Company number: 02987661
Evenlode Vale Ministry Trust (A Company Limited by Guarantee)
Trustees' Report and Financial Statements
Year ended 31 December 2020
Charity number: 1042961
Contents
Page
| Trustees’ Report and Statement ofTrustees’ Responsibilities | 1-2 |
|---|---|
| Independent Examiner's Report | 3 |
| StatementofFinancial Activities | 4 |
| Balance Sheet | 5 |
| NotestotheFinancialStatements | 6-7 |
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Evenlode Vale Ministry Trust (A Company Limited by Guarantee)
Report of the trustees for the year ended 31 December 2020
The trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 December 2020.
Reference and administrative details
| Charitynumber | 1042961 |
|---|---|
| Companynumber | 2987661 |
| Principal Office | 5 The Paddocks |
| Church Lane | |
| Bledington | |
| Chipping Norton | |
| Oxfordshire | |
| OX7 6XB | |
| IndependentExaminer | William HintonLimited |
| Ross House | |
| The Square | |
| Stow-on-the-Wold | |
| Cheltenham | |
| Gloucestershire | |
| GL54 1AF | |
| Directors and trustees | T.L. F. Royle |
| Mrs A. Rendall | |
| B. E. Way(Resigned 16/5/20) | |
| JO Benington (Resigned 16/5/20) | |
| A JGibson ( Appointed 16/7/20) | |
| Mrs A. Bigg | |
| RM Dancer | |
| MsR Paget | |
| Secretary | B.E.Way |
Structure, Governance and Management
The Trust is a limited company, the governing document being the Memorandum and Articles of Association dated 7 November 1994,
Objectives and activities
The principal objective of the charity is the introduction and encouragement of young people in the Christian faith,
Achievements and performance
In February an Auction of Promises was held at Holy Ascension.
In August our Sports and Outreach worker moved on to another post. Our Youth worker continued in our employment. The Global Pandemic and lockdowns curtailed work particularly in schools, but brought new opportunities. These included personal work, mentoring, What's App groups and Zoom online quizzes and bible study. Despite the problems of 2020 the level of and interest in youth activities provides the trustees with a sound basis for continuing the work that is being done as well as locking forward to future opportunities,
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. (AEvenlode Vale Company Limited Ministry by Guarantee) TrustEvenlode Vale Company Limited Ministry by Guarantee) Trust Company Limited Ministry by Guarantee) Trust Limited Ministry by Guarantee) Trust Ministry by Guarantee) Trust by Guarantee) Trust Guarantee) Trust Trust Report of the trustees for the the year ended 31 December 2020 ended 31 December 2020 31 December 2020 December 2020 2020
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(AEvenlode Vale Company Limited Ministry by Guarantee) TrustEvenlode Vale Company Limited Ministry by Guarantee) Trust Company Limited Ministry by Guarantee) Trust Limited Ministry by Guarantee) Trust Ministry by Guarantee) Trust by Guarantee) Trust Guarantee) Trust Trust |
Report of the trustees for the the year ended 31 December 2020 ended 31 December 2020 31 December 2020 December 2020 2020 |
Financlat Review Review
No reserves policy is in place, reserves policy is in place, policy is in place, is in place, in place, place,
Additional unrestricted funds will need to be ralaed to maintain the othor charitable unrestricted funds will need to be ralaed to maintain the othor charitable funds will need to be ralaed to maintain the othor charitable will need to be ralaed to maintain the othor charitable need to be ralaed to maintain the othor charitable to be ralaed to maintain the othor charitable be ralaed to maintain the othor charitable ralaed to maintain the othor charitable to maintain the othor charitable maintain the othor charitable the othor charitable othor charitable charitable activities carried on by the Trust, carried on by the Trust, on by the Trust, by the Trust, the Trust, Trust,
ThePlans Evenlede for future Vale periods Church Centre is now open but continuing fund raiaingPlans Evenlede for future Vale periods Church Centre is now open but continuing fund raiaing Evenlede for future Vale periods Church Centre is now open but continuing fund raiaing for future Vale periods Church Centre is now open but continuing fund raiaing Vale periods Church Centre is now open but continuing fund raiaing periods Church Centre is now open but continuing fund raiaing Church Centre is now open but continuing fund raiaing Centre is now open but continuing fund raiaing is now open but continuing fund raiaing now open but continuing fund raiaing open but continuing fund raiaing but continuing fund raiaing continuing fund raiaing raiaing js in place, in place, place, for other other |
charitable activities,
Trustees' responsibilities in relation to the financial statements
Company law requires the trustees to prepare financial statements that give a true and fair view of the atate |
of affairs of the charity at the end of the financial year and of its surplus or deficit for the financial year ,
In doing so the trustees are required to:
© Select suitable accounting policies and then apply them consistently;
Make soundjudgements and estimates that are reasonable and prudent; and ;
© Prepare the financial statements on the going concern basls,
The trustess are responsible for maintaining proper accounting records which disclose with reagonabie
ascuracy at any time the Financial position of the charity and enables them to ensure that the financial
statements comply with the Companies Act 2006, The Trustees are also responsible for safoguarding
the assets of the charity and hence for taking reasonable steps for the prevention and deteotion of fraud
and other irregularities. >
In accordance with company law, ag the company's accordance with company law, ag the company's with company law, ag the company's company law, ag the company's law, ag the company's the company's company's directors, we certify that: we certify that: certify that: that: {
© 80 far as we ure aware, there is no relevant examination far as we ure aware, there is no relevant examination as we ure aware, there is no relevant examination we ure aware, there is no relevant examination ure aware, there is no relevant examination aware, there is no relevant examination there is no relevant examination is no relevant examination no relevant examination relevant examination examination information of of which the company’s the company’s company’s
independent examiners examiners are unaware; unaware; and
charity's independent examiners independent examiners are aware of that information, aware of that information, of that information, that information, information,
B,oyoy Date: id] fs) fs) o| oe !
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Financlat Review Review " No reserves policy is in place, reserves policy is in place, policy is in place, is in place, in place, place, Additional unrestricted funds will need to be ralaed to maintain the othor charitable unrestricted funds will need to be ralaed to maintain the othor charitable funds will need to be ralaed to maintain the othor charitable will need to be ralaed to maintain the othor charitable need to be ralaed to maintain the othor charitable to be ralaed to maintain the othor charitable be ralaed to maintain the othor charitable ralaed to maintain the othor charitable to maintain the othor charitable maintain the othor charitable the othor charitable othor charitable charitable activities carried on by the Trust, carried on by the Trust, on by the Trust, by the Trust, the Trust, Trust, ThePlans Evenlede for future Vale periods Church Centre is now open but continuing fund raiaingPlans Evenlede for future Vale periods Church Centre is now open but continuing fund raiaing Evenlede for future Vale periods Church Centre is now open but continuing fund raiaing for future Vale periods Church Centre is now open but continuing fund raiaing Vale periods Church Centre is now open but continuing fund raiaing periods Church Centre is now open but continuing fund raiaing Church Centre is now open but continuing fund raiaing Centre is now open but continuing fund raiaing is now open but continuing fund raiaing now open but continuing fund raiaing open but continuing fund raiaing but continuing fund raiaing continuing fund raiaing raiaing js in place, in place, place, for other other charitable activities,
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In accordance with company law, ag the company's accordance with company law, ag the company's with company law, ag the company's company law, ag the company's law, ag the company's the company's company's directors, we certify that: we certify that: certify that: that:
© 80 far as we ure aware, there is no relevant examination far as we ure aware, there is no relevant examination as we ure aware, there is no relevant examination we ure aware, there is no relevant examination ure aware, there is no relevant examination aware, there is no relevant examination there is no relevant examination is no relevant examination no relevant examination relevant examination examination information of of which the company’s the company’s company’s
independent examiners examiners are unaware; unaware; and
charity's independent examiners independent examiners are aware of that information, aware of that information, of that information, that information, information,
B, B,oyoy Date: id] fs) fs) o| oe
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Evenlode Vale Ministry Trust (A Company Limited by Guarantee)
Independent Examiner's Report to The Trustees of the Evenlode Vale Ministry Trust
{ report on the accounts of the Trust for the year ended 31 December 2020 which are set out on pages 4-7
Respective responsibilities of trustees and examiner
The charity's trustees consider that an audit is not required for this year (under section 43(2)) of the Charities Act 1993 (the Act) and that an independent examination is needed.
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It is my responsibility to:
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® examine the accounts (under section 43 of the Act)
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© to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act); and
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e to state whether particular matters have come to my attention.
Basis of the independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below,
Independent examiner's statement
In the course of my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that, in any material respect, the trustees have not met the requirements:
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® to keep accounting records in accordance with section 41 of the Act; and
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e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act; have not been met; or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Ross House
The Square Stow-on-the-Wold Glos, GL54 1AF
William Hinton Limited CHARTERED ACCOUNTANTS Date: 35/6 (01
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Kvenlode Vale Ministry Trust
(A Company Limited by Guarantee)
Statement of Financial Activities Year ended 31 December 2020
| Year ended 31 December 2020 | |||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | funds | 2020 | 2019 | ||
| Note | £ | £ | £ | £ | |
| INCOMING RESOURCES | |||||
| Incoming resourcesfrom generatedfunds | |||||
| Voluntaryincome | 2 | 64,749 | - | 64,749 | 10,503 |
| Investment income | 3 | 16 | - | 16 | 35 |
| Totalincomingresources | 64,765 | - | 64,765 | 10,538 | |
| RESOURCESEXPENDED | |||||
| Charitable activities | 4,5 | 46,508 | - | 46,508 | 33,407 |
| Total resources expended | 46,508 | - | 46,508 | 33,407 | |
| NETINCOMING/(OUTGOING) | |||||
| RESOURCES | 18,257 | - | 18,257 | (22,869) | |
| Reconciliation offunds | |||||
| BALANCES BROUGHTFORWARD AT | |||||
| 1 January2020 | 18,759 | - | 18,759 | 41,628 | |
| BALANCES CARRIED FORWARD AT | |||||
| 31December2020 | 37,016 | - | 37,016 | 18,759 |
The statement of financial activities includes all gains and losses in the year. All incoming resources expended derive from continuing activities.
The annexed notes form part of these financial statements.
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Company number: 02987661
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Eveniode Vale Ministry Trust
(A Company Limited by Guarantee)
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Balance Sheet
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at 31 December 2020
' 2020 2019
CURRENT ASSETS Note £ £ £ £
Cash at bank 37,339 19,792
Other debtors
Gift Aid olaim 837 616
: ——_— 157
38,176 20,565
LIABILITIES: AMOUNTS FALLING DUE
WITHIN ONE YEAR —
IncomePenslon Tax and Social Security 958 1,078
Other contributions 131 233
expenses 71 495
Sana!1,160 1,806
NET 1h oO
CURRENT ASSETS. 37,016 18,759
NET ASSETS ee 016 8,759
FUNDS
RestrictedUnrestricted 37,016- 18,759
TOTAL FUNDS 37,016 18,759~
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The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020 The members have not required the company to obtain an audit of its financial statements for the year ended 31 Devember 2020 in accordance with Section 476 of the Companies Act 2006,
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The directors acknowledge their responsibilities for;
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(a) ensuring that the company keeps Booounting records which comply with Sectiona 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the stato of affairs of the company as at the end of each financial year and of its profit or loss for each finanoiat year In acoordance with the
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' requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Cotpanies Act 2006 relating to finanolal statements, so far as applicable to the company,
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The financial statemants have been prepared in accordance with the special provisions of Part 15 of the Compantigs Act 2006 relating to small companies and with the Financial Reporting Standard tor Smaller Entities (effective April 2008),
Approved by the managemont committes on 15 June 2021 and signed on its behalf by:
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ep hi beotorntrd bail. (Mra A. Bigg
“Director
enh ae Ju RM Dancer
Director
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- . The annexed notes form part of those financial statements. . :
Page §
Evenlode Vale Ministry Trust (A Company Limited by Guarantee)
Notes to the Financial Statements Year ended 31 December 2020
1. Accounting policies
1.1 Basis of preparation preparation
Basis of preparation preparation : The financial statements have been prepared under the historic cost convention. The financial statements have been prepared in accordance with the Companies Act 2006, the statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2005) issued in March 2005, with the Financial Reporting Standard for Smaller Entities (effective April 2008) and the Charities Act 1993.
1.2 Incoming resources
Recognition of incoming resources
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources; . the trustees are virtually certain they will receive the resources; and * the monetary value can be measured with sufficient reliability.
Incoming resources with related expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.
Grants and donations
Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
Tax reclaims on donations and gifts
Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate.
Investment income This is included in the accounts when receivable,
13 Resources expended
Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
1.4 Charitable activities
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Costs of charitable activities comprises those costs incurred by the charity in the delivery of the activities and services for its beneficiaries.
| 2. | Voluntary income | Unrestricted | Restricted | 2020 | 2019 |
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Donations and grants | 52,778 | - | 52,778 | 9,885 | |
| GiftAid | 840 | 840 | 618 | ||
| Auction ofPromises | 11,131 | - | 11,131 | - | |
| 64,749 | - | 64,749 | 10,503 | ||
| 3. | Investmentincome | Unrestricted | Restricted | 2020 | 2019 |
| £ | £ | £ | £ | ||
| Bankinterestreceivable | 16 | - | 16 | 35 |
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Evenlode Vale Ministry Trust
(A Company Limited by Guarantee)
Notes to the Financial Statements
Year ended 31 December 2020
| 4. | Analysis ofCharitable expenditure | Unrestricted | Unrestricted | Restricted | 2020 | 2019 |
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||
| Staffcosts | (note 5) | 39,443 | - | 39,443 | 26,922 | |
| Children andYouthWork expenses | 830 | - | 830 | 750 | ||
| Other fees and equipment | 685 | - | 685 | 611 | ||
| Heatand light | 5,100 | - | 5,100 | 3,550 | ||
| Horne Trust - IntroductoryFee | - | - | - | 600 | ||
| Music and refreshments | 301 | - | 301 | 443 | ||
| Miscellaneous | 149 | - | 149 | 531 | ||
| 46,508 | - | 46,508 | 33,407 | |||
| 5. | Staffcosts | Unrestricted | Restricted | 2020 | 2019 | |
| £ | £ | £ | £ | |||
| Payroll expenses | 35,104 | - | 35,104 | 22,607 | ||
| Youth WorkAssistant(PSALMS) | 1,750 | 1,750 | ||||
| Insurance | 493 | - | 493 | 508 | ||
| Travelling expenses | 735 | - | 735 | 2,305 | ||
| Trainingandother expenses | 1,361 | - | 1,361 | 1,502 | ||
| 39,443 | - | 39,443 | 26,922 |
- Trustees Remuneration and Related Party Transactions
No members of the management committee received any remuneration during the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.
7. Taxation
As a charity, the Evenlode Vale Ministry Trust is exempt from tax on income and gains falling within sections 466 to 493 Corporation Tax Act 2010 (CTA 2010) or section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.
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