**REGISTERED CHARITY NUMBER: 1043345** ## Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2022 for Swindon GP Education Association PPS Chartered Accountants 29 Devizes Road Swindon Wiltshire SN1 4BG Swindon GP Education Association ## Contents of the Financial Statements for the Year Ended 31 March 2022 |||**Page**|| |---|---|---|---| |**Report of the Trustees**|1|to|3| |**Independent Examiner's Report**||4|| |**Statement of Financial Activities**||5|| |**Balance Sheet**||6|| |**Notes to the Financial Statements**|7|to|10| |**Detailed Statement of Financial Activities**||11|| Swindon GP Education Association ## Report of the Trustees for the Year Ended 31 March 2022 The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The Trust is established to relieve sickness and to preserve and protect the good health of the public by advancing the education and training of general practitioners in the Swindon area. The Trust aims to achieve this by: Bringing together in conference representatives of voluntary organisations, government departments, statutory authorities and individuals. Arranging and providing for, or joining in arranging and providing for, the holding of exhibitions, lectures, classes, seminars and training courses. Full membership of the Trust is open to all general medical practitioners working within the Swindon area either on full-time, part-time or locum basis, or retired, or any other interested person or such persons as organisations, whether corporate or unincorporated as the Executive Committee from time-to-time decides. ## **Public benefit** The Trust is established to protect the good health of the public by advancing the education and training of General Practitioners in the Swindon and Wiltshire area. In the academic year of these accounts 2021/22 Swindon GP Education Trust ran 36 events for its GP, GP trainee and allied health care members, from the local healthcare community to support their education and training and ultimately benefit patient care. These educational events are usually a mix of workshops, interactive and case-based learning with some events remaining online following the COVID pandemic. In addition, Swindon GP Education Trust has continued to host a regular term time GP Sessional group to provide peer group support and educational opportunities to this group of GPs in addition to the main programme. Page 1 Swindon GP Education Association ## Report of the Trustees ## for the Year Ended 31 March 2022 ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** Swindon GP Education Trust continues to have a stable membership and runs an annual programme of educational activities mapped to the RCGP Curriculum to support local GPs, GP trainees and allied staff such as practice nurses in their education, development, and support. We continue to work with consultants from the local Great Western Hospital, and other organisations and charities to provide accessible, relevant, and educationally valuable events for our membership. We have done several collaborative educational sessions in conjunction with the Bath educational organisation BGPERT. We remain responsive to our members by seeking ongoing feedback to help shape future course and programme development to meet GPs learning and development needs. We are also actively involved in a regional group of similar educational charities where we share good practice and good ideas that may benefit our respective membership and ultimately benefit patient care. Our educational events also provide the opportunity for GPs to meet up and for informal peer support and professional and educational networking, enhancing working relationships in the local healthcare community. Our new website, launched in 2021 allows members access to previous recorded online educational events to peruse at a convenient and suitable time. We have set up a google analytics system to track usage of this and we are thrilled to see that there are hundreds of pre-recorded online videos being accessed by our members each month. The website also allows members to renew their membership and book onto courses and has had excellent feedback. ## **FINANCIAL REVIEW** ## **Reserves policy** All money raised by or on behalf of the Trust shall be applied to further the objects of the Trust and for no other purpose, provided that nothing contained in the constitution shall prevent the payment in good faith of reasonable and proper remuneration to any employee of the Trust or the repayment of reasonable out-of-pocket expenses. ## **Funds in deficit** No funds are in deficit. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **Recruitment and appointment of new trustees** Potential Trustees are recruited from local medical professionals and are elected by the executive committee. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1043345 ## **Principal address** Office of General Practice The Academy, Great Western Hospital Marlborough Road Swindon Wiltshire SN3 6BB Page 2 Swindon GP Education Association Report of the Trustees for the Year Ended 31 March 2022 ## **Trustees** Dr V Tadevosyan Dr M Boothman Dr W Wallage Dr M Matcha Dr J Swallow (resigned 22.5.22) ## **Independent Examiner** I Willoughby PPS Chartered Accountants 29 Devizes Road Swindon Wiltshire SN1 4BG 30-01-2023 Approved by order of the board of trustees on ............................................. and signed on its behalf by: .......................................................................... Trustee Page 3 GP I,-ducRri 11 4150ciatioii ycai. ciidtd 31 M<11cli 21122. Respoiisiljffillrles basi% (Jf ?'LPQI't As Ilie cli?[ I'Iry ts'iibi¢eb of Ilic TI'LISI YOII l￿re irspoiisjblc foi. Ilic pi'epai'dtiuii of Ili¢ accounts in aLcoidaiice willi Ilie IwuiieiJi¢iiis uf Ili¢ Cliaiilies Aci 2011 I'ihc Act,). exaiJJiiialion I liave lollowLd dll appliLablc Diyebtiuiis giveji by Ilie Cliai-ily CoinJnis%ioii iiiidcL' Seclioji 145{5llh) ol'ilie Acl. Indepciideiit cxaininev's s*at¢inenl exaiiiiiiatioii giving Jiic caii8c lo bclicve Ilial in aiiy inalei'ial iespeei.. dLcoiiiiliiigT IEU)rds were noi l(ept in Yesi)ect of the Tnisl as reqiiii'cd by Section 130 ofilie Act., oi. Ilie aCLOllllls do Iioi dLLuril willi tliobl l-¢LoI-ds' oi. Ilie accoiiijls do Jioi LOJI)ply willi (lie api)li¢dbl¥ irqiiiieiiienl% conceiniiig Ilic f()imi aiid coiileiil ofaccouiils Sel oul Ilic (."Iiai'ilic% (Ac¢o)iiiils aiid Repoi-Ls'1 Regiuldiions 2008 oilier tlian atiy YLquiiEnicni Iliai Ilie ccniiiiis give a tiiic and fail. viui, wliicli is not a i)￿ltel- coiisidered pai-l liide￿jidenl exaiiiiiialion. I Imve iio ¢oi)L¢iiis and liave coinc aciDSS no oiljcr iiialleiE iii COlllJLLlivIJ iviili Ilie exdlluiJaiio]] 10 wliicli aileiitioii slioiild bc diawn lli Il)is iepoi'l it) ol'der 10 enable a i)Ix)pcT iiiideiEtaiiding of Ilie accoiitils to Et iLa¢li¢d. lilloiigliby PPS Cliwttred Accoiiniants 29 DeviLes Rod Swiiidoii 8N14BG Date.. Pagwy 4 Swindon GP Education Association ## Statement of Financial Activities for the Year Ended 31 March 2022 |Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
55,090
**EXPENDITURE ON**
**Charitable activities**
Education
32,240
Other
-
**Total**
32,240
**NET INCOME/(EXPENDITURE)**
22,850
**RECONCILIATION OF FUNDS**
Total funds brought forward
115,714
**TOTAL FUNDS CARRIED FORWARD**
138,564|Restricted
funds
£
-
-
-
-
-
41,980
41,980|31.3.22
Total
funds
£
55,090
32,240
-
32,240
22,850
157,694
180,544|31.3.21
Total
funds
£
44,032
51,478
1,920
53,398
(9,366)
167,060
157,694| |---|---|---|---| The notes form part of these financial statements Page 5 Swindon GP Education Association ## Balance Sheet 31 March 2022 |Unrestricted
funds
Notes
£
**CURRENT ASSETS**
Cash at bank
139,374
**CREDITORS**
Amounts falling due within one year
3
(810)
**NET CURRENT ASSETS**
138,564
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
138,564
**NET ASSETS**
138,564
**FUNDS**
4
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
41,980
-
41,980
41,980
41,980|31.3.22
Total
funds
£
181,354
(810)
180,544
180,544
180,544
138,564
41,980
180,544|31.3.21
Total
funds
£
158,414
(720)
157,694
157,694
157,694
115,714
41,980
157,694| |---|---|---|---| 30-01-2023 The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. Trustee The notes form part of these financial statements Page 6 Swindon GP Education Association Notes to the Financial Statements for the Year Ended 31 March 2022 ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Hire purchase and leasing commitments** Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. ## **2. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021. continued... Page 7 Swindon GP Education Association ## Notes to the Financial Statements - continued for the Year Ended 31 March 2022 ## **3. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Other creditors
**4.**
**MOVEMENT IN FUNDS**
At 1.4.21
£
**Unrestricted funds**
Swindon GP Education Association
76,586
GPSTR Education
10,505
Sessional GP Group
-
GP School
28,623
115,714
**Restricted funds**
Clinical and Educational Fellows
41,980
**TOTAL FUNDS**
157,694
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
Swindon GP Education Association
Sessional GP Group
**TOTAL FUNDS**|Net
movement
in funds
£
23,515
-
(665)
-
22,850
-
22,850
Incoming
resources
£
55,090
-
55,090
55,090|31.3.22
31.3.21
£
£
810
720
Transfers
between
At
funds
31.3.22
£
£
(665)
99,436
-
10,505
665
-
-
28,623
-
138,564
-
41,980
-
180,544
Resources
Movement
expended
in funds
£
£
(31,575)
23,515
(665)
(665)
(32,240)
22,850
(32,240)
22,850| |---|---|---| continued... Page 8 Swindon GP Education Association ## Notes to the Financial Statements - continued for the Year Ended 31 March 2022 ## **4. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** |Net
movement
At 1.4.20
in funds
£
£
**Unrestricted funds**
Swindon GP Education Association
77,347
89
GPSTR Education
10,505
-
Sessional GP Group
-
(850)
GP School
37,228
(8,605)
125,080
(9,366)
**Restricted funds**
Clinical and Educational Fellows
41,980
-
**TOTAL FUNDS**
167,060
(9,366)
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
Swindon GP Education Association
43,592
Sessional GP Group
-
GP School
440
44,032
**TOTAL FUNDS**
44,032|Transfers
between
At
funds
31.3.21
£
£
(850)
76,586
-
10,505
850
-
-
28,623
-
115,714
-
41,980
-
157,694
Resources
Movement
expended
in funds
£
£
(43,503)
89
(850)
(850)
(9,045)
(8,605)
(53,398)
(9,366)
(53,398)
(9,366)| |---|---| ## **Transfers between funds** All unrestricted funds are part of a general fund that is subdivided for administrative purposes. All funds are to be applied towards the objectives of the Trust and any notional deficits are offset where possible by a transfer between funds. The Clinical and Educational Fellows is a fund to support GPs undertaking dedicated education and training activities and a range of transformational projects. continued... Page 9 Swindon GP Education Association Notes to the Financial Statements - continued for the Year Ended 31 March 2022 ## **5. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 March 2022. Page 10 Swindon GP Education Association |**INCOME AND ENDOWMENTS**
**Donations and legacies**
Subscriptions
REP income
Adhoc projects
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Speaker/facilitator fees
Travel fees
Catering
Sessional GP group
GP adhoc projects
**Support costs**
**Finance**
Bank charges
**Governance costs**
S&MNHST admin support
Website and internet costs
GP tutor
Accountancy and legal fees
Total resources expended
**Net income/(expenditure)**|Detailed Statement of Financial Activities
for the Year Ended 31 March 2022
31.3.22
31.3.21
£
£
51,604
35,492
-
8,100
3,486
440
55,090
44,032
55,090
44,032
4,290
4,121
-
62
-
52
665
850
-
9,045
4,955
14,130
150
-
11,703
11,703
780
17,466
13,752
8,179
900
1,920
27,135
39,268
32,240
53,398
22,850
(9,366)| |---|---| ||| This page does not form part of the statutory financial statements Page 11