2023-12-31-accounts - Hampshire North Guide Association

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Gd Trustees’ Annual Report for the period from 01 January to 31 December 2023 Girlguidinga HampshireNorth County

Registered charity number

Names of the charity trustees who manage the charity

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|||||||| |---|---|---|---|---|---|---| |for|whole|year| |4| |«Tracy|Betteridge|[Chair|ofFinnce||| |7|[Saran||Commissioner]Aldershot|Division| |10|[dane Day|[Joint Basingstoke|Division|Commissioner||| |11|[SalyAnne|Hamphiys|[Joint|Basingstoke|Division Commissioner||| |y| |1314|[LizBrown|[Joint Blackwater Valley|Division|Commissioner|| From 21-Oct-2023 _|| |15| |16| |718|[Pauline|Warner|[Fleet|Division|Commissioner||| |19|{Clare Blake|[Hartley|Wintney Division||| |20|Sarah Garvey|[Kingsclere|& Silchester|Division Commissioner [||

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Section B Structure, governance and management

Description of the charity’s trusts

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Type of governing document | Royal Charter Granted 14-December-1922
How the charity is constituted | Executive Committee
Trustee selection method |Appointed
Section C Objectives and activities
Summary of the objects of the Through fun, friendship, challenge and adventure, Girlguiding
charity set out in its governing Hampshire North, in accordance with our National Organisation,
document empowers girls to find their voice, inspiring them to discover the best
in themselves and to make a positive difference in their community.
Summary of the main Girlguiding Hampshire North has undertaken a range of activities
activities undertaken for the throughout the year. These have included regularly weekly meetings
public benefit in relation to for girls in all sections of Guiding where girls have experienced outdoor
these objects (include within adventures, arts and crafts, service projects and residential
this section the statutory Sher enena
declarationhad regard tothat the guidancetrustees have se oan a of the aes has been achieved through. regular meetings,
issued by the Charity _ ee ‘aes here due regard has been taken of our policies and
Commission on public benefit) inancial responsibility.
Section D Achievements and performance
rls Aspeof thonthe. c harit y oppoinInte this r tunnat year i onalties our foc fortrips o u andrs has youngsupport continu memb them e rs.d w i nththW increasing e ir selected fundraising memb young e ffortsrship members andas well providi to goas o ffer n g
duriuring the yearh grants to help girls at local levels due to the cost-of-living situation.
Our members helped to organise and take part in many community events to
celebrate the Coronation of King Charles III across our County. This led into
participation at local Big Help Out events too, demonstrating community spirit
and involvement.
Our local Units continue to offer our members a wide and varied weekly
experience, developed within the Girlguiding Programme as well as additional
events such as residentials/camps/sleepovers. Members continue to undertake
trainings to ensure they are compliant with Girlguiding standards (first
response and safeguarding, for example), with additional trainings also
provided by our dedicated group of Trainers, which all increase the overall
experiences for our young members and develop and enhance our adult
volunteers’ skills. Many volunteers have undertaken their Leadership
qualification, with many 14-18-year-olds succeeding with their Young
Leadership qualification to become valued members of their Unit teams. The
County were also proud to acknowledge girls who achieved their Queen’s
Guide Award, Duke of Edinburgh awards (Gold, Silver and Bronze), Section
awards and the Guiding Hero award.
An awards event was held for adult volunteers, who had been nominated by
their Guiding peers and included recognition of long service to those who have
volunteered for 40/50/60 years.
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Section E Financial review

To endeavour to maintain free Reserves of at least 12 months operational Brief statement of the expenditure, (i.e. in 2022 this equates to approximately £22,000). charity’s policy on reserves Members of the Executive Committee consider that current services would be able to continue for at least this duration in the event of a significant drop in income. In addition, a Reserve of 30% of the annual membership subscription (i.e. in 2022 this equates to approximately £6,000) should be held for Growing Guiding to encourage growth in membership and therefore income. An Events Reserve of 50% of operational expenditure (i.e. in 2022 this equates to approximately £14,000) should be held to mitigate against unexpected loss for County events. 2023 expenditure was exceptional, hence figures used for reserves are those in 2022 which was a more typical year. Details of any funds materially in deficit

Section F

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Other optional information
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Section G

Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

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Signature(s) _ ae 9 ;
iti ase Joint Assistant County
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Hampshire North Guide Association Charity No. 1043313

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ma
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Girlguiding For the period from 01 January to 31 December 2023 Hampshire North County Receipts and payments accounts

Section A: Receipts and payments

2023 2022 Unrestricted Unrestricted funds funds to the nearest £ to the nearest £

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Donations, legacies and grants
P—~ta,
88
poets 526
lotherSate simitarincomepear CTee eeea oe
Sub total|—9.888] | 23.958
Charitable activities
Guiding activities “for vounteers |
Supporting ourmembers |Sf |
aeROAT | RARE
Sub total] __ 29.465
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Section B: Statement of assets and liabilities at the end of the period

Unrestricted funds

to nearest £

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Cash fund
Bank current (treasurers) account 3,232
Bank account (BB Inst Onlline)
ES
|
fies bamanentecont
Total cash funds |197,963|
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Unrestricted Restricted Endowment funds funds funds Other monetary assets to nearest £ to nearest £ to nearest £ Pind tere Cost (optional) Carrent ins Investment assets belongs (optional) Fund to which asset . Current value : Bay Assets retained for the charity's own use beri Cost (optional) (optional) Liabilities liabilityFund to whichrelates Amount(optional) due When(optional) due

The above receipts and payments account and statement of assets and liabilites were approved by the Trustees on 27-Jun2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by:

approval ee EFDate of Lena Ponting, a eae County Commissioner ene[=] SP Nicola Jones, 29 ~June mie County Treasurer

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a, CHARITY COMMISSION) Independent examiner's FOR ENGLAND AND WALES report on the accounts

Section A

Independent Examiner’s Report

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Report to the trustees/
members of | Hampshire North Guide Association;
On accounts for the year 31-December-2023 Charity no 4043313
ended (if any)
Set outonpages| i to © lun ULE WA PAM 4 documoats ¢Sleke
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/Dec/2023.
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bs
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Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).

| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

¢ accounting records were not kept in accordance with section 130 of the Act or
e the accounts do not accord with the accounting records

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| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Signed: [Moges S«dCoate: | Gey
Name: | Michael John Hughes
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Relevant professional qualification(s) or body

(if any):

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Address: | 17 Swale Road
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Farnborough

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

IER

October 2018

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_
Give here brief details of
any items that the
examiner wishes to
disclose.
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IER

October 2018