## **Charity Registration No. 1043036** 

**Company Registration No. 03002781 (England and Wales)** 

## **THE EXMOOR PONY SOCIETY** 

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 



**THE EXMOOR PONY SOCIETY** 

**LEGAL AND ADMINISTRATIVE INFORMATION** 

|**Trustees**|David Brewer (resigned August 2020 and reappointed 2 January 2021)|
|---|---|
||Nigel Hill|
||Fiona Dickson (resigned August 2020)|
||Gill Langdon (deceased January 2021)|
||Rob Taylor|
||Clare Phillips|
||Toby Hickman|
||Dr Susan Baker|
||Jen McLaren (resigned February 2020)|
||Geoffrey Bryant|
||Victoria Lamb|
||David Wallace|
||Jenna Payne (resigned January 2021)|
||Stephanie Poulter (appointed August 2020)|
||Susan Burger (appointed August 2020)|
|**Secretary**|Mrs S McGeever|
|**Charity number**|1043036|
|**Company number**|03002781|
|**Registered office**|Woodmans|
||Brithem Bottom|
||Cullompton|
||Devon|
||EX15 1NB|
|**Independent examiner**|Dan Stone Accountancy Ltd|
||2 Hangers Way|
||Dunster|
||Minehead|
||TA24 6RT|
|**Bankers**|Natwest plc|
||9 The Parade|
||Minehead|
||TA24 5ZD|
||Yorkshire Bank|
||30 St Vincent Place|
||Glasgow|
||G1 2EU|





**THE EXMOOR PONY SOCIETY** 

## **CONTENTS** 

||**Page**|
|---|---|
|Trustees’ report|1 - 4|
|Independent examiner’s report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7 – 8|
|Notes to the Financial Statements|9 - 21|





**THE EXMOOR PONY SOCIETY** 

## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

The trustees present their report and financial statements for the year ended 31 December 2020. 

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019). 

## **Objectives and activities** 

The principal activities and charitable objectives of The Exmoor Pony Society are to preserve the Exmoor Pony for future generations by encouraging the breeding of Exmoor Ponies, promoting the pony to the public and educating them on the heritage and welfare of this rare native breed listed as Category 2, Endangered, by the Rare Breeds Survival Trust. Grants are provided by the charity along with financial support from the Horserace Betting Levy Board to encourage the breeding of ponies eligible for registration. 

The Exmoor Pony Society supports breeders of the Exmoor Pony and encourages the use of quality stallions and mares through the inspection system, which maintains the standard of ponies registered, and parentage verification using DNA profiles which ensures that only pure bred foals are recorded in the charity’s stud book. Both judges and inspectors are educated through the probationer scheme and study days are held for ongoing education. 

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. 

The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives in planning future activities. 

## **Achievements and performance** 

For year 2020 the majority of the charity’s activities, meetings, shows and events were curtailed by the Covid-19 pandemic. Charity efforts were concentrated in virtual meetings and events; supporting breeders and owners; and implementing modernisation to the charity’s systems and processes. The charity supported, by charitable donations, external organisations that were severely disadvantaged by the pandemic whose aims reflected those of the charity. The charity introduced initiatives aimed at raising the public profile of the Exmoor Pony Breed and the value of the charity’s aims and objectives. 

The Friends of Exmoor Ponies, a wholly owned subsidiary of the Society, continues, along with the Society, to promote the ponies at shows and other events throughout the UK. 

## **Going concern** 

In light of the current coronavirus pandemic, the trustees have reviewed the likely future developments and remain of the opinion that there is no reason to believe that the charity will have to cease operating as a result of inadequate financial resources, or any other foreseeable event, within a period of at least 12 months from the date of the approval of these accounts. 

1 



## **THE EXMOOR PONY SOCIETY** 

## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **Financial review** 

The reserves of the charity that are freely available for the use at the year end are as follows: 

||**2020**|**2019**|
|---|---|---|
||**(as**|**restated)**|
||**£**|**£**|
|Total funds of the charity|359,341|394,586|
|Less:|||
|Restricted funds|(18,163)|(12,718)|
|Designated funds|(268,018)|(305,000)|
|Unrestricted funds only realisable on disposal of|||
|fixed assets|(25,936)|(25,936)|
||______|______|
|**Free reserves**|**47,224**<br>______|**50,932**<br>______|



The results for the year are shown in the Statement of Financial Activity on page 6. The charity had an overall deficit for the year of £35,245 (2019 (as restated): surplus £17,298). 

The year under review is immediately preceding the charity’s centenary year in 2021. Charity activities were affected adversely by restrictions imposed in response to the Covid 19 pandemic. Nevertheless, despite this negative background the financial results are acceptable, and already include investment in increased promotion of both the Exmoor Pony Breed and the importance of the charity’s objectives with the aim of enhancing the profile of the charity’s activities. The charity’s investment in research at Glasgow University was in Year 2 of 3. 

The trustees are actively seeking targeted research opportunities that can further the charity’s aims. Reserves are held by the charity in order to enable financial support to be given to such opportunities in the future. 

The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity and have adopted the necessary policies to mitigate and monitor these risks. 

2 



## **THE EXMOOR PONY SOCIETY** 

## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **Structure, governance and management** 

The charity is a company limited by guarantee incorporated and registered as a charity on 19 December 1994. The guarantors are the members to the extent of £1 each. The governing documents of the charity are the Memorandum and Article of Association dated 19 December 1994. As amended by resolution 2 May 2018. 

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were: 

David Brewer (resigned August 2020 and reappointed 2 January 2021) Nigel Hill Fiona Dickson (resigned August 2020) Gill Langdon (deceased January 2021) Rob Taylor Clare Phillips Toby Hickman Dr Susan Baker Jen McLaren (resigned February 2020) Geoffrey Bryant Victoria Lamb David Wallace Jenna Payne (resigned January 2021) Stephanie Poulter (appointed August 2020) Susan Burger (appointed August 2020) 

The charity is governed by a committee which consists of 12 elected members who continue in office for four years, can be re-elected for a further four years and must then take a year off before being eligible for re-election by a ballot of members eligible to vote. The Chairman of the Committee is elected on an annual basis from the elected committee members. The Annual General Meeting is usually held in May each year on Exmoor and, in addition to its statutory business, it provides a forum for the members of the Society to express their views. The charity is efficiently run by the Secretary, with the support of the management committee comprised of chair, vice-chairs and treasurer. 

3 



**THE EXMOOR PONY SOCIETY** 

## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **Statement of trustees' responsibilities** 

The trustees, who are also the directors of The Exmoor Pony Society for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). 

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. 

In preparing these financial statements, the trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- observe the methods and principles in the Charities SORP; 

- make judgements and estimates that are reasonable and prudent; 

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. 

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees' report was approved by the Board of Trustees. 

## **Geoffrey Bryant Trustee** 

Dated: 21 July 2021 

**Nigel Hill Trustee** Dated: 15 September 2021 

4 



**THE EXMOOR PONY SOCIETY** 

## **INDEPENDENT EXAMINER'S REPORT** 

## **TO THE TRUSTEES OF THE EXMOOR PONY SOCIETY** 

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2020, which are set out on pages 6 to 21. 

## **Responsibilities and basis of report** 

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). 

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that: 

- accounting records were not kept in accordance with section 386 of the Companies Act 2006; or 

- the accounts do not accord with such records; or 

- the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or 

- the accounts have not been prepared in accordance with the Charities SORP (FRS102). 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Daniel Stone ACA Dan Stone Accountancy Ltd 2 Hangers Way Dunster Minehead TA24 6RT 

Dated: 15 September 2021 

5 



**STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **THE EXMOOR PONY SOCIETY** 

|||**Unrestricted**|**Restricted**|**Total**|**Total**|
|---|---|---|---|---|---|
||**Notes**|**funds**|**funds**|**2020**|**2019 (as**|
||||||**Restated)**|
|||**£**|**£**|**£**|**£**|
|**Income and endowments from:**||||||
|Donations and legacies|**3**|3,615|-|3,615|31,308|
|Charitable activities|**4**|32,070|7,500|39,570|35,640|
|Other trading activities|**5**|1,225|-|1,225|1,565|
|Investments|**6**|282|-|282|651|
|||______|______|______|______|
|**Total income**||**37,192**|**7,500**|**44,692**|**69,164**|
|||______|______|______|______|
|**Expenditure on:**||||||
|Raising funds|**7**|1,285|-|1,285|1,265|
|_Charitable activities:_||||||
|General charitable activities|**8**|45,555|2,055|47,610|46,604|
|Research projects|**8**|31,042|-|31,042|30,000|
|||______|______|______|______|
|**Total resources expended**||**77,882**|**2,055**|**79,937**|**77,869**|
|**Net incoming resources before other**||||||
|**gains/(losses) or transfers**||**(40,690)**|**5,445**|**(35,245)**|**(8,705)**|
|Gains and losses on revaluation of fixed||||||
|assets for the charity’s own use||-|-|-|25,934|
|Other gains/(losses)||-|-|-|69|
|||______|______|______|______|
|**Net income for the year/**||||||
|**Net movement in funds**||**(40,690)**|**5,445**|**(35,245)**|**17,298**|
|Fund balances at 1 January 2020||381,868|12,718|394,586|377,288|
|||______|______|______|______|
|**Fund balances at 31 December 2020**||**341,178**<br>______|**18,163**<br>______|**359,341**<br>______|**394,586**<br>______|



The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006. 

6 



## **THE EXMOOR PONY SOCIETY** 

## **BALANCE SHEET** 

## **AS AT 31 DECEMBER 2020** 

||**Notes**||**2020**|**2019 (as restated)**|
|---|---|---|---|---|
|||**£**|**£**|**£**<br>**£**|
|**Fixed assets**|||||
|Investments|**12**||25,936|25,936|
|**Current assets**|||||
|Debtors|**13**|5,724||-|
|Cash at Bank and in Hand||332,148||368,650|
|||______||______|
|||337,872||368,650|
|**Creditors: amounts falling due**|||||
|**within one year**|**14**|4,467||-|
|||______||______|
|Net current assets|||333,405|368,650|
||||______|______|
|**Total assets less current liabilities**|||**359,341**|**394,586**|
||||______|______|
|**Income funds**|||||
|Restricted funds|**15**||**18,163**|**12,718**|
|_Unrestricted funds:_|||||
|Designated funds|**16**|268,018||305,000|
|General unrestricted funds|**16**|73,160||76,868|
|||______||______|
||||341,178|381,868|
||||______|______|
|**Total funds**|||**359,341**<br>______|**394,586**<br>______|



7 



**THE EXMOOR PONY SOCIETY** 

## **BALANCE SHEET (CONTINUED)** 

## **AS AT 31 DECEMBER 2020** 

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2020. 

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476. 

The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company. 

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. 

The accounts were approved by the trustees on 21 July 2021 

**Geoffrey Bryant Trustee** 

**Nigel Hill Trustee** 

**Company Registration No. 03002781** 

8 



**THE EXMOOR PONY SOCIETY** 

**NOTES TO THE FINANCIAL STATEMENTS** 

**FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **1. Accounting policies** 

## **Charity information** 

The Exmoor Pony Society is a private company limited by guarantee incorporated in England and Wales. The registered office is Woodmans, Brithem Bottom **,** Cullompton, Devon, EX15 1NB. 

## **1.1 Accounting convention** 

The accounts have been prepared in accordance with the charity's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102. 

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. 

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. 

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 

The charity has taken advantage of the exemption under section 400 of the Companies Act 2006 not to prepare consolidated accounts. The financial statements present information about the charity as an individual entity and not about its group. 

## **1.2** 

## **Going concern** 

In light of the current coronavirus pandemic, the trustees have reviewed the likely future developments and remain of the opinion that there is no reason to believe that the charity will have to cease operating as a result of inadequate financial resources, or any other foreseeable event, within a period of at least 12 months from the date of the approval of these accounts. 

## **1.3 Charitable funds** 

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. 

Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements. 

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. 

9 



**THE EXMOOR PONY SOCIETY** 

## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **1.4 Incoming resources** 

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. 

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. 

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset. 

Grants received to assist with specific expenditure are released to the statement of financial activities as the expenditure is incurred. 

Income is only deferred when: 

- Fees are received in advance of the event to which they relate; 

- The donor specifies that the grant or donation must only be used in future accounting periods; and 

- The donor has imposed conditions which must be met before the charity has unconditional entitlement. 

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or repayable by the Bank. 

Income is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts. 

## **1.5** 

## **Resources expended** 

Expenditure is recognised once there is a legal or constructive obligation to make payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. 

Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information is support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity. Governance costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements. 

10 



**THE EXMOOR PONY SOCIETY** 

## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

**FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **1.6 Fixed asset investments** 

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred. 

A subsidiary is an entity controlled by the charity. Control is the power to govern the financial and operating policies of the entity so as to obtain benefits from its activities. 

## **1.7 Cash and cash equivalents** 

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 

## **1.8 Financial instruments** 

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. 

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. 

## _**Basic financial assets**_ 

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. 

## _**Basic financial liabilities**_ 

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. 

11 



**THE EXMOOR PONY SOCIETY** 

**NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

**FOR THE YEAR ENDED 31 DECEMBER 2020** 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. 

## _**Derecognition of financial liabilities**_ 

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled. 

## **1.9 Employee benefits** 

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received. 

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. 

## **1.10 Retirement benefits** 

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due. 

## **1.11 Leases** 

Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straight line basis over the term of the relevant lease. 

## **2 Critical accounting estimates and judgements** 

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. 

12 



## **THE EXMOOR PONY SOCIETY** 

## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **3 Donations and legacies** 

|Legacies<br>Friends of Exmoor Ponies<br>Special projects<br>Life members<br>General donations<br>**For the year ended 31 December**<br>**2019 (as restated)**|**Unrestricted**<br>**funds**<br>**£**<br>-<br>-<br>-<br>1,000<br>2,615<br>3,615<br>31,308|**Restricted**<br>**funds**<br>**£**<br>-<br>-<br>-<br>-<br>-<br>-<br>-|**Total**<br>**2020**<br>**£**<br>-<br>-<br>-<br>1,000<br>2,615<br>3,615|**Total**<br>**2019 (as**<br>**restated)**<br>**£**<br>20,000<br>3,000<br>7,084<br>446<br>778|
|---|---|---|---|---|
|||||31,308|
|||||31,308|



## **4 Charitable activities** 

|HBLB<br>Passports<br>DNA<br>Transfers & registrations<br>Membership<br>Inspections<br>Breed & area shows<br>Sundry fundraising<br>200 Club income<br>**For the year ended 31 December**<br>**2019 (as restated)**|**Unrestricted**<br>**funds**<br>**£**<br>-<br>5,154<br>6,150<br>3,174<br>13,060<br>1,425<br>855<br>35<br>2,217<br>32,070<br>35,640|**Restricted**<br>**funds**<br>**£**<br>7,500<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>7,500<br>-|**Total**<br>**2020**<br>**£**<br>7,500<br>5,154<br>6,150<br>3,174<br>13,060<br>1,425<br>855<br>35<br>2,217<br>39,570|**Total**<br>**2019 (as**<br>**restated)**<br>**£**<br>6,000<br>3,730<br>3,452<br>1,615<br>13,829<br>759<br>2,789<br>1,427<br>2,039|
|---|---|---|---|---|
|||||35,640|
|||||35,640|



13 



## **THE EXMOOR PONY SOCIETY** 

## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

|**5**<br>**Other trading activities**<br>Advertising income<br>**6**<br>**Investment income**<br>Bank interest<br>**7**<br>**Raising funds**<br>200 Club prizes|**2020**<br>**£**<br>**2019 (as**<br>**restated)**<br>**£**<br>1,225<br>1,565<br>**2020**<br>**£**<br>**2019 (as**<br>**restated)**<br>**£**<br>282<br>651<br>**2020**<br>**£**<br>**2019 (as**<br>**restated)**<br>**£**<br>1,285<br>1,265|
|---|---|



14 



## **THE EXMOOR PONY SOCIETY** 

## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **8 Charitable activities** 

|**haritable activities**|||||
|---|---|---|---|---|
|_General charitable activities:_<br>Breed promotion<br>Bursaries & awards<br>Premiums<br>Charitable donations<br>Insurance<br>Laboratory testing<br>Pedigree and stud book<br>Post, freight & courier<br>Subscriptions<br>Website<br>Travel<br>Special projects<br>Share of support costs (see note 9)<br>Share of governance costs (see note 9)<br>Total general charitable activities<br>Research projects|**Unrestricted**<br>**funds**<br>**£**<br>6,427<br>1,418<br>-<br>2,200<br>2,491<br>6,150<br>78<br>2,155<br>205<br>684<br>383<br>-<br>22,191<br>19,314<br>4,050<br>45,555<br>31,042<br>76,597|**Restricted**<br>**funds**<br>**£**<br>-<br>695<br>-<br>-<br>-<br>710<br>500<br>150<br>-<br>-<br>-<br>-<br>2,055<br>-<br>-<br>2,055<br>-<br>2,055|**Total**<br>**2020**<br>**£**<br>6,427<br>2,113<br>-<br>2,200<br>2,491<br>6,860<br>578<br>2,305<br>205<br>684<br>383<br>-<br>24,246<br>19,314<br>4,050<br>47,610<br>31,042<br>78,652|**Total**<br>**2019 (as**<br>**restated)**<br>**£**<br>4,131<br>-<br>150<br>-<br>2,395<br>8,548<br>-<br>2,823<br>66<br>-<br>-<br>5,217|
|||||23,330|
|||||18,917<br>4,357|
|||||46,604<br>30,000|
|||||76,604|



15 



## **THE EXMOOR PONY SOCIETY** 

## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **9 Support costs** 

|Bank fees<br>IT software & consumables<br>Legal expenses<br>Meeting & venue expenses<br>Operating lease payments<br>Printing & stationery<br>Secretarial & administration<br>Accountancy<br>Telephone & internet<br>General expenses<br>Independent examiner’s fee<br>**For the year ended 31**<br>**December 2019 (as restated)**|**Support**<br>**costs**<br>**£**<br>23<br>245<br>807<br>61<br>748<br>3,442<br>11,251<br>650<br>732<br>1,355<br>-<br>19,314<br>18,917|**Governance**<br>**costs**<br>**£**<br>-<br>-<br>-<br>-<br>-<br>-<br>3,750<br>-<br>-<br>-<br>300<br>4,050<br>4,357|**Total**<br>**2020**<br>**£**<br>23<br>245<br>807<br>61<br>748<br>3,442<br>15,001<br>650<br>732<br>1,355<br>300<br>23,364|**Total**<br>**2019 (as**<br>**restated)**<br>**£**<br>-<br>692<br>1,640<br>1,631<br>-<br>3,354<br>14,918<br>-<br>449<br>590<br>-|
|---|---|---|---|---|
|||||23,274|
|||||23,274|



Support costs includes payments to the independent examiner of £650 (2019: £nil) for accountancy services and £nil (2019: £nil) for other services. 

## **10 Trustees** 

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. 

## **11 Employees** 

## **Number of employees** 

The average monthly number of employees during the year was nil (2019: nil). 

16 



## **THE EXMOOR PONY SOCIETY** 

## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **12 Fixed asset investments** 

|**Fixed asset investments**||||
|---|---|---|---|
||||**Other**|
||||**investments**|
|**Cost or valuation**||||
|At 1 January 2019 (as restated) & 1 January 2020|||25,936|
|**Carrying amount**||||
|At 31 December 2020|||25,936|
|At 31 December 2019 (as restated)|||25,936|
|||**2020**|<br>**2019**|
||||**(as restated)**|
|Other investments comprise:|**Notes**|**£**|**£**|
|Investments in subsidiaries|**20**|25,936|25,936|



The charity's investment represents 100% of the ordinary share capital of the subsidiary undertaking Friends of Exmoor Ponies Limited, which carries on the trading activities of the group and is registered in England (Registered Number 02991213). 

The aggregate share capital and reserves of the subsidiary at 31 December 2020 amounted to £25,936 (2019: £25,936). 

|**13**<br>**Debtors**<br>**Amounts falling due within one year:**<br>Trade debtors<br>Prepayments<br>**14**<br>**Creditors: amounts falling due within one year**<br>Trade creditors<br>Accruals|**2020**<br>**2019**<br>**(as restated)**<br>**£**<br>**£**<br>4,770<br>-<br>954<br>-<br>______<br>______<br>5,724<br>-<br>______<br>______<br>**2020**<br>**2019**<br>**(as restated)**<br>**£**<br>**£**<br>3,517<br>-<br>950<br>-<br>______<br>______<br>4,467<br>-<br>______<br>______|
|---|---|



17 



## **THE EXMOOR PONY SOCIETY** 

## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **15 Restricted funds** 

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes: 

||**Movement in funds**|**Movement in funds**|**2020**|||
|---|---|---|---|---|---|
||**Balance at 1**|**Incoming**|**Resources**||**Balance at 31**|
||**January 2020**|**resources**|**expended**||**December 2020**|
||**£**|**£**||**£**|**£**|
|Premium fund|5,000|-||-|5,000|
|HBLB fund|-|7,500||(1,360)|<br>6,140|
|Pam Ney fund|600|-||-|600|
|Marion Williams bursary fund|5,672|-||(575)|<br>5,097|
|Centenary fund|1,446|-||(120)|<br>1,326|
||______|______|______||**______**|
||**12,718**|**7,500**||**(2,055)**|<br>**18,163**|
||**______**|**______**|**______**||______|
|**Prior year (as restated)**||||||
||**Movement in funds**||**2019**|||
||**Balance at 1**|**Incoming**|**Resources**||**Balance at 31**|
||**January 2019**|**resources**|**expended**||**December 2019**|
||**£**|**£**||**£**|**£**|
|Premium fund|5,000|-||-|5,000|
|Pam Ney fund|600|-||-|600|
|Marion Williams bursary fund|5,672|-||-|5,672|
|Centenary fund|1,446|-||-|1,446|
||______|______|______||**______**|
||**12,718**<br>**______**|**-**<br>**______**|**-**<br>**______**||**12,718**<br>______|



The Premium Fund is to fund Mare premiums. 

The HBLB Fund is to support the charity’s breed improvement programme. 

The Pam Ney Fund is for the encouragement and training of judges between 10 and 23 years of age. The Marion Williams Bursary Fund is to support young members (under 25) in furthering their showing aspirations of Exmoor Ponies. 

The Centenary Fund is for expenditure relating to the Society’s centenary year. 

18 



## **THE EXMOOR PONY SOCIETY** 

## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **16 Unrestricted funds** 

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes: 

||**Movement in funds**|**Movement in funds**|**2020**||
|---|---|---|---|---|
||**Balance at 1**|**Incoming**|**Resources**|**Balance at 31**|
||**January 2020**|**resources**|**expended**|**December 2020**|
||**£**|**£**|**£**|**£**|
|Special projects fund|30,000|-|(5,940)|<br>24,060|
|Memorial fund|25,000|-|-|25,000|
|Hatherley fund|250,000|-|(31,042)|<br>218,958|
|Designated funds|305,000|-|(36,982)|<br>268,018|
||______|______|______|**______**|
|General funds|76,868|37,192|(40,900)|<br>73,160|
||______|______|______|**______**|
|**Total unrestricted funds**|**381,868**|**37,192**|**(77,882)**|<br>**341,178**|
||**______**|**______**|**______**|______|



## **Prior year (as restated)** 

||**Movement in funds**|**Movement in funds**|**2019**||
|---|---|---|---|---|
||**Balance at 1**|**Incoming**|**Resources**|**Balance at 31**|
||**January 2019**|**resources**|**expended**|**December 2019**|
||**£**|**£**|**£**|**£**|
|Special projects fund|30,000|-|-|30,000|
|Memorial fund|25,000|-|-|25,000|
|Hatherley fund|280,000|-|(30,000)|<br>250,000|
||______|______|______|**______**|
|Designated funds|335,000|-|(30,000)|<br>305,000|
||______|______|______|**______**|
|General funds|29,570|95,167|(47,869)|<br>76,868|
||______|______|______|**______**|
|**Total unrestricted funds**|**364,570**<br>**______**|**95,167**<br>**______**|**(77,869)**<br>**______**|<br>**381,868**<br>______|



The Special Projects Fund is to support the promotion and marketing of the Exmoor Pony breed. The Memorial Fund is to support general charitable activities but is not for administrative purposes. The Hatherley Fund is to support the charity aims and objectives. The expenditure in 2019 & 2020 was designated to support research projects. 

19 



## **THE EXMOOR PONY SOCIETY** 

## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

## **FOR THE YEAR ENDED 31 DECEMBER 2020** 

|**17**|**Analysis of net assets between funds**||||
|---|---|---|---|---|
|||**Unrestricted**|**Restricted**|**Total**|
|||**funds**|**funds**|**funds**|
|||**£**|**£**|**£**|
||Fund balances at 31 December 2020 are represented by:||||
||Investments|25,936|-|25,936|
||Current assets/(liabilities)|315,242|18,163|333,405|
|||______|______|______|
|||341,178|18,163|359,341|
|||______|______|______|
||**Prior year (as restated)**||||
|||**Unrestricted**|**Restricted**|**Total**|
|||**funds**|**funds**|**funds**|
|||**£**|**£**|**£**|
||Fund balances at 31 December 2019 are represented by:||||
||Investments|25,936|-|25,936|
||Current assets/(liabilities)|355,932|12,718|368,650|
|||______|______|______|
|||381,868<br>______|12,718<br>______|394,586<br>______|



## **18 Operating lease commitments** 

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows: 

||**2020**|**2019**|
|---|---|---|
||**£**|**£**|
|Within one year|672|672|
|Between two and five years|759|1,431|
|In over five years|**-**|**-**|



## **19 Related party transactions** 

There were no disclosable related party transactions with key management personnel during the year (2019: £nil). 

20 



**THE EXMOOR PONY SOCIETY** 

## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

**FOR THE YEAR ENDED 31 DECEMBER 2020** 

## **20 Subsidiaries** 

These financial statements are separate charity financial statements for The Exmoor Pony Society. 

Details of the charity's subsidiaries at 31 December 2020 are as follows: 

|**Name of undertaking**|**Registered**|**Nature of**|**Class of**|**% Held**|
|---|---|---|---|---|
||**office**|**business**|**shares held**|**Direct Indirect**|
|Friends of Exmoor|38 Olliver Rd,|Membership|Ordinary|100|
|Ponies Limited|Richmond,|organisation|||
||DL10 5QA||||



## **21 Prior year adjustments** 

Following a change in accounting software during the year ending 31 December 2020, income and expenditure categories for the charity have been redefined in an effort to match the criteria as set out in the Charities SORP (FRS 102). As such comparative income and expenditure figures from 2019 have been re-allocated to match the new definitions. 

The value of the investment in the charity’s wholly owned subsidiary, Friends of Exmoor Ponies Limited, has been adjusted in the figures for the year ending 31 December 2019 to match the capital and reserves of the company as at 31 December 2019. 

Three additional restricted funds were identified during the year (The Pam Ney, Marion Williams Bursary and Centenary funds). These funds all had balances in the prior period and as such the opening restricted fund balance for the year ending 31 December 2019 has been adjusted in order to bring these balances into account. 

21