Wednesday 15[th] October 2025 8PM Online via MS Teams ## **Procedural Matters** If you could stay muted please to avoid background noises. If you would like to ask any questions of the Committee please use the chat function. We will ask if you agree to elect the Committee trustees to raise your virtual hand to cast your vote. The meeting may be recorded. This is only for the purpose of the minutes and any actions from the chat. As soon as the minutes are completed any recording will be deleted. ## **Agenda** - Apologies for absence - Chair’s report for 2024/2025 - Treasurer’s report for year ending 31[st] August 2025 - Appointment of Independent Examiner of Accounts for year ending 31[st] August 2025 - Election of Officers and Trustees of the Committee ## **Chair’s Report - Activities** Over the last academic year the OSA have been busy running many events to raise funds for our school. We have enjoyed providing all these opportunities: - Christmas Cards – via Class Fundraising - Fireworks - Christmas & Summer Discos - Non-Uniform Day – Rainbow Raffle - Summer Fete - Colour Run - • Sports Day Warm-Up - • School Lottery ## **Chair’s Report - Donations** In March we donated over £20,000 to fund a new light and sound system. Consisting of 6 multi-colour lights, speakers, microphones and a new projector this is taking school assemblies and productions to a new level! We are about to fund new games trollies and equipment for the children to use at breaktime. Fun incoming Working with the school and Parent Council we are seeing where else we can help the school provide an enriching environment. ## **Chair’s Report - Thanks** It goes without saying, all this success can only happen thanks to the amazing volunteers and committee members who have helped out this year! We are sadly saying goodbye to some of our committee this year, and to them I say a HUGE thank you. - **Lynsey Pinfield** - **Katherine Proud** - **Christine Thorley** - **Sarah Warriss-Simmons** We also couldn’t make our main events run so smoothly without the help of our local community teams: - B&D Rotary Club - Overton Radio - Julian Ricketts ## **Treasurer’s Report** ## Income and Expenditure Account for the year ending 31 August 2025 OVERTON SCHOOL ASSOCIATION ## **Income and expenditure account for the year ended 31st August 2025** |Total receipts from charitable trading
Charitable activity expenditure
Fundraising Expenditure
Net receipts/(expenditure) for the year
Balance Sheet b/fwd
Balance Sheet c/fwd|2025
2024
£27,192
£25,713
£22,420
£3,900
£13,721
£11,161
-£8,949
£10,653
£38,141
£27,488
£29,193
£38,141| |---|---| ## **Treasurer’s Report** ## Notes to the accounts Amount raised: £27,192.03. Amount spent: £13,720.81 (excluding £22,420 donation to Overton primary school). Therefore: Income over expenditure: £13,471.22 ## Significant outgoings Significant Income Significant outgoings Fireworks £15,143.63 Fireworks £7,523.24 Fete £8,246.35 Fete £4,786.60 Discos £1,443.28 Discos £628.54 School Lottery £1,291.60 Other expenses £782.43 Class Fundraising £529.47 £13,720.81 Other income £537.70 Donation to Overton primary school £22,420.00 Total £27,192.03 Total £36,140.81 ## **Treasurer’s Report** ## Statement of Assets and Liabilities as at 31 August 2025 ## OVERTON SCHOOL ASSOCIATION ||OVERTON SCHOOL ASSOCIATION|OVERTON SCHOOL ASSOCIATION| |---|---|---| |Cash at Bank
Prepayments
Net Assets|**Statement of Assets and Liabilities as at 31st August 2025**|| |||2025
2024
£29,193
£37,041
£0
£1,100
£29,193
£38,141
| Our closing cash balance was: £29,192.68. No deposit was paid to Pyrotastic for fireworks prior to 31[st] August 2025; for the year ending 31[st] August 2024, £1,100 had been prepaid. ## **Treasurer’s Report** ## APPOINTMENT OF INDEPENDENT EXAMINER OF ACCOUNTS FOR YEAR ENDING 31 AUGUST 2025 - Vote to appoint David Carter for another year. ## **Election of Officers & Trustees** ||**Role**|**Nomination**|**Seconded**| |---|---|---|---| ||Chair|Alastair Middleton|Adam Corden| ||Secretary|Adam Corden|Alastair Middleton| ||Treasurer|Edward Brady|Alastair Middleton| ||Trustee|Neil Armstrong|Alastair Middleton| ||Trustee|Ilze Van Eck|Alastair Middleton| ||Trustee|Fiona Ferguson|Alastair Middleton| ||Trustee|Madeline Haddon|Alastair Middleton| ||Non-Trustee|Zena Luckhurst|Alastair Middleton| ||President|Fiona Wyeth|Alastair Middleton| Coming Up BQ * BAR * SPARKLERS & MORE flSA Overton School Association OVER TON IREWORKS SAT 8TH NOVEMBER VERTON CE PRIMARY SCHOOL ASHLESS EVENT ates open 5pm isploy around 6pm CARD ONLY 8AV8 MONET 8CAII THT6 CQDB TO AIItY YOUR TieKET8 IEI ADVANCE Adults £7 Chi.dr&n £1 over 10 year5 5-16 years On lh• doy lincluding on lh• gat•l prlc•ll incr•as• by £? Por lick•• WE NEED flSA Overton School Association You COMMITTEE ROLES VOLUNTEERS osahel ers outlook.com Fireworks OSA Annual General Meeting 2025 Overton School Association Meeting Closed Thankyou foryour support. OVERTON SCHOOL ASSOCIATION Accounts for the year ended 31 August 2025 Overton School Assoclation I report on the accounts of The Overton School Associab'on for Ihe year ended 31 $1 August 2025, which are appended. As the charity's trustees you consider that the audit requirement of section 144(2) of the Chanties Act 2011 (the 2011 Act) does not apply and as the income of the charity did not exceed £250.000, l am qualified to undertake an independent examination. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act. follow the prO￿dureS laid down in the General Directions given by the Charity Commissioners under section 145{5)(b) of the Act. state whether any unusual items have come to my attention. In accordance with the General D1￿CtionS given by the Charity Commissioners, I have examined all the accountng records kept by The Overton School Association and have prepared the accounts accordingly. The review also Indudes consideration of any unusual items or disclosures in the accounts and seeking explanab'ons from you as trustees conceming any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. In connection with my examinats'on. no matter has come to my attention, which gives me reasonable cause to believe that in any malerial respect the requirements to keep accounting records in accordance with section 132 of the Act have not been met. There is nothing in my opinion, to which attention should be drawn to enable a proper understanding of the accounts to be reached. D F Carter 30 April 2026 OVERTON SCHO LASS CIATION Income and Ex enditure Account for the ear ended 31stAu us 2025 2024 Noles GENERAL FUND Sources Donations 37.95 From haritsble tradln Fund Raising Events Other Income 26,172.18 981.90 24,290 1,424 Total Recel 27,192.03 25,713 Pa ments hari blo a¢tlvl ex enditure Insurance Donalions 162.00 22.420.00 153 3,899.81 22.582.00 4,053 In Events 13,299.98 10,878 General Expenses Bank Charges Equipment 109 268.84 220 268.84 332 36,140.82 4,948.79 15,060 10,853 Net Receipts for the year Balance Sheet blf4w 38,141.47 27,488 Balance Sheet ￿r¥Aj 29.192.68 38.141 Dav•J F Carter 43 Wa￿rn Ro> rton Hampstdre RG25 3NQ OVERTON SCHOOL ASSOCIATION ststemen fAs nd Liabilitles as Au ust 2025 2024 Mon Assets Metro Bank Community Account 29,192.68 37,041.46 29.192.68 37,041 Prepayments Pyrolaslic 2026 FIr￿￿)￿S 1.100.00 0.00 1,100.00 Ll LITIES Fund Raising Activrties 29,192.88 38,141 Da￿d F C¥rter 43 Wattharn Ro Ovffi Mam￿h1r£ RG2S 3Na OVERTON SCHOOL ASSOCIATION Notes to the Accounts 2025 2024 Donations Miscellaneous 37.95 37.95 Fund Raisin Events Flrework Night Discos Lottery GAP 2024 Fete 15,143.63 1.443.28 1,291.60 12.929.69 3,098.68 1,281.20 2,382.29 4,597.66 24,289.52 8,293.67 26,172.18 Other Income School Fundraising Tea & Bacon rolls Miscellaneous 529.47 342.59 109.84 981.90 887.38 289.34 247.25 1,423.97 Donatlons School Attivities 22420 3,899.81 Fund Raisin Ex ndStu Firework Night School Fete Sum Up School Discos other 7.523.24 4,786.60 141.60 628.54 220.CKI 6,965.04 2,535.04 91.20 1.071.32 12.99 13,299.98 10,675.59 OVERTON SCHOOL ASSOCIATION Accounts for the year ended 31 August 2025 Overton School Assoclation I report on the accounts of The Overton School Associab'on for Ihe year ended 31 $1 August 2025, which are appended. As the charity's trustees you consider that the audit requirement of section 144(2) of the Chanties Act 2011 (the 2011 Act) does not apply and as the income of the charity did not exceed £250.000, l am qualified to undertake an independent examination. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act. follow the prO￿dureS laid down in the General Directions given by the Charity Commissioners under section 145{5)(b) of the Act. state whether any unusual items have come to my attention. In accordance with the General D1￿CtionS given by the Charity Commissioners, I have examined all the accountng records kept by The Overton School Association and have prepared the accounts accordingly. The review also Indudes consideration of any unusual items or disclosures in the accounts and seeking explanab'ons from you as trustees conceming any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. In connection with my examinats'on. no matter has come to my attention, which gives me reasonable cause to believe that in any malerial respect the requirements to keep accounting records in accordance with section 132 of the Act have not been met. There is nothing in my opinion, to which attention should be drawn to enable a proper understanding of the accounts to be reached. D F Carter 30 April 2026 OVERTON SCHO LASS CIATION Income and Ex enditure Account for the ear ended 31stAu us 2025 2024 Noles GENERAL FUND Sources Donations 37.95 From haritsble tradln Fund Raising Events Other Income 26,172.18 981.90 24,290 1,424 Total Recel 27,192.03 25,713 Pa ments hari blo a¢tlvl ex enditure Insurance Donalions 162.00 22.420.00 153 3,899.81 22.582.00 4,053 In Events 13,299.98 10,878 General Expenses Bank Charges Equipment 109 268.84 220 268.84 332 36,140.82 4,948.79 15,060 10,853 Net Receipts for the year Balance Sheet blf4w 38,141.47 27,488 Balance Sheet ￿r¥Aj 29.192.68 38.141 Dav•J F Carter 43 Wa￿rn Ro> rton Hampstdre RG25 3NQ OVERTON SCHOOL ASSOCIATION ststemen fAs nd Liabilitles as Au ust 2025 2024 Mon Assets Metro Bank Community Account 29,192.68 37,041.46 29.192.68 37,041 Prepayments Pyrolaslic 2026 FIr￿￿)￿S 1.100.00 0.00 1,100.00 Ll LITIES Fund Raising Activrties 29,192.88 38,141 Da￿d F C¥rter 43 Wattharn Ro Ovffi Mam￿h1r£ RG2S 3Na OVERTON SCHOOL ASSOCIATION Notes to the Accounts 2025 2024 Donations Miscellaneous 37.95 37.95 Fund Raisin Events Flrework Night Discos Lottery GAP 2024 Fete 15,143.63 1.443.28 1,291.60 12.929.69 3,098.68 1,281.20 2,382.29 4,597.66 24,289.52 8,293.67 26,172.18 Other Income School Fundraising Tea & Bacon rolls Miscellaneous 529.47 342.59 109.84 981.90 887.38 289.34 247.25 1,423.97 Donatlons School Attivities 22420 3,899.81 Fund Raisin Ex ndStu Firework Night School Fete Sum Up School Discos other 7.523.24 4,786.60 141.60 628.54 220.CKI 6,965.04 2,535.04 91.20 1.071.32 12.99 13,299.98 10,675.59