**REGISTERED CHARITY NUMBER: 1043613**
## REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2021
## FOR
## MAELOR VOLUNTARY SERVICE
M. D. Coxey and Co. Limited Chartered Accountants 25 Grosvenor Road Wrexham LL11 1BT
MAELOR VOLUNTARY SERVICE
## CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2021
|||Page||
|---|---|---|---|
|Report of the Trustees|1|to|4|
|Independent Examiner's Report||5||
|Statement of Financial Activities||6||
|Balance Sheet||7||
|Notes to the Financial Statements|8|to|12|
|Detailed Statement of Financial Activities|13|to|14|
MAELOR VOLUNTARY SERVICE
## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH JUNE 2021
The Trustees of Maelor Voluntary Service "MVS" present their annual report for the year ended 30th June 2021 under the Charities Act 2011, together with the accounts for the year, and confirm that the latter comply with the requirements of the Act, the Deed of Constitution, the Charities SORP (FRS 102) effective 1 January 2015 and Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland.'
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
## **Charitable objectives**
The Charity's objective as set out in its constitution is the relief of sickness of patients and outpatients at Wrexham Maelor Hospital by providing services and support to these patients, visitors and staff.
## **Aims & intended impact**
Within these objectives the Charity's aim is to provide refreshment facilities situated at strategic locations throughout the hospital which are available on a regular basis throughout the day, thus providing a comfortable and reassuring environment to the patients. The surpluses arising from the Charity's activities are used for purchasing medical and other equipment for the benefit of the hospital.
## **Objectives for the Year**
All cafés were shut by BCUHB from mid March 2020 until mid May 2021, when cafe 1 was allowed to open a takeaway service. The only trading income up to this time was a small amount of income from food and drink machines and donations received in response to appeals from the Trustees.
## **Strategies to achieve the years objectives**
As BCUHB had shut all cafés, the Trustees spent time both lobbying the hospital to allow cafés to re-open for the benefit of hospital staff and attempting to raise funds by means other than trading, in order to retain staff and volunteers for as long as possible.
## **Significant activities**
As mentioned above, the Trustees, with the help of the government furlough scheme, attempted to retain paid staff, on full pay, for as long as possible.
Unfortunately, this was not sustainable and in the first half of 2021, all staff were made redundant, other than the manager, her deputy and the admin support manager.
## **Social investments**
Due to lack of income during the year, it was not possible to assist the hospital in the purchase of medical or other equipment.
## **Volunteers**
No volunteers were allowed into the hospital during the year, but regular helpers were kept in touch with the situation, in the hope that they will be available once cafés are allowed to re-open for business.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
In the circumstances, little was achieved during the year, the main objective being to retain sufficient funds to remain afloat.
Once cafe 1 was allowed to re-open as a takeaway, food prices had to be reviewed in the light of big increases in the costs of basics.
## **Financial review and results for the year**
Due mainlyto government grants (furlough payments) and donations, the operation produced a deficit of £35,954 for the year, which was more than covered by reserves. Trading in cafe 1 is allowing MVS to continue operations at virtually break-even and the Trustees are of the opinion that provided there are no more total shut downs, the business will be viable in the future and once full trading is allowed, funds will again be available for hospital equipment gifting.
## **FINANCIAL REVIEW**
## **Investment policy and objectives**
Short term cash surpluses arising are deposited in interest bearing accounts.
Page 1
MAELOR VOLUNTARY SERVICE
## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH JUNE 2021
## **FINANCIAL REVIEW**
## **Reserves policy**
Currently this changes monthly, according to circumstances, but the Trustees are intent on retaining at least £50,000 to meet all contingencies..
The unrestricted funds of £129,620 at 30th June 2021 are in line with this policy.
## **Principle risks and uncertainties**
The organisation operates on an annual lease from the hospital which has been renewed and there has been no indication that the lease will not be renewed in the future. Once full trading is allowed again, volunteers will have to be recruited and it is hoped that this will not be a problem.
The Trustees are fully aware of these risks and these are monitored regularly at trustee meetings.
## **FUTURE PLANS**
With three exceptions, all staff have been made redundant and volunteers laid off. Once the cafés are allowed to re-open, the following future plans will apply.
- Exploring new volunteer recruitment and retention initiatives.
- Seeking to maintain and improve the Trustee skill base.
- Looking to improve the operational efficiency by investing in new equipment and technology.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity, which is an unincorporated body, is governed by its Deed of Constitution dated 1st May 1994 and last amended in 2013.
## **Recruitment and appointment of new trustees**
Any Trustee or Member of MVS is invited to nominate a potential new Trustee that is personally known to and recommended by them.
The nominated person must be a permitted person as defined by the Charities Act and of relevant skill or knowledge to the benefit of MVS. Trustees are personally responsible for maintaining their skills and knowledge to a reasonably current standard.
Page 2
MAELOR VOLUNTARY SERVICE
## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH JUNE 2021
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Organisational structure**
The governing body of the Charity is the Board of Trustees, the composition of which is shown on page 4. Various procedures and tasks are delegated to paid operating officers, which have been disclosed in this report.
The Trustees are legally responsible for the overall management and control of the charity. They meet a minimum of three times a year, or more frequently as required.
The work of implementing most of their polices is delegated to sub-groups, who report formally back to the full Board of Trustees. The sub-groups currently in operation are:-
**Financial and Accounts** :- Alan Bodicoat is the appointed leader of the sub-group, which has Phil Ellis, Dion Williams and Barbara Edwards as members together with the Operations Manager .
**Staffing and Employment** :- Jenny Griffiths is the appointed leader of the sub-group, which has Barbara Edwards and Dilys Moore as members together with the Operations Manager.
**Risk** :- Phil Ellis is the appointed leader of the sub-group, which has Jenny Griffiths and Dion Williams as members together with the Operations Manager.
**Publicity** :- Dilys Moore is the appointed leader of the sub-group, which has Jenny Griffiths and Barbara Edwards as members.
**Gifting** :- Alan Bodicoat is the appointed leader of the sub-group which has Dion Williams and Phil Ellis as members.
## **Induction and training of new trustees**
On appointment, a newly elected Trustee must immediately submit written notification to MVS that they have as a minimum, read and accepted the Constitution of MVS and read, understood and accept the duties and responsibilities of a Trustee as outlined in the Charity Commissions booklets CC3-The Essential Trustee: what you need to know, and CC3(a): Responsibilities of Charity Trustees. In addition any newly elected Trustee who has not had prior experience of working in an MVS café is required to undertake a work experience shift in the main café within a month of appointment.
## **Key management remuneration**
The trustees consider the board of trustees and the operations manager to be the key management personnel of the charity. Details of trustee expenses are disclosed in note 4 to the accounts.
The pay of the operations manager is reviewed annually to ensure it is in accordance with general market rates. Any increases are set to maintain differentials and recognise hard work and commitment.
## **Public benefit statement**
All Charities in England and Wales must have charitable aims that are based on providing public benefit and comply with Section 4 of the Charities Act 2011.
The Trustees have referred to the Charity Commission's guidance on public benefit when reviewing 2020/21 activities and making plans for future periods and believe that they have complied with their duty to have due regard to this guidance. In particular, the Trustees have considered how all the Charity's activities contribute to the charitable objectives set down above. All of the Charity's activities focus on providing a comfortable and reassuring environment to the users of Maelor Voluntary Service's facilities - including patients', general public and staff at Wrexham Maelor Hospital.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1043613
Page 3
MAELOR VOLUNTARY SERVICE
## REPORT OF THE TRUSTEES
## FOR THE YEAR ENDED 30TH JUNE 2021
## **Principal address**
Gate 5 Wrexham Maelor Hospital Croesnewydd Road Wrexham LL13 7TD
## **Trustees**
J Griffiths A C Bodicoat P Ellis D Williams R A Dewey (resigned 10.12.20) B Edwards R Griffiths (resigned 8.7.21) D Moore K Hughes (resigned 3.6.21)
The following trustees were re-appointed in September 2021;J Griffiths P Ellis
## **Independent Examiner**
Anthony Lewis FCCA ACA M. D. Coxey and Co. Limited Chartered Accountants 25 Grosvenor Road Wrexham LL11 1BT
## **Bankers**
Barclays Bank plc Newtown Leicester LE87 2BB
## **Operating officers who served during the year**
Sally Thompson - Operations manager Liz Worrall - Administrative support officer Lyn Holman - Deputy operations manager
Each of the above received payment for the above services.
Approved by order of the board of trustees on 3rd March 2022 and signed on its behalf by:
.....................................................................
J Griffiths - Trustee
Page 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MAELOR VOLUNTARY SERVICE
## **Independent examiner's report to the trustees of Maelor Voluntary Service**
I report to the charity trustees on my examination of the accounts of Maelor Voluntary Service (the Trust) for the year ended 30th June 2021.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Anthony Lewis FCCA ACA M. D. Coxey and Co. Limited 25 Grosvenor Road Wrexham LL11 1BT
Date: 3rd March 2022
Page 5
MAELOR VOLUNTARY SERVICE
## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30TH JUNE 2021
|30.6.21
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
88,615
Other trading activities
2
24,564
Investment income
3
33
**Total**
113,212
**EXPENDITURE ON**
Raising funds
44,672
**Charitable activities**
Equipment supplied to Maelor Hospital
351
Support costs
104,143
**Total**
149,166
**NET INCOME/(EXPENDITURE)**
(35,954)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
165,574
**TOTAL FUNDS CARRIED FORWARD**
129,620|30.6.20
Total
funds
£
32,888
497,019
889
530,796
286,318
188,926
128,274
603,518
(72,722)
238,296
165,574|
|---|---|
The notes form part of these financial statements
Page 6
MAELOR VOLUNTARY SERVICE
## BALANCE SHEET
## 30TH JUNE 2021
|30.6.21
Unrestricted
fund
Notes
£
**CURRENT ASSETS**
Stocks
7
2,478
Debtors
8
6,721
Cash at bank
134,654
143,853
**CREDITORS**
Amounts falling due within one year
9
(14,233)
**NET CURRENT ASSETS**
129,620
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
129,620
**NET ASSETS**
129,620
**FUNDS**
10
Unrestricted funds
129,620
**TOTAL FUNDS**
129,620|30.6.20
Total
funds
£
875
4,194
255,667
260,736
(95,162)
165,574
165,574
165,574
165,574
165,574|
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 3rd March 2022 and were signed on its behalf by:
............................................. J Griffiths - Trustee
The notes form part of these financial statements
Page 7
MAELOR VOLUNTARY SERVICE
## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2021
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The charity's presentational currency is pounds sterling.
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. The annual lease from the hospital has been renewed and support from staff is ongoing.
The charity is an unincorporated body registered with the Charity Commission for England and Wales. Its principal address can be found on page 4.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Allocation and apportionment of costs**
Costs of generating funds are those costs incurred in attracting fundraising income..
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **Tangible fixed assets**
Due to the short term legal occupancy, expenditure which may otherwise be classified as capital is written off in the year of acquisition.
continued...
Page 8
MAELOR VOLUNTARY SERVICE
## NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30TH JUNE 2021
|**2.**
**OTHER TRADING ACTIVITIES**
Cafe sales
Social lotteries
**3.**
**INVESTMENT INCOME**
Interest on bank deposits
**4.**
**TRUSTEES' REMUNERATION AND BENEFITS**
None of the trustees in office during the year received remuneration.
**Trustees' expenses**
No trustees received travel expenses in the year to 30th June 2021 (2020:£Nil).
**5.**
**STAFF COSTS**
The average monthly number of employees during the year was as follows:
Administration
General assistants and support staff
No employees received emoluments in excess of £60,000.
**6.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
Other trading activities
Investment income
**Total**
**EXPENDITURE ON**
Raising funds
**Charitable activities**
Equipment supplied to Maelor Hospital
Support costs
**Total**|30.6.21
30.6.20
£
£
22,564
497,019
2,000
-
24,564
497,019
30.6.21
30.6.20
£
£
33
889
30.6.21
30.6.20
2
2
4
7
6
9
Unrestricted
fund
£
32,888
497,019
889
530,796
286,318
188,926
128,274
603,518|
|---|---|
continued...
Page 9
MAELOR VOLUNTARY SERVICE
## NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30TH JUNE 2021
## **6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**
|**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**
**7.**
**STOCKS**
Stocks
**8.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
VAT
Other debtors and prepayments
**9.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Social security and other taxes
Other creditors and accruals
**10.**
**MOVEMENT IN FUNDS**
At 1.7.20
£
**Unrestricted funds**
General fund
165,574
**TOTAL FUNDS**
165,574|Unrestricted
fund
£
(72,722)
238,296
165,574
30.6.21
30.6.20
£
£
2,478
875
30.6.21
30.6.20
£
£
179
122
1,748
-
4,794
4,072
6,721
4,194
30.6.21
30.6.20
£
£
9,801
847
947
2,706
3,485
91,609
14,233
95,162
Net
movement
At
in funds
30.6.21
£
£
(35,954)
129,620
(35,954)
129,620|
|---|---|
continued...
Page 10
MAELOR VOLUNTARY SERVICE
## NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30TH JUNE 2021
## **10. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|Incoming
resources
£
**Unrestricted funds**
General fund
113,212
**TOTAL FUNDS**
113,212
**Comparatives for movement in funds**
At 1.7.19
£
**Unrestricted funds**
General fund
238,296
**TOTAL FUNDS**
238,296
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
530,796
**TOTAL FUNDS**
530,796|Resources
Movement
expended
in funds
£
£
(149,166)
(35,954)
(149,166)
(35,954)
Net
movement
At
in funds
30.6.20
£
£
(72,722)
165,574
(72,722)
165,574
Resources
Movement
expended
in funds
£
£
(603,518)
(72,722)
(603,518)
(72,722)|Resources
Movement
expended
in funds
£
£
(149,166)
(35,954)
(149,166)
(35,954)
Net
movement
At
in funds
30.6.20
£
£
(72,722)
165,574
(72,722)
165,574
Resources
Movement
expended
in funds
£
£
(603,518)
(72,722)
(603,518)
(72,722)|
|---|---|---|
|||(72,722)|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.7.19
£
238,296
238,296|Net
movement
in funds
£
(108,676)
(108,676)|At
30.6.21
£
129,620|
|---|---|---|---|
||||129,620|
continued...
Page 11
MAELOR VOLUNTARY SERVICE
## NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30TH JUNE 2021
## **10. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
644,008
644,008|Resources
Movement
expended
in funds
£
£
(752,684)
(108,676)
(752,684)
(108,676)|
|---|---|---|
## **11. OTHER FINANCIAL COMMITMENTS**
Included within accruals are the following commitments falling due within one year
|2021|2020|
|---|---|
|£|£|
|Wrexham Maelor Hospital
-|90,059|
## **12. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 30th June 2021.
The Trustees consider Wrexham Maelor Hospital to be a related party only in so far as the work of MVS is for the benefit of the hospital.
Page 12
MAELOR VOLUNTARY SERVICE
## DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30TH JUNE 2021
|FOR THE YEAR ENDED 30TH|JUNE 2021||
|---|---|---|
||30.6.21|30.6.20|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations|20,547|2,983|
|Grants|68,068|29,905|
||88,615|32,888|
|**Other trading activities**|||
|Cafe sales|22,564|497,019|
|Social lotteries|2,000|-|
||24,564|497,019|
|**Investment income**|||
|Interest on bank deposits|33|889|
|**Total incoming resources**|113,212|530,796|
|**EXPENDITURE**|||
|**Raising donations and legacies**|||
|Sundries|44|-|
|**Other trading activities**|||
|Purchases|12,703|224,053|
|General assistants|17,857|42,543|
|Social security|22|36|
|Insurance and maintenance contracts|5,325|7,435|
|Equipment and equipment repairs|2,135|6,127|
|Motor and travel|31|4,237|
|Redundancy payments|5,735|-|
|Uniforms and workwear|-|898|
|Staff training and welfare|489|989|
|Raffle costs|331|-|
||44,628|286,318|
|**Charitable activities**|||
|Support staff|58,696|80,505|
|Social security|1,444|2,670|
|Redundancy payments|7,349|-|
|Equipment donated to Wrexham Maelor Hospital|351|188,926|
||67,840|272,101|
|**Support costs**|||
|**Management**|||
|Wages|27,781|30,789|
|Carried forward|27,781|30,789|
This page does not form part of the statutory financial statements
Page 13
MAELOR VOLUNTARY SERVICE
|**Management**
Brought forward
Social security
Pensions
Rent
Telephone
Office expenses
**Finance**
Bank charges
**Governance costs**
Accountancy and legal fees
Total resources expended
**Net expenditure**|DETAILED STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 30TH JUNE 2021
30.6.21
30.6.20
£
£
27,781
30,789
952
1,784
1,501
1,927
100
100
1,177
1,214
1,631
2,658
33,142
38,472
304
3,519
3,208
3,108
149,166
603,518
(35,954)
(72,722)|
|---|---|
|||
This page does not form part of the statutory financial statements
Page 14