BLEADON CORONATION HALL MANAGEMENT COMMITTEE
ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2024
BLEADON CORONATION HALL MANAGEMENT COMMITTEE
Independent Examiner's Report
To the Management Committee of Bleadon Coronation Hall
I report on the accounts of the Management Committee for the year ended 31 March 2024, which are set out on pages 2 to 10.
Respective Responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the charities act) and whilst an independent examination is not required under section 145 (1) of the act, they have opted for such examination for added assurance.
It is my responsibility to:
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Examine the accounts under section 145 of the charities act
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To follow the procedures laid down in the general directions given by the Charity Commission (under section 145 (5) (b) of the Charities Act) , and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
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(1) Which gives me reasonable cause to believe that in any material respect the requirements:
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To keep accounting records in accordance with section 130 of the Charities Act;
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To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
(2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Steven Hillman BSc (Hons) ACA Hillmans Chartered Accountants
Date: 10 May 2024
ANNUAL REPORT OF BLEADON CORONATION HALL MANAGEMENT COMMITTEE FOR THE YEAR ENDED 31 MARCH 2024
1. REFERENCE AND ADMINISTRATIVE DETAILS
(a) Charity Registration Number 1042602
(b) Management Committee
The members of the committee in the year ended 31 March 2024 are listed below, together with the names of the organisations which are entitled to appoint them:
| Chairperson | E Patterson | Co-opted |
|---|---|---|
| Vice-Chair | - | |
| Secretary | K F Barrett | Short Mat Bowls Club |
| Treasurer | I Gibson | Co-opted |
| Members | G M Williams | Co-opted |
| S Morris | Bleadon Players | |
| J E Derrick | Co-opted | |
| A J Scarisbrick | Co-opted | |
| A C Davies | Bleadon Parish Council | |
| M E W Sheppard | Bleadon Parish Council | |
| S Arnold | Parochial Church Council |
The management Committee has power to appoint not more than 3 members to represent interests in the parish not represented by any organisation.
(c) Principal Address
The principal address of the Charity is that of its Treasurer: 18 Leighton Crescent Bleadon Weston-super-Mare North Somerset BS24 9JL
(d) Bankers and Building Societies
Lloyds TSB Bank Plc 2 South Parade Weston-super-Mare North Somerset BS23 1JL
(e) Independent Examiner Steven Hillman BSc (Hons) ACA Hillmans Chartered Accountants 2 Laurel House 1 Station Road Worle Weston-super-Mare North Somerset BS22 6AR
BLEADON CORONATION HALL MANAGEMENT COMMITTEE
2. OBJECTIVES AND ACTIVITIES
The Management Committee's object under our governing document is to provide for the physical and mental recreation of the inhabitants of the parish of Bleadon and immediate vicinity.
The main activity comprises the hiring out of our two halls and taking measures to keep them clean and bright, with modern amenities in the provision of cloakrooms, heating, lighting, catering sound systems and access to a laptop computer and digital projector.
In addition, fund-raising events such as the monthly village markets and Christmas raffle account for about ten percent of income and these attract many volunteers and all age groups.
Public Benefit Requirement
When planning activities during the year, we have had regard to the Charity Commission's guidance on public benefit.
Those who have benefited from our activities are the twenty-two clubs, classes and organizations who keep both halls in almost constant use every week-day, those at private and public functions who mainly occupy the halls at week-ends, and those attending our venues for key village events.
The low cost facilities are available to people of all ages and condition. We hope that this provision helps hem attain the recreational fulfilment which is our aim.
BLEADON CORONATION HALL MANAGEMENT COMMITTEE
3. FINANCIAL REVIEW
The period under review was twelve months.
Total income into the general fund was £34,107 (2023 £32,831) and total expenditure was £36,813 (2023 £44,508), resulting in a deficit of £2,706 (2023 £11,677 deficit). This deficit decreased the accumulated funds to £38,263 (2023 £40,763) after transfers to the Hall Improvement Fund. The fund designated for Hall Improvements has a balance this year of £12,240 (2023 £24,862).
The main source of funds continued to be from hiring out hall premises which generated income of £28,314 (2023 £23,254), an increase of £5,060. Income from the hire of tables for use at monthly village markets decreased to £2,483 from £2,656
Fund raising events organized by the Committee and by volunteers contributed £1,267 (2023 £937), and donations were £80 (2023 £4,225).
4. RESERVES POLICY
The committee has had a targeted reserve of £10,000 to £15,000 to cover one year's ordinary recurring expenditure, including routine repairs and maintenance , and despite COVID restrictions, and a much reduced income, this policy continues.
5. HALL IMPROVEMENT ACCOUNT
As the name suggests this account was established to provide Capital for improvement schemes , separate from normal operating expenditure.
Additions to this account are made sporadically.
The most recent improvement was to refurbish the main kitchen which was completed in late April 2023 at a total cost of £40,913.72.
This account will be adjusted in the coming financial year, to comply with our RESERVES POLICY.
Ian Gibson
Date : 10 May 2024
BLEADON CORONATION HALL MANAGEMENT COMMITTEE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| 2024 Unrestricted Funds - General Purposes Notes £ Income & Expenditure Incoming Resources: Donations & Grants 2 80 Charges for Hall Hire 28,314 Hire of Tables 2,483 Village Kitchen 1,963 Fund Raising Events 3 1,267 Total Incoming Resources 34,107 Resources Expended: Provision of Village Hall Hire of Hall & Tables - Bleadon Youth Club - Booking Officer's Salary 7 2,145 Insurance 4 3,302 Rates & Water 459 Heat & Light 5,046 Telephone & Internet 1,432 Cleaning Contractors 2,843 Repairs to Property Property Expenses 10,228 General Repairs & Maintenance 9,567 Other Expenditure: Performing Rights & Licences 1,263 Costs of Generating Funds 5 Management & Administration 6 528 Total Resources Expended 36,813 |
2023 Unrestricted Funds - General Purposes £ 4,225 23,254 2,656 1,759 937 |
|---|---|
| 32,831 | |
| 131 1,333 717 323 3,337 777 2,647 34,156 347 260 480 |
|
| 44,508 |
BLEADON CORONATION HALL MANAGEMENT COMMITTEE
| Net Incoming Resources for the Year Fund Balances Brought Forward Add: Transferred from Hall Improvement Fund Less: Transferred to Hall Improvements Fund Less: Additional payment for Hall Improvements Fund Balances Carried Forward |
2024 Unrestricted Funds - General Purposes £ (2,706) 15,901 12,828 - - 26,023 |
2023 Unrestricted Funds - General Purposes £ (11,677) 11,355 16,223 - |
|---|---|---|
| 15,901 |
BLEADON CORONATION HALL MANAGEMENT COMMITTEE
| BALANCE SHEET AS AT 31 MARCH 2024 Notes CURRENT ASSETS Debtors & Prepayments-due within 1 year Bank Current Account Bank Account-Hall Improvements Fund CURRENT LIABILITIES Amounts Received in Advance Creditors & Accruals-due within 1 year NET CURRENT ASSETS FINANCED BY: Unrestricted Income Funds - General Purposes Fund Hall Improvement Fund 11 |
2024 £ - 22,022 16,720 38,742 - 480 480 38,262 26,023 12,240 38,263 |
2023 £ 953 24,783 17,393 |
|---|---|---|
| 43,129 | ||
| 1,886 480 |
||
| 2,366 | ||
| 40,763 | ||
| 15,901 24,862 |
||
| 40,763 |
Approved by Bleadon Coronation Village Hall Management Committee and signed on its behalf by:
Ian Gibson Hon. Treasurer
Date : 10 May 2024
BLEADON CORONATION HALL MANAGEMENT COMMITTEE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
1. Accounting Policies
General
These accounts have been prepared in accordance with the statement of Recommended Practice - Accounting and Reporting by Charities (SORP 2005) and the Charities Act 2011.
2. Donations and Grants
These are included in the statement of Financial Activities (SOFA) when the Charity becomes entitled to this income and any conditions for receipt are met; and the committee is reasonably certain they will receive it and that the value can be reliably measured.
| Donation Bleadon Parish Grant |
2024 £ 80 80 |
2023 £ 225 4,000 |
|---|---|---|
| 4,225 |
3. Fund-raising Activities
| Christmas Raffle Silent Auction Bleadon Memories May Craft Fayre Table Top Sale |
278 589 400 1,267 |
293 111 533 |
|---|---|---|
| 293 |
4. Insurance
As from 15 June 2023 the responsibility for insuring the building and contents will be the responsibility of the Hall Management Committee.
5. Costs of Generating Funds
| Market Signs and Advertisements Food and Drink Purchases for Village Market Sundry Expenses |
- - - - |
- - - |
|---|---|---|
| - |
BLEADON CORONATION HALL MANAGEMENT COMMITTEE
| 2024 | 2023 | |||
|---|---|---|---|---|
| 6. Management & Administration of the Charity | ||||
| Independent Examination Fee | 528 | 480 | ||
| Postage, Stationery, Telephone & Sundry | - | - | ||
| 528 | 480 |
7. Sub-contractors Fee's
Total fees paid were £2,145
8. Trustees' Expenses etc.
No reimbursements were made in the year to Management Committee members for services provided to the Charity. No members of the Committee nor any person connected with them has received or is due to receive any remuneration for the year directly or indirectly from the Charity's funds.
9. Commitments
Under a 1995 agreement, Guides and Scouts Associations made a grant of £6,000 towards the building of a hall extension. They or their successor organisations receive in return priority use of the latter for thirty years free of rent, subject to bearing an appropriate proportion of running costs.
10. Land and Buildings
Historically, the two halls managed by Bleadon Coronation Hall Management Committee have been omitted from these accounts, on the grounds that ownership title rested with Bleadon Parish Council and, since December 2008, the council's title has been clearly recorded at the national Land Registry.
11. Hall Improvement Fund (From 15 June 2015)
| Balance at Start of Year Transfers from/to Bank Current Account Gross Interest Fund raising - Silent Auction Payment for Improvement Balance at End of Year 12. Hall Improvement Expenditure Payment from Hall Improvement Fund Payments from Current Account Cost of building work |
24,862 (12,828) 206 - - 12,240 - - - |
41,006 (16,223) 79 - - |
|---|---|---|
| 24,862 | ||
| - - |
||
| - |