REGISTERED CHARrrY NUMBER: 1043613 REPORT OF THE TRUSTEES AND UNAUDrrED FINANCIAL sTATEMs FOR IHE YEAR ENDED 31JfH JUNE 2024 FOR MAELOR VOLuNfARY SERVI M. D. Coxey and Co. Limited Chartered Accouniants 25 Grosvenor Road Wrexham LLII IBT
co F IHE FINANC TATEMENTS 2024 Page Report of the Trustees Independent Examinevs Report Statement of Financiat Activities Balance Sheet C&8h Flow Statement Not&s to the Cash Flow Ststement Nolas to the Financial Statements 10 to 16 Detail Statement of Financial Activities 17 to 18
MAELOR VOL ARY ER REPORT OF THE TRUSTEE R THE YEAR ENDED 30TH 2024 The Trustees of Maelor Voluntary Service "MVS" present their annual report for the year ended 30th Junc 2024 under the Charitie5 Act 2011. together with the accounts for the year. and confinn that the latter comply with the requirements of the ACL the Deed of Constitution, the ChitIeS SORP (FRS 102) effective l January 2015 and Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and R¢publi¢ of Ireland., OWECTIVES AND ACttvtriES Objective5 And aims Charitable objeetives The Charity's objective as set out in its constitution is the relief of sickness of patients and outpatients at Wrcxham Maelor Hospita] by providing seNices and support to these patients. visitors and staff. Aims & intended impact Within these objectives the Charity's atm is to provide refreshment facilities situated at strdtegic locations throughout the hospital which are available on a regular basis throughout the day. thus providing a comfortable and re&ssuring enNironmetit to the patients. Any surplu5e5 arising from the Charitys activities ar¢ US for purchasing medical and other equipment for the benefit of the hospital. Objective5 for the Year The relief of sickness for patients and out-patients at Wrexham Maelor Hospital, providing servi5 and support to such patients and to staff and visitors that may be supplementary to the services and support given by the Hospitsl Trust. Strategies to achieve the years objertives Having received pcnnission in late summer 2022 to open café 2, EK)th café l and cafe 2 are now open five days per week and the Orthopaedic Café is open for up to three days per week depending on the availability of staff. The Trustees are attempting to rccruit mote volunteers to enable the cafes to open for longer hours. The Tn¢¢$ have been infornied that the Shooling Star Café facility will no longer be available for use by MVS. Signifieant activities I Volunteers Between half and two-thirds of payme[ for sales in cafe l are now made by credivdebit card. Iwbile this h&8 undoubtedIy allowed MVS to maintain sales it means that we are having to pay circa £5.IK)O per annum in additiot bank chargcs. whieh in the current financial climate we are unable to claim back through increased prices to Customers. Recruitment of additional volunteers to open the cafes for longer hours is still a priority but as above is profving difficuEt to achteve. Soci81 investments Following increased trading in the cafes we now have circa £150.(XK) to gift to the Maelor Hospital. Due to numerous changes to staff in the hospital MVS is finding it very ditTicult to find a contact who will work with us to a) obtain costed requests for equipment and b) work with MVS to ensure that the hospital orders equipment the MVS gifting committee has aeed lo pay for and to agree the system for ¢harging back the relevani cost to MVS. Hopefully these problems were resolved in July 2024 and gifting will re-commence in 2024125. ACHIEVEMENf AND PERFORcE Charitable aCtitieS To supplement the nct income earned from running the cafes. the Trustees have been involv&1 in various actions to raise funds during the year, including circulating local organisations who might have funds available for distrÈbuting lo charities. Fin8nciai review and results for the yr In the year under review MVS produced a su4)lus of £110,946. It has not been possible to pass on to customers ail of the extrd COSt5 the cafes are being charged but additional eosts for focd have been covereAI by higher prices charg by the caf¢s. Unfonunaiely, MVS ha5 not lo date been able to recoup additional wages and other overhead costs. hence a reduction in profit margins. In the coming yrar il is anticipated that turnover will be marginally up on the last year and it is hopaj that present profil margins can be maintatned. Page I
YSER REPORT OF THE TRUSTEES THE YEAR ENDED 30TH JUNE 2024 FINANCIAL REVIEW Investment po]iey and objeetives Short tenn cash surpluses arising are deposited in interest bearing accounts. Reserves poliey Currently this changes monthly. according lo circumstances. but based on more recent experi¢nces and with no guarantee of govemrnenl help should there be another COVID 0breal the Trustees are intelll on relaining at least £IOO.000 lo meet all contingencies. The unrestricted funds of £328,847 at 30th June 2024 are in line with tbis policy. Principle risks and uncertaillties The organisation operates on an annual lease from the hospital which has IKen renewed and ther¢ h&$ been no indication that the l¢ase will not be renewed in the future. The are fully aware of these risks and these are monitored regularly at tn meetings. FirruRE PLANS l. To opell ail cafes for takeaway ond in-house eating. 2. Appoint more volunteers. 3. Maintain and improve the Trustee skill b&se. 4. Look to improve the operational efficiency by investing in new equipm¢ni and technology. STRUCTtrRE, GOVERNANCE AND MANAGEMENr Governing dOCuent The charity. which is an unincorporated body. is governed by its Deed of Constitution dated 1st May 1994 and last amended in 2023. ReCruItent and appointment of new trustees Any TLUStee or Member of MVS 15 invited to nominate a potential new Tnee that 15 personally known to and recommended by thettL. The nominated person must b¢ a pemiitted person a5 defined by the Charities Act and of Televant skill or knowledge to the benefit of MVS. Tnjstees are pusonally responsible for maiThtaining their 5ki115 and knowledge to a reasonably current standard. Page 2
MAELOR VOLuNfARY REPORT OF THE TRUSTEES 2024 STRUCTURE, GOVERNANCE AND MANAGEMENr OrgAnisational 5trueture The governing body of the Charity is the Board of Trnstw the composition of which is shown on page 4. Various procedures and t&sks are delegated to paid 0ing officer4 which have been di%losed in this rert. The Trustees are legally responsible for the overall management and ntrol of the charity. They meet a minimum of three times a year, or more frequently as required. The work of implementing most of their polices is delegated to sub-groups, who report formally back to the fijll Board of Trustees. The sub-groups eurrenily in operation are: Financial And Accounts Alan Bodieoat is the appoint¢d leader of the sub-gr(wp. which has Jackie Suter &s a member together with t he Operations Manager. Staffing alld Employment : Jenny Griifiths is the appointed leader of the sub-group. which has Barbara Edward Jaeki¢ Suter and Janet Greatorex as members together with the Operations Manager. Risk : Jenny GritTiths is the appointed leader of the sulFgroup, which has and Dion Williams a member together with the Operations Manager. Publicity : Jenny Grtffiths is the aptKiinted leader of the sub-group, which h&$ Jackie Suter and Janet Greatorex as members. Gifting :_ Ajan Bodicoat is the appointed leader of the sub_group which has Dion William& Rebecca Jones and Jackie Suter as members together with TNstees who work in the hospital. Induction and training of new trustees On appointmenL a newly elected Tnee must immediately submit written notification to MVS that they have as a minimum, read and accepted the Constitution of MVS and rea understood and accept the duties and responsibilities of a Trustee as outlined in th¢ Charity Commi&sions bLW)kIets CC3-The Fssential Tnjstee: what you need to know. and CC3(a): Rwonsibililies of Charity Trustees. In addition any newly elected Trustee who h&s not had prior experience of working in an café is required to undcrtake a work experience shift in the main café within a month of appointmeTIt. Key management remuneratioJR The trnstees consider the board of tn5 and the operations manager to be the key management personnel of the charity. Details of trustee expenses are disclosed in note 8 to the accounts. The pay of the operations manager is reviewed annually to ensure it is in accordance with general market rntes. Any increases are set to maintain differentials and recoglSe hard work and ¢ommilment. Public benefit statement All Charities in Engtand and Walcs must have charitable aims that are based on providing public benefit and comply with Section 4 of th¢ Charities Act 2011. The Trustees have referred lo the Charity Commi&sion's guidance on public benefit when reviewing 2022123 aetivitiGs and making plans for future periods and believe that they have complied with their duty to have due regard to this guidance. tn particular. the Tn¢¢5 have considered how all the Charity's aeiivities Contribute to the charitable objectives sel down above. All of the Charity's activities fuS on providing a comfortable and reassuring environment to the users of Maelor Voluntary Service's facilities - including patients.. general public and staff at Wrexham Maelor Hospital. REFERENCE AND ADMINISTRATtVE DETAIiS Registered Charity number 1043613 Page 3
MAELOR V ARY SERVI REPORT F THE TRUSTEE RIHE YEAR ENDED 30TH JUNE 2024 Principal address Gate 5 Wrexham Maelor Hospital Croesnewydd Road Wrexham LL13 7TD Trustees J Griffiths A C Bodicoat P Ellis (resigmed 31.8.24) D Williams B Edwards K Hughes (resigned 31.8.24) R Jones J Suter J Greatorex (appointed 19.6.24} The following tn]stees were re-appointed in May 2024'_ B Edwards A Bodicoat Independent Examlner Anthony Lewis FCCA ACA M. D. Coxey and Co. Lirnited Chartered Accountants 25 Gr05venor Road Wyexham LLII IBT Bankers Barclays Bank plc Newtown L£icester LE87 2BB Operating officers who served during the year Sally Thompson- Operations manager Liz Worrall - Administrative support officer Lynne Hall- Deputy operations manager Each of the above received payment for their services. Approved by order of the board of tnL8tees on 16th October 2024 and signed on its behalf by: b.144 J Griffitbs- Trustee Page 4
EP ORTT MAELOR VOLUNTARY ERV[ TEE Independent examiner's report to the trnstees of Maelor Voluntary Servic¢ I report lo the charity trustees on my examination of the accounts of Maelor Voluntary Servtce (the Trust) for the year ended 30th June 2024. Responsibilities and bAsis of report A5 the charity trustees of the Trust you are responsible for the prq)aration of the accounts in accordance with the requirements of the Charities Act 2011 Cthe ACV). I report in respeet of my examination of the Trust's accounts carrÈed out under Section 145 of the Act and in carying out my examination I have follow ail applicable Directions given by the Charity Commission under Section 145(5Xb) of the Act. Independent examiner's Statement Since your charity's gross income exceeded £250.(KKI your examiner must be a rnemb¢r of a listed body. I can confimi that l am qualified to undertake the exatnination because l am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confim that no material matters have come lo my att¢ntion in conntion with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Tnjst as required by Section 130 of the Act" or the accounts do not accord with those [ordS. or the accounts do not comply with the applicable requiremenls wnc¢rning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2c8 other than any rquirement that the accounts give a true and fair view which is not a matter Consider &5 part of an independent examination. I have no eon¢erns and have come across no other matters in cotmeclion with the examination to which attention should be drawn in s report in order to enable a proper understanding of the accounts to be reached. Anthony Lewis FCCA ACA M. D. Coxey and Co. Limited 25 Grosvenor Road Wrexham LLII IBT 16th October 2024 Page 5
MAEL RV STATEMENT OF FfNAN IAL ACTD/fTIES FOR THE YEAR ENDED 30TH JtrNE 2024 30.6.24 Unrestrtcled fund 30.6.23 Tolal fimds Notos INCOME AND ENDOIVMEiYfs FROM Donation5 and legaeies 1254 3.915 Other trading activities tnvestment income 499,563 4,288 433.553 393 Total 505,105 437,861 EXPENDITURE ON RaisiTkg fund5 287,628 248.203 Charitable activities Support costs 106.531 99.686 Total 394.159 347.889 NET INCOME 110,946 89,972 RECONCILIATION OF FUNDS Total funds brought forward 217,901 127.929 TOTAL FUNDS CARRIED FORWARD 328.847 217.901 CONfli¥G OPERATIONS All income and expenditure has arisen from continuing activities. The notes fonn part of thcse financial statements Page 6
RV ERVICE BALAN 30.6.24 Unrestricted fund 30.6.23 Total funds Notes CURRENf ASSETS Stocks Debtors Cash at bank 5,569 12.782 343,613 5.505 10,360 226,915 12 361,964 242,780 CR£DrroRS Amounts falling due within one year 13 {33,117) (24,879) NET CURRENT ASSETS 328,847 217.901 TOTAL ASSETS LESS CURRENr LIABILrrIES 328.847 217,901 NET ASSETS 328,847 217,901 14 Unrestricted funds 328,847 217,901 TOTAL FUNDS 328,847 217,901 The financial atements were approved by the Board of Tn and authorised for issue on E6th (kiober 2024 and were signed on its bebalf by. J GFiffiths- Trnstee The nol&s forni part of thase financial stst¢ments Page 7
Y SERVI ASH FL TATEMENT ENDED 30TH 2024 30.6.24 30.6.23 Notes Cash flows from operating •divities Cash generated from operations 112.410 87,283 Net cash provlded by operating activities 112,410 87.283 Cash flows from investing activities Interest receiv¢d 4288 393 Net c&sh provided by investing activitiLs 4288 393 Challge in cash and Cash equivalents in the reporting period Cash and cash equiv*lents at the beginning of the reporting period 116,698 87.676 226.915 139239 Cash and cash equivalents at the end of the reporting period 343,613 226.915 The nolas fom) part of these financial statements Page 8
LOR VOL Y SERVI NOTES TO THE CASH FL W STATEMENT R IHE YEAR ENDED 30TH JUNE 2 24 RECONCILIATION OF NET INCOME TO CASH FLOW FROM OPERATING ACTtvfTIES 30.6.24 30.6.23 Net income for the reporting period (as per the Ststement of FinAncial ACtIties} Adjustments for.. Interest received Increase in stocks Incre in debtors Increase in ¢r&litors 110.946 89,972 (4.288) (64) (2.422) 8,238 (393) (2,091) (4.185) 3.980 Net cash provided by operatioDS 112,410 87,283 ANALYSIS OF CHANGES Th NET FUNDS Ai 1.7.23 Cash tlow At 30.6.24 Net ¢ash Casb at bank 226.915 116,698 343.613 226.915 116.698 343.613 Total 226.915 116.698 343.613 The notes forni part of thase financial stslements Page 9
SER NOIES TO THE FtNANCIAL R THE YEAR ED 30JH JUNE 2024 ACCOUNTING POLICIES Basi5 of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in th¢ UK and Republic of Ireland (FRS 102) {effectiv¢ l January 2019),. Financial Reporting Standard 102 The Financial licporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. The chaTity'5 pKsentational currency is pounds sterling. The ttustees consider that there are no material uncertainties about the charity's ability to continu¢ as a going ¢onccm. The annual lease from the hospital has been renewed and support from staff is ongoing. The charity is an unincorporated bY registered with the Charity ComMi10n for England and Wales. Its principal address can be found on page 4. Significant judgements and estimates In the application of the charitys accounting policie4 management are required lo make judgements, e5timal¢s and assumptions about carrying values of &ts and liabilities that are not readily available from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Acbjal results may differ from these estimates. Income All income is recognised in the Stst¢menl of Financial Activities once the charity has entidement to the fun(ts. it is probabl¢ that the income will be rtteived and the amount can be me&sured reliably. Expenditure Liabilities are recwised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable tha¢ a transfer of economic bencfits will be required in settlement and the arnount of the obligation can be measured reliably. Expenditure i5 accounted for on an aecruals basis and has been classified under headings that aggregate all 5t related to the category. Where costs cannot be direcdy attributed to particular headings they have been allocated to activiti&% on a b&5is consist¢nt with the use of Tesour¢es. Atlocation and apportionment of Costs Costs of raising funds are thos¢ Costs directly attributable to trnding aclivittes. Stocks Stocks are valued at th¢ lower of cost and net realisable value. after making due ailowan¢e for obsolele and slow moving items. TaxxtioD The charity is exempt from tax on its Charitsble activiti¢s. Fund actollnting Unrestricted fijnds Can be used in accordance with the charitable objectives at the disClOn of the thjstees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when fijnds are raised for particular r&slricted PUTposes. Pension eosts and other post-retiremeDt benefit$ Th¢ charity operat¢s a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financia] Activiti¢s in the period to which they relate. Page 10 continlted...
MAELOR vOLuARy SERVI NOTE THE FtNANCtAL STATEMENtS . continued FOR THE YEAR END 30TH JUNE 2 24 ACCoU1NG POLICIES- tontinued Donated seThees The charity benefits gre*ly from the support of its unpatd general voluntcers. In accordance wÈth FRS 102 and the Charities SORP (FRS 102), the economic contribution of general volunteers is not recognt5ed in the Tangible fixed assets Due to the short ten legat occupancy, expenditure whfftch rnay otherwise be cla&sified capital 15 written off in the year of acquisition. DONATIONS AND LEGACIES 30.6.24 30.6.23 Donation5 1254 3,915 The charity benefits greatly from the support of its volunteers. In accordanc¢ with FRS 102 and the Charitie5 SORP (FRS 102), the cconomic )ntribUtIon of gener volunteer5 15 noi recognIs in the accounts. OTHER TRADING ACtIVlTIES 30.6.24 30.6.23 Cafe sales Carol concert 499.563 433,409 144 499563 433,553 ll¥VESTMENt JJYCOME 30.6.24 30.623 Interest on bank detKJsits 393 Other trading activities 30.6.24 Purchases Staff costs Insurance and maintenance contracts Equipmenl and equipment rqTrairs Staff training and welfar¢ 231,277 43.114 6.145 6,147 945 197.358 37,734 6.914 5,)32 665 287.6?8 248,?03 Page 11 continud..
LORV THE FIN ntinued CHARrrABLE ACTIvrriES cosrs Support costs (sc¢ notc 7) Direct Costs Tota]5 Support costs 53,661 52.870 106,531 SUPPORT COSTS Govcrnance Managcment Finance Totals Support costs 41.408 7,629 3.833 52.870 Independent examinerfs remunerdtion is includcd within accountancy and legal fees in the accounts. breakdown of the f5 in the year arc a5 follows 30.6.23 30.6.24 for independent exatntnation for other work 1.725 1,700 Support costs. included in the abov< are as follows: Covernance costs 30.6.24 Support sts 30.6.23 Total activtties Accountancy and IcgaI fees 3,833 3208 TRUSTEES, RELIIUNERATION AND BENEFITS None of the tn5 in office during the year rettived remuneJ3tion {2023..£Nil). Tru5tees' expenses No tNStees received travel expense5 in the year to 30th June 2024 {2023.'£Nil). STAFF COSTS 30.6.24 30.6.23 Wag¢s and salaries Socia] Urity costs Other pension costs 127.969 3,915 2.344 118.199 2.541 2.145 134,228 122,885 The key management p¢rsonnel comprise the trustees and the Operations Manager. The ioial remun¢r&ion of the key management personnel was £37,115 (2023.. £35,644). Page 12 continued...
LUNT SERVI TO THE FINANCIAL STATEMENTS . continued TH JUNE 2 STAFF COSTS- continued The average monthly number of employees during the year w&s as follows.. 30.6.24 30.6.23 Administration General assistants and support staff No employces received emoluments in excess of £60.0. io. COMPARATIVES FOR THE STATEMENf OF FINANCIAL ACTIVITIES Unrestricted fund INCOME AND ENDOWMENfs FROM Donations and legacies 3.915 Other trading activities Investment income 433.553 393 Totsl 437.861 EXPENDrruRE ON Raising funds 248,203 Charitable actiTrities Support costs 99.686 Total 347.889 NET INCOME 89,972 RECONCILIATION OF FUNDS Tijtsl fimds brought forward 127,929 TOTAL FUNDS CARRIED FORWARD 217.901 Pag¢ 13 continued...
R V ARY RVI TES TO THE ANCIAL STATEMENfs. co , . R THE YEAR ENDED 30TH JUNE 2024 STOCKS 30.6.24 30.6.23 Stocks 5,569 5,505 12. DEBTORS: AMOUNfs FALLING DUE wfTUIN ONE YEAR 30.6.24 30.6.23 Trade debiors Other debtors and prepayments 1.605 11,177 10,360 12.782 10,360 13. CREDITORS: AM0s FALLING DUE wrrHIN ONE YEAR 30.6.24 30.6.23 Trdde Creditors Social security and other tax¢s Other creditors and acctuals 15,464 13,250 4.403 9.826 12.718 2335 33.117 24.879 14. MOVEMENT IN FUNDS Net movement in ndS At 30.6.24 At 1.723 UDrestricted funds General fund 217,901 110.946 328.847 TOTAL FUNDS 217,901 110.946 328,847 Net movem¢nt in fvnlls, included in the above are a5 follows: Incoming re50urcds Resources expended Movement in fund5 Unrestricted funds General fund 505,105 (394,159) 110.946 TOTAL FUNDS 505,105 (394,159) 110,946 Page 14 continued...
LOR VOLuNfARY SERVI IES TO THE FINANCIAL STATEMEwfs- continued R THE YEAR ENDED 30TH JUNE 2024 14. MOVEMENT IN FUNDS. continued ComparAtive5 for movement in funds Net movement in funds At 30.6.23 At1.7.22 Unrestrtcted fimds General fund 127,929 89,972 217,901 TOTAL FUNDS 127,929 89,972 217,901 Comparative net movement in fid$, included in the above are as follows: Inwming resources Resources expended Movement in fund5 Unrestricted fijnds General fimd 437,861 (347.889) 89.972 TOTAL FUNDS 437.861 (347.889) 89,972 A current year 12 montlL% and prior year 12 months combined position is as follows: Net movement in funds At 30.624 At 1.7.22 Unrestricted funds General nd 127.929 2(K).918 328,847 TOTAL FUNDS 127,929 2,918 328.847 A Current year 12 months and prior year 12 months ¢ombined net movement in fimds. included in the above are as follows.. Incoming resources Resources expended Moi'ement in funds Unrestricted fwids General fund 942,966 (742.048) 2(X).918 TOTAL FUNDS 942.966 (74? (M8) 2(xl,918 Page 15 ¢ontinued...
ER THE FINAN R THE IAL STATEMENfs . continued ENDED 30TH JLfNE 2024 15. OTHER FINANCIAL COMMITMENrs Included within accwals are the following ¢ommitrnents falling due within one year 2024 2023 Wrexham Maelor Hospital 16. RELATED PARTY DISCLOSURES There were no related paty transactions for the year ended 30th June 2024. The Trustees consider Wrexham Maelor Hospital to be a related party only in so far as the work of MVS is for the benefit of the hospital. Page l6