The 2024 AGM minutes were provided as part of the Annu81 Report distributed al the meeting., there were no questions or matters arising. There were no dissenting voices to these minutes and they were approved by the meeting. 3.2 Adopt the model constitution from the Scouts Policy? Organisation and Rules IPOR section 5.41 In line with the recommendation from Scout Headquarters, the Group Trustee Board proposed that the group adopt the model conslilulion from Chapter 5 of Policy, Organisalion and Rules. Available on the www.scout.or The meeting agreed this by a show of hands. 3.3 The meeting noted that the Group's financial year runs from January 1st to December 31st 3.4 Approve community members of the Group Scout Council Not Applicable as there are no community members. 3.5 Agree the number of members that may be appolnted to the Trustee Board Following good practice recommendations from the Charity G0Veman￿ Code, POR stsles Trustee Boards should have a minimum of 5, and no more than 12, Trustees in total. This includes ex officio and co-opted Trustees. The Group Scout Council must agree the number of people to be appointed lo the Trustee Board. It was recommended that 8 people should be trustees. We currently have 7 Trustees, Kevin asked if anyone is keen to join to see him or Mark after the meeting or contact us aftenmards. The meeting agreed this by a show of hands. 3.7 Agree the quorum for meetings of Group Scout Council {ex¢luding this AGM) The Group Scout Council must agree ils quorum - the minimum number of Group Scout Council members, (these include all section leaders, members and parenlsl, that must be p￿sent at Group Scout Council meetings. 11 was recommended that the quorum should be set al 10 people. The meeting agreed this by a show of hands. 41 Review of the revious ear 4.1 The Group Lead Volunteer's review of Scouting in the 11th Finchley Scout Group The Annual Report provided detailed information, supported by many photographs, about the activities of the group in 2024. Kevin invited the meeting to ask any questions regarding the infomiation provided in the annual report. There was a question from one of the Scouts regarding why there was the need for another new minibus. Mark answered this explaining that it is old now and not an easy van to drive and reiterated the fact that il will not be compliant with ULEZ by 2027 and excludes drivers with just a driving licence. He also pointed out that our Scout Group is very fortunate to have the fund to gel new tents, equipment and minibuses, which we do also lend to less financially fortunate Groups. Any questions subsequent lo the meeting are welcomed by email. 4.2 Receive and consider the Annual Report ofthe Group Trustee Board. Includlng the annual Statement of the Accounts Kevin asked the meeting if there were any questions on the report and slalemenl of Accounts. There were no questions but any subsequent questions are welcomed by email. 51 Makin ointments 15 The next part of the meeting covered the organisalion of the charity until the next AGM and the reappointment of a Trustee Board lo oversee good governance for the charity over the next year. The Kevin handed the chairmanship of this meeting over to Mark the Group Lead Volunteer. 5.1 Group Lead Volunteer recommends to the Group Scout Council that they reappoint Kevin Doughty as Chair of Trustees The Group Lead Volunteer, Mark Trollope proposed that Kevin Doughty continue in the role. thanking him for his continued commitment lo the role. The meeting agreed this by a show of hands. Mark then handed back lo the Group Chair, Kevin. 5.2 Group Chair recommends to the Group Scout Council that they reappoint Dipali Mehta as Group Treasurer The meeting agreed this by a show of hands. 5.3 Chair recommends to the Group Scout Councll that the followlng should be appolnted as members ofthe Group Trustee Board. The meeting was infomed that Graham Hagger joined the Board as a new Trustee during the past year. Nick Parker Suphi Yilmaz Diane Mousley Graham Hagger The meeting agreed this by a show of hands. 5.3 Reappoint the Independent Accounts Examiner- Sophie Jones Kevin Doughty proposed that Sophie Jones continue as the Accounts Examiner. The meeting agreed this by a show of hands. This brought the appointments part of the meeting lo a close and Kevin thanked all past and current Iruslees for their help and support. 61 Closin remarks from Mark Grou Lead Volunteer Mark said that the Group only functions so well because of all the Leaderslvolunteers who run the Sections. Zoe, Gill, Catherine, Donny, James, Emma, Benji, Nick, Otto, Harry, Dru, Victoria, Claire and Jeremy and also of course Mark. The meeting spontaneously showed their appreciation for all of the Leaders with a round of applause. Mark reiterated that all the Leaders give up their time for free lo provide all the activities and thanked all the volunteers who have joined the Leadership team in the past year, some of whom are currently undertaking training. Any new volunteers are always welcomed. Mark especially asked if there are any parents with website experience if they could help with our new website. Mark thanked everyone for attending. 16 Trustees Annual Report For the period From Islart dale) 1$1 Jan 2025 o end date 31 St Dec 2025 Section A Reference and administration details Charity name 11th Finchley Scout Group None Other names the charity is known by Registered charity number lif any} 1042861 HQ registration number oodgrange Hall, 1 A Budd Close, North Finchley. London, N128SQ Charity's principal address Names of the charity Iruslees who manage the charity (These Will bepublshed Ihe of the chayily and the chantYRegisterrfts￿rtin9 Registered Charity wlth 8 cha￿ty￿g￿lE10ffI Trustee Name Office lif any) Dates acted if not for whole year Mark Trollope Group Lead Volunteer Kevin Doughty Group Chair Dipali Mehta Group Treasurer Diane Mousley Nick Parker uphi Yilm8Z 17 raham Hagger Type of advisor Name Address Section 8 Description of the charity s trusts Type of governing document le.g. trust deed, constilulionl Structure, governance and management he Group's governing documents are those of the Scout ssocialion. They consist of a Royal Charter, which in turn gives uthorily to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constiluled he Group is a trust established under ils rules which are ommon to all Scouts. le.g. trust, association, company) Trustee selection methods he Trustees are appointed in accordance with the Policy, Organisalion and Rules of The Scout Association. le.g. appointed by, elected by) Additional governan￿ issues loptional information but encouraged as best practice) 18 You may choose to include additional infomation, where relevant, about.'Policies and procedures adopted for.. al the induction and training of trustees., bl trustee. consideration of major risks and the systems and procedures lo manage them he Group is managed by the Group Trustee Board, the members of which are the 'Charily Trustees, of the Scout Group hich is an educational charity. As charity trustees we are responsible for complying with legislation applicable to charities. his includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. he Trustee Board consists of the Chair, Treasurer and 7 rustees and meets every 2 months. his Group Trustee Board exists lo make SU￿ the charity is well- managed, risks are assessed and mitigated, buildings and quipment are in good working order, and everyone follows legal requirements and the organisalion's policies and rules. Their upport helps other volunteers run high*uality and safe programmes that gives young people skills for life. Section B Structure, governance and management (continued) Risk and Internal Control he Group Trustee Board has identified the major risks lo which hey believe the Group is exposed, these have been reviewed nd systems have been established lo mitigate against them. he main areas of concern that have been identified are.. Injury to leaders, helpers. supporters and members. he Group through the capitation fees contributes to the Scout sociations national accident insurance policy. Risk ssessmenls are undertaken by leaders or third parties. Reduced income he Group is primarily reliant upon income from subscriptions nd hiring the hall lo a nursery. The group does hold a reserve to nsure the continuity of activities should there be a major reduction in income. The Board could raise the value of ubscriptions to increase the income lo the group on an ongoing basis, either temporanly or permanently. Reduction or loss of leaders. he group is totally reliant upon volunteers lo run and administer he activities of the group. If there was a reduction in the number f leaders lo an unacceptable level in a particular section or the roup then there would have lo be a conlraclion, consolidation or losure of a section. In the worstoase scenario, the complete losure of the Group. Internal Financial Controls he group has in place systems of internal controls that are esigned to provide reasonable assurance against material mismanagement or loss. these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered. 19 Section C Summary of the objects of the charity set out in ils governing document Objectives and activities he Purpose of Scouting Scouting exists to actively engage and support young people in heir personal development, empowering them to make a FX)Sitive contribution to society. he Values of Scouting As Scouts we are guided by these values.. Integrity- We act with integrity,. we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and lake care of the world in which we live. Belief - We explore our faiths, beliefs and altitudes. Co-operation - We make a positive differen￿,. we co-operate ilh others and make friends. he Scout Method S¢ouling tskes place when young people, in partnership with dulls, work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choiees undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects Please section reports in our annual report Public benefit statement he Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement f citizenship or community development headings. 20 Section D Achievements and performance Continued delivery ol a diverse, exciling and advenlurous program of activities for all members Summary of Ihe main achievements of the charity during the year Continued improvement in back-office systems to the benefit of Section E Financial Review Brief statement of the charity s policy on reseryes Reserves Policy he Group's policy on reserves is lo hold sufficient resources lo ontinue the ch8ri18ble activities of the group should income and undraising activities fall short. The Group Trustee Board nsiders that the group should hold a sum equivalent to 6 months running costs. We also make an allowance for building ilapidalion's he Group held reserves of approximately £26,000 against th policy in an interest baring account. Quantify and explain any designations Details of any funds m8teri8lly in deficit NIA Further financial review details (optional infomationl You may choose to includ additional . Investment Policy Investment policy The Group Trustee Board regularly monitors he levels of bank balances, and the interest rates re￿iVed to nsure the group obtains value and income from its banking rrangemenls. This may involve using an account that requires a period of notice before funds may be withdrawn, before doing so he Group Trustee Board considers the cash flow requirements investment policy and objectives., Section F other Optional Information Plans for future periods (details of any significant activities planned lo achieve them) Purchase of 8 repl8￿ment minibus in 2026 Seeking Grants to ￿fUrt)ISh the toilets at our headquarters 21 Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity s trustees Signaturelsl Full name {sl Mark Trollope Kevin Doughty Position leg Sec￿tary, Chairl Group Lead Volunteer Group Chair Dale 15th June 2026 22 11th Finchley 2025 Group Accounts 11th FINCHLEY SCOUT GROUP Receipts & Payments Account summary for the year ended 31 December 2025 Year ended Year ended 31.12.2025 31.12.2024 Totsl recaipls for the yèar 84,737 73,752 Total payments for the year 114,239 53,217 Net re￿Ipts {paymentsl for the year 129,502) 20,535 Cash, bank and similar funds brought forward 68,167 47,632 Cash, bank and similar funds carried forward 38,665 68,167 The balan￿ on the General Reserve totalled 42,181 68,167 The Group's policy is to hold adequate reserves to enable expected expenses of a capital and income nature to be met. 23 Income and expenditure is recognised and accA)unted for in the finanaal year in which it is receivedlsettled. The above account and accompanying statement ofassets and liabilities were approved by the Trustees on 15 June 2026 and signed on their behalf by...................................................................... 11th FINCHLEY SCOUT GROUP Receipts for the year ended 31 December 2025 Year ended Year ended 31.12.2025 31.12.2024 MEMBERSHIP SUBSCRIPTIONS 13,135 9,716 less.. Group Capitation Paid 16,446) (5,615) 6,689 4,101 INVESTMENT INCOME RECEIVED 24 Bank Interest 240 168 Property Rents 36,855 32,854 37.095 33.022 DONATIONS I GRANTS 4,194 4,194 ACTIVITIES 24,208 29,888 24,208 29,888 OTHER INCOME Income Tax recovered - on subscriptions and donations SUNDRY RECEIPTS Uniform sales 3,245 2,547 Minibus Sale 13,500 16,745 2,547 25 TOTAL RECEIPTS FOR THE YEAR 84,737 73,752 11th FINCHLEY SCOUT GROUP Payments for the year ended 31 December 2025 Yèar ended Yèar ended 31.12.2025 31.12.2024 PREMISES Rates 800 1,407 Lighl and Heal 6,944 8,101 Insurance 3,098 3,631 5,935 6,087 Repairs & Renewals Waste Collection 1,405 1,035 18,182 20,261 26 DONATIONS IGRANTS 1,758 1,871 1,758 1,871 ACTIVITIES Scouts, Cubs and Beavers 29,163 29,163 ADMINIESTABLISHMENT EXPENSES Telephone, Stationery, Training, Minibus, etc 6,685 6,685 604 PURCHASE OF CAPITAL EQUIPMENT Scouting Equipmenl 53,198 770 53,198 770 Purchase of Badges 1,031 337 Uniform Purchases 4,223 27 5,254 3,330 PREFUNDED EXPENSE CARDS TOTAL PAYMENTS FOR THE YEAR 114,239 53,217 11th FINCHLEY SCOUT GROUP Statement of Assets & Liabilities for the year ended 31 December 2025 Year ended Year ended 31.12.2025 31.12.2024 MONETARY ASSETS Bank Current Accounts 5,130 18,938 Bank Deposit Account 37,040 49,218 Cash in hand 42,181 68,167 OTHER MONETARY ASSETS 28 INVESTMENT ASSErs NON-MONETARY ASSETS Assets for Charity's own use Land and Buildings.. Insured Value £871.907 Motor vehicles.. Cost £65,400 Scouting equipment, furniture. elc= Insured value £67,670 LIABILITIES Those due within one year LIABILITIES Those due after one year CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS ......................................£NIL 29 Accounts Examiners Report lttdtp¢tsd¢nt ¢xwwb¢r'• r¢port to the Df iith fmehky Scowt Grnup ended 31• Deci￿￿¢T 2025. ResptsnslblJltt¢J and of report As the charity tru*e¢s of the I lth Fi]J¢bley Stout Group yots Ye4M)tisabie forthe pr¢prntionofth 8CCQUDts in acKor{￿WIth the requir*neth of the Charitte8A¢t2011 (Ih¢A¢t'). I re￿rt iti my ¢xamiDalion of the Ilth Fl￿bity SuxrtGN>up trtu)th1ts ¢arTieA￿l section 145 of th¢ 2011 Act a[￿ ill C￿￿]￿￿ Out my ex￿￿￿tion I hav¢ follow¥J all th¢ a&yJithk Direi*iiNts giv*) by th¢ Cbarity uttskrsettioti 145(5Xb) of th¢A