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2022-08-31-accounts

Trustees’ Annual Report for the period

From 01.09.2021 to 31.08.2022

Charity name: Anstey Junior School PTA

Charity registration number: 1043326

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To advance the education of pupils in the
school in particular by:
•Developing effective relationships
between the staff, parents and others
associated with the school.
•Engaging in activities or providing
facilities or equipment which support the
school and advance the education of the
pupils.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 This year has seen a number of fundraising
events, which have brought together the
school as a community, as well as providing
vital funds for additional activities and
equipment that the school budget cannot
stretch to. In the autumn, spring and summer
terms, we held Krispy Kreme doughnut sales
which generated lots of excitement in school
as families ordered and then awaited
delivery of their sweet treats. We also held
termly raffles to win themed hampers made
up from items donated by our families, again
creating a buzz in school amongst children,
parents and staff alike. Mother’s and
Father’s Day gift sales were popular with the
children as they chose the perfect present
for their loved one(s), whilst several social
events – Carols Around the Tree, the
Summer Fair and Summer Discos -
combined fundraising with making memories
for our children, their families and school
staff.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 In planning our activities for the year we kept
in mind the Charity Commission’s guidance
on public benefit at our trustee meetings. All
events were designed to engage children at
the school and their families, to build a
community feeling, whilst at the same time
providing a material benefit to children at the
school.

Additional information (optional)

Contribution made by
volunteers		 Para 1.38 We are grateful to all the member volunteers
who selflessly give their time and energy to
organise fundraising events for the school.
Many of the experiences children enjoy in
school and much of the equipment they have
available to use would not be there without
these volunteers.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Our main expenditure this financial year has
been on large-scale vinyl graphic wall art for
the school. This has considerably improved
the appearance of a number of areas of the
school which were looking a little tired, as
well as providing stimulation for the children
as they read about famous scientists and
inventors in the learning pod area, admire
the vivid children’s book characters in the
school library, study the map of the world
and associated flags in the corridor, find out
what the top places are to visit in Alton on a
stairwell-sized pictorial map and think about
all the fun things they should aim to do
before they leave Anstey Junior School! The
wall art has generated lots of conversation
and delight and continues to do so.
Another highlight funded by the PTA this
year was Treehouse Theatre’s visit to the
school in January to perform a pantomime
for the children. The interactive show was
received with enthusiasm and children
relished the chance to be involved in the
action themselves. For many, this was their
first experience of a live performance and
something they will remember for years to
come.
The PTA also funded a coach to take a
group of children to perform as part of a
large inter-school choir at the prestigious
and historic public school, Winchester
College. The visit also included a tour of the
college and culminated in a performance to
parents at the end of the day. This was an
opportunity not only for children to be
involved in a musical event but for them to
experience an environment that was very
unfamiliar to most.
At the end of the school year, the year 6
children were all able to take away with them
a lasting memory of their time at Anstey
Junior School in the form of a group
photograph, paid for by the PTA.
More practical items purchased for the

school during the course of the year were 4 heavy-duty gazebos for use as sun or rain protection at Sports Day and school social events, as well as plants and chippings to enhance the school grounds and make them a more pleasant environment for everyone.

Financial Review

Review of the charity’s
financial position at the end
ofthe period		 Para 1.21 Cash at the bank at 31.08.2022 was £20,254
in unrestricted funds and £27,420 in
restrictedfunds.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 We would normally aim to hold
approximately £3,000 of unrestricted funds
in reserve to cover the charity’s operational
costs for the year.
In recent years, our reserves have grown
appreciably as we have sought to raise
money to add a pre-fabricated building to the
school, to act as a home for our breakfast
and after school clubs, provide private
spaces where play therapists, speech
therapists, social workers and other
professionals can work with children and
also provide a space that can be hired out
for community use outside of school hours.
We have now had to drastically scale back
our plans as we have spent at least 5 years
trying to raise sufficient funds for the type of
building we would like and seem unlikely
ever to achieve our target. In addition to this,
some alterations have been made to the
main school building by Hampshire County
Council to allow us to properly accommodate
wheelchair-using pupils; this has resulted in
the creation of a couple of private spaces
that visiting professionals can use, although
our breakfast and after school clubs still
have to use the school hall, rather than
having their own designated space.
The majority of our restricted funds
(£26,500) have been granted to us by
Hampshire County Council and East
Hampshire District Council for the purpose of
purchasing and equipping a building, which
will now be a much smaller structure,
designed for use as a uniform swap-shop to
benefit families at our school by providing
them with good-quality second-hand school
uniform at no cost. We have a date (June
2023) for installation of the building and will
use the restricted funds to cover the cost.
The remainder of our restricted funds (£920
provided by EHDC) are to be used in 2023
too for the creation of a Wildflower Wellbeing
Area in the school grounds.
Our aim now that we are no longer focussing
on a large building project, is to spend as
much as possible of our remaining
unrestricted funds on experiences and
equipment for children currently at the
school.
Amount of reservesheld Para 1.22 £47,674.00
Reasons for holding zero
reserves		 Para 1.22 NOT APPLICABLE
Details of fund materially in
deficit		 Para 1.24 NOT APPLICABLE
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 NOT APPLICABLE

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document Para 1.25 Constitution adopted in November 2021
How is the charity
constituted?		 Para 1.25 Unincorporated Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are appointed or reappointed
annually at the Annual General Meeting held
in September.

Additional information (optional)

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 The current trustees originally became
involved in the PTA as parents and have
subsequently become employees of the
school and as such, have undergone the
relevant enhanced DBS checks to comply
with the school’s child safeguarding policy.
Any trustees appointed in the future would
also be subject to a DBS check.
Parent volunteers with the PTA are not
routinely subject to a DBS check unless they
are likely to be in a situation where they
have unsupervised contact with children. In
the course of fundraising events, volunteers
are in a public place and there are always
school staff on hand to supervise.
All trustees give their time voluntarily and
received no remuneration or other benefits.

Reference and Administrative details

Charity name Anstey Junior School PTA
Other name the charity uses NOT APPLICABLE
Registered charity number 1043326
Charity’s principal address Anstey Junior School
Eastbrooke Road
Alton
GU34 2DR

Names of the charity trustees who manage the charity

1
2		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Heather Eastman Chair
Anna Robinson Treasurer

Corporate trustees – names of the directors at the date the report was approved NOT APPLICABLE

Director name

Name of trustees holding title to property belonging to the charity NOT APPLICABLE

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 NOT APPLICABLE
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 NOT APPLICABLE
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 NOT APPLICABLE

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Heather Eastman Anna Robinson

Chair		 Treasurer
31.05.2023
31.05.2023

Anstey Junior School PTA 1043326

Receipts and payments accounts

01.09.2021 For the period from

31.08.2022

To

CC16a

Section A Receipts and payments

payments
A1 Receipts Unrestricte
d funds
to the
nearest £
529
9,890
-
-
-
-
-
-
10,419
-
-

-		 Restricted
funds
to the nearest
£
27,420
-
-
-
-
-
-
-
27,420		 Endowme
nt funds
to the
nearest £
-
-
-
-
-
-
-
-
-		 Total
funds
to the
nearest £
27,949
9,890
-
-
-
-
-
-
37,839		 Last year
to the
nearest £
Grants and Donations 529 767
Fundraising 9,890 4,288
- -
- -
- -
- -
- -
- -
Sub total(Gross income
for AR)		 10,419 5,055
A2 Asset and investment
sales, (see table).
- - - -
- - - - -
Sub total
-		 - - - -
27,420 - 37,839
27,420 - 37,839 5,055
- - -
- - - -
- - - -
27,420 - 37,839 5,055

Total receipts 10,419

A3 Payments

Awards to the school 7,846 Cost of fundraising activities 2,822 Parentkind membership and insurance 116 Administration 66 Return of unused EHDC grants from previous financial year -

- - 7,846 5,644
- - 2,822 1,597
- - 116 111
- - 66 40
- - - 4,000
- - - -
- - - -
- - - -

10,850 - - 10,850 11,392

Sub total 10,850 - - 10,850 11,392
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total
- - - - -
Total payments 10,850 - - 10,850 11,392
Net of - -
receipts/(payments) 431 27,420 - 26,989 6,337
A5 Transfers between
funds - - - - -
A6 Cash funds last year
end 20,685 - - 20,685 27,022
Cash funds this year
end 20,254 27,420 - 47,674 20,685

Section B Statement of assets and liabilities at the end of the period

Unrestrict Restricte Endowm ed funds d funds ent funds to nearest £ to nearest £ to nearest £ - 20,254 27,420 - - - - - - 20,254 254 27,420 420 -

Categories

Details

Cash at Bank

B1 Cash funds

Total cash funds

20,254

27,420

(agree balances with receipts and payments account(s))

OK

OK OK OK Unrestrict Restricte Endowm ed funds d funds ent funds to nearest £ to nearest £ to nearest £

Details

Petty Cash

B2 Other monetary assets

50 - - - - - - - - - - - - - - - - -

Fund to which asset belongs

Current Cost value (optional) (optional)

Details

B3 Investment assets

-

B4 Assets retained for the charity’s own use

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

----- Start of picture text -----
Fund to Current
Cost
which asset value
Details belongs (optional) (optional)
Low-value games and small gifts Unrestricted
for use for fundraising events - -
- -
- -
- -
- -
- -
- -
- -
- -
Fund to Amount due When due
which (optional) (optional)
liability
Details relates
-
-
-
-
-
Date of
Print Name
Signature approval
Anna Robinson 31.05.2023
----- End of picture text -----

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Anstey Junior School PTA On accounts for the year 31.08.2022 Charity no 1043326 ended (if any) Set out on pages 7 -9 (remember to include the page numbers of additional sheets)

Independent I have completed my examination. I confirm that no material matters have come examiner's statement to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 06.06.2023 Signed: Name: Tracie Jayne Brown Relevant professional School Business Manager (retired) qualification(s) or body (if any):

Address:

67 Haydock Close

Alton

GU34 2LL

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any NOT APPLICABLE

items that the examiner

wishes to disclose .