Trustees, Annual Report for the period (OMMISSI Period start date Period end date 12 From To Section A Reference and administration details Charity name Hampshire Ornithological Society Other names charity is known by HOS Registered charity number (if any) 1042309 Charity's principal address 2 Dunmow Hill. Fleet. Hampshire Postcode GU51 3AN Names of the charity trustees who manage the charity Dates acted if not for whole ear Trvstee name Offlco Ilf any Name of person (or bodyl entitled olnt trustee ifan Keith Betton Chair Andy Mitchelmore David Brookes Treasurer 111123 to 114123 Secretary Secretary Treasurer 111123 to 114123 114123 to 31112123 Dave Palmer David Brookes 114123 to 31112123 Andrew Colenutt Andy Lester Kay Shillitoe Marcus Ward 10 Mike Chalmers Annette Clayson Barry Page Janice Beck 111123 to 114123 12 13 14 Nicola Whitmarsh 111123 to 114123 15 Jayne Chapman Carol Rawlings Helen Schneider 111123 to 3118123 16 17 18 Di Warner 114123 to 31112123 19 Tommy Saunders Martin Pitt 114123 to 31112123 20 114123 to 31112123 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year TAR March 2012
Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior stsff members {Optional information) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution detailed in the Society Rules document. Type of governing document How the charity is constituted The Society is a Charitable Unincorporated Organisation. Trustee selection methods Election by Society Members at the Annual General Meeting Additional governance issues {Optional infomiatlon) Trustees receiving grants from the Society are regarded as transactions with related parties and are required to be reported by SORP 15 FRS 102. You may choose to indude additional information, where relevant. about: In 2023 there was one grant sought by, or made to, a Trustees of the Society. This was to contribute to the purchasing of climbing equipment by one of the Trustees (Tommy Saunders) to enable him to support the Society on a programme of monitoring raptor nests. Tommy was not present when the Committee took the decision to support this grant application. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity works; relationship with any related parties; Irustees. consideration of major risks and the system and procedures to manage them. Section C Objectives and activities The objects of the Society are within the county of Hampshire., To advance the education of the public in all aspects of ornithology. To promote research into ornithology and to publish the useful results of such study. To support and encourage the preservation and conservation of wild birds and places of ornithological interest. Summary of the objects of the charity set out in its governing document TAR March 2012
The main activities of the Society are., To promote and record the study of bird lrfe in Hampshire and lo publish the results in the annual bird report. To use these results to encourage and support the cOnseation of wild birds and their habitats within the county. To foster a wider interest in the recording and presetvation of Hampshire bird lrfe by organising a programme of indoor and outdoor meetings, by publishing a magazine { three issues each year) and other forms of publicity. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) As set out by the Charity Commission in its Guidance on Public Benefrt in respect of the public benefits iequirement in running a charity and its reporting, in their opinion the Trustees consider that they have complied with their duty to have regard to the Commission's public benefit guidance when exercising any powers or duties to which the guidance are relevant. Additional details of objectlves and activities (Optional infonnation) In Section D- Achievements and performance, the Chair of the Society. in his report to members, outlines some of the activities of the Society during the past year, showing how they have helped meet the Society's objectNes. Other activities (extracted from the reports of the Chairs of the Scientific and Membership Committees) which are also in support of the objectives, are also listed. You may choose to include further statements. where relevant, about- policy on grantmaking" policy programme related inveslment., contribution made by volunteers. TAR March 2012
Section D Achievements and performance Summary of the maln achievements of the charity during the year HOS Chair's Report 2023 HOS is big, as you can see, and we are 8etting bigger. 144 new members joined in 2023. that means we have recruited almost 600 new members in the last four years. Obviously we've lost a few through the natural course of events, but more join than leave, and thays great. Last year I tslked about barriers to entry- and you'll know l am passionate about this. We want HOS to be very clear that if you care about birds you are welcome here. Our 80 Young Members are an inspiration to me and all the others who lead walks and events for them (l). When I was young. -juniorf members in bird club5 (as we were known) were often ignored. I can assure you that you are not ignored. You are right at the heart of our plans for the fLrture. I particularly want to thank the Cafneron Bespolka Trust who were instrumental in helping to get our Young Member scheme where it is today- and they still help us so much. So, if you know of a young person from Hampshire at school or university and interested in birds let us know. We will support and help their interest. Similarly our 5UPPOrt group for female birders has continued to grow. We now have almost 100 in our Whatsapp Group12} that allows female members to share birding experiences and indeed set up private birding trips. It's only open to female members of HOS. They call it the Ladybirders and if you want to be part of this group, please sign-up to join. HOS undertook two bird surveys (3) in 2023 on Marsh Tits and Dartford Warblers. Next year we will be surveying Woodlarks in February and March. Thank you. HOS members will be surveying over 300 x Ikm squares, and it took only a week to sign up the volunteers. That's citizen science at its very best. This is a survey which HOS was invited to bid for by Forestry England. We had to bid alongside other organisations and commercial companies. The fact that we put forward the winning bid will see £11,000 going into HOS'S reserves. So again, thank you. And I want to comment on that. as the rnoney you pay to be a member of HOS just about covers the cost of providing you with the newsletters, the bird report and the Members, Day/AGM (4). And that's how it should be: you get what you pay for. But on top of what you pay. we have been very successful at raising money; we have now bid for and won six major survey contracts in six years and that has brought in over £50.0(K). That money has significantly increased our reserves and while we do give several grants annually. we are in the enviable position of having enough in our reserves to spend on something big. Or maybe several not-so-big thing5. But we are not going to be hasty. We are not going to frrtter it away just to look good on paper; we are waiting for the right opportunity and I hope you'd expect us to do that. We have allocated money towards conservation and research projects (5) undertaken by organisation5 and individuals. We have helped Tommy saunders with £500 towards him buying climbing equipment so that he can help us with the programme of monitoring raptors. Tommy is a HOS March 2012 TAR
Section D Achievements and performance trustee so let me assure you he was absent for that vote. We have glven Hampshire Wildlrfe Trust £950 to pay for refurbishment of the Blashford Lakes tern rafts that we bought several years ago and we have given £540 to Hampshire Swifts to support their work in installing nest boxes, specifically at the Hospital of St Cross. HOS is busy! Our bird surveys, the cOnseration work, our outings, our sales items. the Young Member programme. our Ladybirders Group. the Kingfisher magazine, the Bird Report, the people who collect the money and the people who spend it- all of them are volunteers. There are about 50 people that make this society run like clockwork. You don't alway5 see these people but I do, and without them. quite simply, none of this would happen. So levs give them a huge thank you. Keith Betton Chair, HOS December 2023 While not a complete list of all activtties undertaken during the year, the items numbered in the report above, eg {1), are in support of the Societys objective5 in Section C above, as follows; (l) in support of objective i and iii (2) in support of objective i and iii (3) in support of objective li and iii (4) in sUPPOrt of objective i and iii (5) in support of objective li and iii Other activities documented in the sub-comrnittee reports in the SoCiets AGM materials which support the objectives include." Liaison with Conservation Organisations - supporting objectNe iii Continuation and development of the ten-year bird survey plan - supporting objective ii. For details of Grant expenditure durtng 2023, please see the Treasurerfs Report filed with this Report. TAR March 2012
Section E Financial review The Society's reserves policy is to hold cash funds sufficient to meet one year's expenditure. As at 31 December 2023 the actual cash funds held were significantly in excess of this and the Trustees intend to use the surplus funds over the next two to three years to support research and conservation projects that meet the Society's objectives and also purchase additional capital equipment to expand and enhance research and education proiects. Brief ststement of the charity's policy on reserves Details of any funds materially in deficit None Further financial review details (Optional infomiation) You may choose to include additional infomiation, where relevant about: the charity's principal SoUrS of funds (induding any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustses declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full namo(s) Position (eg Secretary. Chair, etc) Keith Findlay Betton David Nicholas James Palmer Chair Secretary Date TAR March 2012
Hampshire Ornithological Society - Treasurer's Report for the year ended 31 December 2023 -l-hL SociLIN s independenil%' examined aLLounis fi)r the VLar L'ndLd 3 Isl December 2023 arL awailablL on the EIOS 'ebsitc. I'hc acc()unts hai'e been prepared on a recLiPts &iid pai'mLnts bd8iS and a cop}" will bc filed along M'ith ihe Annual RLlurn. s required M',ithin 10 months of thL yL*r eiid, Ivith ihL Charit) Commissiun. In summary, the Society's receipts totslled £52.486 and expenditure w&$ £36575 resulting in a surplus for the year of £15,911. Set out below dre my obyL"rYattony un th¥ ac(xJunts. Receipts Membership sub%criptions inLrcascd %igniliLdTltly Ir(>m ?(122. '1'hi% 1% due t() a net incrLd%L in niLmb¢rs ill- appro.xim&tel)' 50 Il'iih iht. rLmainder heing duL t(Tr 21194 sub%LI-iplii)n% bL'ing rcLeii'ed pri()r ti) the I'ear-end i¥"hiLh rLsuIILd Irc)m Ihc subsLripiifin rLminders heinL) .%L'ni Iiul LdrliLr Lhdn liir 21122. l)onalions inLludc £98) Irom ihe "bid li)r an e,xpert" auction thal closed on ihL MLmbLTs Da¥, and £450 Ir(Im <1 member.s 80, Birihdai." rafflc. 1nlcre.st Iri)m bank dLW%its incred%ed as a resuli uf incrc'ascd lund.% hLld ()n deposit oi'tyy a longer period ihdn the previous
Cdr and also a.signi liLanÉ in¢reuse in inlerL's1 ratLs on sal during the )e. recLipl% Irom ihL Rare Bird4 ol- HampshirL book ()ier th¢ t¥i'o !¥ars are £395. -1'hi5 is iiltcr thc purc-ha5C i)f an additional 1511 ¢opi¢s Ironi Johti c.lark at the Lnd ol. IhL !"ear. Thcrc ¥r¢ l i7 copies in slock al 31 DeLembvr 20?3 and ales from slock i%'ill turther incrcase ihe nel reL'eipis' during ?{)?4. ur,l and data sales inLludL £11,001) I"rDm F'orL'sti'N' England lor the Darifc)rd IN'arbler .surveJ' Ihat li'as ]rIed out during Spriiio aiid %un)mer and £3.160 fr()m14anipshire Li)untN C()unci I for thc l.10S,'I.IIIIC dala eNLhange agreLni¢nt. ILmbcr% DaJ/ACiM I'¢ceipls ci)mpri.%e £VOI) Ironi the ratHL. £30() Irom ¥.khibits)r% aiid £50 Ic)r entrance tees. 'I'hL 211?? receipts inLlude a refund i)I'£l.100 (ri)iii St. Sii'ithun s %LhoL)I fi)r Lulering charg.Ls lor ili¢ ?O?O MLnibLr .4 Da),. Payments CiranLs and donalion% includL Él £i.000 donation to the B'l'o's rlN'ian IntluL'n7a Applal dnd a grant ()t £1.0$2 to FllOWIV'I for IhL repair and relurbi%hmenl ol thi. Icrn rafts ai Blashli)rd Lakes. Also includcd is a grnni of £iOO io lommv SaundLr5. a FIOS J'ruslee, as a contribution loii'ards tree climbingJ L'quipmenl. 'l-l)L granl appliLalion ivus r6.lew'ed and unanimousl) approed by ihe 'frustecs ai the M<inagemeni CommitteL' cin ?) Novembei- ?0?3. Tommy absLni from Ihc Mletin whi15l Ihc gr&ni rtyiiieed and aPpred. KingFli%hLr nLii'slctlLr Los(s h¢ii(c rLduLed duL" 10 a Lhanoe in printers: a Lhange iii paper and a beitLY rate Irom ihL P05I ollice.-fhe n£,.5[et(er dlso ha5 fre.er PdgLS Inc)w i? Lompdrcd to 60 prLI'iousl)'l. ML"mLK'rs DaylAGM and LvLnls pawmLnts hai'L inurLasLd wmpdfLd tc) ?0?2 due to the 2021 Member s t)a)'/ACJM Lhai-¥o% fr(Trrn Si. SN%'iihun s %Lhuol 'ing Carried fi)riiard 10 2022 thus Lausing the 2112? pa)'mLnts to bc artitlLially loiv. -1 rus(ee eNpen8e% iepresent reimbur%ed mileagie e.Ypen.se% for attendance al committeL meetings and attcnding olhcr meLtinos dnd events on behall- ol-Ih¢ Societv. Lquipmenl purchased during the year 5 a nLst inspection camera and Lquipment. This was used loi- the Redstarts in thL Neil Fiir¢'st %un'e!' and is availablL f()r Future 5uivey5. The Sc)¢iet)' Pdid no Sums bN 'aY ol. i-¢muneration ts) Trustees iTrr LommittLe niembers during the N'car. Funds The SoLiei!'s fun4Its arc. hL"Id in a one l'ear bond thiih Chariti. Bank. a l 01) dai. ni)IiL.e deposit account ii'ith Lharitj Bank: an inslanl access dLPOSIt acLouni i¥'iih Lli)!,ds Bank and a Llo%,ds Flank ciiffeni acciiuni. The l-rustees are con%ci()u% that the cash lunds arL' significaiitl) in exccss ofthL SoLiL*! % I'e5Lrn'es yx)liLI. ¥vhich is lo hiild funds sullicient lo mLLt one ¥Lar"s expLndilure. li is in(ended Ihai IhL 8urplu8 lunds are used oi"Lr the ncxl to ihrLY
)"ears to %uptK)rt research and LonsLrvation projLcts Ihal meet the Societ!r"s objcLtive8 and also l() purLhasL' Lapital equipmei)I lo e.xpand ond enharjce resL"arch and eduLuiion projLLts. i¥ould like t() Ihaiik knLiLty member Jov Aubin. Dur Indcpendenl Examincr and a Lhdrtered acLI)untsnl, "h() examined the COUntI at no cosl lo IhL SoLietN and also pri)i ided e.xcLllciil support. I OUld also likL 11) Ihank mi. pI'LCLeA.$[>r: Aiidy Mitchelmiire. lor his advive and as.siytance and a smooih handovei.: the Lxperts i¥h(Tr prc)i'ided their eiperli5e lor ihe 'Bid for an E'.xpert' auLticin tree ()f h-¥C and all the i'"c)lunieLrs i4ho hdVL gii'Ln thLir time: treL ofLhargc: to ihe Sociei!. thmughi)ul tlic Jear. David Brooke5 Honor#ry Treasurer 4 March 20¥*
HaMhire Omlthologkal Soclety (HOS) Recelpts and Payments knunts for the perfod from 01A)Ir2023 to 31M2R023 Total Funds (unreslricted) 2023 Total Funds (unrestricted) 2022 Rece Mamborshlp 8ubscrlpUon$ Donatlons Income Tax rnfund on GiftAid 8ubscryfjons Int•rnstfrom doposlt accounts Publlcation 8al8S Rare Blrd$ of Hampshir• Book Clothlng and DVD •ab• Surveys and data 8ale• Cournes and Tralnlng Days Blrd Rgport Adverlising Mgmbers, DaylAGM Tolal recalpts £24,710.00 £2,381.27 £4,050.35 £2,406A7 £950.32 £2,436.70 £22,248.99 £292.69 £4,152.06 £844.34 £1,327A9 £12.355.26 11 £1.101.00 £11.210.00 £1,216.00 £775.00 £1.250.00 £1.011.01 £2050.70 £89.$0 £740.00 £1.923A7 £62,486.11 £47,835.S1 Paymonts Grants and donations Bird Report Klngfishar Mlettr Rare Blrds of Hamphlro Book Mombers. DaylAGM and •vents Clothlng and DVD8 Insurdnce Cost of data 8ale818urvey8 Postage, stationery and room hir• Trustee Exponsos Equlpm8nt T•)tal payments £6,630.49 £11,519.98 £9,039AO £872A6 £3,033.08 £633.38 £472.31 £610.33 £1,738.61 £698.00 £1,327.44 £36,575.48 £4,180.00 £10,937.68 £13,800.00 £13.525.00 £633.17 £1N26.52 £151.72 £279.38 £1 846.94 £352.64 £0.00 £46,733.05 Net receipts Cash funds last year end Cash funds this yoar end £15,910.63 £106 975.47 £122,886.10 £1,102A6 £106,873.01 £106,975.47 Stat•nt of A•8•1¥ and Llabiliti•8 at the end of th• p•iiod to 3111212023 Cash Funds: Lloyds bank currnntaGcount Lloyds bank deposit account Hampshirn Trust Bank bond matured 17Mf23 Untted Trust Bank bond Marn3 1914tt3 Charfty Bank 100 day notra account Charlty Bank one year bond matyros 07nor24 Charity Bank ono year bond mathrnd 06Mof23 Total cash funds £1y4.26 £48W2A7 Closed Closed £51A71.92 £20,527A6 £0.00 £122,886.10 £1,938.09 £13895.98 £20,000.00 £20,000.00 £31,041AO £0.00 £20.000.00 £106.975A7 Clther monetsry assets Liabililies nono none nono non• stock in hand- Clothlng and publlcallons Flooces Sweatshlrt8 Polo Shlrts Baseball Caps Bvd reporfs thro0 (2022:iwo) most racent imues KeyhaVwLyrn1ngtOn checklists Hampshiro checkllsts Rarn Bkd8 of Hampshlrn 311 2r23 21 15 18 11 31M 22 17 19 31 41 108 157
Independent Examinerfs Report To the Trustees of the Hampshire Ornithological Society Registered Charity in England: Number 1042309 I report to the Trustee5 on my examination of the accounts of the Hampshire Ornithologic31 Society Ithe Trust) for the year ended 3 1 Deceniber 2023. Responsibilities and basis of report As the charity trijstees of the Trust you are responsible for the preparation of the accounts In accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Trust's account5 carried out under section 145 ot the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect The accounting records were not kept in respect of the Trust as required by section 130 of the Act.. or The accounts did not accord with those records- or The account5 did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities IAccounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent oxamination. I have no concerns and have come across no other matter5 in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name: Mr5 D J H Aubin, BA (Honsl. FCA Relevant professional qualification or membership of professional bodies: Fellow of the Institute of Chartered Accountants in England and Wales Address: 4 Old Barn CIDse Chrisichurch DORSET BH23 2QZ United Kingdom Date.. /JizD21+