’ - Secretary s Annual Report 2022 2023
| Friends of Westways Westways Primary School Mona Avenue Sheffield S10 1NE |
Registered Charity No:1042633 Trustees:Jo Owens, Catherine Hill, Sarah Smith, Kate Bray Chair:Jo Owens Secretary:Sarah Smith Treasurer:Catherine Hill Parentkind Membership:21421 |
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Objectives of Friends of Westways (FoW)
Friends of Westways’ aim is to make the school experience even nicer for all our children by:
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engaging in fundraising activities to offer financial support to specific projects within school;
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contributing to social inclusion and coherence within the school through events for all children and their families/carers;
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nurturing a good relationship between staff, parents/carers, and the wider community of Crookes.
Activities and Achievements in 2022-23
In line with our objectives, and in the wake of two years of very limited fundraising due to the restrictions imposed by covid during 2020 and 2021, Friends of Westways had another very successful year ‘back to normal’ during the 2022/23 school year.
In July 2022 the Westways Summer Fair - the first one back since covid - raised around £3,500, believed to be a record amount by a margin of around £2,000. In July 2023, and despite heavy rain and thunderstorms,
the Summer Fair did even better - £3,600 raised for school! This was in no small part thanks to an influx of new volunteers to the FoW committee, and the use of a group WhatsApp chat to connect FoW members more informally together. We also made successful use for a second year running of the website Volunteer Sign Up, which allows us to create an online sign-up sheet for volunteers to help at events and is free, easy and clear to use. We also promoted the call for volunteers on Facebook, via email, and through class WhatsApp groups, and for the first time (with questionable success!) by using A boards on the school playgrounds at pick-up time. The fair itself was advertised on local community Facebook groups, and on laminated posters attached to lampposts around Crookes, and a sub-committee of two FoW volunteers did an amazing job of collecting thousands of pounds’ worth of prizes from local businesses for our washing line tombola, in turn raising the profile of the FoW and Westways as Crookes’ local community primary school.
Other main activities staged by the FoW:
In September 2022 we held our AGM and attracted several new members to the group who have continued to be brilliant additions to our numbers throughout the academic year. Thank you. Trustees were nominated and confirmed by the AGM attendees.
In November 2022 we held our first Film Night in school, showing the film Minions 2 The Rise of Gru. Thanks to our membership with Parentkind, we were able to receive a 25% discount on the cost of an annual film licence from MPLC, which expires in November 2023. We intend to hold another film night this term, to make the most of the licence.
In February 2023 we staged a very successful school disco off-site at Crookes Social Club. The evening was extremely well attended and popular and raised almost £1,600 for school. We intend to hold another identical event in March 2024, again at the club, having formed a good working relationship with the manager Maurice Champeau.
FoW has worked in partnership with school staff over the year, in line with our stated ethos: to work in close collaboration with the school in a supportive role. We have been led by their wishes to improve the physical environment of the playground in supporting the new KS1 trim trail at the bottom of Mona Yard.
We continue to have excellent formal and informal communication and cooperation between FoW, the school’s SLT, and Vicky and the office, who are always helpful and supportive of everything we try to achieve. Following the retirement of JoAnne Hermitage, we are in need of a new staff member liaison person on the FoW committee and will approach school about this following the AGM.
This concludes the annual report of the FoW Secretary to the AGM.
Sarah Smith
Secretary, FoW
3 October, 2023
’ - Treasurer s Annual Report 2022 2023
We have had a successful year, with a return to in-person fundraising - and in particular the annual summer fair.
Friends of Westways began this financial year with an opening balance of £9,048. At the end of 31/7/2023 FoW had a balance of £15,918.88.
A further instalment of £10,000 from the legacy left by former pupil Peter Gill was received, and immediately spent on improving the playground to encourage sporting activity amongst all the children.
£1,650 was donated to the school to offer a subsidy on school trips to a number of year groups, with a further £748 being spent by staff to improve book corners within classrooms. We showed support to the staff with hampers for use in the staff rooms as a token of our collective appreciation, with a total cost of £66. A summary of the income achieved from the full range of events and donation is in the table below. Funds are being saved towards a larger expenditure in a future year, in line with the wishes of the committee. We do not have a reserves policy in place, given that we have no ongoing financial commitments.
| Total: | Costs: | Sales: | |
|---|---|---|---|
| Tripsubsidies | -£ 1,650.00 | -£ 1,650.00 | £ - |
| Legacyfrom P Gill | £ - | -£ 10,000.00 | £ 10,000.00 |
| Xmas book corners | -£ 748.04 | -£ 748.04 | £ - |
| Staff Xmas hampers etc | -£ 65.64 | -£ 65.64 | £ - |
| Assets | -£ 496.53 | -£ 496.53 | £ - |
| Parentkind renewal | -£ 140.00 | -£ 140.00 | £ - |
| Admin | -£ 40.79 | -£ 40.79 | £ - |
| Amazon-EasyFundRaising | £ 271.92 | £ - | £ 271.92 |
| Cross Countryhoodies | £ 63.02 | -£ 679.23 | £ 742.25 |
| Refreshment at Bole Hills race | £ 176.66 | -£ 65.80 | £ 242.46 |
| Cake Sale Oct 22 | £ 221.10 | £ - | £ 221.10 |
| Film night | £ 373.40 | -£ 219.60 | £ 593.00 |
| Xmas Cards | £ 1,126.86 | -£ 2,351.14 | £ 3,478.00 |
| Nativityrefreshments | £ 77.66 | -£ 16.50 | £ 94.16 |
| Disco | £ 1,580.50 | -£ 474.55 | £ 2,055.05 |
| XC Champs | £ 169.76 | -£ 360.23 | £ 529.99 |
| Tea towels | £ 1,348.45 | -£ 1,834.80 | £ 3,183.25 |
| Leavers' hoodies | £ 416.50 | -£ 17.50 | £ 434.00 |
| Summer fair | £ 3,620.54 | -£ 3,170.92 | £ 6,791.46 |
| Y6 play/sports award refreshments |
£ 45.53 | -£ 184.02 | £ 229.55 |
| Y6 leavers' breakfast | -£ 212.26 | -£ 212.26 | £ - |
| Y6 sports leaders' donations | £ 433.07 | -£ 10.25 | £ 443.32 |
| Donation from Costco | £ 140.00 | £ - | £ 140.00 |
| **£ 6,711.71 ** | -£ 22,737.80 | £ 29,449.51 |
Catherine Hill, Treasurer 3 October, 2023
| Friends of Westways 1042633 CC16a Receipts and payments accounts For the period from 1/8/22 To 31/7/2023 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts fundraising sales - 18,866- - -- - -- - 18,866- - 8,004- donations - 583- - -- - -- - 583- - 194- legacy - 10,000- - -- - -- - 10,000- - 10,000- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- Sub total(Gross income for AR) - 29,450- - -- - -- - 29,450- - 18,198- A2 Asset and investment sales, (see table). - -- - -- - -- - -- - -- - -- - -- - -- - -- Sub total- -- - -- - -- - -- - -- Total receipts - 29,450- - -- - -- - 29,450- - 18,198- A3 Payments cost of fundraising events - 9,425- - -- - -- - 9,425- - 2,533- trip/visit subsidies grants - 1,650- - -- - -- - 1,650- educational enhancements grants - 960- - -- - -- - 960- - 753- School enhancement - Staff Wellbeing - 66- - -- - -- - 66- - 31- ee es ~~a~~ S~~SSSS=~~ —————— |
Friends of Westways 1042633 CC16a Receipts and payments accounts For the period from 1/8/22 To 31/7/2023 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts fundraising sales - 18,866- - -- - -- - 18,866- - 8,004- donations - 583- - -- - -- - 583- - 194- legacy - 10,000- - -- - -- - 10,000- - 10,000- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- Sub total(Gross income for AR) - 29,450- - -- - -- - 29,450- - 18,198- A2 Asset and investment sales, (see table). - -- - -- - -- - -- - -- - -- - -- - -- - -- Sub total- -- - -- - -- - -- - -- Total receipts - 29,450- - -- - -- - 29,450- - 18,198- A3 Payments cost of fundraising events - 9,425- - -- - -- - 9,425- - 2,533- trip/visit subsidies grants - 1,650- - -- - -- - 1,650- educational enhancements grants - 960- - -- - -- - 960- - 753- School enhancement - Staff Wellbeing - 66- - -- - -- - 66- - 31- ee es ~~a~~ S~~SSSS=~~ —————— |
CC16a |
|---|---|---|
| cost of fundraising events —————— |
- 9,425- —————— |
- 2,533- |
| trip/visit subsidies grants —————— |
- 1,650- —————— |
|
| educational enhancements grants —————— |
- 960- —————— |
- 753- |
| School enhancement - Staff Wellbeing —————— |
- 66- —————— |
- 31- |
CCXX R1 accounts (SS)
5/29/2024
1
| insurance - Parentkind | - | 140- | - | -- | - | -- | - | 140- | - | 128- | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| legacy | - | 10,000- | - | -- | - | -- | - | 10,000- | - | -- | ||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| **Sub total ** | - | 22,241- | - | -- | - | -- | - | 22,241- | - | 3,445- | ||||||||||
| A4 Asset and investment | ||||||||||||||||||||
| purchases, (see table) | ||||||||||||||||||||
| Tables; gazebos & sandbags | - | 497- | - | -- | - | -- | - | 497- | ||||||||||||
| - | -- | - | -- | - | -- | |||||||||||||||
| **Sub total ** | - | 497- | - | -- | - | -- | - | 497- | - | -- | ||||||||||
| **Total payments ** | - | 22,738- | - | -- | - | -- | - | 22,738- | - | 3,445- | ||||||||||
| **Net of receipts/(payments) ** | - | 6,712- | - | -- | - | -- | - | 6,712- | - | 14,753- | ||||||||||
| A5 Transfers between funds | - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||
| A6 Cash funds last year end | - | -- | - | -- | - | -- | - | 4,619- | ||||||||||||
| **Cash funds this year end ** | - | 6,712- | - | -- | - | -- | - | 6,712- | - | 19,372- | ||||||||||
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted funds | Restricted funds | Endowment | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | |||||||||||||
| to nearest £ | to nearest £ | to nearest £ | ||||||||||||||
| B1 | Cash | funds | bank balance | - | 15,919- | - | -- | - | -- | |||||||
| - | -- | - | -- | |||||||||||||
| - | -- | - | -- | - | -- | |||||||||||
| Total cash funds | - | 15,919- | - | -- | - | -- | ||||||||||
| (agree balances with receipts and payments account (s)) |
Agreement Error | OK | OK | |||||||||||||
| Unrestricted | Restricted funds | Endowment | ||||||||||||||
| funds | funds |
CCXX R2 accounts (SS)
5/29/2024
2
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use |
Details | to nearest £ | to nearest £ | to nearest £ |
|---|---|---|---|---|
| - -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
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| - -- |
- -- |
- -- |
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| - -- |
- -- |
- -- |
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| - -- |
- -- |
- -- |
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| Current value (optional) |
||||
| - -- |
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| - -- |
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| - -- |
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| - -- |
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| - -- |
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| Current value (optional) |
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| banquet tables | - -- |
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| pump pots | - -- |
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| metal storage cabinets | - -- |
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| advertising banners/signs | - -- |
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| kettles | - -- |
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| fair games/equipment | - -- |
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| events stock | - -- |
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| iZettle card reader | - -- |
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| Gazebos and sandbags | - -- |
CCXX R3 accounts (SS)
5/29/2024
3
Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - - - - - - - - - - - - - - === Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval Catherine Hill 29/5/2024
CCXX R4 accounts (SS)
5/29/2024
4
Independent examiner's report on the accounts
| Section A Independent Examiner’s Report | Section A Independent Examiner’s Report | Section A Independent Examiner’s Report | ||
|---|---|---|---|---|
| Report to the trustees | Friends of Westways | |||
| On accounts for the year | 01/08/2022 to 31/07/2023 | Charity no | 1042633 | |
| ended | (if any) | |||
| Set out on pages | 1-2 | |||
| I report to the trustees on my examination of the accounts of the above | ||||
| charity (“the Trust”) for the year ended 31/07/2023. | ||||
| Responsibilities and | As the charity's trustees, you are responsible for the preparation of the | |||
| basis of report | accounts in accordance with the requirements of the Charities Act 2011 | |||
| (“the Act”). |
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 29[th] May 2024
Signed: Name: Dr Katie Dash, Operations Manager, Eadon Consulting Relevant professional Not Applicable qualification(s) or body (if any):
Oct 2018
IER
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Address:
30 Crawford Road,
Meersbrook, Sheffield, S8 9BU
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of Not Applicable any items that the examiner wishes to disclose .
Oct 2018
IER
2