Reg. Charity No. 1042209 ## **Ducklings Annual General Meeting – Monday 11[th] November 2021 @ 7pm** **Present** – Kelly Ayres (KA), Lynn Barnett (LB), Sarah Carter (SC), Karly Lundy (KL), Jo Hunt, Joanna M, Kelly Foskett (KF), Lucy Roberts, Nikki Miller, Kathryn Crofts, Katie Harvey, Jen Simpson (JS), Gill Lewis (GL). **Apologies** – Roxanne Stewart and Anne Moore **Minutes** – Lynn Barnett KA opened the meeting by welcoming everyone and thanking them for coming. KA discussed the Chairs Report (see enclosed report). JS – Discussed the Treasurers report (see enclosed report) and thanked KA for all her hard work. LB informed the committee how the accounts has changed over the last few years and the importance of a paid role. It was explained that all fees (except Afterschool Club) had been increased in September 2021 but the need may arise to increase Afterschool Club fees in April due to increase in costs and the minimum wage. GL asked about how much money had been raised so far. LB reported Bags for Schools – still awaiting cheque Hunsdon Celebrates – Just over £300.00 Clothes Swap Bar - £100 ## **Election of Members** Chair – Kelly Ayres – agreed to continue as chair – nominated by JS, second by LB. Treasurer – Jen Simpson agreed to continue as treasurer – nominated by LB, second by KA Secretary – Nikki Miller nominated by JS second by SC ## **Committee Members:-** Kathryn Crofts – Nominated by JS second by KL Katie Harvey – Nominated by LB, second by KF Roxanne Stewart – Nominated by SC, second by KL John Carter – agreed to continue on the committee, nominated by LB second by KA. ## **Building Trustees** Matt Simpson – Agreed to continue Lynn Herbert – Clarification needed on continuation (LB & KA to contact). ## **Fundraising** KA/SC explained the importance of fundraising and how the setting relies on this to purchase new equipment and to keep the Hunsdon Ducklings going. For the future we would like to extend the building to create more space. SC – welcomed any fundraising ideas as new blood was needed within the committee to generate new ideas. A brief discussion arose about fundraising ideas e.g. bingo and fish and chip night; wheel barrow races (decorate a wheelbarrow and have a race); sponsored run a mile; outdoor cinema night SC explained the fundraising we have coming up which includes, Christmas raffle, Louise Photographer, Breakfast with Santa and the Tipple off. Last year we raised approximately £1,100.00 on the Christmas raffle. Tickets have been sent to all parents that use the setting. KA – Explained what happens at the tipple off. Tipple off is on the 5/2/2022. KA- discussed that the committee would work as one going forward with no separate fundraising committee. JH – Wanted to thank staff for making her feel so welcome and said what lovely people we all were. JM and LR also agreed. KA & LB thanked everybody for coming. **Next Meeting** – Thursday 13[th] January 2021 @7pm in the Portacabin Hunsdon Ducklings Pre-school Profit & Loss 0110412021 to 3110312022 TURNOVER CODE NAME TOTAL 4001 Pr&School Fees £12,589.50 4002 Fruit Money £580.64 4003 Lunch Club £168.00 4004 Breakfast Club £6.259.50 4005 Breakfast ClU￿spedal theme £219.50 4009 Breakfast Club- Drop Off £100.00 4010 Breakfast Club 7.30am start £5,251.50 4011 After School Club - To 4.30 £6,924.00 4012 After School Club- To 5.30 £17,256.00 4020 Govemment Funding 30 hours £19,246.52 4100 Government Fundin*Pathfinder £40,321.80 4102 Govemment Funding-support £2,931.84 4300 FurKlraising-Misc £329.80 4301 Fundraislng-school Fete £316.00 4303 Fundraising-sants Letters £35.00 4304 Fundralsing-xmas Cards £53.00 4307 Fundraising-xmas School Fayre £631.00 4310 Fundraising-sumup Payments £461.04 4400 Donations £158.01 4500 Miscellaneous Income £8,238.00 7903 Interest Received £1.51 8101 Fundraising-ripple Off £1,200.58 Total Turnover £123,272.74 03103r2023 09:47 Hunsdon Ducklings Pre-school Profit & Loss 0110412021 to 3110312022 LESS COST OF SALES CODE NAME TOTAL 5000 Consumables £103.10 5001 Consumables:Children £33.50 5002 Consumables.Portacabin £391.50 7003 Staff Salanes £76,025.39 7006 Employers Nl £4.196.95 7401 FoodlDrink- Breakfast Club £421.68 7402 FoodlDnnk- Pre-school £678.10 7403 Milk £503.79 Total Cost Of Sales £82,354.01 Gross Profit £40.918.73 03/0312023 09:47 Hunsdon Ducklings Pre4chool Profit & Loss 0110412021 to 3110312022 LESS EXPENSES CODE NAME TOTAL 5003 Consumables:After School Club £14.95 5101 Maintenance and Repairs £1,082.38 5201 Staff Training £1.236.83 5202 Staff Pensions £10,822.87 7100 Rent £162.30 7102 Water Rates £71.60 7103 Electriaty £1,428.23 7200 Insurance £315.02 7201 Subsc¥iptions £861.08 7300 T0￿qUIpment-pre-SChool £1,974.50 7400 Meals & Entertainment £5.36 7404 Stsff refreshments £358.42 7405 School trip expense £17.00 7406 FoodlDrink - After Sch￿1 Club £260.92 75CKI Office ExpenselStats"onery £1,144.42 7502 TelephonfrLandline £762.72 7504 IT Equipment £971.39 7506 Licences £82.60 77CM) Miscellaneous Expense £14.14 7901 Bank Charge £35.58 8000 Fundraising Expenses-misc £553.24 8004 Fundraising Exp6-Xmas Cards £25.00 8007 Fundraising Exp&School Fete £21.55 8011 Fundraising Exp&fipple Off £626.49 0310312023 09:47 Hunsdon Ducklings Pre4chool Profit & Loss 0110412021 to 3110312022 Total Expenses £22,848.59 Net Profit £18,070.14 oJffjJr2023 09.47 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl rnembers of ¥LK)SK}o CL On accounts for the year ended Charity no (if any) A%L i OL¥-I WC>%. Set out on pages I report to Ihe trustees on my examination of the accounts of the above charity I'the Trust.) for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 20111'Yhe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charily Commission under section 14515){bl of the Act. I have completed my examination. I confirm that no material matters have come to my atlention (other than that disclosed below ') in connection with the examination which gives me cause lo believe that in, any material respect.. accounling records were not kept in accordanoe with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no COn￿rnS and have come across no olher mallers in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounls to be reached. Please delete the words in the brackets ir they do not apply. Signed: Date: .z Name: Relevant professional qualification{sl or body {if any): Address: IER October 2018 Section B Disclosure Only complete if the examiner needs lo highlight matlers of concern (se8 CC32, Independent examination of charity accounts.. directions and guidance fof examiners). Glve here brief details of any items that the examiner wishes to disclose. IER October 2018