2023-03-31-accounts

TRUSTEES ANNUAL REPORT 2022-2023

STRANDS CHARITY

Sidestrand Hall School, Sidestrand, Cromer, Norfolk NR27 0NH

Charity No. 1043486

The object of the Charity is to raise funds to increase opportunities and enhance the education of the pupils at Sidestrand Hall School, either individually or as a group. It is not for day to day running expenses.

In furtherance of this object, the Charity may:

• Undertake fundraising

• Develop more extended relationships between the staff, governors, parents and others associated with the school.

• Engage in activities which support the school and advance the education of the pupils attending it.

• Provide and assist in the provision of facilities for education and recreation at the school (not normally provided by the Local Education Authority)

Trustees

Current Trustees:Mrs Sarah Young Revd Roger Billings Mrs Wendy Forster Mrs Vivienne Harrington Mrs Jo Callender Ms Shelley Taylor Mrs Sarah Jones Mrs Beth Grant

During this financial year, we have received the following donations:

 In memory of Olga Manley £78  Dorothy Holmes Charitable Trust Science grant** £12500  Donation re PA system * £1500

** transferred into main school account

1

Charity Shop:

• The shop is staffed by volunteers under the supervision of Sheila Neale our shop manager. Sheila’s contracted hours are 25 per week. Securing volunteers continues to be a challenge.

• Shop sales totalled £49766 plus £519.57 being raised through rag sales, £180.65 ziffit book sales and £6.85 other sales. Running expenses of £28481.99 result in a net profit of £21991.08

• We have paid rent of £500/month for the shop since it opened.

Funds were also raised during the year from:

• Amazon Smile commission £138.31

• Bank interest £ 249.92  Compensation from bank re error £75.00  Photo commission £487.23  Xmas Fayre £1384.78 Total £2335.24

We have given grants for the following:
 Hardship fund	£500.00
 Contribution to cost of residential visit	£165.00
 Nest Swing – Clement Lodge	£3237.50
 Contribution to Bewilderwood visit	£62.83
 Contribution to Berts Creatures visit	£69.75
 Contribution to Strandfest	£272.65
 Contribution to 6thform BBQ	£24.76
 Contribution to 6thform hospitality dinners	£12.21
 Funding of PA system *	£1464.75
 Contribution to Duke of Edinburgh paddleboarding activity	£900.00
 Contribution to Xmas decorations for Xmas fayre	£78.00
 Xmas presents for pupils	£283.80
 Coach cost to nativity	£523.00
 Visiting author for World Book day	£549.80
Total	£8144.05

Reserves:

Reserves available for allocation are £138k. However, we have nominally set a reserves policy at £17k giving an available balance for allocation as £121k. 5.5.23

2

Strands Charity Income and Expenditure FY22-23

to 31.3.23

202	202	202
Activity	opening balance	income
gardening	838.10
generalfund:-	22603.47	0.00
bank interest on savings a/c		249.92
fundraising and donations:-	1359.25
Amazon Smile commission		138.31
Photo Commission		487.23
Brain Tumour Collection tin		100.00
Donation to PA system		1500.00
Gift Aid
DorothyHolmes Charitable Trust sciencegrant		12500.00
profit on Xmas fayre		1384.78
bank compensation for a mistake theymade on mandate		75.00
donation in memoryof Olga Manley		78.00
Grants and awards made FY 22-23:-	-32503.61
Contribution to set upfinancial hardshipfund
Contribution to cost of residential tripfor namedpupil
Nest swing- Clement Lodge
contribution to Bewilderwood visit for Bay pupils
contribution to whole school visit from Berts Creatures
PA system
Transfer of sciencegrant monies to School
Strandfest
Contribution to 6th form bbq
contribution to 6th form hospitalitydinners
contribution to Duke of Edinburghpaddleboarding

donat	ion from Olgan Manleymoved to school topayfor Xmas decs
	Contribution to Xmaspresents forpupils
	Contribution to coach for nativityat Cromer Church
	Contribution to visitingauthor for World Book Day
	shop:-	128747.32
	ragsales		519.57
	Ziffit book sales		180.65
	5p jars
	other sales		6.85
	shopsales		49766.00
	energyuse
	rates
	rent
	salaries
	retail consumables
	cricut machine subscription and supplies
	Xmasgifts for volunteers
	desk fan for till area
	toilet and new hoover
	skiprental
	telephone/broadband
		121044.53	66986.31

Funded by:- Shop account (current account) Holding account (closed in FY 20-21 re audit requirement) Savings account	uncleared expenses. 39693.64 0 0 99111.16 138804.80

3

2	expenditurclosing balance 838.10 0.00 22853.39 17522.57 16163.32 donations less paid over this year 100.00 -53147.66 20644.05 total grants this year 500.00 165.00 3237.50 62.83 69.75 1464.75 12500.00 272.65 24.76 12.21 900.00 2-23	expenditurclosing balance 838.10 0.00 22853.39 17522.57 16163.32 donations less paid over this year 100.00 -53147.66 20644.05 total grants this year 500.00 165.00 3237.50 62.83 69.75 1464.75 12500.00 272.65 24.76 12.21 900.00 2-23
	expenditu	rclosing balance
		838.10
	0.00	22853.39
		17522.57
	100.00
		-53147.66
	500.00
	165.00
	3237.50
	62.83
	69.75
	1464.75
	12500.00
	272.65
	24.76
	12.21
	900.00

78.00
283.80
523.00
549.80
	150738.40
		shop incom	50473.07
		shop expen	28481.99
		net profit	21991.08
1050.58
353.28
6000.00
18830.59
303.38
158.55
83.75
12.45
217.72
1149.23
322.46
49226.04	138804.80
	138804.80

uncleared
income	adjusted
up to	balance
0	39693.64
	0
	99111.16
	138804.80

EB2720 Sidestrand Hall School

CONFIDENTIAL

Finance and Business Services Team

Report on the financial control of the School Fund Account at Sidestrand Hall School.

1[st] April 2022 – 31[st] March 2023

Finance and Business Services Team Page 1 of 7

EB2720 Sidestrand Hall School

Report Contents:

1. Introduction and Background

2. Objectives and Scope

3. Financial Regulations

4. Summary and Conclusions

5. Audit Opinion

6. Balance Sheet, Detailed Findings, Audit Views, Recommendations, Receipts and Payments.

Finance and Business Services Team Page 2 of 7

EB2720 Sidestrand Hall School

1. Introduction and Background

• 1.1. An audit of Sidestrand Hall School’s School Fund Account was carried out on 11[th] July 2023. The audit was carried out as defined in the Finance and Business Services Team Finance Procedure Manual.

• 1.2. At the time of the audit the Star Accounts software package was in use at the school to record the financial transactions.

2. Objectives and Scope

2.1 The audit objectives have been to:

• Ensure that the school fund has been used to promote the education of pupils by providing educational and recreational facilities over and above those provided from LA funding.

• Give the Headteacher and Governing body assurance that sound financial controls exist.

• Ensure compliance with Norfolk’s Scheme for Financing Schools (incorporating Financial Regulations) and the Finance and Business Services Team Finance Procedure Manual.

• Assess the effectiveness of overall financial controls including those for the prevention and detection of fraud and corruption.

• Ensure the accounts have been kept correctly.

• Provide the Headteacher and Governing Body with advice, where appropriate, on financial controls.

• Ensure that where exceptions occur they are identified, reported and actioned.

• 2.2. The scope of the audit includes an examination of the following areas:

• Income and expenditure vouchers

• Bank reconciliations

• Trading Accounts

• Activity Accounts

• Paying in books and cheque books

• Cashbooks (Manual or data file transaction reports)

• Bank Statements

• 2.3. The work has concentrated on assessing the adequacy and effectiveness of -financial control by measuring the systems in operation against control objectives. This has included detailed checking of records as appropriate. The level of risk resulting from any control weakness identified has been reviewed and recommendations have been made to reduce the risk to an acceptable level.

• 2.4. The audit process seeks to reduce the risk to an acceptable level based on the efficient, economic and effective application of financial controls. Changes to controls suggested in audit recommendations are intended to achieve these benefits. This

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EB2720 Sidestrand Hall School

process reduces but does not wholly eliminate risk. It is the responsibility of the Governing Body to safeguard the assets of the school and hence to take reasonable steps for the prevention and detection of fraud and other irregularities.

3. Financial Regulations

• 3.1. The audited accounts, as approved by the governing body, should form a part of the minutes of the governing body meeting, which are available for inspection by staff, parents and other interested parties.

• 3.2. Schools must provide audit certificates (agreed by the governing body) to the Authority within three months of the financial year ending in respect of any voluntary and private funds they hold and of the accounts of any trading organisations controlled by the school. It is the responsibility of the governing body to determine, and comply with, any legal requirements in connection with the audit of such funds, e.g. Charity Commission requirements.

4. Summary and Conclusions

• 4.1. As a result of considering the information received and the results of tests carried out we are pleased to report that, at the time of the audit, there are effective controls and no weaknesses were found in the following areas of cashbook, income and expenditure vouchers, bank reconciliations, bank statements, trading accounts, activity accounts, paying in books and cheque books.

• 4.2. The report has been completed on an exception basis, only those areas with control weaknesses have been reported upon in detail.

5. Audit Opinion

• 5.1. We are required to give an overall opinion in each audit report based on the risk identified to the establishment, which exists within the controls that we examined at the time of the audit.

• 5.2. For the avoidance of doubt our opinion is based on a view of internal financial controls. The opinion does not make a judgement on the efficiency or value for money aspects of the school, which, in Ofsted terms, are based on educational standards and the quality of education provided relative to the funding provided.

• 5.3. Our overall audit opinion is based on two grades which are explained in the table below:

Opinion	Assessment of internal Control
Acceptable	Few or no weaknesses, mostly insignificant.
Issues that need to be addressed	A number of weaknesses, mostly significant or more major weaknesses.

• 5.4. Our opinion, based on the evidence we have seen as part of this audit, is that internal controls at Sidestrand Hall School are acceptable.

Finance and Business Services Team Page 4 of 7

EB2720 Sidestrand Hall School

5.5. Please return a copy of section six of this report to Finance and Business Services Team once the governors have discussed and approved the findings at a governors meeting.

Finance and Business Services Team Page 5 of 7

EB2720 Sidestrand Hall School

6. Balance Sheet, Detailed Findings, Audit Views, Recommendations.

6.1 Balance Sheet as at 31[st] March 2023. Accumulated School Fund Brought Forward As at 1[st] April 2022 £121,044.53 Excess of Receipts over Payments £17,760.27 Accumulated School Fund Carried Forward As at 31[st] March 2023 £138,804.80 Represented by: Bank Current Account £39,693.64 Bank Reserve Account £99,111.16 £138,804.80 Signed … ……………… Auditor Date …11[th] July 2023…………………… Finance and Business Services Team Signed …………………………………………… Fund Treasurer Date …………………………

The school fund audit report has been discussed at the governing body meeting on …………………………..

Approved by governing body …………………………….. Signed Date …………………… (Chair of Governors)

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EB2720 Sidestrand Hall School

6.2 Detailed Findings, Audit View and Recommendations.

**Findings **	Audit View	Recommendations	Action Plan/by whom

No issues identified.

Finance and Business Services Team Page 7 of 7