Charity registration number 1043574 (England and Wales) Company registration number 03009141 CHEPSTOWAND DISTRICT MENCAP SOCIETY ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
CHEPSTOW AND DISTRICT MENCAP SOCIETY CONTENTS Page Trustee's report Independent examinerfs report Statement of financial activities Balance sheet Statement of cash flows 10 Notes to the financial statements 11-24
CHEPSTOW AND DISTRICT MENCAP SOCIETY TRUSTEE'S REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their annual report and financial statements for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effective 1 January 2019)" Objectives and activities The Royal Mencap Society (Mencap) is the leading voice of learning disability. Everything we do at Chepstow Mencap is about valuing and supporting people with a leaming disability, their families and carers. Our vision is a world where people with a leaming disability are valued equally, listened to and included. We want everyone to have the opportunity to achieve the things they want out of life. Our values indude being people ntred- empowering, induding and respecting all people., and being brave and developing new ideas. To achieve this, the charity.. works in partnership with other organisations, service users and their parents or carers provides and promotes good practice offers a range of services from both professionals, dedi>ed staff and volunteers Organisation Honorary officers and the other trustees (up to 12) are elected annually at the Annual General Meeting. The board of trustees, who also act as directors, administers the chanty through regular meetings. The day-to- day operation of the charity's commissioned service is the responsibility of the Care Services Business Manager, who supervises activities and staff. The Finance Manager oversees all aspeds of budget control and reporting. All policies relating to staff and volunteers are regularly reviewed and updated. Chepstow Mencap is affiliated to The Royal Mencap Society. It also aims to wrk in COperatIon and partnership with other organisations having the same objectives. Related parties The key relationships with extemal organisations are with the Royal Mencap Society (Mencap), Monmouthshire County Councillmonmouthshire Local Health Board (MCCIMHB) and Gwent Association of Voluntary Organisations {GAVO). The aiTiliation with Mencap requires that we comply wth their policies and procedures. MCCIMHB is our principal partner and relations are governed by the terms of our service contracts with them. GAVO provides professional support and a networking structure with both voluntary and relevant statutory bodies. Public benefit We have referred to the guidance contained in the Charity Commissions, general guidance on public benefit when reviewing our aims and objectives and in planning our future adivities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. Changes introduced in the year We continue to have new referrals to the service.
CHEPSTOW AND DISTRICT MENCAP SOCIETY TRUSTEE'S REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Funding Our core funding continues with a contract with our local authority for day ServIS and family aid. other income generated, from fund raising and donations are used for activities and events outside our contracted support service. Support- during the year We continue to provide a blended Day se1 and Family Aid support. Support is given on a group basis or 1..1 individual support. Activities take place in the community or at the Board School. Old Board School - Head office The Old Board School is our head office and is used as a community space. Charity shop Our service users continue to work at our charity shop which is located in the heart of the community. Achievements and performance The main areas of charitable activity are= The provision of care support services to people with leaming disabilities through the provision of day and evening activities and a support service at home and in the community. Provision of a social neOrk wth a variety of social activities. A charity shop to provide a community presence and retail training for service users. Fundraising and community profile. Care support: Care support is provided on an individual or group basis. The seIS are co-ordinated from the head office, The Board School, which provides a daily hub. Where facilities are available in the community, the venues are hired on a sessional basis. Independent living skills: Care support is provided to support adults living independently, including support with shopping, cooking, travel by public transport and money skills. Cookery is a popular choice of activity with more men and young adults wanting to learn how to cook. Travel by public transport is important for fvture services and individuals are supported with travel and transport skills on local transport routes to eventually access public transport independently. Shopping in the community provides choice. integration. money skills and independence. in preparation for independent living. Old Board School kitchen and café area The training kitchen al the new project is designed to be accessible to all. It has proved to be very popular with the people that we support, with cookery high on the list of enjoyable activities. It has also given the opportunity to open up for popup cafes which are well attended. The popup cafes give the opportunity to welcome the community into the Old Board School, as well as generating an income. Our members prepare and serve refreshments and meet a variety of visitors (some of which have become regulars). Work experience Charity shop: Our charity shop provides 8 placements for work experience in retail. The shop is located in the community where 33% of our Service Users live. Working in the shop promotes confidence and communication skills when offering customer service. Luncheon club.. A lunch club is provided for a pensioner group at a local community centre. This service has been running for several years and work placements are fully subscribed with plaments offered on a rota basis. We have now added the placements in our own premises at the popup cafes Gardening service.. We offer a community garden service.
CHEPSTOW AND DISTRICT MENCAP SOCIETY TRUSTEE'S REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Transition: Young adults 18-25, and new Service users are given the opportunity to join our projects in the community. such as our gardening services, luncheon club and work at our charity shop. We also offer services and opportunities at half-temi and holidays for young adults who attend college, providing seNices and opportunities in the community where they live. Complex needs: We support adults with complex needs. The space and facilities at the Old Board School allow us to give support for complex needs in much better premises. One of the reasons for refurbing our building was lo provide easier access on ground level to join all activities, and access to a spacious "Changing Place" facility for personal care. All rooms and the outside spaces can be accessed by wheelchair users or people with mobility needs. Social networks: Chepstow Mencap has a strong membership of families and carers. We have success1 social events in Chepstow and district, at local venues. The events provide a social nelwork, and everyone gets involved in the preparations. Events are usually sold out with support from community groups attending. We are looking forward to the events increasing. Fund raising: Our local community supports us with our fundraising and. with donations and hard work, we are able to provide the people we support with an enjoyable social life, equipment and resources. Thanks to our staff, friends and volunteers who give up their time and fundraise for us to make this possible. Partner6hip and community: Community groups are invited to share our activities and facilities. Sharing of reSoUrS reduces costs, develops friendships, provides integration and provides opportunities. This integration and support was the driving force in finding premises suitable for our needs in Chepstow. To progress the charity Our strategic 5 year plan. Vision We believe that people with a learning disability should be valued equally, listened to and induded in their community. To maintain our presence in the community and remain visible. To continue to provide services for people with a leaming disability to lead fuffilled lives. Expand our existing provision and create new services. Overcome barriers. To provide support and choice for young Service Users in transition (18-25 years old), to provide work experience, independent living skills, training. integrats'on in the community and facilitate social networking. To provide social networks, developing and supporting friendships for adults with leaming disabilities in their communities where they live. To provide social neorkS and support families and carers of adults with learning disabilities. Provide wellbeing for adults with leaming disabilities. Raise community awareness. Provide employment skills and opportunities. Volunteers and Work Placements. To provide work experien, in a support role in a care environment. Providing new opportunities through the expansion of existing, and creation of new services. Charity To remain a charity wth the same principles at heart when Chepstow Mencap was first formed. To give the people that we support, access to a rewarding way of life. We are a value driven charity, which provides the best care possible for the people that we support and their families.
CHEPSTOW AND DISTRICT MENCAP SOCIETY TRUSTEE'S REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Financial review The charity made an overall surplus for the year of £210.280 which was made up of £229,092 unrestricted surplus and £18,812 restricted deficit. Principal funding sources The major sources of funds during the year are as follows: Day care contract wth Monmouthshire County Council - £324.099 Family Aid contract wth MonmoLrthshire County Council- £99,709 Other local authorities and private engagements - £26.036 Donations from individuals, volunteer fundraising and legacies- £200,313 Grants - £0 Investment policy At present there is no plan to accumulate funds other than short term disbursement on charitable activities and the maintenance of prudent reserves. All reserve funds are held in deposit accounts. There is no intention to change the policy with respect to this, beyond reviewing competitive interest rates on like accounts. Reserves policy and risk management ReseNes are held for both contingencies and opportunities and to mitigate against any factors identified in the organisation's risk assessment. The level of reserves held will ensure that the charity and its trustees are protected, commitments can be met for the next 6 months, and the organisation can operate innovatively in a changing environment. Trustees consider this figure to be around £230.000. The trustees have also recognised the need to maintain the propety to a good standard, in order for the facilities to be used by the public, and have therefore designated funds to cover these costs for the next 10 years. Trustees consider this figure to be around £230.000. The trustees have designated funds to purchase a minibus in order to carry out activities in line with its aims and objects. Trustees consider this figure to be around £45,000. The charity's free reserves, exduding restricted funds, designated fvnds and fixed assets are £370,726. The main risk to the continuation of the services run by the charity would be the loss of contracts from MCCI MHB and delay in the contractual payments. To minimise this risk, extreme care is taken by the management to ensure compliance with the temis of the contracts held. Taxation As a registered charity, Chepstow and District Mencap Society is entitled to the exemption from taxation in respect of income and capital gains received wth sections 478489 of the Corporation Tax Act 2010 and section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects purposes only. Plans for future periods Chepstow Mencap collaborates with Monmouthshire County Council, to review the provision of contracted services. Support is person centred and community based.
CHEPSTOW AND DISTRICT MENCAP SOCIETY TRUSTEE'S REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Structure, governance and management Constitution Chepstow and District Mencap Society is a company limited by guarantee and a registered charity governed by its Memorandum and Articles of Association. The company follows the model Memorandum and Articles of Association for affiliated groups as laid down by the Royal Mencap Society. Charity number.. 1043574. Company number: 03009141. The organisation is a charitable company registered as a charity on 7 March 1972 as an Associate Member of the Royal Mencap Society. It was incorporated as a company limited by guarantee on 12 January 1995. The company was established according to a model provided by Royal Mencap under a Memorandum ofAssociation which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1. Recruitment and appointment of management committee The directors of the company, who are also charity trustees for the purposes of charity law and under the company's articles, are known as members of the Executive Committee and are elected to serve for a period of one year. They must be re-elected at the nexi Annual General Meeting.
CHEPSTOWAND DISTRICT MENCAP SOCIETY TRUSTEE'S REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 REFERENCE AND ADMINISTRATIVE INFORMATION Name Chepstow and District Mencap Society (Limtted by Guarantee) Known as Chepstow Mencap Reglstered company number 03009141 Registered charity number 1043574 Trustees The directors of the charitable company (Ihe chaiiv) are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees. Trustees are elecied at the Annual General Meeting when nominations are considered and voted upon. Every full member of Chepstow Mencap can vots at the Annual General Meeting. The tru5tee5 who Served during the year were as follows: S Nicholson RP Gleed A Narduzzo R Perrett L Sidhu A Heming (Chair) (Honorary Secretary) (Vice Chair) Service Manager Michele Blinman Registered and principal office The Board School. Bridge Street. Chepstow. Monmouthshire. NP16 5EZ Auditors Azets Audit Services, Ty Derw. Lime Tree CourL Cardiff Gate Business Park. Cardiff CF23 8AB Bankers HSBC Bank PLC, 12 Beaufort Square. Chepstow, Monmouthshire. NP16 5XH Nationwide Building Society Monmouthshire Building Society Savings Account Key Management Personnel The key management personnel of the charity during the year yre the Trustee3. the Service Managar, thts Deputy Manager and the Finance Manager. Trustees are not remunerated. The pay of the key management personnel is benchmarked to the salary rates of similar organisations in the area. The trustee's report was approved by the Board of Trustees. Ms S Nicholson Trustee Dalvd."
CHEPSTOW AND DISTRICT MENCAP SOCIETY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHEPSTOW AND DISTRICT MENCAP SOCIETY I report to the trustees on my examination of the financial statements of Chepstow and District Mencap Society (the charity) for the year ended 31 March 2025. Responsibilities and basis of report As the trustees of the charity (and also its directors for the purposes of company law}, you are responsible for the preparation of the financial statements in accordance wth the requirements of the Companies Act 2006. Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145{5}(b) of the Charities Act 2011. Independent examiner's statement Since the charity's gross income exceeded £250,000. the independent examiner must be a member of a body listed in section 145 of the Charities Act 2011. 1 confirm that l am qualified to undertake the examination because l am a member of Institute of Chartered Accountants in England and Wales, vthich is one of the listed bodies. I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 386 of the Companies Act 2006. the financial statements do not accord wth those records., or the financial statements do not comply with the accounting requirements of section 396 of the Companies Act 2006 other than any requirement that the financial statements give a true and fair view, which is not a matter considered as part of an independent examination- or the financial statements have not been prepared in accordance with the methods and principles of the statement of Recommended Practice for a¢¢ounting and reporting by charities applicable to charilies preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Andrew Howells Azets Audit Services Ty Derw Lime Tree Court Cardiff Gate Business Park Cardiff South Glamorgan CF23 8AB United Kingdom 24" NtWBtrkner 2(r25 Dated..
CHEPSTOW AND DISTRICT MENCAP SOCIETY STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Unrestricted Restricted funds funds 2025 2025 Total Unrestricted Restricted funds funds 2024 2024 Total 2025 2024 Notes Income and endowments from: Donations and legacies Charitsble activities other trading activities Investments Other income 193,288 460,728 23,688 14,997 6,900 7,025 200,313 460,728 23,688 14,997 6,900 12,590 436,175 22,923 11,220 12,652 25,242 436,175 22,923 11,220 Total income 699,601 7,025 7CE,626 482,908 12,652 495,560 Expenditure on: Raising funds Charitable activities 7.233 463.276 7,233 489,113 5,102 426,109 5,102 462,907 25,837 36,798 Total expenditure 470.509 25,837 496.346 431.211 36,798 468.009 Net incomel(expenditure) and movement in funds 229,092 (18,812) 210,280 51,697 (24,146) 27,551 Reconciliation of funds: Fund balances at 1 April 2024 1,180.410 852,414 2.032.824 1,128,713 876,560 2,005,273 Fund balances at 31 March 2025 1,409,502 833,602 2,243,104 1,180,410 852,414 2,032,824 The statement of financial activities indudes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
CHEPSTOWAND DISTRICT MENCAP SOCIETY BALANCE SHEET ASAT31 MARCH 2025 2025 2024 Note5 Fixed assets Tangible assets 15 1.360.417 1.374,696 Current assets stocks Debtors Cash at bank and in hand 16 17 525 28,715 670,028 31,224 894.975 926.199 699,268 Creditors: amounts falling due within one year 18 (43,512) {41,140) Net current assets 882,687 658.128 Total assets less current Ilabllltles 2,243.104 2,032.824 The funds of the ¢harity Restricted income fvnds Unrestricted funds 20 21 833.602 1.409.502 852,414 1,180.410 2.243.104 2,032.824 The company is entiued to the exemptron from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2025. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial siatements. The members have not required the company to obtsin an audtt of tls financial ststements for the year in question in accordance with section 476. These financial statements hAVP. bp.pn prg.p2rpd in arrrndaneo the provisions applicable to compani#s subjèct to the small companies regime. The financial statements were approved by the trustees on ......................... Ms S Nicholson Trustee Company registration number 03009141 (England and Wales)
CHEPSTOW AND DISTRICT MENCAP SOCIETY STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Notes Cash flov from operating activities Cash generated from operations 25 242.527 46.980 Investing activities Purchase of tangible fixed assets Proceeds from disposal of tangible fixed assets Investment income received (39,691) (2,678) 7.114 14.997 11,220 Net cash (used in)Igenerated from investing activities (17,580) 8,542 Net cash generated from financing activities Net increase in cash and cash equivalents 224,947 55,522 Cash and cash equivalents at beginning of year 670,028 614,506 Cash and cash equivalents at end of year 894.975 670.028 10-
CHEPSTOW AND DISTRICT MENCAP SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies Charity information Chepstow and District Mencap Society is a private company limited by guarantee incorporated in England and Wales. The registered office is Chepstow Mencap Ltd, The Board School, Bridge Street, Chepslow, Gwent, NP16 5EZ, United Kingdom. 1.1 Accounting convention The financial statements have been prepared in accordance vrfith the charity's governing document, the Companies Act 2006, FRS 102 'The Financial Reporting Stsndard applicable in the UK and Republic of Ireland. {"FRS 102°) and the Charities SORP "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019}. The charity is a Public Benefit Entity as defined by FRS 102. The financial statements are prepared in sterting. which is the nCtIOnal currency of the charity. Monetary amounts in these financial ststements are rounded to the nearest £. The financial statements have been prepared under the historical Cost convention. The principal accounting policies adopted are set out below. 1.2 Going concem The charity reported an unrestricted net inflow of £229.092 for the year. At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concem basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. 1.4 Incoming resources Income is recognised when the charity is legally entided to it after any performance conditions have been met, the amounts can be measured reliably. and it is probable that income will be received. Income is derived from donations, fund raising activities. investment income, grants and the provision of care services. Voluntary income such as donations etc, represents amounts received and recorded at offices during the year. The charity is able to make daims for income tax refunds in the case of gift aid donations. All taxation received has been included. Grants comprise amounts receivable during the year. Fundraising income is recognised on receipt. Income from investments is induded in the year in which it is receivable. 11
CHEPSTOW AND DISTRICT MENCAP SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies {Continued) 1.5 Resources expended Expenditure Resources expended are included in the Statement of Financial Activities on an accruals basis inclusive of any VAT, which cannot be recovered. Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third paty, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Certain expenditure is directly attributable to specffic activities and has been included in those cost categories. Certain other costs. which are attributable to more than one activity, are apportioned across cost categories on the basis of income received for those activities. The management team considers this to be the most equitable method of splitting expenditure attributable to more than one activity. The management team considers that all of the resources expended are directly attributable to activities. Fundraising expenditure This expenditure comprises costs incurred in inducing people or organisations to contribute financially to the charity's work. This includes the cost of advertising for fvnds and the cost of mounting appeals and staging special events in addition to a proportion of overheads and propety expenses. Direct charitable expenditure This includes all costs relating to the furtheran of the charity's objectives. Governance costs These costs include the costs of g0Veman arrangements, which relate to the general running of the charity as opposed to the direct management functions inherent in generating funds, service delivery and programme of project work. These include such items as extemal audit. legal advice for trustees and costs associated with constitutional and statutory requirements. Netting off of income and expenditure Income and expenditure are stated gross. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impaiment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases= Freehold land and buildings Leasehold improvements Fixtures and fittings Computers Motor vehides 50 years - Straight line basis 4 years- Straight line basis 10 years - Straight line basis 4 years- Straight line basis 4 years- Straight line basis 1.7 Stocks Stocks are stated at the lower of cost and net realisable value. 1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand. deposits held at call wth banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 12-
CHEPSTOW AND DISTRICT MENCAP SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies {Continued) 1.9 Financial instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Sedion 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assels and liabilities are offset, wth the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a finanang transaction, where the transaction is measured at the present value of the future receipts di$Unted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Derecognition of financial assets Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when the charity transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or if some significant risks and rewards of ownership are retained but control of the asset has transfeed to another paty that is able to sell the asset in its entirety to an unrelated third paty. Basic financial liabilities Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, vthere the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost. using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. Derecognition of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.10 Employee benefits The costs of short-temi employee benefits are recognised as a liability and an expense, unless those costs are required to be recognised as part of the cost of stock or fixed assets. The cost of any unused holiday entitlement is recognised in the period in vthich the employee's services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide temiination benefits. 13-
CHEPSTOW AND DISTRICT MENCAP SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies {Continued) 1.11 Retirement benefits The charity operates a defined contribution scheme for the benefit of its employees. The assets of the scheme are held separately from those of the charity. Contributions payable are charged to the profit and loss account in the year they are payable and are charged against unrestricted fvnds. 1.12 Leases Rentals payable under operating leases, induding any lease incentives reived, are charged as an expense on a straight line basis over the temi of the relevant lease. Critical accounting estimates and judgements In the application of the charitys accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. Income from donations and legacies Unrestricted Restricted funds funds 2025 2025 Total Unrestricted Restricted funds funds 2024 2024 Totsl 2025 2024 Donations and gifts Legacies Grants 5,560 187.728 7,025 12,585 187.728 9,656 9,656 2,934 12,652 15,586 193.288 7,025 200.313 12,590 12,652 25,242 Income from charitable activities Unrestricted funds 2025 Unrestricted funds 2024 Charitable Activities Monmouth County Council- Family Aid Scheme Monmouth County Council- Day Care Contract ILF Services Pop up cafe and other charitable activities 99,709 324,099 26,036 10,884 93,893 305,195 26,701 10,386 460,728 436.175 14-
CHEPSTOW AND DISTRICT MENCAP SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Income from other trading activities Unrestricted Unrestricted funds funds 2025 2024 Subscriptions Shop income Hire income 71 18,026 5,591 83 16,002 6,838 Other trading activities 23,688 22,923 Income from investments Unrestricted Unrestricted funds funds 2025 2024 Interest receivable 14,997 11,220 Other income Unrestricted Unrestricted funds funds 2025 2024 Net gain on disposal of tangible fixed assets 6,900 Expenditure on raising funds Unrestricted Unrestricted funds funds 2025 2024 Trading Costs Operating charity shops 7,233 5,102 15-
CHEPSTOW AND DISTRICT MENCAP SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Charitable activities Other Local authority activities contracts Total 2025 Total 2024 Staff costs Depreciation and impaimient Minibus travel and subsistance Premises Direct costs Legal & professional 4,757 51,611 266,146 2,145 7,920 31,770 11,826 2,264 270,903 53,756 7,920 41,250 25,518 4,762 259,965 52,068 4,672 35,394 31,652 2,456 9.480 13.692 2.498 82.038 322,071 404,109 386.207 Share of support costs (see note 10) Share of governance costs (see note 10) 7,248 1,700 72,656 3,400 79,904 5,100 72,260 4,440 90,986 398,127 489,113 462,907 Analysis by fund Unrestricted funds Restricted funds 65.149 25.837 398,127 463,276 25,837 90.986 398,127 489.113 For the year ended 31 March 2024 Unrestricted funds Restricted funds 59.560 36,798 366,549 426.109 36,798 96,358 366,549 462,907 10 Support costs allocated to activities 2025 2024 Staff costs Office Expenses Governance costs 63.220 16.684 5.100 57.732 14.528 4.440 85,004 76,700 Analysed between: other Activities LA Contracts 8,948 76,056 9,689 67,011 85,004 76,700 16-
CHEPSTOW AND DISTRICT MENCAP SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 10 Support costs allocated to activities {Continued) 2025 2024 Governance costs comprise: Independent Examination fees 5,100 4,440 5,100 4,440 11 Net movement in funds 2025 2024 The net movement in funds is stated after chargingl{crediting)'. Fees payable for the independent examination of tt)e charity's financial statements Depreciation of owned tangible fixed assets Profit on disposal of tangible fixed assets 5,100 53,756 {6,900) 4,440 52,068 12 Trustees No emoluments were paid to the trustees during the year. (2024.. £nil) During the year, no trustees were reimbursed for costs inCued on behalf of the charity (2024.. £nil} and no twstees were reimbursed for travel expenses (2024.. £202). 13 Employees The average monthly number of employees during the year was". 2025 Number 2024 Number Full time staff Part time staff 14 14 Total 20 20 Employment Costs 2025 2024 Wages and salaries Social security costs Other pension costs 310,879 17,247 5,997 296,051 16,036 5,610 334,123 317,697 There were no employees whose annual remuneration was more than £60.000. 17-
CHEPSTOW AND DISTRICT MENCAP SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 13 Employees {Continued) Remuneration of key management personnel 2025 2024 Aggregate compensation 102,176 99,663 14 Taxation The charity is exempt from taxation on its activities because all its income is applied for charitable purposes. 15 Tangible fixed assets Freehold land Leasehold Fixtures and and buildings improvements fittings Computers Motor vehicles Total Cost At 1 April 2024 Additions Disposals 1,392,510 13,789 209,646 4,451 {725) 31,324 35,400 1,682,669 35,240 39,691 (4,538) (21,5901 {26,853) At 31 March 2025 1.392,510 13.789 213,372 26,786 49,050 1,695,507 Depreciation and impairment At 1 April 2024 Depreciation charged in the year Eliminated in respect of disposals 148.927 13.192 80,202 30,252 35,400 307,973 27,850 128 21,717 537 3,524 53,756 (511) (4,538) (21,590) {26,639) At 31 March 2025 176,777 13.320 101,408 26,251 17,334 335,090 Carrying amount At 31 March 2025 1.215.733 469 111,964 535 31,716 1,360.417 At 31 March 2024 1.243,583 597 129,444 1,072 1,374.696 16 Stocks 2025 2024 Raw materials and consumables 525 18-
CHEPSTOW AND DISTRICT MENCAP SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 17 Debtors 2025 2024 Amounts falling due within one year: Trade debtors Other debtors Prepayments and accrued income 12.478 614 18.132 25.019 3.696 31,224 28,715 18 Creditors: amounts falling due within one year 2025 2024 Other taxation and social security Trade creditors Other creditors Accruals and deferred income 5.550 3.798 23.293 10.871 3.663 2.786 23.083 11.608 43,512 41,140 19 Retirement benefit schemes 2025 2024 Defined contribution schemes Charge to profit or loss in respect of defined contribution schemes 5,997 5,610 The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. 19-
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CHEPSTOW AND DISTRICT MENCAP SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 21 Unrestricted funds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At 1 April 2024 Incoming resources Resources expended Transfers At 31 March 2025 Critical Costs reserve Maintenance Cost reserve Replament Minibuses reserve General funds 170,000 170,000 60,000 60,000 230,000 230,000 70,000 770.410 (25.000) (445.509) 45,000 904.502 699.601 (120.000) 1.180,410 699.601 (470.509) 1,409.502 PVIouS year: At 1 April 2023 Incoming resources Resources expended Transfers At 31 March 2024 Critical Costs reserve Maintenance Cost reserve Replament Minibuses reserve General funds 153,000 140,000 17.000 30.000 170.000 170.000 62,000 773,713 8,000 427,908 70,000 770,410 (431,211) 1,128,713 482,908 (431,211) 1,180,410 Critical Cost reserve The trustees have designated fvnds to cover the charity's statutory obligations and operating costs for six months should an emergency funding situation occur. Maintenance Cost reserve The trustees have designated fvnds for the maintenance and general up keep of the propety for the next 10 years. Replacement Minibuses reserve The trustees have designated funds to purchase I0 minibuses to support the charity's aims and objects. 22 Analysis of net assets between funds Unrestricted funds 2025 Restricted funds 2025 Total 2025 At 31 March 2025: Tangible assets Current assetsl(liabilities) 533,776 875,726 826,641 6,961 1,360,417 882,687 1,409,502 833,602 2,243,104
CHEPSTOW AND DISTRICT MENCAP SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 22 Analysis of net assets between funds {Continued) Unrestricted funds 2024 Restricted funds 2024 Total 2024 At 31 March 2024: Tangible assets Current assetsl{liabilities) 523,457 656,953 851,239 1,175 1,374,696 658,128 1,180,410 852,414 2,032,824 23 Operating lease commitments Lessee At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases. which fall due as follo%vs= 2025 2024 Within one year Beeen two and five years In over five years 6,689 18,754 6,692 23,186 2,239 25,443 32,117 24 Related party transactions The charity employs three members of stsff which are deemed to be related parties due to their relationships with the trustees. The Charity Commission has confirmed its consent for these individuals to be employed by the charity. The remuneration paid to the three members of staff (including salary, employer National Insurance and employer pension} was £5,176, £27,094 and £5,865 (2024. £5,455, £27,145 and £5,829). A conflict of interest register is in place which is completed by all trustees and the management team. All services are provided to trustees and their relatives on the same basis as those to third parties. -23-
CHEPSTOW AND DISTRICT MENCAP SOCIETY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 25 Cash generated from operations 2025 2024 Surplus for the year 210.280 27.551 Adjustments for: Investment income recognised in statement of financial activities Gain on disposal of tangible fixed assets Depreciation and impairment of tangible fixed assets (14,997) (6,900) 53,756 (11,220) 52,068 Movements in working capital: Decrease in stocks (Increase} in debtors Increasel(decrease) in creditors 525 {2,509) 2,372 {13,099) {8,320) Cash generated from operations 242.527 46.980 26 Analysis of changes in net funds The charity had no material debt during the year. -24-