BLEADON CORONATION HALL MANAGEMENT COMMIThEE ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2023 BLEADON CORONATION HALL MANAGEMENT COMMITTEE Independent Examlnees Report To the Management Commlttee of Bleadon Coronation Hall I report on the account5 of the Management Committee for the yèar ended 31 March 2022, which are set out on pages 2 to 10. Respectlve Responslbllltlès of Trustees and Examlner The charity's trustees are responsible for the preparation of the accounts. The CharitV'S trustees consider that an audit is not required for this vear under section 144121 of the Charities Art 2011 (the charities artl and whilst an independent examination is not required under section 145111 of the act, they have opted for such examination for added assurance. It is my responsibility to.. Examine the accounts under settion 145 of the charitie5 act To follow the procedures laid down in the general directions 8iven by the Charity Commission lunder section 145151 Ibl of the Charities Act). and To state whether particular matters have come to my attention. Basls of Independent Examlner'5 Report My examination was carried out in accordance with general direction5 givèn by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also include5 consideration of any unusual items or disclosures in the accounts. and seeking explanations froffl the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion 15 given a5 to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Indèpendent Examiner's Statement In connection with my examination. no matter has corne to my attention.. 111 Which gives me reasonable cause to believe that in anv material respect the requirement5: To keep accountin8 records in accordance with section 130 of the Charities Act.. To prepare accounts which accord with the accounting rettsrds and comply with the accounting requirements of the Charities Act have not been met.. or 121 To which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Steven Hillman Bsc (Honsl ACA Hillmans Chartered Accountants Date.. 12 May 2023 AP4NUAL REPORT OF 8LEADON CORONATION HALL MANAGEMENT COMMITfEE FOR THE YEAR ENDED 31 MARCH 2023 I. REFERENCE AND ADMINISTrATIVE OETAILS lal Chailty Reglstratlon Number 1042602 Ibl Management Committee The members of the committee in the year ended 31 March 2023 are listed below. tOBether with the name5 of the ooanisations vthich a￿ entitled to appoint them= Chairperson E Patterson Co-opted Vice-chair Secretary Treasurer K F Barrett l Gibson Short Mat Bowls Club Co-opted Mèmbers G M Williams S Morris l E Derrick A J Scarisbrick A C Davie5 S J Hartree M E WSheppard Par(Khial Churth Council Bleadon Players Co-opted Parish Council, Co-opted Bleadon Pafish Council Co-opted Bleadon Parish Council The management Committee has power to appoint not more than 3 members to represent intevests in the parish not represented by any organisation. Prlnclpal Address The principal address ol the Charity is that of its Treasurer.. 6 Bleadon Mill Bleadon Weston-super-mare North Somerset B524 OBE {d) Banker5 and Buildin8 5ocletles Lloyds TSB Bank PIC 2 South Parade Weston-super-mare North Somerset 8S23 IJL Independent Examlner Steven Hillman BSC (Honsl ACA Hillmans Chartered Accountants 2 Laurel House I Station Road Worle Weston-super-mare North Somerset BS22 6AR BLEADON CORONATION HALL MANAGEMENT COMMITTEE OBJECTIVES AND AcfiviTIES The Management Committee's object under our governing document is to provide for the physical and mental recreation of the inhabitants of the parish of Bleadon and immediate vicinity. The maln activity comprises the hiring out of our h¥0 halls and taking measures to keep them clean and bright. with modern amenities in the provision of cloakrooms, heatin& lighting, caterin8 sound systems and acce55 to a laptop computer and di8jtal projector. In addition, fund-raisin8 events such as the monthly vlllage markets and Christmas raffle account for about ten percent of income and these attract many volunteers and all a8e 8roups. When plannlng actlvities during the year, we have had regard to the Charlty Commis5Son's 8uidance on publlc benefit. Those who have benefited from our activities are the twenty.two clubs. classes and organizations who keep both halls in almost constant Use every week-day. those at private and public functions who mainly occupy the halls at week-ends. and those attendin8 our venues for key villa8e events. The low cost facilities are available to people of all a8es and condition. We hope that this provision help5 hem attain the recreational fulfilment which is our aim. BLEADON CORONATION HALL MANAGEMENT COMMifTEE FINANCIAi REVIEW The period Under review wès twelve months. Total income into the Beneral fund was £32,83112022 £14.3521 and total expenditure was £44,50812022 £12,103), resultin8 in a deficit of £11.677 12022 £2,249 surplusl. This deficit decreased the accumulated funds to £40,763 12022 £52,361) after transfers to the Hall Improvement Fund. The fund designated for Hall Improvements has a balance this year of £41.08512021 E41.(IJ61. The main source of funds continued to be from hirin8 Out hall p￿miseS which 8enerated income of E23,25412022 £12,061). an incfease of £11.193. Income from the hire of tables for use at monthly village markets increased to £2,656 from £1.236. Fund rai5in8 events or8aniied by the Committee and by ¥olunteers contributed £93712022 £1,045), and donations were £4,22512022 £101. RESERVES POUCY The committee has had a targeted reserve of £IO,OC#) to EIS,(￿ to cover one year's ordinary recurrlng expenditure, includin8 routine repairs and maintenance. and despite COVID restrictions, an(1 a much reduced income. this policy continues. HALL tMPROVEMENf ACCOUP4T An additional account, as the name suggests. Was Sét up to provide capital for enhèncement and improvement scheme5,' separate from normal operating expendilur*. Additions to this account are made 5poradicallv. The first such improvement WJS to be to the main kitchen Thls prolect wa5 commenced in February 2023 and three stagèd payments, each of £10,228.48 were transferred through the main account to the contractor. A fourth and flnal slmllar payment us scheduled for payrnent on completion Thus ihe HIA. balance wa5 reduced to £17,393 plus a grant of £4.¢XQ from 8leadon Parish Council Early in the nèw finan¢ial year the Treasurers and HIA accounts will be adjusted accordingly.. to ¢omplv with the RESERVES POLICY Approved by Bleadon Coronation Hall Mana8Èmènt Committet and 5i8ned on its behalf bv.. lan Gibson Hon. Treasurer Date .' 12 May 2023 8LEADON CORONATION HALL MANAGEMENT cOMMI￿EE STATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 31 MARCH 2023 2023 Unrestricted Funds General Purposes 2022 Unrestricted Funds General Purposes Notes Income & Expenditure Incoming Resources: Donations & Grants Charges for Hall Hire Hire of Tables Village Kitchen Fund Raising Events 4,225 23.254 2.656 1.759 937 io 12,061 1,236 1,045 Total Incomlng Resources 32,831 14.352 Resources Expended: Provislon of Vlllage Hall Hire of Hall & Tables - Bleadon Youth Club 8ooking Officer's Salary Insurance Rates & Water Heat & Li8ht Telephone & Internet Cleaning Contractors Repairs to Propertv Property Expenses General Repairs & Maintenance Other Expendlturt.. Performing Rights & Licences Costs of Generating Funds Management & Administration 131 1.333 717 2.206 685 204 294 710 1,894 323 3.337 777 2.647 34,156 347 4,968 260 662 480 480 Total Resources Expended 44,508 12,103 BLEADON CORONATIOht HALL MANAGEMENT COMMirrEE 2023 Unrestricted Funds - Genernl Pun)oses 2022 Unrestricted Funds General Purposes Net Incomlni Resour¢es for the Year 111,6771 2,249 Fund Balances 8rouBht Forward Less.. Transferred to Hall Improvements Fund Less.. Additional payment for Hall Improvements 11.355 9.106 Fund Balan