Trustees' Annual Report for the period
Period start date Period end date 01 July 2021 30 June 2022
From
To
Section A Reference and administration details
Charity name Cheltenham Junior Hockey Association Other names charity is known by Cheltenham Junior Hockey Club Registered charity number (if any) 1042419 Charity's principal address
Postcode
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr Peter Marsden | ||||
| Mr Nick Parker | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of | advisers (Optional information) | advisers (Optional information) |
|---|---|---|
| Type of adviser | Name Address |
|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution adopted 20 September 1994 Type of governing document
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
Appointed by Chair Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To advance the physical education of children and young persons in full time education in Cheltenham and the surrounding areas in particular in the provision of facilities for playing hockey.
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The trustees have had regard to the guidance issued by the Charity Commission on public benefit when providing coaching and development for junior hockey players in Cheltenham and the surrounding areas.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The charity provides children, in the local community, with the opportunity to keep fit and active, learning to play hockey in an environment in which they can play socially as well as stretch themselves to achieve at a competitive level, if desired. The charity also promotes communication and teamwork skills amongst the children along with sports education by introducing them to the game of hockey. In support of these objectives, the charity:
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Organised weekly training sessions on Wednesday or Friday evenings for children of all abilities between the ages of 7-14.
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• Provided qualified hockey coaches to run the training sessions alongside volunteers.
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Provided up-to-date coaching equipment including specialised goal keeping kit.
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• Scheduled regular matches and festivals.
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Provided more indoor hockey training.
A full fixture schedule was prepared at the start of the season incorporating matches and festivals open to all abilities, thus providing all children with frequent opportunities to participate in matches. The charity’s volunteer parents and committee members were instrumental in enabling this schedule to work, with parent managers communicating regularly to parents and umpires, parents managing teams at matches, volunteer umpires supporting fixtures. A local business sponsored match an interclub tournament for all the club members in the under 12 and below age groups.
In addition to friendly matches the charity entered teams into several competitive fixtures; In2hockey County Cup and National League. The charity has continued to nominate players to attend the U13, U14 & U15 Gloucestershire Junior Development Centre, where players receive additional training and the opportunity to compete in more competitive matches. In addition, players have been nominated for the new England Hockey Talent Academy system for players aged 15-18. This is the first year of this system and we have nominated a number of U15 players prior to them moving to U16 squads in other clubs.
The charity is also looking to provide more indoor hockey opportunities for the children and entered both under 12 and under 14 teams into the Copper Box indoor competition in December 2021.
To provide more opportunities for state school players to play 11-a-side hockey we have introduced a Vixen’s program on Saturday mornings for girls aged 12+. Offering an additional weekly hour-long fixture.
The charity has continued to run England Hockey’s Hockey Heroes program for 5-6 year olds. The sessions are run by qualified coaching staff and are supported by Young Leaders aged 14-18, all of whom have previously played for the club and volunteer their time.
In addition, the charity has introduced a Saturday Squad program for 7–8 year olds, to provide an opportunity for children to continue playing hockey prior to joining a club. The sessions are run by qualified coaching staff and are supported by Young Leaders. Sponsorship from a local business provides each player with a CJHC starter kit.
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Section D Achievements and erformance p
The charity has secured a new online kit supplier, this addressed ongoing concerns from parents regarding poor availability and communication from the previous supplier. In addition, a second-hand kit Facebook group was established for parents to sell on or donate old kit to new and existing members.
Professional Administration
In 2021 the club invested in an hourly paid administrator to ensure consistent communication and continuity in the day to running of the club. This continued in 2021/22 and is likely to increase as a cost to the club as it expands further.
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Section E Financial review
It is the policy of the charity to hold reserves sufficient to mitigate against Brief statement of the financial risks to the charity in running its operations, thereby ensuring charity’s policy on reserves that the charity’s core activities could continue during a period of difficulty e.g. a loss of access to its usual hockey pitches, equipment theft etc. Additionally, reserves may be required to mitigate the impact of a particular revenue risk such as a downturn in membership numbers and income.
Any surplus reserves, above those required to safeguard against the above, are used to increase and improve the opportunities to the children and invest in one off items such as the goal keeping equipment.
Details of any funds materially in deficit
Further financial review details (Optional information)
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You may choose to include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising);
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• how expenditure has supported the key objectives of the charity;
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• investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Sharon Peacey
Treasurer 30/04/23
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UNAUDITED FINANCIAL STATEMENTS
FOR THE PERIOD 1 JULY 2021 TO 30 JUNE 2022
FOR
CHELTENHAM JUNIOR HOCKEY CLUB
CHELTENHAM JUNIOR HOCKEY CLUB
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE PERIOD 1 JULY 2021 TO 30 JUNE 2022
| Page | |
|---|---|
| General Information | 1 |
| Independent Examiner’s Report | 2 |
| Profit and Loss Account | 3 |
| Balance Sheet | 4 |
CHELTENHAM JUNIOR HOCKEY CLUB
GENERAL INFORMATION FOR THE PERIOD 1 JULY 2021 TO 30 JUNE 2022
TRUSTEES N Parker P Marsden
TREASURER:
S Peacey
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REGISTERED CHARITY NO: 1042419
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FINANCIAL STATEMENTS
FOR THE YEAR 1 JULY 2021 TO 30 JUNE 2022
INDEPENDENT EXAMINER’S REPORT
Independent examiner’s report to the trustees of Cheltenham Junior Hockey Association
I report on the accounts of Cheltenham Junior Hockey Association for the year ended 30 June 2022, which are set out within these financial statements.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act
-
to state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
• to keep accounting records in accordance with section 130 of the 2011 Act and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Name: Philip Colmer ACA Qualification: Chartered Accountant Address: Milton Park Innovation Centre, 99 Park Drive, Abingdon, OX14 4RY Date: 20 April 2023
CHELTENHAM JUNIOR HOCKEY CLUB
PROFIT AND LOSS ACCOUNT FOR THE YEAR 1 JULY 2021 TO 30 JUNE 2022
| Year Ended | Year Ended | ||
|---|---|---|---|
| 30.06.22 | 30.06.21 | ||
| £ | £ | £ £ |
|
| Income | |||
| Subscription and memberships | 43,669 | 42,992 | |
| CJHA match fees | 11,974 | 4,333 | |
| Summer camp | 3,060 | - | |
| Donation |
5 | 5 | |
| Gift Aid | 16,573 | 8,721 | |
| Tuck Shop | 82 | - | |
| Sponsorship | 3,256 | 480 | |
| Hockey Heroes | 983 | 621 | |
| Saturday Squad |
1,160 | - | |
| Miscellaneous income | - | - | |
| Sale of bobble hats | 135 | 765 | |
| 80,897 | 57,917 | ||
| Expenditure | |||
| Pitch hire |
14,169 | 9,355 | |
| Coaching |
16,134 | 11,776 | |
| Umpiring |
1,330 | 761 | |
| Equipment |
738 | 557 | |
| Subs refund/senior subs | 860 | 449 | |
| Tour fees |
3,725 | 913 | |
| Sweatshirts/bibs/tops | 2,826 | 264 | |
| Charitable Donations | 120 | - | |
| Insurance |
532 | 474 | |
| Purchase of bobble hats | - | 600 | |
| Affiliation fee | 50 | 60 | |
| Training courses | 10 | 158 | |
| Flowers, cards, prizes, trophies | 923 | 330 | |
| Miscellaneous | 353 | 15 | |
| Refreshments & Tuck shop supplies | 888 | 88 | |
| Sportplan | - | 192 | |
| Stationary Photocopy Post | 118 | 28 | |
| DBS & first aid | 236 | 378 | |
| Coach Exp’s | 811 | 360 | |
| Independent Examiners fee | 240 | 240 | |
| Storage | 1,380 | 1,380 | |
| Clubmark |
- | 1,118 | |
| Club administration | 2,036 | 282 | |
| Hockey heroes launch costs | 498 | 959 | |
| Hockey camps | 1,080 | 324 | |
| Saturday Squad launch costs | 1,797 | - | |
| Stix Awards and presentation evening | 522 | - | |
| Website implementation | 1,445 | 578 | |
| 52,821 | 31,639 | ||
| NET SURPLUS / (DEFICIT) | 28,076 | 26,278 |
CHELTENHAM JUNIOR HOCKEY CLUB
BALANCE SHEET 30 JUNE 2022
| Year Ended Year Ended 30.06.22 30.06.21 £ £ £ CURRENT ASSETS Bank current account 101,790 79,348 Bank deposit account 1 1 Cash 60 37 Paypal account 9,584 - Prepayments608 2,815 112,043 CURRENT LIABILITIES Accrued expenses 12,547 10,690 12,547 NET ASSETS 99,587 FINANCED BY GENERAL FUND Cumulative surplus previous years 71,511 Gain/(Loss) from current year 28,076 Carried Forward Surplus99,587 |
£ 82,201 10,690 71,511 45,233 26,278 71,511 |
|---|---|
UNAUDITED FINANCIAL STATEMENTS
FOR THE PERIOD 1 JULY 2021 TO 30 JUNE 2022
FOR
CHELTENHAM JUNIOR HOCKEY CLUB
CHELTENHAM JUNIOR HOCKEY CLUB
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE PERIOD 1 JULY 2021 TO 30 JUNE 2022
| Page | |
|---|---|
| General Information | 1 |
| Independent Examiner’s Report | 2 |
| Profit and Loss Account | 3 |
| Balance Sheet | 4 |
CHELTENHAM JUNIOR HOCKEY CLUB
GENERAL INFORMATION FOR THE PERIOD 1 JULY 2021 TO 30 JUNE 2022
TRUSTEES N Parker P Marsden
TREASURER:
S Peacey
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REGISTERED CHARITY NO: 1042419
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FINANCIAL STATEMENTS
FOR THE YEAR 1 JULY 2021 TO 30 JUNE 2022
INDEPENDENT EXAMINER’S REPORT
Independent examiner’s report to the trustees of Cheltenham Junior Hockey Association
I report on the accounts of Cheltenham Junior Hockey Association for the year ended 30 June 2022, which are set out within these financial statements.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act
-
to state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
• to keep accounting records in accordance with section 130 of the 2011 Act and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Name: Philip Colmer ACA Qualification: Chartered Accountant Address: Milton Park Innovation Centre, 99 Park Drive, Abingdon, OX14 4RY Date: 20 April 2023
CHELTENHAM JUNIOR HOCKEY CLUB
PROFIT AND LOSS ACCOUNT FOR THE YEAR 1 JULY 2021 TO 30 JUNE 2022
| Year Ended | Year Ended | ||
|---|---|---|---|
| 30.06.22 | 30.06.21 | ||
| £ | £ | £ £ |
|
| Income | |||
| Subscription and memberships | 43,669 | 42,992 | |
| CJHA match fees | 11,974 | 4,333 | |
| Summer camp | 3,060 | - | |
| Donation |
5 | 5 | |
| Gift Aid | 16,573 | 8,721 | |
| Tuck Shop | 82 | - | |
| Sponsorship | 3,256 | 480 | |
| Hockey Heroes | 983 | 621 | |
| Saturday Squad |
1,160 | - | |
| Miscellaneous income | - | - | |
| Sale of bobble hats | 135 | 765 | |
| 80,897 | 57,917 | ||
| Expenditure | |||
| Pitch hire |
14,169 | 9,355 | |
| Coaching |
16,134 | 11,776 | |
| Umpiring |
1,330 | 761 | |
| Equipment |
738 | 557 | |
| Subs refund/senior subs | 860 | 449 | |
| Tour fees |
3,725 | 913 | |
| Sweatshirts/bibs/tops | 2,826 | 264 | |
| Charitable Donations | 120 | - | |
| Insurance |
532 | 474 | |
| Purchase of bobble hats | - | 600 | |
| Affiliation fee | 50 | 60 | |
| Training courses | 10 | 158 | |
| Flowers, cards, prizes, trophies | 923 | 330 | |
| Miscellaneous | 353 | 15 | |
| Refreshments & Tuck shop supplies | 888 | 88 | |
| Sportplan | - | 192 | |
| Stationary Photocopy Post | 118 | 28 | |
| DBS & first aid | 236 | 378 | |
| Coach Exp’s | 811 | 360 | |
| Independent Examiners fee | 240 | 240 | |
| Storage | 1,380 | 1,380 | |
| Clubmark |
- | 1,118 | |
| Club administration | 2,036 | 282 | |
| Hockey heroes launch costs | 498 | 959 | |
| Hockey camps | 1,080 | 324 | |
| Saturday Squad launch costs | 1,797 | - | |
| Stix Awards and presentation evening | 522 | - | |
| Website implementation | 1,445 | 578 | |
| 52,821 | 31,639 | ||
| NET SURPLUS / (DEFICIT) | 28,076 | 26,278 |
CHELTENHAM JUNIOR HOCKEY CLUB
BALANCE SHEET 30 JUNE 2022
| Year Ended Year Ended 30.06.22 30.06.21 £ £ £ CURRENT ASSETS Bank current account 101,790 79,348 Bank deposit account 1 1 Cash 60 37 Paypal account 9,584 - Prepayments608 2,815 112,043 CURRENT LIABILITIES Accrued expenses 12,547 10,690 12,547 NET ASSETS 99,587 FINANCED BY GENERAL FUND Cumulative surplus previous years 71,511 Gain/(Loss) from current year 28,076 Carried Forward Surplus99,587 |
£ 82,201 10,690 71,511 45,233 26,278 71,511 |
|---|---|