**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
## **Trustees Report for the year ended 31 December 2024**
The Trustees present their report and the audited financial statements of the charity for the year ended 31 December 2024.
## **Objectives and Activities**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The objective of the District is to provide and sustain a central infrastructure, responsible to the District Lead Volunteer, with enough funds to support it and, where appropriate, its’ constituent Groups.
Under the Charities Act 2011, the Trustees confirm they have considered the Charity Commission’s guidance on public benefit and that we have met the public benefit criteria.
## **Achievements and Performance**
The District continues to deliver quality Scouting to all its members in keeping with the Aims and Methods of the Scout Association as defined in its _“Policy, Organisation and Rules”._
The District delivers the Aims and Objectives of Scouting to all its members in accordance with the Scout Association’s _“Policy, Organisation and Rules”._ This, in the longer term, embraces the District ownership of an integrated office committee room and storage facility for use by the District Leaders, Officers and helpers.
## **Financial Review**
Closing reserves amounted to £189,329 comprising a general fund of £140,232 and designated funds of £49,097 (Notes to the Accounts 6 and 7). Overall, this is an in-year surplus of £20,121 against the previous year’s reserves of £169,208, taking the District almost back to the position at the start of 2023. Re-introducing a membership subscription in 2024 has played a large part in the surplus, together with income for the 2025 Gang Show exceeding expenses at that time. The District main account was budgeted to be in deficit of £1,316 for the year. Much of the surplus was due to an increase in Explorer account funds (£13k) and Gang Show income in excess of expenses (£6k).
The District’s policy on reserves is to maintain the General Fund at a level that will cover the full District’s exposure in a Gang Show production year. The purpose of the Designated Funds is detailed in note 8 to the accounts. The Trustees are aware that, historically, the funds have been high compared with these ambitions and have budgeted accordingly, using reserves in the middle to long term development of local Scouting.
The Trustees have identified and reviewed the major risks to which they believe the District is exposed and systems are in place to mitigate their likely impact, including regular monitoring of finances and a well-established procedure for the authorisation and control of expenditure in all sections.
The District is a Trust established under the Scouting Association rules that are common to all Districts.
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**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
Approved by the Trustees on 20[th] May 2025 and signed on their behalf by:
……………………………………………………………………
District Chair.
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**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
Statement of Financial Activities Summary for the year ended 31 DECEMBER 2024
||2024 Funds|2023 Funds|
|---|---|---|
||£|£|
|TOTAL INCOMING RESOURCES (page 2)|95,857|66,900|
|TOTAL RESOURCES EXPENDED (page 3)|75,737|96,999|
|NET INCOMING/(OUTGOING) RESOURCES|20,121|-30,101|
|Unrealised losses on investment assets|0|0|
|Realised losses on investment assets|0|0|
|NET MOVEMENT IN FUNDS|20,121|-30,101|
|FUND BALANCES BROUGHT FORWARD|169,208|199,309|
|FUND BALANCES CARRIED FORWARD|189,329|169,208|
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**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
## Main Account
Statement of Financial Activities Summary for the year ended 31 DECEMBER 2024
|Main District
Account
Budget Only
2024
2024
£
INCOMING RESOURCES
£
58,776 Membership subscriptions
82,787
47,364 less: Payable
66,231
11,412
16,556
INVESTMENT INCOME
1,392 Bank Interest
2,677
0 Scouting Supplies Dividends
0
0 Gang Show Returned Investment
0
0 Development Fund Receipt
0
0 Transfer from Silchester Amalgama
0
1,392
2,677
252 DONATIONS
542
252
542
ACTIVITIES
County Events-Sections
0
District Events-Sections
11,669
District Events -General
110
30,000 Peak District Camp 2024
26,339
Scotland Camp 2025
194
Meetings
0
0 Training - District
0
Fundings
0
Gang Show receipts
23,005
30,000
61,317
348 FUND RAISING
419
348
419
ADMIN/ESTABLISHMENT INCOME
0 Administration
0
0
0
43,404
81,510|2023
£
66,519
58,500|
|---|---|
||8,019|
||1,383
0
0
-780
0|
||604|
||463|
||463|
||2,910
5,736
0
0
0
0
0
0
51,924|
||60,569|
||200|
||200|
||0|
||0|
||69,855|
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**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
||OTHER INCOME||||
|---|---|---|---|---|
||Air Rifle Section|231||294|
||Archery Section|75||0|
||Crossbows Section|15||0|
||Tomahawk Activities|15||0|
||Gift Aid|3,356||0|
|960|Middle Copse|-42||-42|
||Badge and Uniform Sales|8,303||6,711|
||ScoutSecton Income|2,395||0|
||Share of Net Profit After Rebate - S|0||0|
||Beaver Section Balance|0||0|
||Cub Account Balance|0||0|
||Increase in Badge Stock|0||0|
||Tri St Georges Day funds|0||0|
||B&DBC Lottery Receipt|0||0|
||Misc - Previous Years Corrections|0||-9,918|
|960||14,347||-2,955|
|44,364|TOTAL INCOMING RESOURCES|95,857||66,900|
||||||
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**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
Main Account - Resources Expended
Statement of Financial Activities Summary for the year ended 31 DECEMBER 2024
|Main District
Account
Budget Only
2024
£
RESOURCES EXPENDED
PREMISES
852 Rent
852
252 DONATIONS / GRANTS
252
ACTIVITIES
0 County Events-Sections
0 District Events-Sections
0 District Events - General
864 District Team
468 Beaver Section Balance
684 Cub Section Balance
600 Scout Section Balance
288 Explorer Section Balance
504 Network Section Balance
30,000 Peak District Camp 2024
0 Scotland Camp 2025
996 Squirrels
156 Awards
96 Training
50 Young Commissioners
2,000 Total Growth & Development
250 Inclusion
600 Communication & PR
0 Gang Show Costs
37,556
0 FUND RAISING EXPENSES
0
ADMIN/ESTABLISHMENT
EXPENSES
456 Insurance (personal & equipment)
48 Bank Fees
504 Xero Accounting Fees
0 Administration
1,008
0 TRUSTEES EXPENSES
0
39,668|2024
£
5,783
5,783
50
50
0
718
0
718
979
115
1,357
511
300
26,372
910
625
107
363
0
2,781
0
319
16,754
52,929
0
0
1,527
0
443
2,050
4,020
0
0
62,782|2023
£
4,021|
|---|---|---|
|||4,021|
|||13,000|
|||13,000|
|||354
5,995
411
844
1,531
5
758
761
65
0
0
161
284
182
0
0
0
134
50,043|
|||61,529|
|||0|
|||0|
|||287
511
0
1,225|
|||2,023|
|||0|
|||0|
|||80,575|
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## **BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
|OTHER EXPENDITURE
0 Equipment
252 Air Rifle Section
252 Archery Section
252 Crossbows Section
300 Chief Scout Awards Presentation
600 Cost of Badges
2,004 Digital - OSM
504 Projects - Skills days, etc
996 Permit Training
96 International
0 Thank You Gifts
252 Tomahawk Section
0 DofE
504 Development Fund Donations
6,012
0 Depreciation
0
45,680 TOTAL RESOURCES EXPENDED|916
707
75
166
0
591
25
0
0
0
9,290
9,920
2,334
2,586
0
0
315
0
0
0
0
0
0
0
0
0
0
2,455
12,956
16,426
0
0
0
0
75,737
96,999|
|---|---|
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**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
## BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
|Main Account|Main Account|
|---|---|
|BALANCE SHEET AS AT
31-Dec-2024
FIXED ASSETS
Tangible assets
Investments
CURRENT ASSETS
Gang Show costs c/fwd
Equipment
Badge and Uniform Stocks
Debtors
The Scout Association Short
Term Investment Service
Cash at Bank and In Hand
less: CURRENT LIABILITIES
Amounts Due Within One Year
Creditors
NET CURRENT ASSETS
NET ASSETS
Represented by:
FUNDS
General Fund
DAP Fund
Development Fund
Designated Funds:|2024
2024
2023
2023
£
£ £
0
0
0
2,752
0
2,752
1,009
1,009
-2,532
-3,112
7,375
4,431
0
0
185,907
164,150
191,759
166,478
2,430
22
189,329
166,456
189,329
169,208
140,232
117,330
816
816
48,281
51,062
49,097
51,878
189,329
169,208|
Approved by the Trustees on 20th May 2025 and signed on their behalf by
District Chair
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**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
## **Notes to the accounts for the year ended 31 December 2024**
## **1. Accounting Policies**
## (a) **Basis of Accounting**
These accounts are prepared under the historical cost convention (modified to include the revaluation of investments) in accordance with applicable accounting standards and the Charities Statement of Recommended Practice (SORP 2019) (FRS102).
## (b) **Incoming Resources**
All income is included in the period in which the District is entitled to receipt, including Gang Show revenues, which were previously included in the period in which the relevant show took place.
Equipment and other items donated to the Gang Show are shown at their market value both under Gang Show Receipts and against the relevant cost under resources expended.
## (c) **Resources Expended**
All expenditure is included on an accruals basis. Gang Show costs are now included in the same period during which they were made.
## (d) **Depreciation**
Depreciation on equipment for use by the District was calculated on a straight line basis at 25% per annum. All fixed assets are now fully written down to nil value.
## (e) **Investments**
No dividends from surpluses earned by Scouting Supplies have been received for the last two years and the balance previously shown is now incorporated into the General Fund shown in the Balance Sheet.
## (f) **Stock**
Stock is valued at the lower of cost and net realisable value.
|||This Year|Previous Year|
|---|---|---|---|
|**2.**|**Trustees Expenses**|£|£|
||Annual allowance for general expenses incurred|0|0|
||Number of Trustees in receipt of annual allowance|0|0|
|**3.**|**Tangible Assets**||Equipment £|
||Cost brought forward and carried forward||0|
||Depreciation brought forward and carried forward||0|
||**Net Book Value**brought forward and carried forward||0|
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**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
## **Notes to the accounts for the year ended 31 December 2024 (continued)**
|This Year
**4.**
**Current Assets**
**£**
**Stock**
**(2,532)**
**Equipment**
**1,009**
**Debtors:**
**Amounts falling due within one year:**
Trade Debtors
**7,375**
Other Debtors
**0**
Prepayments
**0**
**5,852**
**Cash at Bank and In Hand:**
Bank Current Accounts
**81,963**
Bank/Building Society Deposit Accounts**101,347**
Cash in Hand
**2,597**
**185,907**
**5.**
**Creditors: Amounts falling due within one year**
Other Creditors
**2,430**
**6.**
**General Fund**– brought forward
**169,208**
Add: Surplus/(Deficit) for the year
**22,902**
Transfer from Development Fund
(Grants in the year)
**( 2,781)**
**20,121**
**189,329**
Deduct: Loss realised on sale of investment
**0**
Transfer to Development Fund
**0 0 **
-
Carried forward
**189,329**|
Previous Year
**£**
**(3,112)**
**1,009**
**4,431**
**0**
**0**
**2,328**
**71,095**
**93,300**
**2,507**
**166,902**
**22**
**198,729**
**(27,656)**
**( 2,445)**
**(30,101)**
**169,208**
**0**
**0 0**
**169,208**|
|---|---|
||
**0**
**0**|
|||
The General Fund represents the free funds of the Council, which are not designated for particular purposes.
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**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
## **Notes to the accounts for the year ended 31 December 2024 (continued)**
|**7.**
**Designated Funds**
Development Fund
The D A Pye Bequest Fund|This Year
Previous Year
**£**
**£**
**48,281**
**51,062**
**816**
**816**
**49,097**
**51,878**|
|---|---|
The Development Fund was established to help promote the interests and further the development of Scouting and Guiding in Basingstoke and neighbouring areas, by means of grants paid out of interest receivable and other surpluses arising. The capital sum may, at the discretion of the Fund sub-committee, be used towards the purchase of land or premises.
In 1999, the District received a bequest from the estate of the late Mr D A Pye, originally made to the Monk Sherborne Scout Group, which is no longer in existence. No decision has yet been made as to how the capital sum will be used, and all interest received in the year has been taken to the General Fund and is used to fund grants from the Development Fund.
The District Executive Committee (now Trustee Board) approved that the Development Fund balance would be made up to £30k at the beginning of 2014. In the minutes dated 7[th] May 2014, the District Executive also approved that £30k be re-allocated from the D A Pye Bequest fund into the Development Fund, where it could be used to continue promoting Scouting in Basingstoke West.
## **8. Gang Show Account**
Whilst there was no Gang Show in 2024, income and expenses started to be received or paid out in the latter part of the year and these are reflected in the figures below.
|Income:
Donations and Sponsorships
Fundraising (Quiz Night & Singathon)
Interest from Bank
Merchandise Sales
Expenses:
Production Costs (Wardrobe/Scenery, etc.)
Insurance
Rent & Rehearsal Room Costs
Fundraising Expenses
Promotion, Volunteers & Miscellaneous Costs|£
11,018
11,416
122
449
10,904
1,597
2,220
512
1,521|£
23,005
16,754|
|---|---|---|
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## **BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
## **Explorers Accounts**
A request was made at the EGM in 2024 for more information on Explorer expenses. Below is an extract from the District Explorer Treasurer report which has been consolidated into the District accounts for this year.
|Income:
Events (net of expenses)
Fundraising
Gift Aid (on Subscriptions)
Grants
Subscriptions (net of Membership Fees paid to District)
Trailer Hire
Expenses:
Administration (includes bank and card fees)
Equipment (includes trailer admin)
Insurance
Rent
Training
Uniform and Badges|£
10,064
33
3,356
3,700
6,227
410
2,050
916
1,225
5,045
313
990|£
23,790
10,539|
|---|---|---|
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**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
## **Independent examiner’s report to the Trustees of**
## BASINGSTOKE WEST DISTRICT SCOUT COUNCIL
I report to the Trustees on my examination of the accounts of the Basingstoke West District Scout Council for the year ended 31 December 2024.
## **Respective responsibilities of Trustees and Examiner**
The District’s Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent Examiner’s Statement**
I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. The accounts do not accord with those records; or
3. The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any
requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name:
Qualification:
Address:
Date:
13
**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees** BASINGSTOKE WEST DISTRICT SCOUT COUNCIL **On accounts for the year** 31[st] Dec 2024 **Charity no** 1042738 **ended (if any) Set out on pages** 1 to 12)
**Responsibilities and basis of** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2024. **report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Date:** 27/10/2025 **Signed:** William LO **Name:** William LO
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**BASINGSTOKE WEST DISTRICT SCOUT COUNCIL**
**Relevant professional** ACMA/CGMA **qualification(s) or body (if any):**
**Address:** 5 Barford Close
Chandlers Ford
SO53 1TH
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
15