Quarndon Preschool Annual Report Year to July 2020
QUARNDON PRESCHOOL
QUARNDON
ANNUAL REPORT YEAR TO JULY 2020
Quarndon Preschool Annual Report Year to July 2020
REPORT OF THE TRUSTEES
This report covers the 12-month period August 2019 to 31 July 2020.
This has been an unprecedented year with the CV-19 global pandemic. In March 2020 the Preschool had to close it’s doors in accordance with government guidelines, only remaining in operation for children of key workers.
STAFFING
The staffing level remains have reduced to 7 due to one person leaving and unfortunately two redundancies that were made in July 2020. Dawn Mason-Windsor & Linda Swift continued as Preschool Manager & Deputy. We have utilized the government furlough scheme to protect jobs. The staff have shown dedication and commitment throughout these difficult circumstances.
FINANCES
We have benefitted from the government furlough scheme to protect staff jobs and the support of the government funding which continued to be paid out based on the Autumn/Winter attendance levels. Direct fees from parents were £14.8k lower than the previous year.
We fortunately saved rental costs due to the kindness of the PCC allowing us to freeze our rent payments whilst we ceased to operate at the Preschool premises. The Curzon Primary School allowed us to base our reduced service for key worker children at the school. This has strengthened our relationship with the school greatly.
The resulting financial impact was a surplus of £1,670.22 due to the government funding and furlough initiatives, combined with the premises savings and staffing savings. The wages bill was £14.2k lower due partly to the furlough payments, but also due to the redundancies and reduced hours as part of a wider cost saving program for the Preschool.
FUND RAISING
Fundraising events raised a total of £3.2k, this included a quiz night, Christmas disco and generous voluntary donations. This was an increase of £1.5k compared to the prior year.
PRESCHOOL EVENTS
There was a very enjoyable zoo day where children dressed up and pretended to be zookeepers.
The Halloween STEAM day went ahead as per our development plan. Children enjoyed experimenting and investigating, giving them further opportunities to explore different activities.
Children decorated a Christmas tree at the local church's Christmas tree festival.
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Quarndon Preschool Annual Report Year to July 2020
The children also made poppies for the church for the remembrance display.
OTHER
The Preschool launched a website www.quarndonpreschool.org which has improved advertising to new parents and carers.
RESERVES POLICY
There has been no change to the reserves policy. This is currently set at £28,000 which is to allow for staff payments of a week and a half, plus a quarter charge for rent and an additional sum to allow for any outstanding invoices.
It is also considered desirable to have a sufficient balance in the current account to cover one months’ wages in case we were late receiving funding or fees. The average monthly wages for 2019/20 was approx. £8.2k.
In the year 1[st] August 2019 to 31[st] July 2020 the total income was £116,006 and total expenditure was £114,336.
At July 31[st] 2020 the net assets were £57,316 an increase of £1,670 on the prior year.
COMMITTEE MEMBERS AS AT JULY 2020
Amy Webber Chair Rebecca Reece Secretary Leanne Gelderd Treasurer Jenni Norris Fundraising Katy Davies Katy Grace
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QUARNDON PRE-SCHOOL ACCOUNTS FOR THE YEAR ENDING 31 JULY 2020
Independent Examiner’s Report to the
Trustees of Quarndon Pre-School
I report on the accounts of the Trust for the year ended 31 July 2020 as attached in the Statement of Financial Activities and Balance Sheet.
Respective responsibilities of the trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under section 145 of the 2011 Act;
-
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
To state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeing explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matter set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
To keep accounting records in accordance with section 130 of the 2011 Act; and
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Alan Butler
Relevant professional qualification or body: Fellow of the Association of Chartered Certified Accountants Address: 12 Darley Abbey Mills, Darley Abbey, Derby DE22 1DZ
Dated: 12 April 2021
Quarndon Pre School
Profit and Loss Report
01 August 2019 - 31 July 2020
| 31/07/2020 | 31/07/2019 | 31/07/2019 | ||
|---|---|---|---|---|
| Name | ||||
| Debit | Credit | Debit | Credit | |
| Preschool Fees | 48,883.50 | 63,692.80 | ||
| DCC Funded Fees | 63,874.04 | 53,734.85 | ||
| Sales Discounts | ||||
| Preschool Pay As You Go | - | |||
| Before and After School Club | - | |||
| B4&ASC PAYG | - | |||
| Before School Club | ||||
| Fundraising Sales | 3,248.64 | 1,757.20 | ||
| Other income | ||||
| Nursery Milk Remmittance | ||||
| Cost of sales - goods | ||||
| Milk | 138.11 | 547.95 | ||
| Fundraising Costs | 448.97 | 913.88 | ||
| Supplies Activity | 1,132.15 | 1,972.57 | ||
| Supplies food | 2,017.58 | 2,841.41 | ||
| Supplies Stationery & cleaning | 190.45 | 596.99 | ||
| Staff Wages and Salaries | 92,396.54 | 106,603.23 | ||
| Auto Enrolloment Pension | 1,354.56 | 917.78 | ||
| HMRC | 828.81 | 747.90 | ||
| Staff Training | 15.00 | 954.70 | ||
| Marketing | 321.83 | 42.04 | ||
| Staff Uniform | 630.90 | |||
| Payroll Administration Cost | 175.00 | |||
| DBS checks | 400.00 | |||
| Rent and rates | 7,612.00 | 11,171.50 | ||
| Travel and Entertainment | 160.95 | |||
| Office costs | 722.98 | 933.25 | ||
| Phone | 1,305.72 | 955.70 | ||
| Misc Equipment | 81.48 | 501.24 | ||
| Accountancy | 2,668.80 | 1,800.00 | ||
| Insurance | 1,044.77 | 1,032.12 | ||
| Repairs and renewals | 3,319.45 | |||
| Bank charges and interest | 105.00 | - | ||
| Staff gifts | 130.00 | 160.00 | ||
| HMRC Interest | 12.09 | |||
| Donations | 3.49 | |||
| Professional fees | 1,306.35 | |||
| Website costs | 702.59 | |||
| Subscriptions | 85.00 | 61.40 | ||
| Net Profit / (Loss) | 1,670.22 | - | 18,267.20 |
Quarndon Pre School Balance Sheet
31 July 2020
| Name £ £ DEBTORS Trade Debtors 278.28 Cash at Bank 25,591.02 Cash in hand 28.50 Co-op 34,169.58 Other debtors 35.00 Total Current Assets 60,102.38 CREDITORS Creditor - Accruals 2,416.80 PAYE - Pensions 369.36 Net Wages Total Current Liabilities 2,786.16 Total Net Assets 57,316.22 EQUITY Net Profit/Loss 57,316.22 Net Profit/Loss (prior years) 55,646.00 Net Profit/Loss (current year) 1,670.22 Total Equity 57,316.22 31/07/2020 |
£ £ 2,111.53 46,780.27 25.45 11,894.35 31/07/2019 |
|---|---|
| 60,811.60 | |
| 2,779.00 1,656.00 730.60 - - |
|
| 5,165.60 | |
| 55,646.00 | |
| 55,646.00 73,913.20 18,267.20 - |
|
| 55,646.00 |
Signed By
D E MASON-WINDSOR
Date Signed Thu, 29 Apr 2021 11:20:30 +0100 Name Dawn Windsor Email Quarndonpre-school@hotmail.co.uk Printed Name D E MASON-WINDSOR IP Address 2a00:23c7:df05:ff00:a939:7771:c5eb:ac54 Browser User Agent Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/90.0.4430.85 Safari/537.36 Edg/90.0.818.49
QUARNDON PRE-SCHOOL ACCOUNTS FOR THE YEAR ENDING 31 JULY 2020
Independent Examiner’s Report to the
Trustees of Quarndon Pre-School
I report on the accounts of the Trust for the year ended 31 July 2020 as attached in the Statement of Financial Activities and Balance Sheet.
Respective responsibilities of the trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under section 145 of the 2011 Act;
-
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
To state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeing explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matter set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
To keep accounting records in accordance with section 130 of the 2011 Act; and
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Alan Butler
Relevant professional qualification or body: Fellow of the Association of Chartered Certified Accountants Address: 12 Darley Abbey Mills, Darley Abbey, Derby DE22 1DZ
Dated: 12 April 2021
Quarndon Pre School
Profit and Loss Report
01 August 2019 - 31 July 2020
| 31/07/2020 | 31/07/2019 | 31/07/2019 | ||
|---|---|---|---|---|
| Name | ||||
| Debit | Credit | Debit | Credit | |
| Preschool Fees | 48,883.50 | 63,692.80 | ||
| DCC Funded Fees | 63,874.04 | 53,734.85 | ||
| Sales Discounts | ||||
| Preschool Pay As You Go | - | |||
| Before and After School Club | - | |||
| B4&ASC PAYG | - | |||
| Before School Club | ||||
| Fundraising Sales | 3,248.64 | 1,757.20 | ||
| Other income | ||||
| Nursery Milk Remmittance | ||||
| Cost of sales - goods | ||||
| Milk | 138.11 | 547.95 | ||
| Fundraising Costs | 448.97 | 913.88 | ||
| Supplies Activity | 1,132.15 | 1,972.57 | ||
| Supplies food | 2,017.58 | 2,841.41 | ||
| Supplies Stationery & cleaning | 190.45 | 596.99 | ||
| Staff Wages and Salaries | 92,396.54 | 106,603.23 | ||
| Auto Enrolloment Pension | 1,354.56 | 917.78 | ||
| HMRC | 828.81 | 747.90 | ||
| Staff Training | 15.00 | 954.70 | ||
| Marketing | 321.83 | 42.04 | ||
| Staff Uniform | 630.90 | |||
| Payroll Administration Cost | 175.00 | |||
| DBS checks | 400.00 | |||
| Rent and rates | 7,612.00 | 11,171.50 | ||
| Travel and Entertainment | 160.95 | |||
| Office costs | 722.98 | 933.25 | ||
| Phone | 1,305.72 | 955.70 | ||
| Misc Equipment | 81.48 | 501.24 | ||
| Accountancy | 2,668.80 | 1,800.00 | ||
| Insurance | 1,044.77 | 1,032.12 | ||
| Repairs and renewals | 3,319.45 | |||
| Bank charges and interest | 105.00 | - | ||
| Staff gifts | 130.00 | 160.00 | ||
| HMRC Interest | 12.09 | |||
| Donations | 3.49 | |||
| Professional fees | 1,306.35 | |||
| Website costs | 702.59 | |||
| Subscriptions | 85.00 | 61.40 | ||
| Net Profit / (Loss) | 1,670.22 | - | 18,267.20 |
Quarndon Pre School Balance Sheet
31 July 2020
| Name £ £ DEBTORS Trade Debtors 278.28 Cash at Bank 25,591.02 Cash in hand 28.50 Co-op 34,169.58 Other debtors 35.00 Total Current Assets 60,102.38 CREDITORS Creditor - Accruals 2,416.80 PAYE - Pensions 369.36 Net Wages Total Current Liabilities 2,786.16 Total Net Assets 57,316.22 EQUITY Net Profit/Loss 57,316.22 Net Profit/Loss (prior years) 55,646.00 Net Profit/Loss (current year) 1,670.22 Total Equity 57,316.22 31/07/2020 |
£ £ 2,111.53 46,780.27 25.45 11,894.35 31/07/2019 |
|---|---|
| 60,811.60 | |
| 2,779.00 1,656.00 730.60 - - |
|
| 5,165.60 | |
| 55,646.00 | |
| 55,646.00 73,913.20 18,267.20 - |
|
| 55,646.00 |
Signed By
D E MASON-WINDSOR
Date Signed Thu, 29 Apr 2021 11:20:30 +0100 Name Dawn Windsor Email Quarndonpre-school@hotmail.co.uk Printed Name D E MASON-WINDSOR IP Address 2a00:23c7:df05:ff00:a939:7771:c5eb:ac54 Browser User Agent Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/90.0.4430.85 Safari/537.36 Edg/90.0.818.49