2021-03-31-accounts - South Leeds And Morley District Scout Council

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Trustees' Annual Report

For the period

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Section A	Reference and administration							details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address								Scout Council 0
	South Leeds and MorleyDistrict							Scout Council



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	Correspondence Address: 6 Woodkirk Gardens
	Dewsbury

	Postcode						W	F	1	2	7	H	Z

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Gareth Luby	District Commissioner
Elizabeth Kalverda	Trustee
Chris Ingham	Trustee
John Fullerton	Trustee
Andrew Hebden	Trustee
Edwin Kirkwood	Chair	09/09/2020-31/03/2021
Ken Grayson	Trustee
Daniel Wood	Trustee
Mary Chadwick	Trustee
Suzie Bentley	Trustee
Trevor Holdsworth	Treasurer (Acting)	09/09/2020-31/03/2021
Alison Fell	Trustee	09/09/2020-31/03/2021
AndyNeil	Secretary

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B Structure, governance and management

Description of the charity’s trusts

(e.g. trust deed, constitution) Type of governing document (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted	The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The District is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner, District Youth Commisioner, District Explorer Scout Commissioner, District Scout Network Commissioner and Elected, Nominated and Coopted members. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This District Executive Committee exists to support the District Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to can unacceptable level in a particular section or the District as a whole then there would have to be a contraction, consolidation or closure of an area of support provided. In the worst case scenario the complete closure of the District. Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the District as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The District Executive Committee has identified the major
risks to which they believe the District is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
District has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the District on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The District is totally reliant
upon volunteers to run and administer the activities of the
District. If there was a reduction in the number of leaders to
can unacceptable level in a particular section or the District
as a whole then there would have to be a contraction,
consolidation or closure of an area of support provided. In
the worst case scenario the complete closure of the District.
Reduction or loss of members. The District provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the District
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Section C

Objectives and activities

Summary of the objects of the charity set
out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
contribution made by volunteers;
policy on investments.

Public benefit statement

The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (3rd December 2018)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	2020-21 was a challenging year for South Leeds and Morley District Scouts. Due to the pandemic, many of our usual operations were suspended. The charity centered its resources on ensuring Scouting could take place to best serve the young people they worked with. This included the running and support with a series of online activities for remote Scouting, including specialist visitors in Zoom sessions, commemorating important events, including St George's Day and the Royal Jubilee celebrations, Badge competitions and supporting wider Scouting events. The District spent resources and time on ensuring Scouting was safe when it could take place face to face, including investments in the campsite and subsidsed booking costs to groups to maximise opportunities for Scouting as safe as possible. Investment was made to the lower part of the campsite to ensure there was sheltered space for groups to meet socially-distanced.

Section D

Achievements and performance

Summary of the main achievements of
the charity during the year

2020-21 was a challenging year for South Leeds and Morley
District Scouts. Due to the pandemic, many of our usual
operations were suspended. The charity centered its
resources on ensuring Scouting could take place to best
serve the young people they worked with. This included the
running and support with a series of online activities for
remote Scouting, including specialist visitors in Zoom
sessions, commemorating important events, including St
George's Day and the Royal Jubilee celebrations, Badge
competitions and supporting wider Scouting events. The
District spent resources and time on ensuring Scouting was
safe when it could take place face to face, including
investments in the campsite and subsidsed booking costs to
groups to maximise opportunities for Scouting as safe as
possible. Investment was made to the lower part of the
campsite to ensure there was sheltered space for groups to
meet socially-distanced.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District held reserves of approximately £55000 against this at year end. This is above the level required for operating expenses. However this can be explained by money reserved for payment on a new lease on the campsite with LCC, currently ongoing; expected costs Reserves Policy

Further financial review details (optional information)

You may choose to include additional information, where relevant, about:

5 LT700001 (3rd December 2018)

the charity’s principal sources of funds (including any fundraising);
• how expenditure has supported the key objectives of the charity;
• investment policy and objectives; Investment Policy

The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) GJLuby Full name(s) Gareth Luby Position (eg Secretary, Chair) District Commissioner Date 2 9 0 1 2 2

6 LT700001 (3rd December 2018)

South Leeds and Morley Scout District Scout Council (charity number 1043976) Receipts and payments account or 0110412020 To 3110412021 Receipts and payments Unr¢5tric*d fvnds Receipts Donations. oès and simlat Income Membership subscriptions 2021 received - ineltsding for Coun and Natlonal Membershi fees for 2020 Donations acies GiftAid 35,741 29 Other Sifnilar income Sub totol Grants COVID Grants from LCC (Of whlch received for Phoenix Scout Cam Of Which received forTln le Scout H U ds Bank Foundation 38,862 1194311 1194311 256 155 site Other rants Sth total Fundraising ev(grO881 Detail I Detail 2 Detail 3 Other fundrnisin Sub totsl Hirt and Acdvltes Phoenix Hire Tin 1.145 -'iiV.-.o COkllD 32.274 752 loo 167 Eien". LX['.enso J Event Expen Jcu. Depo%it retvrng etc. Bad e Sas Subtotsl Investment Incom• Bank interest Buildin Socie interest The Scout Association ShortTerm Investment SeNice Othef investment income Totsl Gross Income A5sel and In¥tent sahs. et Total receipts 1 ofs LT700C(12 lJuty 20211

South Leeds and Morley Scout District Scout Council Receipts and payments account 0110412020 To 3110412021 Receipts and payments Unrestricted funds Payments Charltable Pa m•nts Membership subscri tions aid on ramme and a¢VIe$ Youth Nationavcoun IArealDistri 30,268 165 Adult su ort and trainin Rentto LCC Phoenix Cam Online Sctsut Mana er for Groups Water and Sewera Of which Phoenlx Cam OF which fin I Scout Electric and Gas Of which Phoenix Cam stte Of which Tin Scout H nsurance Of whKh PhoenrA Cam site Of which Tln ley Scout H Maintainence Of which Phoenix Carn site Ofwhich Tin ley Scout H Develo ment Of whKh Phoenix Campsth Of which Tin Scout H Printing and hotoco Contribution to cam 8ad es Purchases AGM and trustee ex Misc Ex inc. Zoom subscri on i.soo 972 216 site 1135.08) IBI.011 8,323 16642.101 116811 1.718 113501 136&421 1.344 1567.611 1776.441 9,412 19412.351 costs 145 enses 419 Intemational- Return to Grou No l Aecoun 3.060 31.655 loo 8eaver Att.. Sub ttstal Fundrdlslng 0xpen$ ds Match Fundin Detail 3 Other fundraisi Gild2rsome costs Sub total Totsl Gross Expendlture Asset and Investmgnt purchas•s rt LT7CI)002 (Juty 2021 2ofS

Totsl payments Net of receiptsllpaymentsl Cash funds last year erKI lof which SLAM l Account) lof which Tingley Accounti lof which Badge Accountl lof whir.h scout Seclion Account) lof which Cub Section Accountl lof which aeavers Accoun¢ 67.659 49.788 4.648 704 lof which Meerkat ESU accountl lof which Mongoose ESU International accountl lof which Mongoose E -. Cash funds this year end LT700002 (Juty 2021} 3of5

South Leeds and Morley Scout District Scout Council Receipts and payments account • year 0110412020 To 3L104f2021 Statement of assets and liabilities at the end of the year Unrèstrictèd fvnds Cash funds No l Account No 2 Account Bad Account S3,218 20.550 726 4,165 1,076 20 623 75 Cash Phoenix Cash Tin Unpfesented Cheques Total cashfunds 149re• %¥hrPtt payTht¢(rjTr Other monetary assets Tax claim Debts due from the Cou In5UTance claim IArealDistrtctJGrou Investmènt assets Inve5trnent pro uoted investments Other investments- detail S1 totsl Non mortary assets forcharivs own us• Bad e stock Shop stock Other stk Land and buildSn Motor vehicles Sc¢utin Other 70,1)00 rnent fumi(U ett 10.200 Sub totsl Uabllities Accounts not aid nses incurred but notinvoiced Subscription5 not et aid Loan - detsil Other liabile5 total Totsl net assets The abov• receipts and payments Kcount and statsm•nt of aM¢ts arKI Ilabllities vmre approved by thè Trustees on Xth X 200X lthe dat• oftho Ex*¢ith• Committee m•4tlng that approv•d th¢ accounts) and $5gned on thdr behalf bv Signature Print Name LTT00002 (Juty 20211 4of5

hair Treasurer 2fJLI LT70CKm lJuty 20211 Sof5