Financial Activities Balance Sheet Notes to the Accounts 8-11
ARNHILL OMMUNITY ASSOCIATIO MANAGEMENT OMMirrEE'S REPORT FOR THE YEAR ENDED 31 MARCH 2024 The management committee present their Report and the charity's Financial Statements for the year ended 31 March 2024. Status The company is limited by guarantee, not having a share capital. Statoment of Purpose The 8arnhill Community Ase)clallon provides recreational facilities, educalion and a community centre for the inhabitants of Barnhill and surrounding districts. Manag•m•nt Commltt•• The following were members of the management commrttee during all or part of the year under review.. Brendan McGerty Pal Thurley Mark Gritt chaimian vice chaiman and treasurer secretary Gerald Langley (died October 2024) Rgviow of the Charity Activities The charity operated throughout the year and continued to provide recreational facilities, education and a community centre for Ihe inhabitants of the Barnhill and surrounding areas. Income from lettings for the year increased to £61,000 from'£55,000 in the previous year, but utility costs remain very high. The Jse of facilities for local community groups continues to be provided free of Charge, in relation to which £2,620 was received in the form of grants and donations to assist with expenditure on outings and events held for the elderly and young children. The increasing cost of maintaining the premises is nevertheless a matter of concem facing the charity in its endeavour to provide for the needs of the local community at as low a charge as possible. There are many statutory bodies and requiTements to satisfy which is undertaken by our staff and by the committee members and the Committee would like to thank all those involved in supporting the Community Gentre and the Social Club. Financial Ststsments Committee members providfr their time and organise m8etings on a voluntary basis, without Charge or cost to the charity, and all staff time is considered to be attributable to the running of the charitls activities and not to governance. Page 1
BARNHILL COMMUNITY ASSOCIATION MANAGEMENT COMMITTEE'S REPORT FOR THE YEAR ENDED 31 MARCH 2024 Risk. Management The management cornmittee actively review the major risks which the charity faces on a regular basis and have established systems to identify and mitigate any significant risks. The charity has an established financial reporting procedure, which the management committee regularty review to monitor and control its assets. In the opinion of the management committee the main risk that the charity faces is obtaining sufficient income to cover the level of expenditure required to maintain the charity's activities. Stated R•8erve8 Policy The management committee have reviewed the charity's needs for reserves in line with the guidance issued by the Charity Commission. ThA management committee believe that the reserves need to be generated to a level where they would cover the month's of the charity's running costs and have detefmined that ils aim should be to establish a level of unrestricted reseryes of some £20,000. Appglntmenl of Commlttee Member8 Members of the management committee are elected each year at the Annual General Meeting by the membership of the community centre. Managom•nt Committ?e's Respon5ibllities for the Financial Statements Company law in the Uniled Kingdom requires the management committee, who are also directors, to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the profit or Ioss of the charity for. that period. Under company law the management commlttee must not approve the financial statements unless they are satisfied they give a true and fair view of the state of affairs and of the profit or loss of the company for that period. In preparing those financial stalements, the management committee are required to.. Select suitable accounting policies and then apply them consistently. Make judgements and estimates that are reasonable and prudent. State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. Prepare the financial statements on a going concem basis unless it is inappropriate to presume that the charity will continue in business. The management committee are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable stepi for the prevention and detection of fraud and other irregularities. Page2.
BARNHILL COMMUNITY ASSOCIATION MANAGEMENT COMMIThEE'S REPORT FOR THE YEAR ENDED 31 MARCH 2024 This report has been prepared in accordance with the exemptions provided by Section 415A of the Companies Act 2006. Mark Gritt Secretary 19th December 2024 Page 3
ACCO NTANTS. REPORT -+. THE MANAGEMENT COMMITTEE ON THE FINANCIAL STATEMENTS BARMHILL COMMU ITY ASSOCIATION We have examined the financial statements for the year ended 31 March 2024 set out on page5 5 to 11 which have been prepared under the historical cost convention. Respective responslbilities of management committee and reporting accountants The management committee, who are also the trustees of Barnhill Community Association for the purposes of the Charities Act and the directors for the purposes of company law, are responsible for the preparation of the financial statements. The management committee consider that an audit is not required under section 144 of the Charities Act 2011 and have taken advantage of the exemption conferred by seclion 477 of the Companies Act 2006 not to have these financial statements audited. 11 is our responsibility to.. examine the financial statements under section 145 of the Charities Act, to lollow the procedures laid down in the general directions given by the Charty Commission under section 145151gb) of the Charities Act, and to state whether particular matters have come to our attention. Basis of opinion Our examination was carrled out in accordance with general Directions given by the Charity Commisslon and includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any.'unusual items or disclosures in the accounts and seeking explanations from the management corrimittee concerning any such matters. The procedures undertaken do not provide all the evidence that would be qUired in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below. Oplnion In connection with our examination, no material matters have come lo our attention which give cause to believe that, in any material respect,. the accounting records were not kept in accordance with section 130 of the Charities Act.. or the financial statements do not accord with the accounting records,. or the financial statements do not comply with applicable requirements concerning the form and content of the accounts sel out in the Charities (Accounts and Reports} Regulations 2008 olher than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of our review. We have come across no other matters in connection with the examination to.which attention should be drawn in ort in order to enable proper understanding of the financial statements to be reached. ROCK TT& Accountants 16 Rickmansworth Road Northwood Middlesex HA6 1HA .19th December 2024
BARNHILL COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 Unrestricted Restrlct•d Note Funds Funds Total Funds 2023 Incoming Resources Lettings Government and local authority grants Donations 61.258 61,258 1,120 1,500 55.243 1.250 1,150 1,120 1.500 Total Incoming Resources 2,620 63,878 57,643 Resources Expended Fundraising Charitable activitles Governance costs Other resources expended 56,714 3,778 442 2,820 59,334 3,778 442 80,897 5,494 Total Resources EXnded 60,934 2,620 63,554 66.391 Net Outgolng Resources for th• Year 324 324 (8,748) Balances at 31 March 2023 13.823 13.823 22,571 Balances at 31 March 2024 14,147 14,147 13,823 The notas on pages 8 to 11 form part of these accounts. Page 5
BARNHILL COMMUNITY ASSOCIATION Com an no. 02921710 BALANCE SHEET AT 31 MARCH 2024 2024 2023 Note Flxed Assots Tangible fixed assets 16 33 Current Assets Debtors Cash at bank and in hand 15.645 8.023 23.668 14,606 8,868 23,474 Liabilitles: amounts falling due within one year 9.537 9.684 Net Current Assets 14,131 13.790 14,147 13.823 Funds UnrestTicled Restricted 14,147 13,823 10 14,147 13,823 The notes on pages 8 to 11 fomi part of these accounts. The statemenls required to be made by the company's directors.and the signatures required by the Companies Act 2006 are given on the following page. Page 6
BARNHILL COMMUNITY ASSOCIATION BALANCE SHEET AT 1MAR 24 CONT The management committee have tsken advantage of the exemption conferred by section 477 not to have these financial statements audited and confirm that no notice has been deposited under section 476 of the Companies Act 2006. The management committee acknowledge their responslbilty for ensuring that.. The company keeps accounting records which comply with sects'ons 386 and 387 of the Companies Act 2006. The financial statements give a true and fair view of the state of affairs of the company at 31 March 2024 and of its profit or loss for the period then ended in accordance with the requirements of sections 394 and 395 and which other#vise comply with the requirements of the Companies Act 2006 relating to the financial statements, SO far as applicable to the company. The financial ststements hav• been prepared in accordance with the provisions applicable to companies subsect to the small companies, regime and in accordance with the provisions of FRS 102 section 1 A - small entities. Approved by the Management Committee on 19lh Decenber 2024 and signed on its behalf by Mark Gritt Secrelary Page 7
BARNHILL COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Accountlng Pollcies Basls of accounting The financial statements have been prepared In accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepafed under the historical cost convention. The company is exempt frorn the requlrement of Financial Reporting Standard No. 3 to produce a cash flow. Incoming resources Donations, gifts and grants are credited to income when received. Income from recurring sources such as lettings and subscriptions from members is recorded as and when it becomes due. Expendituro All expenditure is included on an accruals basis and all costs have been directly attributed to one of the functional categories of resources expended in the statement of financlal activities. Tangibl• fixed a8S•ts Depreciation is provided at the following rates In order to wrlte off each asset over its estimated useful life. Equipment Fumiture and fittlngs 20D/o on cost 15Vo on cosi Fund Accountlrig The nalure of each fund is set out in note 10 to the financial statements. Donations for capttal •xpendlture Donations received for capital expenditure are credited to income when received. The difference between the total donated and the cumulative depreciation charge relating to the relevant assets is carried forward under restricted funds. Financial Instruments The charity only entEJrs into basic financial instrument Iransaclions that result in the recognition of financial assets and liabilities like trade and other debtors and creditors. They are initially recognised at transaction value and subsequently measured at their settlement value. Entity of the Charity The charily 1$ a publlc benefit entlty. Page 8.
BARNHILL COMMUNITY ASSOCIATION NOTE TH TSF AR DED 1MA CH 24 Unrestricted Restricted Funds Funds Totsl Funds 2023 2 Fundraising Fundraising event 3 Charitable actlvities ' Staff costs Ground rent and water rates Light and heat Premises and ground maintenance and repairs Cleaning, sanitory and refuse Insurance Telephone and Intemet Music royalties and TV costs Catering, events and outings Postage, stationery and computer'ccists Travel cost5 Sundry expenses Subscriptions, liCenS and fees Donatlons Depreciation 18,835 378 15.525 9,488 2.892 6,200 1,859 159 309 176 360 18,835 378 15,525 9.488 2,892 6,200 1,859 159 2,929 176 360 15,955 981 13,384 12,521 2,421 7,215 1,880 159 3,922 780 340 373 465 30 471 60,897 2,620 516 516 17 56,714 2.620 59.334 4 ' Gov•rnan¢• costs Professional fees Accountancy and bookkeeping 2.293 1,485 3,778 2,293 1,485 3,778 2,717 2,777 5,494 5 Other resources expended Bank charges and Interest 442 442 6 Total Resources Expended Staff Costs Depreclatlon Other Costs Total Total Fundraising Charitable activities Governance costs Other resources expended 18,835 17 40.482 3,778 442 44.702 59.334 3,778 442 63,554 60,897 5,494 18,835 17 66,391 Page 9
BARNHILL COMMUNITY ss CIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 6 Total Resourc08 Expended (Continued) 2024 2023 Staff costs:. Wages and salaries 18,835 15,955 Avefage number of employees 7 Tangible Fixed Assets Furniture and •quipm•nt Cost At 1 April 2023 and at 31 March 2024 11,811 Accumulated depreciatlon At 1 April 2023 Charge for year At 31 March 2024 11,778 17 11,795 Net book values At 31 March 2024 16 At 31 March 2023 33 2024 2023 8 Debtors Bamhill Community Association Social Club 2024 2023 9 Llablllties: Amounts falllng due within one y•ar Cffjditors and accruals Page 10
BARNHILL COMMUNITY ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 10 Restricted Funds Balances At 1.4.2023 Movement In Resources Balances Incoming Outgolng At 31.3.2024 Funding for events for the elderly 2,620 2,620 11 Anatysis of Net Assets Between Funds Tanglble Fixed Assets Net Current Assets Total 2023 Restricted Funds Unrestricted Funds 14,131 14.131 14,147 14,147 13,823 13,823 16 12 Company 8tstus The company is limited by guarantee. Each guarantor has agreed to contribute £1 in the event of the company being wound up. 13 Capital Commilments There were no capital coffim'itments at thè balance sheet date. 14 Relatod Party Transaction$ Mr. M Gritt is a member of the management commrttee and is employed by the Barnhill Community Association Social Club. Page11