Chairs report April 2023 to April 24
We must first remember Jan 2024 and year started with the very sad new of Karen Spark’s sudden death. It was totally unexpected and did throw us quite a bit. We remember her with affection.
However, the board game club decided to keep going partially in her memory.
Rachel Gilmore the community builder was a great support and vital to the work of the charity. I would like to start by thanking her for all her work.
The big news was the charity taking over the lease of the community centre in June 2023. This is the reason fpr the big rise in our turnover. It did cost about £1500 in legal fees, but we felt we had to keep the centre open.
The Art group at the Parish Hall carried on really well.
The 2023 fete which a success. We also held a Christmas tabletop sale. Lots of people came to both.
We did look to recruit new trustees and volunteers. We did have people who wanted to help, but didn’t find a secretary.
Litter pick and tidy up around the building went well.
Building news
We got a grant from ECOE to have the insulation upgraded in the building which has helped keep the building a more even temperature
We also added pressure limiting valves on the hot water tanks in the kitchen to stop the water running constantly. This should save a bit of water.
We were not able to change gas suppliers probably as the land registration was not sorted. We will revisit this when we can.
We had a few parties and other lettings. The Soccer tots stopped using the building.
Exwick Tots had some issues, but gained new leaders and we were hopefully it would work out, which it seems to have done.
All in all a good year.
Trevor Sharp
Chair of trustees
Delivered to the 2023-24 AGM Jan 29[th] 2025
– Exwick Community Association Treasurers Report
Summary of bank activity 01/04/2023 to 31/03/2024
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£
Opening Balance 5,869.37
Grant Income 16,388.00
Adult Social Club 350.00
Art Classes 600.00
Clean up day 300.00
Exwick Tots 1,000.00
Kinnerton Way 7,520.00
Mental Health 1,000.00
Science Week 800.00
Summer Fete 350.00
Youthwork 4,468.00
Other Income 15,357.68
Adult Social Club 116.69
Art Classes 785.00
Christmas Fete 249.40
Exwick Tots 733.50
General 30.50
Kinnerton Way 13,412.59
Summer Fete 30.00
Expenditure -29,058.37
Adult Social Club -427.26
Art Classes -1,916.35
Christmas Fete -91.00
Exwick Tots -2,900.59
General Expenditure -224.32
Kinnerton Way -15,589.90
Science Week -423.88
Summer Fete -235.54
Youthwork -7,249.53
Deposits Held 278.00
Received 578.00
Returned -300.00
Closing Balance 8,834.68
Adult Social Club 39.43
Art Classes 336.37
Exwick Tots 362.91
General Funds 800.16
Kinnerton Way 5,919.69
Mental Health 1,000.00
Science Week 376.12
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Notes
The accounts are prepared on an income/expense basis, so do not include items which have not yet cleared the bank. In addition to the above, there are 3 outstanding cheques which have not yet been presented (£27 relating to the Adult Social Club and £1,675 relating to Kinnerton Way). There are
also a small number of outstanding accounts in relation to Kinnerton Way (total value £409.17) and a planned expense estimated at £1,800 in relation to the lease for Kinnerton Way.
Reserves and Budgeting
In June 2023 the charity took on the management of the Kinnerton Way Community Centre. For the 2023/24 financial year the centre incurred more expenses that income, however the running of the centre was supported by grant funding. It is anticipated that with increased prices (from Jan 2024) and increased usage the centre will become self-funding.
Exwick Community Association has no other regular running costs.
All activities are planned to be self-funding, either by means of income for the activity exceeding expenditure, or by means of grant funding to cover the costs.
The main annual cost is Public Liability and Trustee Insurance (£201.44 in 2023). Based on this I propose maintaining a minimum reserve of £500.00 in the general funds.
Marie Langdon Treasurer – Exwick Community Association 07/04/2024
Financial Statement for the period Ending 1st Awil 2023 to 31 st March 2024 EXWICK COMMUNITY ASSOCIATION CHARITY NO.10436fK GENERAL RECEIFfs & PAYIAENTS ACCOU Note 2023124 Reoipl 350.00 Art CLqsses Clean up day 600.00 300.00 1.OJo.7 7.520.1)0 I,(w)O.(X) nnertoTh Way Mental Health sUr Fate 350.OJ 4.468.00 4lult Social Club 116.69 785.00 249.40 Chrtstrna5 Fe 30.50 13,412.59 30.00 Suffmer F910 TOTAL RECEIPTS EypeTrJftLare A[luttSl aub Art Ckqsses 1.916.35 91.IXI Tots General Exyendthre 2900.59 15.589.9) Youlhwork 7249.53 TOTAL EXPENDrruRE 29,058.37 (d8ficitlforlhe >ar 2.687.31 5.869.37 DepJ5it5Hdd &834.68 ORGANISATION CLOSING BALANCES AduttSl Ck 39.43 336.37 362.91 Gera1 FurJs lQnnertw Way 800.16 5,919.89 I).(1) 376.12 of0rganis81l Funds 8.834.68 STATEMENT OF ASSETS Bank and tslherca5h baL3nces: IlatWestBafyk 311312024 8x68
Indopffident Examinerfs Report to tho of Exwlck C¢>mmunlty Awclatlon Chary Number 1043677 As Ihe tN$tees you are rvsponsibl8 for th• w8paralm ofthe acts)unts in al> wih th? r8qulrgmgnts olthe chille5 A(12011 {Ih& A I reFKwt ir4 resped of my eThY¥rolion of the Chaiilies XCOLmt le (wjl under sedion 145 of the 2011 Act and in tAThying ryjt o)nnectKJn with the examinati.on gmng me cause to believe th in any material respect l A¢courthng TelrS ere Tr3t W as requY&l by wtirm 130 of the Act or 2 The accounts do not accord wlh those records I have no CoremS have (xjme )SS no other matters In connection with the examinaticffi to which attentKJn sIld bft dra ' this report in ord8r to enable a proFer urKlerstanding of the acu)unts to be reached Hugh S Rixlway 21 Mawjlin Drive Teignmouth Devryt TQ14 8RZ 1* Febn 2025
CHARITY COMMISSION FOR ENGIAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to thg tn members of xvCK COMMUNITY ASSOCIATION On accounts for tho year endod 31 March 2024 Charlty no (if any) 1043677 Set out on pages I report to the trustees on my examination of the accounts of the above charity rthe Tru) for the year ended 31103 12024 Respon8lbllities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acf). I port in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have foll0vd all the applicable Directions given by the Charity Commission under section 145(5}(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance ¥th section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not Comply with the applicable requirements conceming the fomi and content of accounts sel out in the Charities {Accounts and Reports> Regulations 2008 other than any requirement that the accounts give a Irue and fair. view which is not a matter Considered as part of an independent examination. I have no concems and have come auoss no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 14° February 2025 Name: Hugh S RODWAY Relevant professional qualification(s) or body (rf any): Addrnss: 21 Maudlin Drive Teignmouth Devon TQ14 8RZ IER Oct 2018