2022-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 01 2022 31 12 2022

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To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1042309

Hampshire Ornithological Society

Charity's principal address Box Cottage, Winsor Road, Winsor, Hampshire Postcode SO40 2HP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Keith Betton	Chair
	AndyMitchelmore	Treasurer
	David Brookes	Secretary
	Marcus Ward
	Mike Chalmers
	Andrew Colenutt
	AndyLester
	KayShillitoe
	Tom Jordan		Until 2 April 2022
	Nicola Whitmarsh
	Annette Clayson
	BarryPage
	Janice Beck
	Julianne Evans		Until 2 April 2022
	Jayne Chapman
	Carol Rawlings
	Helen Schneider		From 2 April 2022
	Tony Sztypuljak		From 2 April 2022 to 4 November 2022

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution detailed in the Society Rules document.

(eg. trust deed, constitution)

The Society is a Charitable Unincorporated Organisation. How the charity is constituted

• (eg. trust, association, company)

Election by Society Members at the Annual General Meeting Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

Trustees receiving grants from the Society are regarded as transactions You may choose to include with related parties and are required to be reported by SORP 15 FRS 102. additional information, where relevant, about: In 2022 there were no grants sought by, or made to, any Trustees of the • policies and procedures Society.

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of the Society are within the county of Hampshire; i) To advance the education of the public in all aspects of ornithology. ii) To promote research into ornithology and to publish the useful results of such study. iii) To support and encourage the preservation and conservation of wild birds and places of ornithological interest.

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The main activities of the Society are;

To promote and record the study of bird life in Hampshire and to publish the results in the annual bird report.

To use these results to encourage and support the conservation of wild birds and their habitats within the county.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

To foster a wider interest in the recording and preservation of Hampshire bird life by organising a programme of indoor and outdoor meetings, by publishing a magazine ( three issues each year) and other forms of publicity.

As set out by the Charity Commission in its Guidance on Public Benefit in respect of the public benefits requirement in running a charity and its reporting, in their opinion the Trustees consider that they have complied with their duty to have regard to the Commission’s public benefit guidance when exercising any powers or duties to which the guidance are relevant.

Additional details of objectives and activities (Optional information)

In Section D – Achievements and performance, the Chair of the Society, in his report to members, outlines some of the activities of the Society during the past year, showing how they have helped meet the Society’s objectives. Other activities (extracted from the reports of the Chairs of the Scientific and Membership Committees) which are also in support of the objectives, are also listed.

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

HOS Chair’s Report 2022 2022 was “back to normal” for HOS, and hopefully for most of you too. How great it was to see so many of you at the Members Day (1) – and with the greatest respect to our adult speakers that day, the twelve Young Members who took to the stage and told us about their favourite birds absolutely stole the show! A few years ago we had fewer than five members under the age of 21 – now we have 80! Some of them will surely be running HOS in the future, and hopefully even writing these reports. At the risk of creating envy, these Young Members benefit from invitations to ringing events (2) and in 2023 we have arranged a bird art masterclass with Rachel Hudson, one of Hampshire’s most successful wildlife artists. In addition we had a great Zoom meet up with Chris Packham and also Meghan McCubbin who answered our Young Members questions on a huge range of subjects (3). Having recruited just over 200 new members in 2021 we attracted 140 in 2022 – which is still ahead of our recent average before Covid. Just as important to us is that the fact that many fewer than that leave us annually. Bird clubs can be a bit unfriendly, but we are working hard to ensure that those who join HOS get to meet the team soon afterwards, and in 2022 over 100 people joined us at one of several New Members Events (4), where we chatted over coffee and then went birding. HOS is one of the biggest bird clubs in the country, but we want to be one of the friendliest too. Another initiative in 2022 was to set up a WhatsApp group for female members (5). The benefits to those signing up were many – fixing lifts to meetings, arranging birding walks for small groups, and sharing information and knowledge in a friendly environment. All bird clubs should do this. With many charities having to reduce their programme of activities and new work, it was a challenge to find research and conservation projects that wanted support, but we know that requests for grants will pick up as these organisations manage to increase their workload again. We were proud to publish Rare Birds of Hampshire (6) in the spring. This 560-page book was the work of John Clark, whose knowledge of historical records and the status of our birds is second to none. His writing and Dan Powell’s artwork are combined brilliantly, and reviews of the book have been universally positive. Indeed John will be talking about these rare birds and signing copies at the Member’s Day on 1 April. Many thanks to both for a work of brilliance. The Hampshire Bird Report (7) team exceeded their past record and although the latest report was dated November, it was actually distributed in October! Similarly our Kingfisher newsletter (8) created a splash of colour alongside essential information every four months.

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Section D Achievements and erformance p

This year we are losing Andy Mitchelmore as our Treasurer , and I want to thank him for all that he has done for us since 2017. His place will be taken by David Brookes who has been Secretary since 2021, and I’d like to welcome Dave Palmer who is to become our new Secretary.

I would like to thank everyone who has helped the Society to achieve so much in 2022. I wish you a good birding year ahead.

Keith Betton Chair, HOS December 2022

While not a complete list of all activities undertaken during the year, the items numbered in the report above, eg (1), are in support of the Society’s objectives in Section C above, as follows;

(1) in support of objective i, ii and iii

(2) in support of objective I and ii

(3) in support of objective i

(4) in support of objective i

(5) in support of objective i

(6) in support of objective I and ii

(7) in support of objective I and ii

(8) in support of objectives i and iii

Other activities documented in the sub-committee reports in the Society’s AGM materials which support the objectives include;

Liaison with Conservation Organisations – supporting objective iii Continuation and development of the ten-year bird survey plan – supporting objective ii.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The Society’s reserves policy is to hold cash funds sufficient to meet one year’s expenditure. As at 31 December 2022 the actual cash funds held were significantly in excess of this and the Trustees intend to use the surplus funds over the next two to three years to support research and conservation projects that meet the Society’s objectives and also purchase additional capital equipment to expand and enhance research and education projects.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) David Russell Brookes Full name(s) Keith Findlay Betton Position (eg Secretary, Chair, Chair Secretary etc) Date

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Hampshire Ornithological Society (HOS)

Receipts and Payments Accounts for the period from 01/01/2022 to 31/12/2022

Receipts Membership subscriptions Donations Income Tax refund on Gift Aid subscriptions Interest from deposit accounts Publication sales Rare Birds of Hampshire Book Clothing and DVD sales Surveys and data sales Courses and Training Days Bird Report Advertising Members' Day/AGM Total receipts Payments Grants Bird Report Kingfisher Newsletter Rare Birds of Hampshire Book Members' Day/AGM and events Clothing and DVDs Insurance Cost of data sales/surveys Postage, stationery and room hire Trustee Expenses Total payments Net of receipts / (payments) Cash funds last year end Cash funds this year end	Total Funds Total Funds (unrestricted) (unrestricted) 2022 2021 £22,248.99 £23,669.99 £292.69 £1,248.11 £4,152.06 £3,437.19 £844.34 £372.51 £1,327.49 £2,570.51 £12,355.26 £300.00 £1,011.01 £184.10 £2,850.70 £12,520.00 £89.50 £0.00 £740.00 £615.00 £1,923.47 £0.00
	£47,835.51 £44,917.41
	£4,180.00 £5,348.00 £10,937.68 £9,795.87 £13,800.00 £8,964.00 £13,525.00 £10.00 £633.17 £464.40 £1,426.52 £64.30 £151.72 £291.05 £279.38 £1,815.92 £1,446.94 £907.99 £352.64 £146.50
	£46,733.05 £27,808.03
	£1,102.46 £17,109.38
	£105,873.01 £88,763.63
	£106,975.47 £105,873.01

Statement of Assets and Liabilities at the end of the period to 31/12/2022

Cash Funds: Lloyds bank current account Lloyds bank deposit account Hampshire Trust Bank bond matures 17/1/23 United Trust Bank bond matures 19/4/23 Charity Bank 100 day notice account Charity Bank one year bond matures 05/10/23 United Trust Bank bond matured 1/9/22 Hampshire Trust Bank 45 Day Bus Account Hampshire Trust Bank bond matured 17/1/22 Hampshire Trust Bank bond matured 19/4/22 Hampshire Trust Bank 95 Day Bus - closed 7/12/22 Total cash funds Other monetary assets Prepayment of 2022 Insurance premium Prepayment of 2022 Members Day Liabilities none Other assets Stock in hand – Clothing and publications Fleeces Sweatshirts Polo shirts Baseball Caps Hampshire Atlas Bird reports two most recent issues Keyhaven/Lymington checklists Hampshire checklists Rare Birds of Hampshire	£1,938.09 £13,995.98 £20,000.00 £20,000.00 £31,041.40 £20,000.00 Closed Closed Closed Closed Closed	£1,463.69 £24,409.32 £0.00 £0.00 £0.00 £0.00 £20,000.00 £20,000.00 £20,000.00 £20,000.00 £0.00
	£106,975.47	£105,873.01
	31/12/22 22 17 19 31 0 41 68 395 86	£291.05 £2,575.39 31/12/21 14 13 16 1 3 29 89 407 0

Independent ExaMine￿S Report To the Trustees of the Hampshire Ornithological Society Re8lStered Charity In England. Number 1042309 l rnport to the Trustees on my examinètlon of the accounts of the Hampshire Ornitholo8ical Society (the Trust) forthe yèar ended 31 December 2022. Responsibilities and basls of report As the charlty trustees of the Trust you are re5ponsibl• for the preparation of the ac¢ount5 tn accordane• with the requirements ot the Charities Act 2gii I'ttte Aet'l. I report in r•sp•ct of my exarnination of the Trust's account5 caTrled out under sectlon 145 of the Act and in arry5n8 Out my examlnation I have followed all the applicabl• Directlons given by the Charity Commission under section 14515llbl of the Act. Independent examinerfs ststement I have completed my exarnlnotlon. I confTtrn that ng tnaLEridl ITi4lltfs have come to my attention in connectlon with the examination givlng mè cause to believe that in any materlal respect Th@ atcountin8 ￿r.0rd8 not k@pt in respert of the Trust as required by section 130 of the Act.. or 2. The account5 dld not acEDrd witlTr Ilivx r¥¥urds," 01 3. Thè aecounts did not comply with the applicable reouirements concerning the form and content of accounts set out in the Charities IA¢¢ounts and Reportsl Regulations 2008 other than any r&quir@ment that thg. Attounts give a'truÈ and fairf view which is not a matterconsidered as part of an Independent examlnatlon. I have no concerns and have come across no other matters in connection with the examination to which 3tt?ntirJn ghould drawn irt this report in orderto enable a proper understandinE of the accounts to be reached. Sign@d.. Name: Mrs D J H Aubln. BA (Honsl, FCA Relevant professional ouallfS¢ation or membershlp of professional bodies: Fellow of the Institute of Chartered Accountants in England and Wales Addrèss.. 4 Old Barn Close Chrfstchurch DORS￿ BH23 2QZ United Kingdom Date: 01-10112.rjll