St FrBnciJ Parent Te8cher Associ8lion Report and Financial Sialemenls Year Ended 31 August 2023 Charity No.. 1042352 CoTonation Ro8d South Ascot Berkshire SL5 9HG Page 1 Contents Page Report of the trustees Statement of Financial Activities Ba18nce Sheet Notes forming pafl of the financial statements 10 Page 2 Raportofthe trustees for the yg8rending31 August 2023 The trusiees have please in presenling their report for the year ended 31 August 2023 Status 8nd 8dmln15tration St Francis Parent TeacherAssociation became a registered charity on 25 November 1994 under the conslitulion adopted on 12 October 1994. Tru8te88 The Trustees who have served during the year 8nd period up to the date ol this report are 88 follows: Mrs A Fiala Mrs S 88rret Ico-chairpersonl Ico-chairpersonl ITreasurerl Isecretaryl Resigned 1911012023 Resigned 1911012023 Resigned 1911012023 Resigned 1911012023 Appointed 1211012022 Appointed 1211012022 Appointed 1210912021 Appointed 0510912020 Appointed 2411012019 Appointed 1211012022 Mrs A Haydon Mrs J Warren Mrs H Curry Mrs l Dunstall Mrs R Clarke Mrs M Dumrauf Mrs D Undetwood Mrs S Chioiescu The Charity is managed bythe Exacutive Committee whose members are trustees. All of the members of the executive Committee retire from off ice at the end of the annual general meeting but may offer themselves for re-election and re-appointm8nt. Obl8cts The objects of the Charity are to advance the education of the pupils of St Francis Catholic Primary school by providing and assisting in the provision of facilities (not required to be provided by the Local Education Auihorityl tor education at the school. Revlew of actfvitles and 8chievement8 The principal aclivities of St Francis Parent Teacher Association are to generate funds to donate to St Francis Catholic Primary School for specific projects. These funds are generated by selling uniform and by holding various fundraising events during the year. Page 3 The trustees and the school are very pleased with the level ol support an(f the funds that have been gener8ted in the year. All events have been well supported by parents, children and staff. Flibiic Benefft The trustees have followed guidance issued by the Charity Commission on public benefit. P8ge 4 R•port of the Iru3tee• lor th• y••r ond•d 31 Au¢u¥i 2023 cont. The reJu115 tof each ol ihese lundraising activities during ihe year were a9 lollows.. Net Fund• R•is•d Inco Costs AsC¢t Ra￿￿)urSe Bao2SchcKJl 8eneMIy Cake Sales Charfi￿5 Trusl Chrislfflas Coronat￿n Run 7125 1037 80 10231 04 7125 1037 80 1023104 4460 134000 829 10 7449 39 999 84 2969 2W98 4717.64 1440 00 595.1)) 1289.00 1500 206.88 -754 00 32407.21 1340 ¢J) 2121.81 830127 173926 2969 8630 90 4717 64 1440 (KI 6C6 00 144800 15.00 336 88 1292 71 851.88 739.42 Easy Fundratsi Fireworks Fundm81ching Goll soC￿lY Parenls Party Quo Ntyjht RAffle TKkets Sibenl YearBooks 5705 92 11.00 159.00 130 00 754.00 9703.93 42111.14 The trustees consider that the appropriate level of free reserves the charity will require is to have suff icient funds to cover the costs to set-up one of the fund-raising events and maintain a stock of unilorm. A reserve of E9.000 is held in as contingency to ensure that if the charity was to not run for a year it would still be 8ble to provide certain funds lo the school if the trustees chose to do so. The trustees ar& satisfied with the curreni18vel of cash in the current accounts which stands at £29,599.06. This level of cash will reduce once the liabilities are paid bul will still be suff icient to rneei any lurther uniform orders and fundraising costs. Grant-maklng Poll¢y The Execulive Comminee assess the requests for donations from St Francis Catholic Prlm8ry School at the regular meetings ol St Francis PTA to help in the provision ol Page 5 tacilities 81 ihe school. These donations are given 10 the School Dt a lator date when p8ymeni is requesled for iiems Ihat have previously been agreed lo. Accountlni and R•porting A•8pon•ibiUtle• The Charities Act 1993 require theTrusiees to prep8re linancial staiements lor each financial year which give a true and lair view of the Charivs financial aclivlties during Ihe year and ils financial position 8t the end of the year. In preparing ihe linancial stalements Ihe Trusses should follow best practice and Select suilable accounting policles 8nd apply them conslstenlly: Make judgemenis and estimaies Ihai aTe reasonable Follow appli¢able accounting standards and the Chariiies SORP. disclosing and explaining any departures in the financial stalements; and Prepare Ihe linancial slalement on the going concern basls unless it is inappropriale io assume Ihal the Charity will continue in operation. The Trustees are responsible lor keeping accounting records. which are such as to disclose. with reasonable accuracy. rh8 linancial position ol the Charity at any time. and enable them as trustees to ensure that the financial statements comply with charity law. The Trustees are also responsible for saleguarding the Charity's assets, and hence for taking reasonable sleps lor the prevenrion and detection of fraud and other irregularities. Approved by the Truslees and signed on their beh811 by: Mrs Hay(•y Cufry St Francis Catholic Primary School Coronation Road South Ascot Berkshire SL5 9HG Date: Page 6 Independent wmlnar's rnport to the trust8eJ of the St Fr8ncl8 Parent T8a¢hèr A88ocSatlon I report on The account5 for tne year ended 31 August 2022, which ale set out on pages 7109. Respect￿ r88ponJlbliltles of truste88 and ex8min8r The charity's trustees 8re responsible for the preparation of the accounts. The charity's truslees consider ihat an audit is not required tor this yeaT under Section 144 of the Charilies Act 2011 Iihe Charitie5 Acll and that an Indepersdent examination Is needed. It is my responsibility 10: examine the accounts under section 145 of the Charities Act., to follow the procedures laid down in the general Dlrections given by the Charity Commission under section 14515llbl of the Charilies Act., and to state whether particular matters have come to my attention. 88818 of Independ8nt &X8mlner's statement My examination was carried out in accordance wilh the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent ex8miner'8 8tat8ment In connection with my examinaiion. no m8tter has come to my attention.. 111 which gives me reasonable cause lo believe that in any material respect the requirements: to keep accounting iecords in accordance with section 130 ot the Charities Act: and to prepare accounts which accord with the accounting records and comply with the 8ccounting requirements of the Charities Act have not been met; or 121 to which. in my opinion. attention should be diawn in order to enable a proper understanding of the accounts lo be reached. Page 7 Signed.. N8me.' Relevant profession81 qu81ilicalion or body lif Bnyl-' Address: Dale: Page 8 stst8m8nt of Fin8ncl8lActivitie8 forth8 ya8r8nd8d 31 August 2023 UrTrreslricle d Funds 2022 Unre51ricteLI Funds 2023 INCOMING RESOURCES Incom• frorn donalions Gift Aid Claim Volunlary Income for next year Oiher donations Incolne Irom chariabl8 aclivilies Operating actN11ies lo generate funds 42,111 28.309 Inveslment Income Savings Inleresl 130 42.242 28,497 RESOURCES EXPENDED Cost ol generating Funds Payments for generaling funds 9703 9370 Charitabl• aclivStlos Distribulions lo Sl Francis Catholic Pnmary School Voluntary conlribu110ns lof currenl year Gift Aid for current year 23.285 11.357 Governa Costs Other Total resources expenoled 140 116 33.128 20.843 N•t mov•m•nl In lundB -9.114 -7.654 Total funds brought forward 20,618 12.962 Total funds carrl•d lo￿ard t1,502 20.616 Page 9 Bal•Trc• Sh••t as @ 31 A￿Ult 2023 2023 2022 Currenl Asse15 Curnent Account Pelty Cash her •ccounl 4324 28,772 47101 20,146 71 1rA J7 2n.29 20 616.07 Cffdrtor5 Short Temi V41 Lk•t4lrty Total Asvts l•$• Currnnt Liabilrti•s 29 599.06 20,618.17 Long Temi Credrtorn LONJ Term CoTporalion Tax Tolal Ass•ts less Tolal L"la￿"lItieS Caprt81 & Reserves Share Caprtal Reserves P & L Account Equty 29 $99.06 20 616.B7 20,616.97 8,982.19 29 599.06 20.616.87 8,982.19 29 599.06 Approved by the Board of Trustees ol Ihe St Francls Parent Teacher Association and signed on its behall by. Mr¥ Hayl•y Curry Dat• Page 10 Notes formlng partolthe flnanclAI statement8 lorthe year ended 31August 2023 Principal accounting policies Basis of Accouniing These accounts have been prepared on the basis of Hisioric cost In accordanc& with Accounting and Reporting by Charities statement of Tecornmended practice ISORP 20151 and with the Charities Act 1993. INCOMING RESOURCES Recognition of Incoming Resources These 8re included in the Statement of Financial Activilies ISOFAI when the charity is entitled to receive the resource5 and Ihe monetary valLAe can be measured with Suff icient reliability. Incoming Resources with Related Expendilure Where incoming resoufces have related expenditure las with fund raising income) the incoming resources and related expenditure are reported gross in the SOFA. Investment Income This is included in the accounts when receivable. EXPENDITURE AND LIABILITIES Liability Recognition Liabilities are recognised as soon as there is a legal or constructive obligation commilting the charity to Pay Out resources. Governance Costs Includes costs of preparing and examinalion of the statutory accounts, the cosls ot Trustee meetings and cost of any legal advice to Trustees on governance or constitution81 matters. Stock Stock consists of uniform held lor sale and 18 measured at the lower of the cost and net realisable value FUND ACCOUNTING Page11 Donations received for the general purposes of the Charity are included as unresiricted funds. Don8tions for activities reslricled by the wishes ol th8 donor ale iaken to 'restriCted funds, where these wishes ar8 legally binding on the TrLtstees. Page 12 Notes tormingp8rt 01 the flnancial st8tefflentsforthe￿af ended 31Augu8t2023 2023 2022 Gov•man¢• Co$t$ Insurance 140 140 116 116 Cr•dltors Relat•d Partl•s There were no Iran5aclions with any related parties during the year Other Exp•ns05 Xmas Decoration5 103 Page 13