2020-08-31-accounts - Machynlleth Community Children's Project Ltd

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 09 2019 To 31 08 2020

Section A Reference and administration details

Charity name MachynllethCommunity Children’s Project Ltd Other names charity is known by MCCP Ltd Registered charity number (if any) 1043102 Charity's principal address Ty Melfed Craigfryn Machynlleth Postcode SY20 8JB

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Eleanor Larmour Responsible Appointed 01/06/2015
1
Individual (R.I)
2 Samantha Horwill Chair person Resigned 20/11/2019
3 Ruth Roe Director Resigned 02/06/2020
4 Alex Evans Director Appointed 06/02/2019
5 Angela Makaruk Secretary & R.I. Appointed 06/02/2019
6 Lucy Stubbs Director Resigned 15/10/2019
7 Iona Sawtell Treasurer & R.I. Appointed 13/04/2019
Alyson Jones Director Appointed 16/10/2019
8
resigned 02/09/2020
9 Julie Price Director Appointed 16/10/2019
10 Henni Tremlett Director Resigned 16/10/2019
11 Llinos Grifiths Director Appointed 02/06.2020
12 Sarah Holtom Director Appointed 08/04/2020
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Names and addresses of advisers (Optional information)

Type of adviser	Type of adviser	Name	Address	Address



Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

The company was established under a Memorandum of Association which establishes its Type of governing objectives and powers and is governed under its Articles of Association. document

(eg. trust deed, constitution)

The organisation is a charitable company limited by guarantee, incorporated on 14[th] How the charity is May 1992 constituted

(eg. trust, association, company)

Anyone interested in or approached about joining our board is made welcome to attend Trustee selection an initial meeting, after which they are asked to confirm their interest. Pending the methods completion of a Trustee Members form and nomination and seconding at an Ordinary (eg. appointed by, Trustee meeting, that person is then co-opted onto the board. This person is officially elected by) voted in at the following AGM. Notes from Articles of Association read: “The Board of directors may at any time co-opt any person to the Board of Directors whether or not he/she is a Member of the Company. The Directors may appoint a person who is willing to act to be a Director provided that the appointment does not cause the number of Directors to exceed any number fixed by or in accordance with the Articles as the maximum number of directors. If not re-appointed at such Annual General Meetings/he shall vacate office at the conclusion of that meeting.”

Section C Objectives and activities

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued	As stated in the Memorandum of association MCCP’s the objects for which the Charity is established are: 'To advance the education of children up to the age of eight years in Machynlleth and the surrounding area by promoting facilities for daily care, recreation and education of such children and by promoting good standards of child care by the parents of such children and all persons and organisations providing such facilities. Aims:-  Provide high quality day care that enhances the development, care and education of pre-school children in a safe and stimulating environment, where they learn through play in partnership with parents/carers.  Welcome parents/carers who want to become directly involved in the activities of the provision and provide opportunities to do so.  Encourage parents/carers to understand and provide for the needs of their children.  Encourage parents/carers to provide opportunities for their child/ren to learn Welsh.
	The Nursery, Pre-school, and Out of School Clubs September 2019– August 2020 Machynlleth Community Children’s Project settings have had a very difficult year. The year started well with children numbers in both settings continuing to be high. The childcare offer has been used in the Out of School Club to help parents with childcare costs in term time and during holidays, encouraging longer days being used in the setting. The Early Years Education funding, Foundation Phase education, was continuing to do well and the setting was achieving strong progress reports on the targets set by the advisory teacher. The Nursery has continued to accept new children termly to fill the gaps of the children moving to the 3+ provision. The children numbers in the 2+ room have been high from September, with most days having 10 and 11 children attending. These high numbers were helped by the number of babies turning 2 and moving to this room. New babies

Section C

Objectives and activities

Summary of the
objects of the
charity set out in
its governing
document
Summary of the
main activities
undertaken for
the public benefit
in relation to
these objects
(include within
this section the
statutory
declaration that
trustees have
had regard to the
guidance issued

As stated in the Memorandum of association MCCP’s the objects for which the Charity
is established are: 'To advance the education of children up to the age of eight years in
Machynlleth and the surrounding area by promoting facilities for daily care, recreation
and education of such children and by promoting good standards of child care by the
parents of such children and all persons and organisations providing such facilities.
Aims:-
 Provide high quality day care that enhances the development, care and education of
pre-school children in a safe and stimulating environment, where they learn through
play in partnership with parents/carers.
 Welcome parents/carers who want to become directly involved in the activities of the
provision and provide opportunities to do so.
 Encourage parents/carers to understand and provide for the needs of their children.
 Encourage parents/carers to provide opportunities for their child/ren to learn Welsh.

The Nursery, Pre-school, and Out of School Clubs
September 2019– August 2020
Machynlleth Community Children’s Project settings have had a very difficult year.
The year started well with children numbers in both settings continuing to be high. The
childcare offer has been used in the Out of School Club to help parents with childcare
costs in term time and during holidays, encouraging longer days being used in the
setting. The Early Years Education funding, Foundation Phase education, was
continuing to do well and the setting was achieving strong progress reports on the
targets set by the advisory teacher.
The Nursery has continued to accept new children termly to fill the gaps of the children
moving to the 3+ provision. The children numbers in the 2+ room have been high from
September, with most days having 10 and 11 children attending. These high numbers
were helped by the number of babies turning 2 and moving to this room. New babies

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by the Charity have then started and have filled up the spaces in the baby room and by October the Commission on baby room had 6 on most days. There is also a healthy number of children on our public benefit) waiting list. Then in March 2020, the unimaginable happened as Covid-19 lockdown and restrictions were introduced throughout the country. We were keeping a close eye on the updates from government, and on Monday the 23[rd] March, following government guidelines, we announced that we would only be opening for key worker children in both settings. On Tuesday the 24[th] , 1 child attended the Ty Melfed site and no children attended the Nursery. Following this, and the uncertainty of how long we could operate with no or low numbers of children, the decision was made to close MCCP sites until further notice.

Staff were sent home and at the beginning of April most of the staff were put on furlough. Staff kept in touch via a what’s app group that had been set up, texts and by emails during the closure to make sure that information was relayed and to make sure that staff had the opportunity to talk and express concerns, or sometimes just to have a chat. During the closure of the settings, some staff, trustees and volunteers from the community spent time updating the décor of the settings. Both settings were painted inside, with walls and ceilings being painted the same colour which made the rooms look fresh and clean. Carpets were professionally cleaned, and other flooring was bleached and scrubbed. Curtains were washed and all windows cleaned indoor and out. The garden areas were improved by sheds and fences being painted, trees and shrubs removed or tidied up. A new canopy was purchased from childcare offer grants and installed in Ty Melfed to create an all-weather outdoor play area. A new pirate ship was bought from fundraising money and constructed in the Nursery. Sheds were emptied, cleaned and equipment was put back in boxes and shelving as well as a general tidy up of the outdoor areas.

The community support received to help us during this time was amazing and gave us the opportunity to do jobs and improvements that could not be done when the settings are open.

During the closure, staff took time to keep in contact with children by posting activity ideas, stories and messages for the children to see and keep in touch. Parents were asked to send in pictures of what the children had been up to during this time, which were used to create a display for when the settings reopened. Loose part gift bags were also created out of natural materials and delivered/sent to all the children of MCCP as a gift to encourage busy fingers. These gift bags also included a playdough recipe, a pocket hug and poem and an idea to paint a stone and deliver to the setting garden to help brighten up the outside areas.

MCCP are still in discussion with Powys to be included in the plans for the new school, which will hold the early years education, primary, secondary and sixth form on one site. This project is still on hold and we are waiting to hear more on this. Work has started on a grant application for the Nursery to have a new building to operate from. Community support has been for this been encouraging with letters of support received from local individuals and businesses and steering group has been established to coordinate the application for grants.

More information about the activities and children can be found in our detailed Quality of Care Report Sept 2019-2020 as well as in the Summary of the main achievements of the charity during the year found in Section D below.

Leadership and Management

The manager had her supervision on 4[th] Feb 2020
All staff received a return to work supervision and read through all the changes to policies and procedures that had to be put in place for the pandemic. Staff also completed the Workforce risk assessment before they started back. Planned staff meetings took place on the 13[th] November and 5[th] August. The planned meeting for May was cancelled due to the setting closures.

Additional details of objectives and activities (Optional information)

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Trustee Meetings

Meetings of the Trustees took place on the following dates with details as follows:-

2[nd] October 2019 - SER and SDP development plans for Foundation Phase were discussed and approved. Trustees chose to have three RI’s for the two settings New RI’s were approved by the committee subject to approval by CIW. New website was launched on the 1[st] September 2019. New Business Plan Draft was discussed. 20[th] November 2019 – verification for two new RI’s approved.New Finance Officer recruitment process concluded. Proposal was made in regard to the nursery business:“ I propose that we focus our energy on options for improving or re-building the nursery building and facilities on its current site, and that we no longer consider moving the under 3’s to the new integrated school building as it does not seem a positive option for us, given the restricted facilities on offer there." Short discussion about why it was felt the new site would not be suitable or viable for the future of the nursery.Vote - unanimous vote to accept the proposal.Trustees skills audit completed. 8[th] January 2020 – Trustee files produced and located in both settings, that provide You may choose information for trustee visits to the setting, or for reading.Trustee organisational chart to include further produced explaining trustee areas of duty and responsibility. statements, where 19[th] February 2020 - AGM – followed by short trustee meeting to discuss fundraising relevant, about: event “The Big Concert” to be held in March 2020  policy on grant 8[th] April 2020 -setting closures as of Tuesday 24[th] March, Covid policy presented. BIG CONCERT cancelled. making;

27[th] April – Zoom meeting -Main purpose of meeting to look at securing funding for
 policy MCCP and to discuss furlough of staff and how it should work. programme 20[th] May 2020 -KR arranged to send packages to children to let them know we are all related thinking of them. Continuing discussions about the complicated furlough payments and investment; staff holidays.
contribution 2[nd] June 2020 – Zoom Meeting – Ongoing financial concerns discussed as a result of COVID19 and the lack of financial support. Changes made to staff who are furloughed.
made by volunteers. 19[th] June 2020- Face to face meeting.Special meeting to discuss re-opening plans firstly for Ty Melfed then nursery. Discussed formation of sub committees in order for meetings to be more efficient and effective in decision making.Remits to be formatted for the sub committees. 22[nd] July 2020 – Canopy Ty Melfed erected 22/07/2020. Risk assessments and checklists had been carried out for re-opening of both settings and operational procedures for sustainability decided. Many volunteers had worked at both settings, painting and repairing areas – Many thanks were sent to everyone who helped MCCP during this difficult time. 12[th] August 2020 – Increased opening of both settings planned hopefully for return to all opening hours by second week in September.Budget planning and forecasts continues to be difficult and Finance sub committee meet more regularly. Grants secured to pay for a cleaner to cover the extra cleaning needed due to COVID19 outbreak. Advert to be prepared with a view to employ a cleaner for 8 months initially. Remits for sub-committees were established and approved in August 2020 Sub-Committees :- Re-opening after cOVID19; Marketing & Fundraising; Property ; Finance; Development Planning/ Personnel

Section D Achievements and performance

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Section D Achievements and performance

Re-opening of settings Summary of the Ty Melfed main Following an announcement on 18[th] June, the decision was made to introduce a achievements of phased reopening of settings. The plan started with the reopening of Ty Melfed, the charity following a letter being sent out to parents to discover their childcare needs, the setting during the year opened for 4 mornings a week. Ty Melfed reopened on 30[th] June, initially for 4 morning sessions a week, Tuesday to Friday, 8.30am – 12.30pm. Following Welsh government guidelines, we limited the sessions to 8 children and 2 members of staff every morning. The Mondays and afternoons were utilised as cleaning times following extra cleaning measures being introduced. This continued for a few weeks and following further discussions with parents about their childcare needs, the decision was made to increase sessions to School day hours, Monday to Friday, 8.30am – 3.45pm from mid-July until the end of the summer holidays. Cleaning was being done at the end of the afternoon session. The groups were kept at 8 children with 2 staff in the morning and a different 2 staff in the afternoons. This increased to 12 in August as we introduced some holiday play club children into the setting. These children were siblings of the pre-school children already attending the setting, the decision was made to only accept siblings as it would minimise the risk to staff and children. Outdoor play was encouraged throughout the day and the playroom was well ventilated when children were indoors. Toys and equipment were split into daily resources that were then left for 72 hours before being used again. Outdoor equipment and indoor furniture were cleaned after every session. Parents and visitors were no longer permitted into the setting and children were welcomed by staff at the door and brought into the setting by a member of staff. es. Daily report sheets were sent electronically over emails to the parents toThe emphasis during this time has been on the health and well-being of the children, parents and staff. The staff have worked hard to settle children back into the setting and reassurethem and parents that MCCP are doing all they can to keep the service running safely and within government guidelines. Staff limited the use of paper and sent as much information as possible over emails and daily posts on our facebook page. Following the disruption and closure of the settings the following actions will be continued into the 2020 – 2021 year to continue the improvement of the service for the staff, parents and children at both settings. As well as these actions there will be an extra emphasis on the health and well-being of the children, parents and staff of MCCP. Ty Melfed Actions  We will be encouraging the children to improve their independent problemsolving skills.  We will use play plans more effectively to support children’s development and ensure children’s targets are supported across the whole setting.  We will ensure that all staff have appropriate Welsh language skills and we will implement strategies to support the Welsh Language Active Offer Nursery Following Ty Melfed opening, a plan was put in place to start reopening the Nursery. Following a letter being sent out to parents to discover their childcare needs, the setting opened for 2 mornings and 2 full days a week. Nursery reopened on 14[th] July, initially for 2 morning sessions on Tuesday and Wednesday, 8.30am – 12.30pm, and 2 full days on Thursday and Friday, 8.30am – 5.30pm. Following Welsh government guidelines, we limited the sessions to small groups and the same member of staff with each group. The Mondays and end of sessions were utilised as cleaning times following extra cleaning measures being introduced. This continued up until the end of August with a few children being added where the space was available. The groups were kept at no more than 4 children per staff member for the over 2’s and 3 children per staff member for the under 2’s. The total

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Section D Achievements and performance

number of children in the setting at any one time was kept to under 12. Outdoor play was encouraged throughout the day and the playrooms were well ventilated when children were indoors. Toys and equipment were split into daily resources that were then left for 72 hours before being used again. Outdoor equipment and indoor furniture were cleaned after every session. Parents and visitors were no longer permitted into the setting and children were welcomed by staff at the door and brought into the setting by a member of staff.

The emphasis during this time has been on the health and well-being of the children, parents and staff. The staff have worked hard to settle children back into the setting and reassure them and parents that MCCP are doing all they can to keep the service running safely and within government guidelin limit the use of paper and weekly activities were posted on our facebook page.

During August visits were organised for new children due to start at the Nursery after the summer holidays. These visits were held in the garden on Tuesday and Wednesday afternoons when the Nursery had closed for the day. Parents came with the children for the visit and spent time talking to a staff member and the child explored, played and spent time with the staff member in the garden. Thorough cleaning of the toys and equipment then took place before opening on the following day. Nursery Actions

We will be planning more walks and visits around the community.
We will be developing the development records at the setting to allow them to be shared more effectively with the parents.
We will be working towards delivering the Welsh Active Offer and introducing more Welsh in the nursery.

Staff

 Staffing

Emma Blackwell started her maternity leave October 2019 and Natasha Pugh stepped up from Assistant to Leader in the 2+ room in the mornings. Danielle Vince was employed in October 2019 as Maternity cover Assistant in the mornings. Chris Moreton finished as Finance Officer in November 2019 and Laura Stevens was employed at the same time as Finance Officer.

Grace Morton-Parker and Natasha Pugh started maternity leave in March 2020 and Amber Searle was employed in March 2020 as Maternity cover Room Leader. Amber Searle’s employment was terminated in May 2020 due to financial reasons. All staff except Manager, Finance officer and Amber Searle were put on furlough between April and June.

Manager was put on furlough from June to July. Staff at Ty Melfed started back in work from mid-June. Staff at Nursery started back in work from mid-July.

All staff received a return to work supervision and read through all the changes to policies and procedures that had to be put in place for the pandemic. Staff also completed the Workforce risk assessment before they started back. Planned staff meetings took place on the 13[th] November and 5[th] August. The planned meeting for May was cancelled due to the setting closures.

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Section E Financial review

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||||| |---|---|---|---| |RESERVES POLICY| |Brief statement|On the 2|[nd]|October 2019 the Trustees agreed the restricted Funds Policy| |of the charity’s|This policy explains why we hold a certain amount of our money in cash reserves, why| |policy on|we hold the level we hold and how this policy will be reviewed.| |reserves|This policy explains why we hold a certain amount of our money in cash reserves, why| |we hold the level we hold and how this policy will be reviewed.| |Machynlleth Community Children’s Project (MCCP) Ltd’s Reserves| |As a charitable company limited by guarantee, the Trustees acknowledge that each year| |the majority of income should be returned to the charity in terms of the services MCCP| |provides. However, as a sensible and professional organisation, it is important that a level| |of reserve is held which would be available should any unforeseen circumstance occur.| |MCCP is dependent on trading income and an element of grant funding, the nature of the| |organisation is such that it is unlikely to be able to secure any other type of funding from| |other sources.| |Level of Reserves|

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In order to minimise the risk to the organisation, the Trustees have agreed the following: - to maintain a level capable of meeting a sufficient operating reserve to meet the equivalent of three month salary costs.
- Current assets surplus to the agreed operating reserve, should be used for strategic purposes of MCCP in developing its services and raising its standards.
- at any time this policy can be reviewed should the chair of the Trustees receive official notice from either two of the Trustee Board
- the policy should be reviewed every three years.
Machynlleth Community Children's Project Ltd hold £40077 in current assets as at 31 August 2020
Details of any funds materially in deficit

Further financial review details (Optional information

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||||| |---|---|---|---| |Fees make up the majority of our income, some funding comes from childcare and| |You|may choose| |foundation phase funding grants from the council and a small amount is from fundraising| |to include| |and donations. We seek to supplement this with further grant fundraising.| |additional| |information,| |MCCP is a charity and does not operate for a profit. It is a sustainable business that| |where relevant| |covers its overheads, payroll and running costs predominantly by fees and on going| |about:| |government childcare scheme grants.| ||the charity’s| |principal|Fundraising is used to increase the budget for children’s consumables, resources for| |sources of|activities and workshops to maintain a quality level of service.| |funds| |(including any|We do not rely on individual grants but they are used to provide much needed| |fundraising);|infrastructure development.| ||how| |expenditure|27|[th]|April – meeting held to discuss securing funding from the Economic Resilience| |has supported|Fund – secured a loan of £20,000 to use in need during COVID crisis| |the key| |objectives of|During 2020 we have been also been able to secure the following funding:-| |•| |the charity;|Coronovirus Job Retention Scheme – We were able to claim for a percentage of staff| ||investment|wages ( unable to claim for full staff wages due to receiving childcare offer and early| |policy and|tears funding)| |objectives|•|Economic Resilience fund Phase 2 - £10,950 applied for £25,000| |including any|

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ethical • Moondance Foundation £3650 and Gwendoline & Margaret Foundation £1500 to investment support extra cleaning costs policy • Lockdown Charitable Rates Relief Grant - £1000 adopted. • Childcare Offer Funding for installation of a canopy to enable Foundation Phase flow of activities from outdoor to indoor– cost £12140 funding secured £10,000;

Section F Other optional information

Inspections

Food Hygiene Inspection – Nursery – 1[st] November 2019 Risk assessments – Ty Melfed – February 2020 (New Covid-19 risk assessments completed June 2020) Risk assessments – Nursery – September 2019

(New Covid-19 risk assessments completed July 2020) PAT testing – Ty Melfed and Nursery – 24[th] January 2020 Fire Fire Extinguisher inspection – Nursery –24[th] September 2019 Fire Extinguisher inspection – Ty Melfed – 12[th] September 2019 Alarm checks – Both – 31[st] January 2020 Boiler repairs – Nursery – November 2019 (no service) Gas heaters service – Ty Melfed – 6[th] January 2020

Agencies: MCCP Ltd continues to be supported by Early Years Wales, Powys Early Years advisory team and Business support through Powys. We also run the Designed to Smile programme through Powys Teaching Health Board – Dental. DBS:

Amber Searle – 4[th] March 2020 Nikki Millward – 4[th] May 2020 Danielle Vince – 4[th] May 2020 Louise Jones – 14[th] August 2020

All the staff that had registered their DBS online also updated them. Training:

October 2019:	Jane & Shoned – Well-Being;
January 2020:	Jane & Kelly - Welsh Language Training, Jane & Shoned – An Introduction to
	Speech, Language & Communication
	Jane & Shoned – WellComm
	Angela ( trustee) – Safeguarding ~Children (advanced) Level 2(Vital Skills Cert of
	achievement);Cahrity Trustee : your duties to safeguard and protect(NSPCC – Cert of
	Achievement)
February 2020	Jane & Shoned – Partnership Working – Families and Community Engagement
April 2020	Jane - Investigating Sensory-motor learning in 2 year olds;Effective Research in an
	Early Years Setting;Social & Emotional Development in the first 1000 days;Level 2
	Attachment in Early Years;Treasure Baskets,Heuristic Play.Sustained Shared
	Thinking;Leading Scientist affirms Importance of Early Years
	Jane – open University:Listening to Young Children, Supporting Transition
May- July 2020	Jane – completed a number of online courses whilst she was furloughed. These
	courses were delivered by Open University; Kathie Brodie through the Early Years
	Summit; SNAP;Powys CC; PlayScotland, PACEY and others – full details of these
	courses can be found in Training File for Jane at MCCP.
January 2020	All staff and trustees attended Joint Inspection Training Framework with PCC
	Foundation Phase Support Teacher

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Sept - Oct 2018: All staff completed their e-learning courses which were: Fire safety, Health and safety, Manual handling, Food Safety and Child safeguarding

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
Full name(s)
Position (e.g. Secretary, Chair,
etc)
Date
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MACHYNLLETH COMMUMTY ClllLDREN'S PROJECT LTD REPORT AND FINANCIAL STATEMENTS coverin the ear ended 31st Au ust 2020

MACHYNLLETH COMMUNITY CHtLDREN'S PROJEcf LTD CONTENrs Page REPORT OF THE DIRECTORS, INDEPENDEI¥4T EXAMINER'S REPORT STATEMENT OF FINANCIAL ACTIVITIES BALANCE SHEET NOTES TO THE ACCOUNTS 8-13

MACHYNILETH com[UNITy CHILDREN'S PROJECT LTD REPORT OF THE DJRECTORSI for the Year Ended 31st Au t 21llO The directors present their report and financial statements for the year ended 3 1st August 2020. REFERENCE AND ADMINISTRATIVE INFORMATIOIY Charity Name Machynlleth Commwiity Children's Project Ltd Ch#rSty Registration Number 1043102 Company Registration Number 2714750 Registsred OffRe¢ and Operational Address Machynlleth Community Children Project Ltl Ty Melfed, Craigfryn, Machynllet Powys. SY20 8JB Directors The following have served as directors during the year . Samantha Horwill (resigned 20.11.19) Eleanor Larmour Henni Tremlett (resigned 16.10.19) Ruth Roe (resigned 02.06.20) Alex EvaDS Ang¢la Makaruk Lucy Stubbs (Tesign¢d 15.10.19) Iona Sawtell Alyson Jones (app)inted 01.11.19) Julie Price (appointrd 01.11.19) Sarah Holtom (appointed 08.04.20) LIIDOS Griffiths (appointed 02.06.20) Accountants Major and Evans. Bull House, 15 Penrallt StreeL Ma¢hyn11et Powys. SY20 8AG Bankers Barclays, 26 Terra RO AberystwYt Ceredigion. SY23 2AE STRUCTURE, GOVERNANCE AThD MANAGEMENT Th¢ organisation is a ckntable company limited by guarantee, incorporated on 14th May 1992. The company was established under a Memorandum of Association which estsblishes its objects and poWS and is governed Under its Articles of Association. In the event of the cotnpany being wound up members are required to ¢ontsibute an amount not exceeding £1.

MACHYNLLETH COMMUNrrY CHtLDREN'S PROJECT LTD REPORT OF THE DIREcfoRS' for the Year Ended 31st A St 2020 Continued STRUCTURE, GOVERNANCE AND MANAGEMENT (cont) Interest in MCCP Ltd directorship is welcomed at any time. however an active recruitment progrdmme is implen)¢nted prcccding the AnnuaI Gen¢raI Meeting in a variety of medi& This may include verbal discussions. notices placed locally, press releases, n¢wsletters to MeMS and/or via our datab&se of local organisations across Bm Ddyfi. Applications are invited from all members of the con]munity with an interest in enabling MCCP Ltd to achieve its aims and objectives. In line with our Equal Opportunities Policy we appoint Directors via a fair and transparent process regardless of age, gender, social backgroun¢ abilityldisability, culkne, ethnic origin or religious klief.* Expressions of interest in directorship are received by the Management Committee for consideration and are democratically elected on the basis of suitability to undertak¢ the required responsibilities. All Directots receive an induction handbook containing latest accounts, copies of minute5, governing do¢umenL Cbarity Con)mission publications detsiling legal responsibilities and other relevant inforniation. 17n accordance wilh Clwity Law guidelines) OBJEcfivES AND ACTtVlTIES FOR THE PUBLIC BENEFIT These are stated in the Memordndum of Association to advance the education of children up to the age of twelv¢ years in Machynlleth and surn)unding atea by promoting facilities for daily care, Tecreation and education of such childw and by promoting good standards of child care by the parents of such children and all perso and organi5ations providing such facilities. ]n exercising their powers the dirtOrS bave complied with their dirty to have regard to the guidance on public benefit published by the Charity Conmiissio FINANCIAL REVtEW The Slatement of Financial Activities is shown on page 6t0 the Accounts, and shows income of £211,823 and expenditur¢ of £199.004, resulting in net income of £12,819 &s analysed between the vlouS fimds detailed therei All the a&sets as shown in the Balance Sheet arc held for the purw)se of the company's charitable objectives. After making appropriate enquiries the directors have a reasonable expectation that the company has adequate resources to continue in operational existrnce for the fote5eeable future. For this r¢a8on they continue to adopt the going concern basis in prepariDg the financial statements.

MACHYNLLETH COMMU.yrrY CHILDREN'S PROJECT LTD REPORT OF TIIE DIRECTORS, for the Year Ended 31st Au st 2020 continued DIRECTORSI RESPONSIBILrrtEs Company law requires the directors to pryre fmancial statements for each financial year which give a and fair view of the state of the company and of the surplusldeficit of the Company foT that peTiod. In preparitvd these financial st*ments, the directOTS are requiTed to select suitable accounting policies and then to apply them consistently" making judgements and estimates that are reasonable and PTudenL and PTepare the financial statements on a going concern basis, unless it is inappropriate to &ssutne that the company will continue in business. The directors are responsible for keeping proper accounting records which disclose with reOnable accuracy at any time the financial position of the company, and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company, and hence for tsking reasonable steps for the prevention and detection of fraud and other iTTegularities. SMALL COMPANY RULLS The company l]as taken advantage of the small compankes, ex¢mptioD in preparing the report above. By Order of the Board Angela Makarnk (Trtee) 1.(.107.12Q. Date

INDEPENDENf EXAMINERIS REPORT TO THE TRUSTEES OF MACHYNLLETH COMTrtUNITY CHILDREN'S PROJECT LTD I report on the accounts of the charitable company for the year ended 3 1st AUg$t 2020, whtcb are set out onpages 6t0 13. This report is made solely to tb¢ compangs Direc, as a ly)dy. in accordance with section 145 of the Charities Act 2011 and regulations made under sectlon 154 of that A¢L My work has been undertaken so that I might state to the companys Directors those matters I am required to state to them in an Independent Examinevs Report and for no other purpo. To the filest extent perniitt¢d by law. I do not acc¢pt or assume responsibility to anyon¢ otbeT tIL the company and the company's DirectOTS as a body, foi my work or for this reporL Respective Responsibilities of Trnstees and Examiner The trustees (who are also the directors of the company for the purp)ses of company law) are responsible for tbe preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Clwities Act 2011 (the Charlties Act) and that an indq)end¢nt examination is ne¢d¢d. Having satisfied myself that the clMrity is not subject to audit under company law and is ¢ligibl¢ for ind¢p¢ndent exami0 it is my responsibility to . examine the accounts under section 145 of the Charities Act ' to follow the procedur laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Chariti&8 Act" and to state whether particular matters have come to my attention. Basis of Independent Examiner's Report My examination was cTled out in accordance with the gcneral Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts present¢d with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do Tr)t provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts Present a Irue and fair view and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MACHYtILLETH COMMUNITY CHILDREN'S PROJECT LTD Continued Independent Examiner's Statement In connection with my examinatio no matter h&s com¢ to my attention . (l) which gives me reasonable cause to believe that in any material respect the requirements . to keep accounting records in accordance with section 386 of the Companies Act 2006 ' and to prepare accounts which accord with the acLounting TecoTds, comply wtth the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recomnrnded Practice: Accounting and ReportAng by Charities (FRS 102) have not been met ' or (2) to wbicty in my opillioo attention should drawn in order to enable a proper understanding of the accounts be reached. R W Evans Bsc Econ(Hons), FCCA Major and Evans, Chartered Certified Accountants, Bull House. 15 Penxallt Stree( Mach)mllet Powys. 011

MACHYNLLETH COMMUNITY CHILDREN'S PROJECT LTD STATEMENT OF FINANCIAL ACTIVITIES includin Income and Ex enditure AccouDt For the Year Ended 31st A t 2020 2020 2020 Note Restricted Unre$trict¢d Funds Funds Total Funds 2020 Tolal Funds 2019 COME Donations and Legacies Gifts and Fundraising Grants Cl]ariiable Activities 1,492 1,500 1,492 59,077 3,912 225 57,577 151,174 80 151,174 80 196,223 28 tnvesttnent Income 57,577 154,246 211,823 200,388 EXPENDITURE Charitable Activities 42,194 156,810 199.004 201,655 42,194 15<,810 199,004 201,655 Net Ineomel(Expenditure) 15J83 (2J64) 12,819 (1267) RecoDcili2tion of Funds . Total Funds Brought Forward 1,287 50,479 51,766 53,033 Total Funds Carried Forward 16,670 47,915 64,585 51,766

MACHYNLLETH COMMUNTfY CHILDREN'S PROJECT Ltd BALANCE SHEET 48 at 31stAu 512020 ote5 2020 2019 Fixed Assets Tangible Assets Current Assets Debtors Cash at Bank Cash in Hand 1,648 1,969 ii,oii 82,993 133 94,137 629 51,094 336 52,059 Creditor5 . Amounts falling due within one year 11,200 2,262 Net Current Assets 82,937 49,797 Total Assets less Current Liabilities 84,585 51,766 Creditors . Amounts falling due after more than one year Total Net Assels 20,0 64585 51,766 Financ¢d by . Funds . Unrestricted . Restricted 9(a) 9(b) 47.915 16,670 64585 50.479 1287 51,766 The company was entitl¢d to exen]ption from audit under s477 of the Cornpanies Act 2006 relating to small companies. The mernbers have not required the company to obtiin an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their resp)bIlItieS for complying with the requirem¢nts of the Cornpanies Act with respect to a¢counling re¢ords and the preparation of accounts. These accounts have been pr¢pared in accordance with the provisions applicable to small companies Subject to the small companies regime and in accordance with FRSI 02 SORP. Approved bythe Board of TrUSte0n....... .... .. .......... ... andsignedon itsbehalf by Angela makan (Trustee) Iona Sawtell (Trustee)

MACHYNLLETH COMMUNITY CHILDREN'S PROJECT LTD NOTES FORMING PART OF THE FINANCIAL STATEMEiYrs for the Year Ended 31st Au t 2020 l. Aceounting Policies a) BlY of Preparation of Financlal Statem¢nts The Financial Staterncnts have been prepared in accordance with Accounting and Reporting by Charities '. Statement of Recommended Practi applicabl¢ to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of ITeland (FRS102) (¢ffective 1st January 2015) - (Clwities SORP (FRSI 02)). th¢ Financial Reporting Standard applicable in UK and Republic of Ireland (FRS102) and the Companies Act 2006. Ma¢hynlleth Commwiity Cbil(Iren's Project Ltd meets the definition of a public benefit wtity under FRS102. Assets and liabilities are initially recogttised at historical Cost or transactlon value unle&% oth¢rwise stated in the relevant accounting policy. b) Income All income is iecognis¢d otice the company has entitlement to the income, it 15 probabl¢ that the income will be received and th¢ amount of income receivable can be rn¢asur¢d reliably. Donated seryices or facilitics are Tgnised when the company has control over the item, any conditions associatcd with the donated item have been mel the Teceipt of economic benefit from the use of the company of the item is probable and that econornic benefit can be me&sured reliably. In accordance with th¢ Charities SORF (FRS102). general volunteer time is not recogni5ed. c) Expendire Expenditure is recognised once there is a legal or constructive obligation to transfeT economic benefit to a third paty, it is probable that a transfer of economÈc benefits will be required in settlement and the amount of the obligation can be mwured reliably. ExpendituR is classifi¢d by activity.

MACHYI¥LLETH COMMUNITY CHtLDREN'S PROJEcf LTD NOTES FORMING PART OF THE FINAIYCIAL STATEMENTS for the Year Ended 31st Au st 2020 Continued e) Tangible Fixed knets Expenditure on tangible fixed assets is capitalised at cosL Depreciation of tangible fixed assets is calculated to write off the cost less estimated residual value of each asset over its expected ful life using the reducing balance method &s follows . Furniture, Fixturffj Fittings and Equipment 15% per aiini]m comput Equipment 330/0 per annum Leasehold Land and ButldiDgs Over the Period of the Lease (Straight Line Method) Debtors Trade and other debtors are recogDised at thc settlement amount due after any trade discount offered. Prepayments are valued at the aLllount PTepai(I g) Creditors and Provisiolls Creditors and provisions are recognised wh¢re the clwity has a pr¢sent obligation resulting from a past event that wxll probably result in the transfer of funds to a tbird party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisÈons are nornjally recognised at their settlement amount after allowing for any trade discounts due. h) Financial Instruments Th¢ charity only b&s financial &ssets and financial liabilitie5 of a kind that qualify as b&sic financial instruments. B&sic financial instruments are initially reco]iSed at transaction vaIue and subsequently me&8ured at th¢ir settlement value. PeDsion$ The charity contributes to employees, pension plans and the pension charge reptesents the amounts payable by the cI)arity to the plans in respect of the year. j) Funds Restiicted Funds Income r¢¢eivcd from public sector bodies and others to be used in furtber8nce of particuIar aspects of the objects of the charity is sep8fd*d and treated as restricted funds. u) Unrestricted Funds Unrestricted funds are donations and other incoming resources receivable OT gen¢rated for th¢ objects of the cbarity witbout furtber 8Flfied pury>ose and are available as g¢neral funds.

MACHYNLLETH COMMUMTY CHILDRENIS PROJECT LTD NOTES FORTrItNG PART OF THE FIYL ANCIAL STATEMENTS for the Year Ended 31st Au t 2020 Continued 2020 2020 Restricted Unrestricted Fund5 Funds Total Funds 2020 Total Funds 2019 2. Charitable Activities PuTch&8es Direct Miscellaneous Expens¢s 2,038 417 2,038 417 7,299 560 Gross Wages Pension Costs Rent and Rates H¢a( Light and Power Trdvelling and Entertainment Printing and Stationery Telephone and Computer Charg&8 Professional Fees Accountancy Repairs and Ren¢waEs Bad Debts Subscriptions Trdining Jnsurance Gene1 Expenses Cleaning 31,398 579 126,700 1.482 1,095 1,511 22 1,997 1,831 4,478 1.200 2.801 158,098 2,061 1,095 1,511 22 1,997 1.831 4,478 1.200 12,801 164,703 1,857 1,719 1,537 55 3,391 2,059 4,464 1,200 ioi 381 263 96 2,707 77 157 2,382 1,115 5.028 113 391 10.000 173 129 2.778 48 949 2,775 1,114 3,052 116 104 173 129 2,778 48 949 2,775 1.114 3,052 116 321 Consumables Hygiene/Disposal Bank Charges DepTeciation 217 42.194 156,810 199.004 201,655 io-

MACHYNLtETH COMfvtUMTY CHtLDREN'S PROJECT LTD NOTES FORMING PART OF THE FINANCIAL STATEMENTS for the Year Ended 31st Au Continued 1 2020 3. Fixed Assets - tangibk assets Leasehold Computers FurDiture LaDd and and other Fixthres Buildings Equipment and Fittlngs TotAI Cosllvvdluation . at 1st September 2019 Expenditure in Year 39.992 22,(K)8 14,492 76,492 39.992 22,008 14,492 76.492 Depreciation . at 1st September 2019 Amount provided in year 39,992 21.880 43 21.923 12,651 278 12,929 74,523 321 74,844 39,992 Net Book Value at 31st August 2020 85 lJ63 1,648 Net Book Value at 31st August 2019 128 1,841 1,969 4. Debtors 2020 2019 689 10322 ii,oii 629 Otber Debtors 629 5. Casb at Bank 2020 2019 Current Accounts D¢posil Accounts 42,916 40,077 82,993 13,087 38,007 51,094 6. CrlÉOr5 .' amounts falling due within one year 2020 2019 Other Creditors Accruals 10,000 1.200 11,200 1,062 1,200 2,262 7. Creditors . amounts falltng due after more than one y¢ar 2020 2019 Bounce Back Loan 20,000

MACHYNLLETH COMMUNITY CHILDREN'S PROJECT LTD NOTES FORMING PART OF THE FINANCIAL STATEMEiYrs for tbe Year Ended 31st Au t 2020 Continued 8. An9tysi of Totsl Iyet A&sets between Funds 2020 2020 Restricted Unrestrictsd Fund8 Funds Totsl TaDgible Fixed Assets . Leasehold Land and Buildings . Cost Depreciation Net Book Value ComputeTS and Otber 1pment . Cost Deprlation Net Book Value Furniture, Fixtures and FittiD8S . Cost Depr¢¢iation Net Book Value 38,192 38,192 1,800 1.800 20,711 20.627 84 1.297 1,296 85 6,346 5.360 986 8,146 7,569 577 1,563 1.070 578 1,648 Current A58ets . Debtors and Prepayments Cash at Bank Cash in Hand ii.oii 67,393 133 78,537 ii,oii 82.993 133 94,137 15.600 15,6(M) Credfitors . - amounts falling due 11200 11,200 Creditors . - amounts falling due after more than one year 15,600 67,337 82,937 20.000 20,000 Net Current Assets 15.600 47,337 62,937 Total Assets less Llabilities 16,670 47.915 64.585 12-

MACHYNLLETH Com[uNITy CIIILDREN'S PROJEcf LTD NOTES FORMING PART OF THE FINANCIAL STATEMENTS for the Year Ended 31st Au t 2020 Continued 9. Fund8 Balance Isl Sept¢nJber 2019 Movement in ROurt Inter Fund BAlanee Transfers 31st August 2020 Incoming Outgoing (a) Unrestricted fund: 50,479 154,246 156,810 47,915 (b) Restricted fids. 1287 57,577 42,194 16,670 Totals 51.766 211023 199,004 64085 13

MACHYNLLETH COMMUMTY ClllLDREN'S PROJECT LTD REPORT AND FINANCIAL STATEMENTS coverin the ear ended 31st Au ust 2020

MACHYNLLETH COMMUNITY CHtLDREN'S PROJEcf LTD CONTENrs Page REPORT OF THE DIRECTORS, INDEPENDEI¥4T EXAMINER'S REPORT STATEMENT OF FINANCIAL ACTIVITIES BALANCE SHEET NOTES TO THE ACCOUNTS 8-13