## **Trustees’ Annual Report for the period**
**From 1 April 2022 To 31 March 2023**
**Charity name: Bow Village Hall & Field Charity registration number: 1042466**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provision and maintenance of a Village**
**Hall and Recreational Field for the use of**
**the inhabitants of the Parish of Bow**
**without distinction of political, religious,**
**racial origin, or sexual orientation.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Pre-School / Playschool**
**Bow & District Historical Society**
**Fitness Classes**
**Armchair Exercise Classes**
**Slimming World**
**Scouting Association**
**Woman’s Institute**
**Drop-In Tea & Talk Sessions**
**Monthly Community Markets**
**Parish Council Meetings**
**Also available for Community Meetings,**
**Parties, Wedding Receptions, etc.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees understand and have**
**regard to the guidance of the Charity**
**Commission in respect of the public**
**benefit. This is the whole and sole**
**purpose of managing Bow Village Hall &**
**Field.**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment
including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Redevelopment of the recreational field**
**progresses. This has/will involve**
**continuing fundraising and grant**
**applications to enable the planting of**
**trees of various types, communal seating**
**and picnic areas and provision of a cycle**
**Pump Track for the use of the local**
**children.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
Investment performance Para 1.41 against objectives Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Income from hiring and fundraising has**
**kept the Village Hall & Field solvent.**
**Other projects have been funded through**
**grant applications and one-off**
**fundraising events.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We aim to keep a reserve fund of**
**£5000.00 for repair and maintenance**
**emergencies.**|
|Amount of reserves held|Para 1.22|**£5000.00**|
|Reasons for holding zero
reserves|Para 1.22|**n/a**|
|Details of fund materially in
deficit|Para 1.24|**n/a**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No uncertainty.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are selected by our user groups.**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|**Bow Village Hall & Field**|
|---|---|
|Other name the charity uses|**n/a**|
|Registered charity number|**1042466**|
|Charity’s principal address|**12 Collatons Walk**
**Bow**
**Crediton**
**Devon**|
EX17 6LS
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
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7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Caroline Taylor|Chair/Health & Safety|||
||Steve Rogers|Treasurer|||
||Sue Coles|Secretary|||
||Jo Morgan|Safeguarding|||
||Gill Evely||||
||Alan Evely||||
||Gill Nicks||||
||Doreen May||||
||Linnette Hamilton||||
||Yvonne Green||||
||Carole Thomas||||
||Karen Gutans||||
||Abi Short||||
||||||
||||||
||||||
||||||
||||||
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||||||
## – Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|**n/a**|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**n/a**|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|**n/a**|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**|**Name**
**Address**||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** S J Rogers **C A Taylor Steve Rogers Full name(s) Caroline Taylor Position (eg Secretary, Chair Treasurer Chair, etc)**
**Date 6 Feb 2024**
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees/ members of**
Charity Name **Bow Village Hall & Field**
**On accounts for the year ended**
## **31 March 2023**
**Charity no (if any)**
## **1042466**
## **Set out on pages**
## **1 + 2**
(remember to include the page numbers of additional sheets)
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._
**Signed:**
## **C J Horner**
**Date:**
**7 Feb 2024**
**Name:**
## **Mrs C.J. Horner**
**Relevant professional qualification(s) or body (if any):**
**October 2018**
1
**IER**
**Address:**
## **11 Collatons Walk**
**Bow, Crediton, Devon**
## **EX17 6LS**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**