2022-08-31-accounts - Machynlleth Community Children's Project Ltd

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 09 2021 To 31 08 2022

Section A Reference and administration details

Charity name

Machynlleth Community Children’s Project Ltd

Other names charity is known by

MCCP Ltd

Registered charity number (if any) 1043102 Charity's principal address Ty Melfed

Ty Melfed Craigfryn Machynlleth Postcode SY20 8JB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Angela Makaruk	Secretary	Resigned 24/08/2022
Julie Price	Director	Resigned 16/05/2022
Sarah Holtom	Director	Resigned 15/12/2021
Alex Evans	Director	Resigned 25/08/2021
Llinos Jones	Director	Resigned 25/08/2021
Llinos Griffiths	Director & RI	Resigned 16/05/2022
Sarah Holtom	Director	Appointed 08/04/2020
Iona Sawtell	RI	Appointed 13/04/2019
Sam Brown	Director	Appointed 25/08/2021
Jackie Lambourne	Director	Appointed 25/08/2021
Sarah Tack	Director	Appointed 15/12/2021
Elliw Lloyd	Director	Appointed 16/05/2022
Catrin Cullen	Secretary	Appointed 16/05/2022
Kristina Vince-Holt	Treasurer	Appointed 16/05/2022

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Section B Structure, governance and management

Description of the charity’s trusts

The company was established under a Memorandum of Association which Type of governing document establishes its objectives and powers and is governed under its Articles of (eg. trust deed, constitution) Association. The organisation is a charitable company limited by guarantee, incorporated on 14th How the charity is constituted May 1992 (eg. trust, association, company) Anyone interested in or approached about joining our board is made welcome to Trustee selection methods attend an initial meeting, after which they are asked to confirm their interest. (eg. appointed by, elected by) Pending the completion of a Trustee Members form and nomination and seconding at an Ordinary Trustee meeting, that person is then co-opted onto the board. This person is officially voted in at the following AGM. Notes from Articles of Association read:

“The Board of directors may at any time co-opt any person to the Board of Directors whether or not he/she is a Member of the Company. The Directors may appoint a person who is willing to act to be a Director provided that the appointment does not cause the number of Directors to exceed any number fixed by or in accordance with the Articles as the maximum number of directors. If not re-appointed at such Annual General Meetings/he shall vacate office at the conclusion of that meeting.”

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system
and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

As stated in the Memorandum of association MCCP’s the objects for which the Charity is established are: 'To advance the education of children up to the age of eight years in Machynlleth and the surrounding area by promoting facilities for daily care, recreation and education of such children and by promoting good standards of child care by the parents of such children and all persons and organisations providing such facilities. Aims:-

Provide high quality day care that enhances the development, care and education of pre-school children in a safe and stimulating environment, where they learn through play in partnership with parents/ carers.
Welcome parents/carers who want to become directly involved in the activities of the provision and provide opportunities to do so.
Encourage parents/carers to understand and provide for the needs of their children.

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Encourage parents/carers to provide opportunities for their children to learn Welsh

	• Encourage parents/carers to provide opportunities for their children to learn Welsh
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	The Nursery, Pre-school, and Out of School Clubs: The Nursery and Out of School Club continued to remain busy with numbers increasing and a healthy waiting list. Our opening hours have remained the same following changes in the previous year. Nursery operates from 8.30am to 5.30pm and Out of School Club operates between 8.30am and 5.45pm. A dedicated staff member is employed to clean both settings after all children have left. This allows for a thorough clean of both settings daily. Although we are now fully reopen following COVID 19, we have suffered more in this period due to COVID 19 reasons than in the height of the pandemic. We have had to close both settings on a number of occasions due to staff shortages as they have tested positive for COVID 19 and were unable to work. This had taken a toll on staff and morale was low due to increased pressures. Due to this, a trustee meeting was held in July 2022 and all staff were asked to attend to discuss their concerns and have an open discussion with trustees. Following this, trustees had several meetings to discuss how best to support staff. In June 2022, we applied to CIW to increase our registration at the nursery setting from 19 children per day to 24. CIW agreed this. However, following the meeting between trustees and staff as mentioned above, it was decided that this was not in the best interests of MCCP to do so, even with the demand in childcare needed. Due to personal reasons, we had 4 staff members leave MCCP. In January 2022, we recruited 3 new staff members to join MCCP on an apprenticeship programme, supported by Progression Training. All 3 employees are working towards their Level 2 CCPLD and are valuable members of the team. We also employed a further 4 qualified staff members. The childcare offer is well used in Ty Melfed, with a high amount of parents increasing hours beyond the Early Years Education hours. A high amount of parents now pay by the Tax Free Childcare scheme. Staff wages were increased in April 2022 due top National minimum wage rise. Due to the high increase and no fee increase thew previous year, fees were also increased to ensure we could continue to operate. Leadership and Management: Policies continue to be reviewed periodically. Trustees and the RI continue to visit both settings, observing and supporting staff where possible. This is welcomed by all staff. Setting leaders and the business manager submit reports to each trustee meeting and raise any concerns or issues that need addressing. Staff meetings have not been happening as often as liked due to strains on staffing – this has now been rectified. Trustee Meetings: 3rdNovember 2021: RI visits arranged for both settings. Date for policy reviews set. Statement of purpose to be revised due to staff changes. Separate meeting planned for new build. Subcommittee for new build agreed.

• Encourage parents/carers to provide opportunities for their children to learn
Welsh

Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)

The Nursery, Pre-school, and Out of School Clubs:
The Nursery and Out of School Club continued to remain busy with numbers
increasing and a healthy waiting list. Our opening hours have remained the same
following changes in the previous year. Nursery operates from 8.30am to 5.30pm
and Out of School Club operates between 8.30am and 5.45pm. A dedicated staff
member is employed to clean both settings after all children have left. This allows
for a thorough clean of both settings daily.
Although we are now fully reopen following COVID 19, we have suffered more in
this period due to COVID 19 reasons than in the height of the pandemic. We have
had to close both settings on a number of occasions due to staff shortages as they
have tested positive for COVID 19 and were unable to work. This had taken a toll on
staff and morale was low due to increased pressures. Due to this, a trustee meeting
was held in July 2022 and all staff were asked to attend to discuss their concerns
and have an open discussion with trustees. Following this, trustees had several
meetings to discuss how best to support staff.
In June 2022, we applied to CIW to increase our registration at the nursery setting
from 19 children per day to 24. CIW agreed this. However, following the meeting
between trustees and staff as mentioned above, it was decided that this was not in
the best interests of MCCP to do so, even with the demand in childcare needed.
Due to personal reasons, we had 4 staff members leave MCCP. In January 2022, we
recruited 3 new staff members to join MCCP on an apprenticeship programme,
supported by Progression Training. All 3 employees are working towards their Level
2 CCPLD and are valuable members of the team. We also employed a further 4
qualified staff members.
The childcare offer is well used in Ty Melfed, with a high amount of parents
increasing hours beyond the Early Years Education hours. A high amount of parents
now pay by the Tax Free Childcare scheme.
Staff wages were increased in April 2022 due top National minimum wage rise. Due
to the high increase and no fee increase thew previous year, fees were also
increased to ensure we could continue to operate.
Leadership and Management:
Policies continue to be reviewed periodically.
Trustees and the RI continue to visit both settings, observing and supporting staff
where possible. This is welcomed by all staff.
Setting leaders and the business manager submit reports to each trustee meeting
and raise any concerns or issues that need addressing.
Staff meetings have not been happening as often as liked due to strains on staffing –
this has now been rectified.
Trustee Meetings:
3rdNovember 2021: RI visits arranged for both settings. Date for policy reviews set.
Statement of purpose to be revised due to staff changes. Separate meeting planned
for new build. Subcommittee for new build agreed.

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15[th] December 2021: Steady numbers at both settings. Fees covering overheads. Discussed repair work needed at Nursery. Agreed building assessment by local architect. Steering sub committee meeting arranged. Annual accounts sent to accountants.

26[th] January 2022: Decision made to increase staff wages in April 2022 and increase fees to cover additional costs. Reserves policy reviewed and agreed to 2 months wages to be held.

9[th] March 2022: Both Statement of purposes updated and displayed in settings. ALN policy approved. Staff meeting planned for training event. New app set up in nursery. Bequeathed £24500 from previous trustee Cynthia James.

26[th] April 2022: Annual General Meeting.

8[th] June 2022: Kristina to arrange handover as treasurer. Holly to circulate operational plan to all trustees. removal of subcommittees. Notify parents of change of email addresses. Confidential staff survey to be compiled.

19[th] July 2022: Majority of staff attended trustee meeting to raise any issues and concerns they felt needed to be shared following staff survey. Trustees informed staff they were going to look at:

Pay
Staffing
Training
Sick pay
Holidays

Trustees agreed to employ an additional 2 staff members to ease pressures. Trustees agreed the proposed increased registration should be aborted. Discussions about replacement of RI for Nursery as AM to step down.

22[nd] August 2022: Confidential meeting of trustees was held.

Additional details of objectives and activities (Optional information)

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14[th] September 2021 - Steering committee meeting: Discussion surrounding existing nursery building and evidence and support needed for grant applications for a new building or securing another premise.

16[th] November 2021 - Management meeting: RI arranged to visit both settings to support. Looked at Team leader and Business Manager job descriptions and made amendments as needed. Health and safety reviewed. Policies reviewed.

You may choose to include further statements, where relevant, about:

16[th] May 2022 – RI and Business Manager meeting: Discussed health and safety, repair works, annual reports, supervisions.

policy on grant-making;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Received a Joint inspection from Estyn and CIW in July 2022. Great inspection with 2 recommendations.
Ty Melfed Early Years Education spaces increased from 16 to 19 in April, with high volume of parents increasing to wrap around care.
New trustees welcomed into MCCP.
RI and trustees more present in settings to support all staff.
New staff members joined MCCP on an apprentice scheme.
1 full time and 1 part time staff member employed to ease staffing pressures.
Trustees and staff continue to meet on a regular basis to highlight any concerns or issues that need to be addressed. Team leaders and business manager continue to submit reports for each trustee meeting. Minutes of trustee meetings are made available for staff. We work collaboratively to complete and update policies and risk assessments.
• Team leaders continue to work to through their action plans and identify further areas of improvement.
• Parents began to enter the setting towards the end of this year following relaxation of covid restrictions.
Transition visits began to take place again following covid.
• We wish to promote the good qualities of the individual staff and celebrate their achievements providing opportunities for their future.
RI’s complete observations of how standards are being met and make recommendations for improving the service on a regular basis.

• The Business Manager has an open-door policy supported by the Team Leaders to ensure all staff are able to discuss any concerns or worries they may be facing, at home or in work. • Fundraising has continued and been successful. • There is a safe and robust recruitment process and good contingency staffing plans and The All Wales Induction Workbooks are used with all new staff.

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Section D Achievements and erformance p

MCCP aims to deliver its services bi-lingually. All staff use Welsh during singing, story times and as part of the daily routine. Children are able to respond simply to what they hear in familiar circumstances. Many of the children progress to a Welsh medium school so this is a strong first step into using Welsh as part of the day.
We are improving and developing the management and leadership of all staff at the settings and our trustee team.

Section E Financial review

RESERVES POLICY Brief statement of the charity’s In January 2022 the Trustees reviewed the restricted Funds Policy policy on reserves This policy explains why we hold a certain amount of our money in cash reserves, why we hold the level we hold and how this policy will be reviewed. This policy explains why we hold a certain amount of our money in cash reserves, why we hold the level we hold and how this policy will be reviewed. Machynlleth Community Children’s Project (MCCP) Ltd’s Reserves

As a charitable company limited by guarantee, the Trustees acknowledge that each year the majority of income should be returned to the charity in terms of the services MCCP provides. However, as a sensible and professional organisation, it is important that a level of reserve is held which would be available should any unforeseen circumstance occur.

MCCP is dependent on trading income and an element of grant funding, the nature of the organisation is such that it is unlikely to be able to secure any other type of funding from other sources. Level of Reserves

In order to minimise the risk to the organisation, the Trustees have agreed the following:
- to maintain a level capable of meeting a sufficient operating reserve to meet the equivalent of two month salary costs.
• - Current assets surplus to the agreed operating reserve, should be used for strategic purposes of MCCP in developing its services and raising its standards.
- at any time this policy can be reviewed should the chair of the Trustees receive official notice from either two of the Trustee Board

• the policy should be reviewed at least every three years. Machynlleth Community Children's Project Ltd hold £90,951 in current assets as at 31 August 2022 Details of any funds materially in deficit

Further financial review details (Optional information)

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Fees make up the majority of our income, some funding comes from childcare and You may choose to include foundation phase funding grants from the council and a small amount is from additional information, where fundraising and donations. We seek to supplement this with further grant relevant about: fundraising.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

MCCP is a charity and does not operate for a profit. It is a sustainable business that covers its overheads, payroll and running costs predominantly by fees and on going government childcare scheme grants.

investment policy and objectives Fundraising is used to increase the budget for children’s consumables, resources for including any ethical investment activities and workshops to maintain a quality level of service. policy adopted.

We do not rely on individual grants but they are used to provide much needed infrastructure development.

During 2021-2022 we have also been able to secure the following funding: RRRS Grant (EYE only): £1557 01/01/21 Coop grant: £4838.19 05/11/21 EYDG Grant (EYE only) £1550 25/01/22 Cwtch grant: £9341.49 24/02/22 Early Years Wales Covid relief grant: £500 21/03/22 Covid community recovery fund Powys: £939.84 21/03/22 RRRS Grant (EYE only Additional funds): £28.87 11/04/22 Margaret Davies Trust: £2000 05/05/22 Powys Summer of Fun: £500 14/07/22 RRRS Grant (EYE only): £1007.19 28/07/22

Section F Other optional information

Staffing: Staff employed: Anna Evans-Griffiths August 2022, Alison Heath August 2022, Piper Saunders May 2022, Jane White September 2021, Kirsty Jones January 2022, Megan Jones January 2022, Olivia Hitchen January 2022, Steffanie Morris July 2022. Staff left: Imogen Eastwood, June 22, Karen Roberts September 2021, Sharon Mason July 2022, Danielle Vince September 2021, Katie Clements October 2021. Training completed: Ace’s Training - Emma Blackwell – ACE'S May 2022 Mandatory Training (Paediatric first aid, Health and safety, food hygiene level 2, Child protection and safeguarding, Manual handling, fire safety) - Emma Blackwell, Jane White, Lousie Jones, Amber Jones, Grace Morton-Parker, Laura Stevens, Karen Roberts, Imogen Eastwood, Danielle Vince, Shoned Rees, Kelly Watkinson, Holly Davidson Julieann Evans, September 2021. Food Hygiene Level 2 – Anna Evans Griffiths March 2022 Paediatric first aid - Anna Evans Griffiths May 2022 Level 3 CCPLD – Amber Jones August 2022 Characteristics of play - Holly Davidson, Shoned Rees, Kelly Watkinson Child development 1 & 2 - Holly Davidson, Shoned Rees, Kelly Watkinson Context of Learning - Holly Davidson, Shoned Rees, Kelly Watkinson Physical Literacy - Holly Davidson, Shoned Rees, Kelly Watkinson

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WellComm - Holly Davidson, Shoned Rees, Kelly Watkinson Planning in the moment – Kelly Watkinson.

A curriculum for funded non maintained settings part 1 & 2, Holly Davidson, Shoned Rees, Kelly Watkinson Curiosity Approach accreditation – all staff working towards

DBS:

Sharon Mason – November 2021 Olivia Hitchen – December 2021 Megan Jones – December 2021 Amber Jones – January 2022 Kirsty Jones – January 2022 Piper Saunders – May 2022 Steffanie Morris – July 2022 Shoned Rees – June 2022 Alison Heath – August 2022 Anna Evans-Griffiths – Online check August 2022

Events & Fundraising:

Christmas trolly December 2021 Breast cancer awareness day tea party – 12[th] August 2022 Let’s get curious (summer of fun funding) play session 6[th] August 2022 Jubilee celebrations June 8[th] , 2022 30[th] Birthday celebrations 21[st] May 2022 AGM 26[th] April 2022 Easter fun day 16[th] April 2022 Bike Corris workshop Ty Melfed – Aug 25, 2022 & Feb 24[th] , 2022

Annual services Nursery: Fire extinguishers – 31[st] October 2022 Alarms: 10[th] May 2022 Boiler: Replaced on 17[th] February 2023 PAT testing: 23[rd] June 2022 Food Hygiene inspection: 20[th] May 2022 ICO: 4[th] September 2022

Annual services Ty Melfed: Alarms: 11[th] May 2022 PAT testing: 23[rd] June 2022 ICO: 4[th] September 2022 JIF inspection – July 2022

Closures: 18[th] February 2022 – Weather Both settings 14[th] April 2022 – Ty Melfed Covid staff shortage 28[th ] 29[th] April 2[nd] May 2022 – Nursery – Covid 5[th] 6[th] May 2022 – Nursery – Covid

Fee and staff wage increase: Fee increases May 2022. Staff wages April 2022. Risk assessments and Policies: All risk assessments for both settings were reviewed and updated May 2022. Policies were reviewed in May 2022 . External Agencies: Powys Childcare Business Support, Membership Early Years Wales, Membership NDNA.

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Stakeholder engagement:

We have completed a parent survey electronically this year compared to paper copies from previous years. We found that it was easier for parents and carers to complete and gave more honest feedback.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Catrin Cullen Position (eg Secretary, Chair, Secretary etc) Date 11/05/2023

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MACHYNLLETH COMMUMTY CHILDREN'S PROJECT LTD REPORT AND FINANCIAL STATEMENTS coverin th¢ ear ended 31st Au ust 2022

MACHYNLLETH COMMUNrrY CHILDREN'S PROJECT LTD CONTENTS Page REPORT OF THE DIRECTORS. INDEPENDENT EXAMINER'S REPORT STATEMENT OF FINANCIAL AcfiviTIES BALANCE SHEET NOTES TO THE ACCOUNTS 8-13

MACHYIYLLETH COMMUI¥41TY CHILDREN'S PROJECT LTD REPORT OF THE DIRECTORS, for Ihe Year Ended 31st Au st 2022 The directors present their report and financial slat¢m¢nts for the year ended 3 1st August 2022. REFERENCE AND ADMINISTRATIVE INFORMATIO Charity Name Machynlleth Community Children's Project Ltd Charity Registration Number 1043102 Company Registration Number 2714750 Registercd Office and Oper*tional Address Machjmlleth Community Cbiidren Proj¢¢t Lrf Ty Melfed. Craigfyn, Machynlleth, Powys. SY20 8JB Directors The following have served as directots durin8 th¢ year . Alex Evans (resigned 25.08.21) Angela makan (tesigned 24.0822) Iona Sawtell Julie Price (resigned 16.05.22) Sarah Holtom (resigned 15.12.21) Llinos Griffiths (resigned 16.05.22) Llinos Jones (resigned 25.08.21) Sam Browne (appointed 25.08.21) Jacqueline tambourne (appointed 25.08.21) Sarah Tack (apInted 15.12.21) Laura Stevens {appointed 16.05.22) Elliw Aranwen Lloyd (appointed 16.05.22) Catrin Cullen (appointed 16.05.22) Kristina Vince-Holt (appointed 16.05.22) A¢couDlants Major and Evans, Bull Hose, 15 Penrajlt StreeL Machynllel Powys. SY20 8AG Bankers Barclay4 26 Terrace Road, Aberystwy1 CeredigioL SY23 2AE STRUCTURE, GOVERNANCE AND MANL AGEMENT The organisation is a charitable company limited by guaTantee. incorpornted on 14th May 1992. The company was established under a Memorandum of Association which establishes its objects and powers and is governed under its Articles of Association. In the event of the company being wound up men]bers are required to contribute an amount not exceeding £1.

MACHYTrILLETH COMMUNITY CHILDREN'S PROJECT LTD REPORT OF THE DIRECTORS, for tbe Year Ended 31st Au ust 2022 eoDtiDu¢d STRUCTURE, GOVERNANCE AI¥4D MANAGEMENT (conl) Interest in MCCP Ltd directorship is welcomed at any time. however an active recruitmenl progrdmme is implemented preceding the Annual General Meeting in a variety of media. This may include verbal discussions, notices placed locally. press releases. n¢wS1ette to memb¢is andlor via our database of local organisations a¢ri)ss Bro Ddyfi. Applications are invited from all members of thc community with an interest in enabling MCCP Ltd to achieve its aims and objectiv¢s. In line with our Equal Opportunities Policy we appoint Dircctors via a fair and transparent process regardless of age, gender. social background, abilityldisability, culture, ethnic origin or religious belief.* Expressions of interest in diTectorship are received by the Management Committee for consideration and are democrdtically electcd on the basis of suitability to undertake the required res)nSibIlitieS. AII Directors receive an induction handbook contsining latest accounts, copies of minutes, goveming document, Charity Comrnission publications detsiling legal responsibilities and other relevant infornlation. (In accordance wilh Chlty Lthv guidelines) OBJEcfivES AND ACTIVITIES FOR THE PUBLIC BENEFIT These are stated in tbe Memorandum of Association to advance the education of children up to the age of twelve years in Machynllcth and surmunding area by pmmoting facilities for daily are, recreation and education of such childreE4 and by promoting good standards of child care by the parents of such chiIdten and all pe)nS and organisations providing such facilities. In exercising their power5 the dirctOT5 have complied with their duty to have regard to the guidanc on public benefit published by the Clwity Commission. FINANCIAL REVIEW The Statement of Financial Activities is shown on pag¢ 6 to the A¢counE and shows income of £325.342 and expenditure of £299,773, resulting in net income of £25.569 as analysed between the variou5 funds detailed thcreiJL All the &ssets as shown in the Balance Sheet are held for the purpose of the company's charitabl¢ objectives. After making appropriate enquiries the directors have a Te&sonable expectation that the company has adequate resources to continue in operational existence for the foreseeable ture. For this reason they continue to adopt the going concern basis in preparing the financial statements.

MACHYNLLETH COIKMUNITY CHILDREN'S PROJECT LTD REPORT OF THE DIRECTORS, for the Year Ended 31st A st 2022 CODlinu¢d DIRECTORS, RESPONSIBILITIES Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the State of the company and of the surplusldeficit of the con]pany for that period. In Preparing these fll)ancial statements. the directors are requiTed to select suitable accounting policies and then to apply them consistently; making judgements and cstimates that arc reasonable and pnen¢ and prepare the financial statements on a going concern b&sis, un]es5 it is inappropriate to assume that the company will continue in business. The directors are responsible for keeping proper accounting records which disclos¢ Nfvith r¢a50nable accuracy al any time the financial position of the company. and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company, and hence for laking re&sonable steps for tbe prev¢ntion and detection of fraud and other irregularities. SMALL COMPANY RULES The company h&8 taken advantsge of the small companies, exemption in preparing the report above. By Order of the Board Kristina Vince-Holt (Trustee) It ].o.qJ.23... Date

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MACHYNLLETH COMMUNITY CHILDREN'S PROJECT LTD I rert to the charity tnteeS on my examination of the accounts of the Company for the year ended 31 st August 2022. R¢sponsibIliti and Basis of Report As the chartty's trustees of the Company (and also its dir¢ctors IOT th¢ purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act). Having salisfied myself that the accounts of the Company are not required to be audited undeT Part 16 of the 2006 Act and are eligible for independent examinatioo I report in respect of my exarnination of your charity's accounts as carried out under section 145 of the Chatities Act 2011 ('th¢ 2011 Act,). In carrying out my examination I have followed the Directions given by the Clwrity Commission under section 145(5) (b) ofthe 2011 ACL Independent Examiner's Statement Since the Company's gross income exceeded £250.000 your examiner must be a member of a Ex)dy listed in section 145 of the 2011 Act. I confirm that l am qualified to undertake the examination because I a mernber of The Association of Chartered Certified Accountants, which is one of the listed bodies. I have Completed my examination. I confirni that no n)atters hav¢ come to my attention in connection with the examination giving me ca¢ to believ¢: l. accounting records were not kept in respect of the Company as requiT¢d by section 386 of the 2006 Act. or 2. th¢ accounts do not accord with those r¢cords' or 3. the accounts do not comply with the accounting rquirements of section 396 of the 2006 Act other than any requirement that the accounts give a Iruc and fair view, which is not a matter consid¢red &s part of an independent cxamination. OT 4. the accounts bav¢ not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by chltieS (applicable to ckwities PTeparing their accounts in accoidance with the Financial Reporting Slandard applicable in the UK and Republic of Ireland (FRS 102)).

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MACHYNLLETH COMMUNITY CHILDREN'S PROJECT LTD CoDtinued I have no concerns and bav¢ come across no other matters in connection witb the examination to which attcntion should be drawn in this reFK)rt in ordeT to enabl¢ a PToper understanding of the accounts to b¢ reached. R W Evans Bsc Econ(Hons), FCCA Major and Evans. Chartered Certtfied Accountants, Bull House, 15 Penrallt StreeL Machynlleth, Powys.

MACHYNLLETH COM[UNITy CHILDREN'S PROJECT LTD STATEMENT OF FINAINCIAL ACTIVITIES includin Income alld Ex enditure Aceovnt For the Year Ended 31st Au ust 2022 2022 2022 Note Restricted UnrestrRrt¢d Funds Funds Total Funds 2022 Tolal Funds 2021 INCOME Donalions and Legacies Legacy Gifts and Fundraising Grants Charltable Activities Fees Jnvestment Income 24,580 3,305 5.726 24,580 3,305 27.124 5,616 31,773 21,398 270.329 270,329 214,431 29 21,398 303,944 325.342 251,849 EXPENDITURE Charitable Activities 16,728 283,045 299,773 247.268 16,728 283,045 299,773 247,268 Net IDcom¢l(Expenditure) 4ffj70 20899 25569 4,581 RetODciliation Funds . Total Funds Brought Forward 1,408 67.758 69,166 64,585 Total Funds Carried Fornard 6,078 88,657 94,735 69,166

MACHYNLLETH COMMUIYITY CHILDREN'S PROJECT Ltd BALANCE SHEET as at31stAu st 2022 Notes 2022 2021 Fixed Assets Tangible Assets 3.784 2,074 Current A$5ets Debtors Cash at Bank Cash in Hand 10,146 85,728 254 96,128 5,745 66,629 391 72,765 Creditor5 . Amounts falling due within on¢ year 5,177 5,673 Net Current Assets 90.951 67,092 Total Assets less Current Liabilitles 94,735 69,166 Totsl Net Assets 94,735 69,166 Financed by . Funds - Unrestricted - Restricted 8{a) 8(b) 88.657 6,078 94,735 67,758 1,408 69,166 The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies. The members have not required the cotnpany to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledg¢ their reswjnsibilities for complying with the requirements of the CompaDÈes Act with respect to accounting records and the Preparation of accounts. Thcse accounts have been prepared ID accordance with thc provision5 applicable to small companies subject to the small companies regim¢ and in accordance with FRSI 02 SORF. Approved by the Board of Trustees on .8.J.4.1. ZÉ........ and signed on its behalf by Kristina Vince-Holt (Tne¢) lona Sawtell (Tnth)

MACHYNLLETH COMMUNITY CHILDREN'S PROJECT LTD IYOTES FORMING PART OF THE FIIYANCIAL STATEMENTS for tbe Year Ended 31st Au st 2022 l. Aeeounting Policies a) Basis of Preparation of Financial Statements 'lThe Financial Statements have been prepared in accordance with Accounting and Reporting by Charities '. Statement of Recommended Practice applicable to charities preparing their accounts in accordan¢¢ With the Financial Rep)rting Standard applicable in th¢ UK and Republic of Ireland {IRs1 02) (issued in OctobeT 2019 - (Charities SORP (trRS102)). the binancial Reporting Standard applicable in UK and Republi¢ of Ireland (FRSI 02) and the Companies Act 2006. Mach)Trlleth Community Children's Project Ltd meets the definition of a public benefit entity under FRS102. Assets and liabilities ar¢ initially recognised at historical cost or transaction value unless otherwise stated in the relevallt accounting policy. b) Income All income is recognised once the company has cntitlem¢nt to the income. it is probable that the InMe will be received and the amount of income receivable can be measured reliably. Donated services or facilities ate recognised when the company ba5 control over the item, any conditions associated with the donated item have been mel the receipt of economic benefit from the use of the company of the item is probable and that economic benefit can be measurcd reliably. In accordance with th¢ Charities SORP (FRSI 02), general voluntcer time is not recognised. e) Expenditsre Expenditure is recognid once there is a legal or constructiv¢ obligation to transfer econornic benefit to a third party, it is probable that a transfer of economic bencfits will be required in s¢ttl¢ment and the amount of the obligation can be measur¢d reliably. Expenditure is cl&8sified by activity.

MACHYNUITH COMMUNITY CHILDREIY'S PROJECT LTD NOTES FORMING PART OF THE FINANCIAL STATEMENTS for tb¢ Year Ended 3181 Au st 2022 Continued e) Tangible Fixed As$¢ts Expenditure on tan1)le fixed assets is capitalised at cosL Depreciation of tsngible fixed assets is calculated to write off the cost less estimated residuaI value of ch asset over its expected useful life using the reducing balance melhod as follows . Furniture, Fixtures. Fittings and UIpMent 150/0 per annum Computer Equiprnent 330/0 per annum Le&s¢hold Land and Buildings Over the Period of the Leas¢ (Straight Line Method) Debtors "rrade and other debtors are recognised at the settlemmt amount due afteT any trade discount offered. Ppallents are valued at the amount prepaid. g) Creditors and Provisions Creditors and provisions arc Tewgnised where the charity b&s a present obligation resulting from a p&st event that will probably result in the trdnsfer of ftmds to a third party and the amount due to settle tbe obligation can be me&sur¢d or estimated Teliably. Creditors and provisions are nornully reco]sed at th¢ir settlement amount after allowing for any trade discounts due. h) Financial Instruments The charity only has financial assets and financial liabilities of a kind that qualify as basic fuwicial instruments. Basic fll)ancial instnllnents are initiauy Tecognised at transaction value and subsequently measured at their settl¢ment value. i) Pensions The chatity contributes to employees, pension plans and the pension charge represents the amounts payable by the clwity to the plaDS in respect of the year. j) Funds Restricted Fund5 Income received from public sector bodies and others to be used in furtherance of particular aspects of the objects of the clwity is separated and treated as restricted funds. ii) Unrestricted Funds Unrestricted funds a doDations and other incoming resources receivable or genernted for the objects of the charity without furtbeT specified pury)se and arc available as general funds.

MACHYNLLETH COMMUIYITY CHILDREN'S PROJECT LTD NOTES FORMING PART OF THE FllNAL¥CIAL STATEMENTS for tbe Year Ended 31st Au st 2022 Continu¢d 2022 2022 Restricted Unrestricted Funds Funds Total FuDds 2022 Tolal Funds 2021 2. Charitable Activities Resources for Cl]ildren Direct Miscellaneous Expenses 2.576 3,892 646 6,468 646 12,211 805 Gross Wages Pension Costs Rent and Rates HeaL Light and Power Travelling and Entertainment Printing and Stationery Telephone and Computer Charges Software Subscriptions Accountancy Repairs and Renewals Bad Debts Subscriptions and Licences Training Insurance General Expenses Cl¢aning Premises Expenses Consumables HygienelDisposal Bank Charges Depreciation 8,575 238.134 3,245 1.231 3,750 246,709 3.245 1,231 3,750 190.268 2,502 1.128 3,333 3,605 3.512 1,789 1.680 3,773 688 458 2,893 2.973 283 873 3,354 1.088 4.505 152 521 3.605 3,512 1.789 1,680 8.656 688 458 3,443 2,973 283 873 3,354 1,088 4,505 152 3,386 2,332 1,856 1.200 4.521 50 4,883 550 437 5,798 266 733 10,437 1,690 3.898 135 282 16.728 283.045 299,773 247,268 10-

MACHYNLLETH COMMUNITY CHILDREN'S PROJECT LTD NOTES FORMIIYG PART OF THE FINANCIAL STATEIVIENTS for th¢ Ycar Ended 31st Au Continued st 2022 3. Fixed Assets - tangibl¢ assets Leasehold Computers Furniture Land and and olher Fixtures Buildings Equipment and Fittings Total C05Lryalu2tioD . at I st September 2021 Expenditur¢ in Year 39,992 22,716 675 23,391 14,492 1,700 16.192 77,200 2,375 79,575 39,992 Depreciation . at 1st September 2021 Amount provided in year 39,992 21.971 367 22.338 13,163 298 13,461 75,126 665 75,791 39,992 et Book Value at 31st Augusl 2022 1,053 1731 3,784 Net Book Value at 31 st August 2021 745 1,329 2,074 4. Debtors 2022 2021 Fees Other Debtors 10146 5745 10,146 5,745 5. Cash at Bank 2022 2021 CuTrent Accounts Deposit Accounts 20.990 64,738 85,728 26,522 40,107 66,629 6. Creditors . amounts falling duc within one year 2022 2021 Other Creditors Bounc¢ Back Loan Accruals 3.737 596 3.877 1,200 5,673 1,440 5.177

I¥IACHYNLLETH COTrLMUNITY CHILDREN'S PROJECT LTD NOTES FORMING PART OF THE FthAIYCIAL STATEMENTS for the Year EDded 315t Au st 2022 Continued 7. Anaty8is of Total Net knets between Funds 2022 2022 Restrieted Unrestricted Funds FuDds Tolal TaDgible Fixed Assets . Leasehold Land and Buildings . Cost DrecIatiOn Net Book Value Computers and Other Equipment . Cost Depreciation Net Book Value FurnitUTe. Fixtures and Fittings . Cosl Depreciation Net Book Value 38,192 38.192 1,800 1,800 20,711 20,673 38 2,680 1.665 1,015 1,053 6,346 5.633 713 9,846 7.828 2,018 2.731 751 3,033 3.784 Current Assets . Debtors and Prepaynents Cash at Bank Cash in Hand 10,146 80.401 254 90,801 10,146 85,728 254 96.128 5,327 5,327 Creditors '. - amounts falling due within one year 5,177 5,177 CreditOfS . - atnounts falling due after moTe than one year 5,327 85,624 90,951 Plet CurreDt Assets 5,327 85,624 90.951 Total Assets lus Liabilities 6,078 88.657 94.735 12-

MACHYNLLETH COMMUNrrY CHILDREIY'S PROJECT LTD NOTES FORMING PART OF THE FINANCIAL STATEMENTS for the Y&ir Ended 31st A st 2022 Conlinued 8. Funds Balance 1st Septembcr 2021 Movement in Resourtts Inter Fund Balance Transfers 31st August 2022 Incoming Outgoing (a) Unrestricted fund: 67,758 303,944 283.045 88,657 (b) Restricted funds: 1,408 21,398 16,728 6,078 Totals 69,166 325J42 299,773 94,735 13-

MACHYNLLETH COMMUMTY CHILDREN'S PROJECT LTD REPORT AND FINANCIAL STATEMENTS coverin th¢ ear ended 31st Au ust 2022

MACHYNLLETH COMMUNrrY CHILDREN'S PROJECT LTD CONTENTS Page REPORT OF THE DIRECTORS. INDEPENDENT EXAMINER'S REPORT STATEMENT OF FINANCIAL AcfiviTIES BALANCE SHEET NOTES TO THE ACCOUNTS 8-13