REGISTERED CHARITY NUMBER: 1043996
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020 FOR BURGHCLERE PRE SCHOOL AND TODDLER GROUP
Working Numbers Limited Chartered Certified Accountants 12 St Mary’s Road, Mortimer Common Reading, Berkshire RG7 3UE
BURGHCLERE PRE SCHOOL AND TODDLER GROUP
CONTENTS OF THE FINANCIAL STATEMENTS For The Year Ended 31 August 2020
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiners Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 9 |
| Detailed Statement of Financial Activities | 10 |
BURGHCLERE PRE SCHOOL AND TODDLER GROUP REPORT OF THE TRUSTEES For The Year Ended 31 August 2020
The trustees present their report with the financial statements of the charity for the year ended 31 August 2020 and confirm they comply with the requirements of the Charities Act 2011 and the Charities SORP (FRS 102).
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1043996
Principal Address
Portal Hall Church Lane Burghclere Newbury Berkshire RG20 9HX
Trustees
G Laidlaw Chair Appointed 26/9/2019, Appointed Chair 7/8/2020 L Scaplehorn Secretary Appointed 26/9/2019 F Pridmore Treasurer Appointed 26/9/2019 R Gabriel Appointed 26/9/2019 E Marley Appointed 26/9/2019, Resigned Chair 7/8/2020 K Neal Appointed 26/9/2019 F Poulter Appointed 26/9/2019 N Reed-Moreton Appointed 26/9/2019
Independent Examiner
S M Jackson FCCA Working Numbers Limited Chartered Certified Accountants 12 St Mary’s Road, Mortimer Common Reading, Berkshire RG7 3UE
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its constitution that was adopted in 1997 as amended 30 September 1998, 1 October 1999 and 3 June 2009. The Charity currently operates under the Model Constitution adopted in October 2014.
Page 1
Recruitment, appointment, induction and training of new trustees
All trustees understand their duties and responsibilities as trustees and the need to act in the best interests of the charity. At each AGM the existing trustees explain to the new trustees what is required of them and appropriate literature is handed out to them. For roles, such as the treasurer, chair and secretary, the existing chairperson meets with prospective trustees to discuss their roles and responsibilities and to ascertain the appropriate skill level of the prospective trustees. Trustees are aware that they retain overall responsibility and control of the trustee recruitment, selection and induction process.
Organisational structure
Due to the nature and size of the charity, the trustees form the management team and are responsible for all aspects of the day to day running of the charity.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure that the appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES AND ACTIVITIES
Objectives of the Charity
To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
The trustees confirm that they have had regard to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the objectives and aims of the charity.
Activities
The group provides facilities to enable the requirements of the charitable objects to be met.
Achievement and Performance
Burghclere Pre-School provides a fun and stimulating pre-school education for children aged between 2 and 5 years in a lovely village setting. The Charity has been running for 20 years and is located within the Portal Hall at the centre of the village of Burghclere.
Overall, the pre-school performed well during the year. The primary school intake was moderate but the number of children (especially 2- and 3-year old’s) attending the pre-school has gradually and satisfactorily increased throughout the year. This means that there will still be an adequate number of children attending the pre-school when the older children leave for the primary school.
The relationship between the pre-school and the primary school was a key focus for the year and continues to be a key focus for the pre-school manager. We will endeavour to continue a good relationship with the reception teacher in the primary school in September.
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Opening times at the pre-school are 9am-3pm Monday to Friday and we are able to offer 30 hours of funded childcare to those eligible. There is an early drop off time of 8:45am available which continues to be proving popular and is particularly attractive to working parents. These benefits have resulted in the setting having a greater appeal over other pre-schools in the area.
Income from fundraising compared to the previous year has been very restricted due to COVID 19. We look forward to putting all efforts into fundraising once restrictions lift. All funds raised from the fundraising have been invested in the pre-school equipment.
We plan to continue to work hard with our fundraising events, our committee members have come up with some good ideas such as a summer ball, a casino evening and we will be hosting another medium evening.
FINANCIAL REVIEW
Reserves policy
The reserves policy of the charity is to hold sufficient reserves to maintain the future establishment and development of the Pre School and Toddler Group.
Approved by the order of the board of trustees on 11/05/2021 and signed on its behalf by
……………………………………… G Laidlaw - Chair
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INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF BURGHCLERE PRE SCHOOL AND TODDLER GROUP
I report on the accounts for the year ended 31 August 2020 set out on pages five to ten.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
It is my responsibility to:
-
Examine the accounts under Section 145 of the 2011 Act
-
To follow the procedures laid down by the General Directions given by the Charity Commission
-
To state whether particular matters have come to my attention
Basis of the independent examiners report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view’ and the report is limited to those matters set out in the statements below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(1) Which gives me reasonable cause to believe that, in any material respect, the requirements
-
To keep accounting records in accordance with Section 130 of the 2011 Act
-
To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act.
Have not been met; or
(2) To which, in my opinion, attention should be drawn, in order to enable a proper understanding of the accounts to be reached.
SM Jackson
………………………………………….
S M Jackson FCCA Working Numbers Limited Chartered Certified Accountants 12 St Mary’s Road Mortimer Common Reading Berkshire RG7 3UE
25/3/2021
Page 4
BURGHCLERE PRE SCHOOL AND TODDLER GROUP
STATEMENT OF FINANCIAL ACTIVITIES For The Year Ended 31 August 2020
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | funds | Funds | Funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||||
| Fundraising activities | 4,040 | - | 4,040 | 11,780 | |
| Charitable Activities | 71,771 | - | 71,771 | 102,137 | |
| Investments | 265 | - | 265 | 20 | |
| Other | 2,487 | - | 2,487 | 3,269 | |
| ______ | _____ | ______ | ______ | ||
| Total | 78,563 | - | 78,563 | 117,206 | |
| EXPENDITURE ON | |||||
| Fundraising activities | 25 | - | 25 | 749 | |
| Charitable Activities | 76,827 | 76,827 | 97,807 | ||
| Other | 574 | - | 574 | 987 | |
| _ | ______ | _ | _ | ||
| Total | 77,426 | - | 77,426 | 99,543 | |
| _ | ______ | _ | _ | ||
| NET INCOMING / (EXPENDITURE) | |||||
| 1,137 | - | 1,137 | 17,663 | ||
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 52,231 | - | 52,231 | 34,568 | |
| Movements between funds | - | - | - | - | |
| _ | ______ | _ | _ | ||
| TOTAL FUNDS CARRIED FORWARD | 53,368 | - | 53,368 | 52,231 | |
| ===== | ===== | ===== | ===== |
These notes form part of the financial statements Page 5
BURGHCLERE PRE SCHOOL AND TODDLER GROUP
BALANCE SHEET At 31 August 2020
| 2020 | 2019 | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||||||
| fund | funds | Funds | Funds | ||||||
| Notes | £ | £ | £ | £ | |||||
| FIXED ASSETS | |||||||||
| Tangible assets | 6,614 | - | 6,614 | 7,188 | |||||
| CURRENT ASSETS | |||||||||
| Debtors | 531 | - | 531 | 2,485 | |||||
| Cash at bank and in hand | 48,044 | - | 48,044 | 44,684 | |||||
| _ | _ | _ | _ | ||||||
| 48,575 | - | 48,575 | 47,169 | ||||||
| LIABILITIES | |||||||||
| Amounts falling due within one | |||||||||
| year | (1,821) | - | (1,821) | (2,126) | |||||
| _ | _ | _ | _ | ||||||
| NET CURRENT ASSETS | 46,754 | - | 46,754 | 45,043 | |||||
| _ | _ | _ | _ | ||||||
| TOTAL ASSETS LESS | 53,368 | - | 53,368 | 52,231 | |||||
| CURRENT LIABILITIES | |||||||||
| _ | _ | _ | _ | ||||||
| TOTAL NET ASSETS | 53,368 | - | 53,368 | 52,231 | |||||
| ===== | ===== | ===== | ===== | ||||||
| THE FUNDS OF THE CHARITY | |||||||||
| Unrestricted funds | 53,368 | - | 53,368 | 52,231 | |||||
| Restricted funds | - | - | |||||||
| _ | _ | ||||||||
| TOTAL CHARITY FUNDS | 53,368 | 52,231 | |||||||
| ===== | ===== |
The financial statements were approved by the Board of Trustees on 11/05/2021 and were signed on its behalf by:
…………………………………………….
G Laidlaw - Chair
These notes form part of the financial statements
Page 6
BURGHCLERE PRE SCHOOL AND TODDLER GROUP
NOTES TO THE FINANCIAL STATEMENTS For The Year Ended 31 August 2020
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Charities Act 2011 and the requirements of the Financial Reporting Standard (FRS 102) applicable in the UK and Republic of Ireland.
Income and Endowments
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Expenditure
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Equipment | - Straight line over 3 years |
|---|---|
| Buildings | - No depreciation |
Taxation
The charity is exempt from tax on its charitable activities.
Pensions
The charity operates a workplace pension which is a defined contribution scheme. Employees are automatically enrolled or able to opt in to the pension scheme subject to current auto enrolment guidelines.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. INCOME AND ENDOWMENTS
| NCOME AND ENDOWMENTS | ||
|---|---|---|
| 2020 | 2019 | |
| £ | £ | |
| Fundraising events | 4,040 | 11,780 |
| Fees received – LEA funding | 53,203 | 69,523 |
| Fees received – non funded | 18,568 | 32,614 |
| Sundry receipts | - | - |
| ______ | ______ | |
| 75,811 | 113,917 | |
| ===== | ===== |
3. INVESTMENT INCOME
Bank account interest
2020 2019 £ 265
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BURGHCLERE PRE SCHOOL AND TODDLER GROUP
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For The Year Ended 31 August 2020
4. TRUSTEES’ REMUNERATION AND BENEFITS
No remuneration was paid to trustees in the year ended 31 August 2020 nor the year ended 31 August 2019 in relation to duties performed in relation to the position as trustees. Details of salaries paid to trustees for work not relating to their role as a trustee are noted under related party disclosures.
Trustees’ expense
No sundry expenses were reimbursed to trustees during the year.
5. STAFF COSTS
| TAFF COSTS | ||
|---|---|---|
| 2020 | 2019 | |
| £ | £ | |
| Wages and salaries | 63,089 | 64,428 |
| Social Security costs | 2,487 | 3,269 |
| Pensions | 753 | 697 |
| ______ | ______ | |
| 66,329 | 68,394 | |
| ===== | ===== | |
| The average number of employees during the year was as follows: | ||
| 2020 | 2019 | |
| Pre School Staff – full time equivalent | 6 | 6 |
| ===== | ===== | |
| No employees received emoluments in excess of £60,000 |
6. TANGIBLE FIXED ASSETS
| ANGIBLE FIXED ASSETS | |
|---|---|
| Buildings & | |
| Equipment | |
| £ | |
| COST | |
| At 1 September 2019 | 17,199 |
| Additions | - |
| Disposals | - |
| ______ | |
| At 31 August 2020 | 17,199 |
| ______ | |
| DEPRECIATION | 10,011 |
| At 1 September 2019 | 574 |
| Charge for year | |
| ______ | |
| At 31 August 2020 | 10,585 |
| ______ | |
| NET BOOK VALUE | |
| At 31 August 2020 | 6,614 |
| ===== | |
| At 31 August 2019 | 7,188 |
| ===== |
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BURGHCLERE PRE SCHOOL AND TODDLER GROUP
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For The Year Ended 31 August 2020
7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| EBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
|---|---|---|---|
| 2020 | 2019 | ||
| £ | £ | ||
| Trade debtors | 48 | 2,052 |
|
| Other debtors | 483 | 433 | |
| ______ | ______ | ||
| 531 | 2,485 | ||
| ===== | ===== | ||
| REDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 2020 | 2019 | ||
| £ | £ | ||
| Trade creditors | 1,575 | 750 |
|
| Payroll, taxation and social security | 246 | 626 |
|
| Other creditors | - | 750 | |
| ______ | ______ | ||
| 1,821 | 2,126 | ||
| ===== | ===== | ||
| OVEMENT IN FUNDS | |||
| At 31.8.19 | Net | At 31.8.20 | |
| movement | |||
| in funds | |||
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 52,231 | 1,137 |
53,368 |
| Restricted funds | |||
| Building fund | - | - | - |
| ______ | _ | ______ | |
| TOTAL FUNDS | 52,231 | 1,137 | 53,368 |
| ===== | ===== | ===== | |
| Net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 78,563 | 77,426 | 1,137 |
| ______ | ______ | ______ | |
| TOTAL FUNDS | 78,563 | 77,426 | 1,137 |
| ===== | ===== | ===== |
8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
9. MOVEMENT IN FUNDS
10. RELATED PARTY DISCLOSURES
The charity did not pay a salary to any trustees during the year.
11. RELATED PARTY DISCLOSURES
The trustees are considered to be the ultimate controlling party of the charity by virtue of their ability to act in concert in relation to operational and financial policies of the charity.
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BURGHCLERE PRE SCHOOL AND TODDLER GROUP DETAILED STATEMENT OF FINANCIAL ACTIVITIES For The Year Ended 31 August 2020
| GHCLERE PRE SCHOOL AND TODDLER GROUP AILED STATEMENT OF FINANCIAL ACTIVITIES he Year Ended 31 August 2020 |
||
|---|---|---|
| 2020 | 2019 | |
| £ | £ | |
| INCOMING AND ENDOWMENTS FROM: | ||
| Activities for generating funds | ||
| Fundraising events | 4,040 | 11,780 |
| Funds received - LEA Funding | 53,203 | 69,523 |
| Funds received - non funded | 18,568 | 32,614 |
| Sundry receipts | - | - |
| ______ | ______ | |
| 75,811 | 113,917 | |
| Investment income | ||
| Bank account interest | 265 | 20 |
| Other income | ||
| Employment allowance | 2,487 | 3,269 |
| Total income | 78,563 | 117,206 |
| ______ | ______ | |
| EXPENDITURE ON: | ||
| Fundraising activities | ||
| Raising Funds | 25 | 749 |
| Charitable activities | ||
| Wages | 63,089 | 72,072 |
| Social security | 2,487 | 3,269 |
| Pensions | 753 | 697 |
| Rent, rates and water | 3,439 | 9,944 |
| Insurance | 724 | 906 |
| Telephone | 120 | 204 |
| Sundries | 1,127 | 1,869 |
| Milk and catering | 439 | 785 |
| Equipment | 270 | 737 |
| Consumables | 110 | 314 |
| Administration | 1,363 | 2,970 |
| Staff training | 290 | 1,219 |
| Bad Debts | 6 | 21 |
| ______ | ______ | |
| 74,217 | 95,007 | |
| Governance costs | ||
| Bookkeeping | 1,860 | 2,050 |
| Examiner’s fees | 750 | 750 |
| ______ | ______ | |
| 2,610 | 2,800 | |
| Other resources expended | ||
| Plant and machinery depreciation | 574 | 987 |
| ______ | ______ | |
| Total expenditure | 77,426 | 99,543 |
| ______ | ______ | |
| Net income / (expenditure) | 1,137 | 17,663 |
| ===== | ===== |
This page does not form part of the statutory financial statements Page 10