Trustees, Annual Re ort 2023-2024 friends ofwes ys Friends of Westways Registered Charity No: 1042633 Westways Primary School Trustees: Catherine Hill, Sarah Smith, Rachel Wilson. Kate Bray Mona Avenue Chair: Catherine Hill Sheffield Secretary: Sarah Smith S10 1NE Treasurer: Rachel Wilson Parentkind Membership: 21421 Objectives of Friends of Westways (Fow) Friends of Westways, aim is to make the school experien￿ even nicer for all our children by: engaging in fundraising activities to offer financial support to specific projects within school., contributing to social inclusion and coherence within the school through events for all children and their familieslcarers- nurturing a good relationship between staff. parentslcarers. and the wider community of Crookes. Activities and Achievements in 2023-24 In July 2023 the Westways Summer Fair raised £3,600 for school - a record amountl In July 2024 we did even better, raising £4,100 for school. This was in no small part thanks to corporate sponsorship for the first time from Haybrook estate agents in Crookes. They agreed to pay us £10 for every 'For Sale, style advertising board - actually advertisements for the summer fair- which supporters agreed to have in their gardens. This alone raised £300 and is a partnership we hope to continue in future years. Other main activities staged by the Fow: In October 2023 we held our AGM and attracted several new members to the group who have continued to be brilliant additions to our numbers throughout the academic year. Thank you. In November 2023 we held our second Film Night in school, showing the film Elemental. Thanks to our membership with Parentkind. we had received a 25 % discount the previous year on the cost of an annual film licence from MPLC, which expired in November 2023 allowing us to get two film screenings from the one licence. The Elemental screening raised £330 for school. In November we also held a pre-christmas pay-as-you-feel Festive Tops Swap Shop which raised nearly £50, followed by further sales of the leftover items on the Facebook group S10 Sales and Swaps. A Krispy Kreme donut sale at the school's festive celebration on December 15th raised an amazing £180, a successful event which we repeated in May 2024, with more donuts. raising just over £200. In March 2024 we staged a second very successful school disco off-site at Crookes Social Club. The evening was extremely well attended and popular and raised almost £1,800 for school. We intend to hold another winter disco in November 2024, again at the club, having formed a good working relationship with the manager Maurice Champeau. Fow has worked in partnership with school stsff over the year. in line with our stated ethos: to work in close collaboration with the school in a supportive role. We continue to have excellent formal and informal communication and cooperation between Fow, the school's SLT, and Vicky and the office, who are always helpful and supportive of everything we try to achieve. This concludes the annual report of the Fow Secretary to the AGM. Sarah Smith Secretary, Fow 25th September. 2024 Treasurer's Annual Re ort 2023-2024 We have had a successful year. with the annual summer fair raising a record amount again, £4114.42. Krispy Kreme donut sales. the family disco and Christmas cards have made significant contributions along with activity related to Cross Country (refreshment sales, bobble hats and hoodies). This year we moved to a new supplier for Tea Towels at a higher cost price. this alongside a different time of year meant this had a smaller impact to fundraising than in previous years. Friends of Westways began this financial year with an opening balance of £15,918.88. At the end of 311712024 Fow had a balan￿ of £32.994.58. A further installment of £10.000 from the legacy left by former pupil Peter Gill was re￿iVed this year; this has not yet been spent and the committee are currently in discussions with school on options on how these funds could be used, in line with the wishes of Mr Gill. Note.. The costs attributed to the legacy for 2023-2024 relate to the Trim Trail equipment which was installed in the summer break before the start of 2023-2024 academic year but invoiced in this year. £1876.50 was donated to the school to offer a subsidy on school trips to a number of year groups. we also supported in school activities like a First Aid workshop for Year 6 and continued to support the Sports Leaders programme. We showed support to the staff with hampers for use in the staff rooms as a token of our collective appreciation. with a total cost of £61.29. A summary of the income achieved from the full range of events and donation is in the table below, and also in the infographic which has been shared with parents and carers via the Westways Weekly newsletter. Funds are being saved towards a larger expenditure in a future year, in line with the wishes of the committee. We do not have a reserves policy in place. given that we have no ongoing financial commitments. Total: Costs: Sales: Payments to school (incl. Trip subsidies and Sports Leader programme) Legacy from P Gill Admin Parentkind renewal Assets EasyFundRaising XC hoodies & hats XC Bole Hills Cake Sale Oct 23 Film night Nov 23 Xmas Cards Xmas jumper swap shop 17111123 Krispy Kreme donut sale 14 Dec 23 Staff Xmas hampers XC Champs XC Relays Disco Tea towels Krispy Kreme donut sale May 24 Leavers, hoodies New starter refreshments Summer fair Y6 play Y6 leavers, breakfast Y6 sports donations Total -£ 2,809.57 -£ 2,809.57 £ 89.74 -£ 9,910.26 £ 10,000.00 -£ 38.39 -£ 38.39 -£ 153.00 -£ 153.00 -£ 369.87 -£ 369.87 £ 42.06 £ 42.06 £ 431.04 £ 431.04 £ 102.44 -£ 150.11 £ 252.55 £ 351.43 -£ 0.02 £ 351.45 £ 236.67 -£ 40.91 £ 277.58 £ 1,431.14 -£ 2.392.36 £ 3.823.50 £ 49.17 150.13 £ 199.30 £ 182.11 -£ 386.09 -£ 61.29 -£ 61.29 £ 301.56 -£ 265.44 £ 567.00 £ 298.99 -£ 248.51 £ 547.50 £ 1,645.08 -£ 525.38 £ 2,170.46 £ 576.91 -£9.19 £ 586.10 £ 239.50 -£ 292.90 £ 532.40 £ 293.79 £ 293.79 £ 13.90 -£0.10 £ 14.00 £ 4.114.42 -£ 2.910.00 £ 7.024.42 -£ 31.72 -£ 109.84 £78.12 -£ 238.23 -£ 258.23 £ 20.00 £ 198.86 -£ 9.64 £ 208.50 £ 6,896.748 ￿ 21,091.23 £ 27,987.97 £ 568.20 Rachel Wilson, Treasurer 2 October, 2024 2023-24 Fundraising frlends ofw Fil niBhL Wlth help wc rt*5td s1￿Me1 Ir £4,UO £9,570 7P ¢4tds Wo paid for. 4SI 41645 IIW **from**
~~**e**e ~~|||||1/8/23
**To**
31/7/2024
~~eee~~||||||||||||| |**Section A Receipts and payments**|||||||||||||||||||| ||||**Unrestricted**
**funds**||||**Restricted**
**funds**||||**Endowment**
**funds**||||**Total funds**||||**Last year**| ||||**to the nearest £**||||**to the nearest £**||||**to the nearest £**||||**to the nearest £**||||**to the nearest £**| |**A1 Receipts**|||||||||||||||||||| |Fundraisingsales|||**17,779**||||**-**||||**-**||||**17,779**||||**18,866**| |Donations|||**209**||||**-**||||**-**||||**209**||||**583**| |Legacy|||**10,000**||||||||**-**||||**10,000**||||**10,000**| ||||**-**||||**-**||||**-**||||**-**||||**-**| ||||**-**||||**-**||||**-**||||**-**||||**-**| ||||**-**||||**-**||||**-**||||**-**||||**-**| ||||**-**||||**-**||||**-**||||**-**||||**-**| |**_Sub total_**_(Gross income for AR)_|||**27,988**
_(Gross income for AR)_||||**-**||||**-**||||**27,988**||||**29,450**| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 27,988**
**-**
**-**
**27,988**
**29,450**
**A2 Asset and investment sales,**
**(see table).**
~~——————~~|||||||||||||||||||| |**A3 Payments**
Cost of fundraisingevents
**7,529**
Trip/visit subsidiesgrants
**2,810**
Educational enhancementsgrants
**258**
School enhancement - Staff Wellbeing
**61**
~~————~~|||||||**-**
**-**
**-**
**-**||||**-**
**-**
**-**
**-**||||**7,529**
**2,810**
**258**
**61**||||**9,425**
**1,650**
**960**
**66**| 05/29/2025 1 |Insurance - Parentkind|||**153**||||**-**||||**-**||||**153**||||**140**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Legacy|||**9,910**||||**-**||||**-**||||**9,910**||||**10,000**|| ||||**-**||||**-**||||**-**||||**-**||||**-**|| ||||**-**||||**-**||||**-**||||**-**||||**-**|| ||**_Sub total_ **||**20,721**||||**-**||||**-**||||**20,721**||||**22,241**|| |||||||||||||||||||||| |**A4 Asset and investment**||||||||||||||||||||| |**purchases, (see table)**||||||||||||||||||||| |Gazebo, kettle, pump pot, spoons, key,|||**370**||||**-**||||**-**||||**370**|||||| |~~t~~
~~fl~~
~~d t~~|~~b~~|||||||||||||||||||| ||||||||**-**||||**-**||||**-**|||||| ||**_Sub total_ **||**370**||||**-**||||**-**||||**370**||||**-**|| |||||||||||||||||||||| |**_Total payments_ **|||**21,091**||||**-**||||**-**||||**21,091**||||**22,241**|| |||||||||||||||||||||| |**_Net of receipts/(payments)_ **|||**6,897**||||**-**||||**-**||||**6,897**||||**7,208**|| |**A5 Transfers between funds**|||**-**||||**-**||||**-**||||**-**||||**-**|| |**A6 Cash funds last year end**|||||||**-**||||**-**||||**-**||||**6,712**|| |**_Cash funds this year end_ **|||**6,897**||||**-**||||**-**||||**6,897**||||**13,920**|| |||||||||||||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** **Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £** Bank balance **32,995 - - - - - - -** _**Total cash funds**_ **32,995 - -** (agree balances with receipts and payments account(s)) Agreement Error OK OK **Unrestricted Restricted Endowment funds funds funds** **B1 Cash funds** 05/29/2025 2 ## **B2 Other monetary assets** ## **B3 Investment assets** **B4 Assets retained for the charity’s own use** |**Details**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**| |---|---|---|---| ||**-**|**-**|**-**| ||**-**|**-**|**-**| ||**-**|**-**|**-**| ||**-**|**-**|**-**| ||**-**|**-**|**-**| ||**-**|**-**|**-**| |**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---|---|---| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |**Details**
Banquet tables
Pump pots
Metal storage cabinets
Advertising banners/signs
Kettles
Fair games/equipment
Events stock
iZettle card reader
Gazebos and sandbags|unrestricted
unrestricted
unrestricted
unrestricted
unrestricted
unrestricted
unrestricted
unrestricted
unrestricted
**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---|---|---| |Banquet tables|unrestricted|**-**|**-**| |Pump pots|unrestricted|**-**|**-**| |Metal storage cabinets|unrestricted|**-**|**-**| |Advertising banners/signs|unrestricted|**-**|**-**| |Kettles|unrestricted|**-**|**-**| |Fair games/equipment|unrestricted|**-**|**-**| |Events stock|unrestricted|**-**|**-**| |iZettle card reader|unrestricted|**-**|**-**| |Gazebos and sandbags|unrestricted|**-**|**-**| 05/29/2025 3 **Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - - - -** ~~SE~~ Signed by one or two trustees on Date of behalf of all the trustees Signature Print Name approval Rachel Wilson 16.5.25 ~~a~~ 05/29/2025 4 (HARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Friends of Westways PTA On accounts for the year ended 01.08.2023 - 31.07.2024 Charity no (if any) 1042633 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110712024. Responslbllltles and basls As the charitys trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 (￿he Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs I have completed my examination. I confinn that no material matters have statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements con￿mIng the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 25105125 Name: Holly Hillier. Senior Finance Manager. Marks & Spen￿r Relevant professlonal qualification{s) or body (if any): CIMA Qualified IER Oct 2018 Address: 3 Jarvis DTive Twyford RG10 9EW Section B Disclosure Only complete if the examiner needs to highlight material matters of con￿rn (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brlef details of any items that the examiner wishes to disclose. NIA IER Oct 2018