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← Exeter Philharmonic Choir

2024-06-30-accounts

Charity registration number: 1043617

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Exeter Philharmonic Choir

Annual Report and Financial Statements

for the Year Ended 30 June 2024

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Exeter Philharmonic Choir Annual Report 2024

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CONTENTS

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||||||| |---|---|---|---|---|---| |Legal|and Administrative|Information|Page|3| |Trustees’|Report|Page 4| |Independent|Examiner’s|Report|Page|9| |Receipts|and|Payments Account|Page|10| |Statement of Assets|and|Liabilities|Page|11| |Detailed|Income|and|Expenditure Account*|Page|12|

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*Not part of the formal financial statements — this is enclosed for members’ information only

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Exeter Philharmonic Cheir Annual Report 2024

LEGAL AND ADMINISTRATIVE INFORMATION

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|||||||| |---|---|---|---|---|---|---| |Charity|Registration|Number|1043617| |°| |Principal|Office|5|Little|Johns|Cross|Hill| |Exeter| |EX2|9PJ| |Trustees|Mrs|Janet Ainley| |Mrs|Hazel|Channon|(resigned 24 May 2024)| |Mr|Roland|Chant|(co-Chair)| |Mr Andrew|Henderson|(co-opted 25 September 2023)| |Mrs|Victoria|Henderson|(Secretary)| |Mrs|Charlotte|Hodgson|(co-opted 5 June|2024)| |Ms Adrienne|Long|(co-Chair)| |Mr|Geoff|Poad|(Treasurer)| |Mr Shaun|Sellings|(co-opted 5 June|2024)| |Mr|Martin|Stubbings| |Mrs Ann|Weiler|(co-opted|5 June|2024)| |Bankers|The|Cooperative|Bank|plc| |PO|Box|250| |Delf|House| |Southway| |Skelmersdale| |WN8|6WT| |Independent|Examiner|Rowan|House Accountants| |5|Earl|Richards|Road|North| |Exeter| |EX2|6AQ| |Choir Website|www.exeterphilharmonic.org.uk|

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Exeter Philharmonic Choir Annual Report 2024

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TRUSTEES’ REPORT

The Trustees present their annual report together with the financial statements of the Exeter Philharmonic Choir (‘the Choir’) for the year ended 30 June 2024.

Our Objectives and Activities The object of the Choir is to promote, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects.

Mindful of the guidance of the Charity Commission on providing public benefit, the Choir performs concerts which are open to the public and which offer a range of ticket prices including discounts for specific groups.

Our annual Choral Workshop enables members of the public to sing with choir members ina full day workshop on a major choral work with the Choir’s Musical Director.

The Choir values diversity and membership is open to all, but as with many similar organisations, this is subject to a vocal assessment to ensure that an applicant’s vocal ability meets the standard set by the Musical Director.

The Choir also supports local charities through retiring collections at our Carol Concerts and Lord Mayor’s Concert in March. (Further details of the charities supported and amounts raised will be found under the Financial Review on page 6).

Our Governance and Administration

Founded in 1846, the Choir is a charity, registered with the Charity Commission (registration number: 1043617) and is governed by the Making Music Model Constitution (developed with the Charity Commission and updated in October 2021). The Choir adopted this Constitution on 25 September 2023.

Under the terms of the Making Music Model Constitution (October 2021), the Choir is managed by a committee whose members also constitute the trustees. The committee comprises trustees elected from and by the members (Elected Trustees) and trustees coopted by existing trustees (Co-opted Trustees). The committee must include 3 Officers (Chair, Secretary and Treasurer) and a minimum of 3 other trustees.

The Choir at a general meeting elects the trustees for a 3-year fixed term of office. All trustees are eligible for re-election for a fixed number of 3-year terms as determined by the Choir in its rules and regulations.

During the year the committee has met monthly with meetings of its two sub-committees (Programme and Publicity) held as required. In line with the Charity Commission's guidance to charitable bodies on the policies which should form part of their organisational management, the committee has commenced a review of all the Choir’s existing policies and put in place some additional recommended policies. All policies will be reviewed on a bi-annual basis and are available on the Choir’s public website.

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Exeter Philharmonic Choir Annual Report 2024

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TRUSTEES’ REPORT eeooeen eee

AsOuralways,2023/2024the 2023/24Season season— has been a busy and productive time for the Choir.

04 November 2023: Music of the Baroque in Exeter Cathedral We began the year with an evening of Baroque music: Handel Zadok the Priest, Marcello Oboe Concerto in D minor, Vivaldi Gloria; and Handel Dixit Dominus. The Choir was joined by Isca Ensemble, an orchestra of experienced amateur and some former professional players drawn from the South-West of England; Fergus McCready (oboe soloist); sopranos Lucy Cronin and Ellie Sperling; mezzo-soprano Martha McLorinan; and Stephen Tanner (continuo).

42 and 13 December 2023: Carol Concerts in Exeter Cathedral Our Carol Concerts featured a selection of well-known festive choral works interspersed with traditional carols for all to sing, in the wonderful setting of Exeter Cathedral. The Choir was joined by Julian Poore (trumpet), whose energetic rendition of an arrangement of God rest you merry, gentlemen left everyone breathless. Julian also featured in Stephen Tanner's wonderful new composition for the Choir, Nova! Nova! The programme was introduced by Elizabeth-Jane Baldry.

27 January 2024: Public Choral Workshop We hosted a very well attended workshop on the Verdi Requiem with nearly 200 singers gathered in The Mint Methodist Church Centre for a glorious day of singing. 46 March 2024: Lord Mayor’s Concert in Exeter Cathedral . For our performance of the Verdi Requiem, we were joined by the Bournemouth Symphony Orchestra; Judith Howarth soprano; Marta Fontanals-Simmons mezzo-soprano, Oliver Johnston tenor; and Ossian Huskinson bass. This concert was a resounding success and our reviewer stated: “the EPC singers were in fine voice, with director Howard lonascu bringing out the best of them”.

18 May 2024: An Evening at the Opera in St David’s Church, Exeter Our singing year ended with operatic choruses and arias sung by the Choir, with Camilla Harris soprano; Rhys Batt tenor; and Stephen Tanner and Andrew Downton piano. Audience members enjoyed wine/soft drinks and canapés during the interval.

Lord Mayor’s Commendation Award This summer the Choir was honoured to receive the Lord Mayor’s Commendation Award from the Lord Mayor, Councillor Kevin Mitchell. Awarded annually by the Lord Mayor to individuals or organisations that have gone above and beyond for the City of Exeter, the Choir received this award for our service to vocal music and cultural life in the city.

Social Activities This year members have taken part in a variety of social events organised by our Social Events Co-ordinator, including a day trip to Winchester; a ‘bring and share’ lunch after the December singing morning; and a very competitive quiz and buffet evening in June.

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Exeter Philharmonic Choir Annual Report 2024

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TRUSTEES’ REPORT

Financial Review

The Choir has enjoyed a very successful season.

For the financial year ending 30 June 2024, the Choir recorded a small cash surplus of £2,943 for concerts and general activities, which is after the deduction of running costs. The key factor was that audiences were substantially larger than anticipated, with all tickets except for the Opera Choruses concert being sold out.

We have continued to work hard at internal fundraising, much of which comes from members’ generosity at our Saturday singing mornings. Over the year a grand total of £1,520 was raised.

Our other regular sources of income remain very important, including subscriptions from choir members, patrons and friends; and Gift Aid claims (£2,546).

In addition, we have also contributed to fundraising for other charities through retiring collections. Refugee Support Devon raised £3,634 from the Carol Concerts and Force Cancer Charity £889 from the Lord Mayor’s concert in March.

Risk Management and Reserves

Annual budgets are prepared by the Choir’s financial team and approved by the trustees. These provide the means to compare actual costs against budgeted costs and pinpoint any overspend.

The most significant risk facing the Choir is having to cancel one or more concerts at short notice. Risk analysis into potential causes and the required level of reserves necessary to mitigate any such risk, is currently work in progress. For the 2024/25 season, the Choir has more than enough reserves to cover the day-to-day running costs of the Choir and a whole season of concerts. To mitigate this risk further, the Choir holds insurance with Making Music that covers cancellation/abandonment up to £10,000.

Financial Controls -

The financial team and trustees regularly review financial controls to ensure compliance with Charity Commission guidelines. The Choir’s financial controls include:

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Exeter Philharmonic Choir Annual Report 2024

TRUSTEES’ REPORT

Statement of Trustees’ Responsibilities

The trustees are responsible for preparing the Trustees’ Annual Report and the Financial Statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Looking Forward

The Choir is a busy organisation, and it takes a good deal of time and effort to ensure not only the high standard of music making but also the smooth running of the Choir in all its aspects.

The trustees would like to thank everyone who has helped us on our journey over the past year: to all the volunteers who give their time and expertise to make EPC a happy and successful choir; to Stephen Tanner for his tireless accompanying; and especially to Howard lonascu for leading and enabling us to make wonderful music together. It has been a very successful season.

During the year, the committee has reviewed the way it works and has implemented a new team structure for the coming season which we hope will better support the continued development of the Choir.

Our future seasons promise further exciting concerts and challenges for the Choir, as we welcome back London Mozart Players in March 2025 and look forward to working on a commission from Cecilia McDowall, to be performed in the autumn of 2025.

We will be undertaking a Tour to Spain in September 2024, giving concerts in Salamanca and Zamora, both magnificent cities with rich histories and beautiful architecture.

A Choral Pilgrimage in Hampshire in August 2025 is in the early stages of planning.

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Exeter Philharmonic Choir Annual Report 2024

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TRUSTEES’ REPORT

Approval of Report

The annual report was approved by the trustees of the charity on 11 September 2024 and signed on its behalf by:

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Roland Chant and Adrienne Long Trustees

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Exeter Philharmonic Choir Annual Report 2024

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EXETER PHILHARMONIC CHOIR

| report on the financial statements of the Charity for the year ended 30 June 2024 which are set out on pages 10 to 11.

Respective responsibilities of trustees and examiner The Charity's trustees are responsible for the preparation of the financial statements. The Charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement In connection with my examination, no matter has come to my attention:

(1) which gives me a reasonable cause to believe that in any material respect the requirements:

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.

Belinda Roome BSc ACA Rowan House Accountants 5 Earl Richards Road North Exeter , EX2 6AQ

Date: 11 September 2024

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Exeter Philharmonic Choir Annual Report 2024

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 JUNE 2024

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|||||||| |---|---|---|---|---|---|---| |Unrestricted|Restricted|Total|Last| |funds|funds|funds|year| |Receipts|£|£|ie|£| |Donations|and|legacies|10|-|10|2,962| |Subscriptions|(including|17,516|-|17,516|15,388| |gift|element)|.| |Gift|aid|claimed|2,546|-|2,546|3,831| |Concert|income|60,372|-|60,372|42,760| |Fundraising,|sales|of| |goods,|programmes|and| |advertising|7,666|-|7,666|6,261| |Dividend|and|interest|1,890|-|1,890|1,778| |income| |Tour|income|-|64,846|64,846|20,654| |90,000|64,846|154,846|93,634| |Asset|and|investment|-|-|-|-| |sales| |Total|receipts|90,000|64,846|154,846|93,634| |Payments| |Music|director,|orchestra|45,781|-|45,781|33,973| |and|choir|fees| |On-line|sales|4,396|-|4,396|1,902| |commission|and|bank| |charges| |Venue and|other|concert|23,007|-|23,007|14,033| |expenses| |Publicity and|advertising|4,298|-|4,298|6,510| |Fundraising|and|cost of|4,230|-|4,230|3,007| |goods|sold| |Administration|and|4,068|-|4,068|3,217| |insurance|costs| |Gifts|402|-|402|154| |Tour expenditure|-|57,651|57,651|17,018| |Governance|costs|875|-|875|825| |87,057|57,651|144,708|80,639| |Asset|and|investment| |purchases|-|-|-|-| |Total|payments|87,057|57,651|144,708|80,639| |Net| |receipts/(payments)|2,943|7,195|10,138|12,995| |Cash|funds|last year end|37,842|7,082|44,924|31,929| |cash funds this year|40,785|14,277|‘55,062|44,924|

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Exeter Philharmonic Choir Annual Report 2024

STATEMENT OF ASSETS AND LIABILITIES AT 30 JUNE 2024

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Unrestricted Restricted Total Last
funds funds year
Cash funds £ £ £ £
Cash floats 215 - 215 215
Current accounts 35,520 14,277 49,797 41,073
Deposit accounts .
5,050		 - 5,050 3,636
Total cash funds 40,785 14,277 55,062 44,924
Other monetary assets
No other monetary assets - - - -
held
Investmentassets Fundto
which asset
belongs		 Cost Current
Market
Value		 vance
Last
year
COIF Charities Investment
Fund - Income Units
(Current value is the bid Unrestricted £45,000 £62,790 £57,985
market value atthe period
end)
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f		 Fund to
.
belongs
No other assets held - - -
Liabilities Fund to
whichasset
belongs		 sinnis
due		 wien
due
No significant expenses
are outstanding at the year - - -
end.

Notes to the accounts

1) Restricted funds represent amounts raised by the Choir members for future tours and social events.

2) The financial statements are prepared on a Receipts and Payments basis.

The financial statements on pages 10 to 11 were approved by the Trustees and authorised for issue on 11 September 2024 and signed on their behalf by:

Roland Chant & Adrienne Long

Geoff Poad

Trustees Trustee ;

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Exeter Philharmonic Choir Annual Report 2024

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR

2024 2023
Income £ £
Donations and sponsorship 2,510 2,962
GiftAid Tax reclaimed 2,546 3,831
Membership 17,515 15,388
Fundraising events and appeals 1,520 2,260
Tickets sales (before bank and on-line charges) 60,372 42,760
Programme sales and miscellaneous income 1,216 718
Advertising 475 1,250
Sale of miscellaneous Choir products 705 478
Music hire and sales 1,250 1,555
Friends and family event income (inc. tour income) 64,847 20,654
Interest and dividends on investments 1,890 1,778
Total income 154,846 93,634
Expenditure
Conductors, other musicians, music and venues
Director of Music (inc.travel costs) 11,871 9,958
Assistant Director of Music 1,070 1,192
Accompanist 3,248 2,071
Soloists 8,856 5,400
Orchestras and organists 20,735 15,353
Music hire and orchestral scores 1,962 2,119
Music purchase rr 70
Rehearsal rooms 4,668 2,001
Concert venues 17,052 8,908
Concert refreshments 1,095 -
Ticket sales and on-line payment commissions 4,396 1,902
Performing Rights Society 53 619
Otherconcert costs 140 385
75,369 49,978
Programmes, ticketsand other concert costs
Ticket and programme.production costs 1,964 1,595
Publicity and advertising 4,114 6,510
Purchase ofmiscellaneous Choir products 79 838
6,157 8,943
Administrations costs
Insurance and subscriptions 1,375 1,409
Finance officer 2,550 1,500
Website costs 185 164
Printing, postage and stationery 143 144
Independent examiner's fee 875 825
5,128 4,042
Other costs
Tours and social events 57,651 17,522
Gifts 402 154
58,053 17,676
Total expenditure 144,708 80,639
Netincome - 10,138 12,995

This page does not form part of the formal financial statements and is for information only.

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