ROTARY CLUB OF REIFORD TRUST FUND ANNUAL REPORT FOR THE YEAR 1 JULY 2023 TO 30 JUNE 2024 The Rotary Club of Retford Tnjst Fund is a registered charity No.1042133. Its address is clo Cherry Holt, Eastfield, North Wheatley, Retford DN22 9BX The Charity Trustees for the year l July 2023 to 30 June 2024 were. Mrs Mary Danby Mr Neil Grayston Mrs Mary Saddington Miss Marjorie Crookes The object of the Charity Account is to accumulate monies from investments, donations and various fund-raising events throughout the year and lo distribute the funds lo Local, National and International charities or causes as dictated by Rotary Club of Refford members at monthly business meelings. The level of income from fund-ralslng is dictsted by the generosity of the public. There are no paid employees. The Trustees are members of the Club Executive Committee who are elected to the Committee by perlodic ballot. Any major risks to which the Charity is exposed have b8en identified by the Trustees, reviewed and systems have been established to mitigate those risks. The Trustees have consldered the Charity Commissioner's general guidance on publlc benefit when dlstrlbuting funds to UK charities. Income during the year 2023-2024- £68,166.86- Expenditure £66,703.67 Unspent income reseNes are carried forward and remain available for distribution in future years. Approved by members al the Business Meeting held on 14th April 2025 and slgned by the Truslees on their behalf. N GRAYSTON Trustee M CROOKES Trustee
ANNUAL ACCOUNTS - ROTARY CLUB OF RETFORD - CHARITY ACCOUNT
| INCOME | EXPEDITURE | |||
|---|---|---|---|---|
| DESCRIPTION | AMOUNT | SUB TOTAL DESCRIPTION | **AMOUNT ** | SUB TOTAL |
| Swimathon | Swimathon | |||
| Bassetlaw Councillors Sponsorship | 250.00 | Trophies | 896.92 | |
| Nots County Councillor | 75.00 | Snacks at event | 36.00 | |
| Smith Bros | 1000.00 | Ye Olde Bell (room for presentatons) | 180.00 | |
| Swimming Teams Sposorship | 17989.30 | Treats for Young Swimmers | 305.99 | |
| Payouts to Team's Charites | 10286.68 | |||
| Guide Dogs**** | 3900.00 | |||
| Lincs & Nots Air Ambulance | 3950.00 | |||
| 19314.30 | 19555.59 | |||
| Community | Community | |||
| PLMC Match Funding - The Well | 425.00 | The Well (Baptst Church) | 850.00 | |
| PLMC Match Funding - Muddy Fork | 450.00 | Muddy Fork | 900.00 | |
| PLMC Match Funding - Women's Aid | 400.00 | Hope | 800.00 | |
| PLMC Match Funding - Stephen's House | 400.00 | Bassetlaw Learning Centre | 800.00 | |
| PLMC Match Funding - Hope | 400.00 | Notnghamshire Women's Aid | 800.00 | |
| PLMC Match Funding - Paige Jones Buggy | 625.00 | Ye Olde Bell (Rafe prizes) | 73.50 | |
| PLMC Match Funding - Stroke Associaton | 100.00 | Delichon Ltd (Paige Jones buggy) | 1250.00 | |
| Christmas Market | 579.30 | Litle Box Ofce (fee) | 1.20 | |
| Street Collecton | 285.68 | Stroke Associaton (via N Grayston) | 200.00 | |
| Olde Bell Meals Rafe | 1175.00 | Bassetlaw Hospice**** | 1325.00 | |
| Fashion Show tckets | 749.65 | |||
| Fashion Show Rafe | 575.35 | |||
| 6164.98 | 6999.70 |
| Youth | Youth | ||||
|---|---|---|---|---|---|
| PLMC for SVP (£250 match + £250) | 500.00 | Daneshill Sailing Club(2022 event) | 275.00 | ||
| Remembrance Tickets | 2029.15 | C Daniels (Art Exhibiton Expenses) | 569.78 | ||
| Donaton - Paul Withers re Remembrance Concert | 50.00 | St Joseph's Church SVP | 750.00 | ||
| BDC - Concert Deposit Refund | 100.00 | Burgess Printng | 101.00 | ||
| Premier Financial - Jnr Art Comp | 250.00 | Remembrance Concert Banner | 119.88 | ||
| Pleasley Colliery Band | 300.00 | ||||
| Interval Food at Remembrance Concert | 46.23 | ||||
| EES Showhire (Lightng) | 131.88 | ||||
| Misc Expenses via T Critchley | 46.00 | ||||
| C Daniels - Refund Tickets | 30.00 | ||||
| Litle Box Ofce Fees | 15.09 | ||||
| Royal Britsh Legion | 695.00 | ||||
| Ordsall School | 200.00 | ||||
| 2929.15 | 3279.86 | ||||
| RotaKids | RotaKids | ||||
| Tfr to Internaton Account | 300.00 | ||||
| Donaton - E M Crookes | 40.00 | RotaKids Banner | 41.00 | ||
| Dr A N Kent - Peace Anthem | 50.00 | Aquabox (Ranby House K4B) | 173.20 | ||
| Weekly Rafe | 381.43 | Taxi (School to Anthem Event) | 24.00 | ||
| HMRC - Gif Aid | 287.50 | Ist Aid Kit | 19.99 | ||
| Lanyards | 21.98 | ||||
| Buton Badges | 33.90 | ||||
| Lost Chord | 1614.10 | ||||
| RotaKids Evening Meals | 375.00 | ||||
| 758.93 | 2603.17 |
| Internatonal | Internatonal | ||||
|---|---|---|---|---|---|
| Tfr from Rotakids (correct an error) | 300.00 | Aquabox | 400.00 | ||
| Donaton - D Turner | 20.00 | Bassetlaw District Council | 162.00 | ||
| Karaoke Event | 672.80 | Ye Olde Bell | 100.00 | ||
| PLMC Matching Grant - Rise to Shine | 200.00 | Rise to Shine (via M Davis) | 400.00 | ||
| Bassetlaw DC - Refund for Cancelled Booking | 112.00 | Life Publicatons | 92.16 | ||
| 1304.80 | 1154.16 | ||||
| Bread Fund | Bread Fund | ||||
| Brunch | 342.00 | Project in KwaZulu Netal | 4200.00 | ||
| T Dunmore | 3000.00 | ||||
| HMRC - Gif Aid | 750.00 | ||||
| Mrs J Bailey | 50.00 | ||||
| Victorian Market | 130.75 | ||||
| Donatons inMemory of Vince Hines | 1047.00 | ||||
| Private Donaton | 153.00 | ||||
| Plant Sales | 589.58 | ||||
| M Danby | 10.00 | ||||
| Worksop Tangent Club | 118.00 | ||||
| 6190.33 | 4200.00 | ||||
| Tuxford Legacy | Tuxford Legacy | ||||
| East Markham School | 630.00 | ||||
| 0.00 | 630.00 | ||||
| Environment | Environment | ||||
| Games Night | 285.00 | Tfr to Dinner Acc (Cancelled Games Night) | 285.00 | ||
| Money refunded piecemeal in lieu of | |||||
| **285.00 ** | meal payments | 285.00 |
| Charity Golf Day | Charity Golf Day | ||||
|---|---|---|---|---|---|
| Team Fees | 3020.00 | Refund Green Fees | 160.00 | ||
| Sponsorship | 900.00 | Perspex Display Boards | 72.79 | ||
| Cash at Event | 980.16 | Printng | 64.80 | ||
| SumUp at Event | 846.47 | Gif to Craig Morris | 40.00 | ||
| Aucton | 195.00 | NSPCC | 1500.00 | ||
| PLMC for Jaime's Legacy | 600.00 | Focus on Young People in Bassetlaw | 1500.00 | ||
| Meals | 682.00 | ||||
| Green Fees | 420.00 | ||||
| Jaime's Legacy | 1000.00 | ||||
| Charity Account | 978.04 | ||||
| 6541.63 | 6417.63 | ||||
| Santa Run | Santa Run | ||||
| Nots CC Donaton | 75.00 | Medals & Badges | 154.43 | ||
| Carl Noble - Donaton | 400.00 | Banner | 131.00 | ||
| Fee | 1557.30 | Stripe (Litle Box Ofce)Fees | 67.61 | ||
| Derek Turner - Donaton | 20.00 | Costumes | 402.82 | ||
| Miscellany at Christmas Mkt | 160.30 | EE Showbiz (PA System) | 264.60 | ||
| Bassetlaw DC Donaton | 250.00 | Advert | 20.00 | ||
| Trafc Stop/Go Boards | 468.00 | ||||
| Bassetlaw Hospice | 400.00 | ||||
| Bassetlaw Food Bank | 600.00 | ||||
| Charity Account | 279.14 | ||||
| 2462.60 | 2787.60 |
| Victorian Fayre | Victorian Fayre | ||||
|---|---|---|---|---|---|
| Stall Fees | 440.00 | Refund - Tickets Paid Twice | 52.00 | ||
| Entry Fee (incl meal) | 5148.00 | Banner (50%) | 55.50 | ||
| Donatons | 100.00 | Ye Olde Bell for Meals | 3993.00 | ||
| Sales | 1664.16 | Advert - Retord Life | 344.40 | ||
| PIB Sponsorship | 800.00 | Advert - Facebook | 10.00 | ||
| Bassetlaw Hospice | 3000.00 | ||||
| Charity Account | 1277.26 | ||||
| 8152.16 | 8732.16 | ||||
| Donatons | Donatons | ||||
| M Dolby | 320.00 | Retord Cricket Club | 200.00 | ||
| Closing Golf Day Account | 978.04 | Aquabox (Libya Flood) | 300.00 | ||
| B Marchant | 402.50 | Shelterbox (Morocco Earthquake) | 590.00 | ||
| In Memory of Ken Bullivant | 606.00 | RC of Amber Valley India Project | 100.00 | ||
| Toy Sale | 270.82 | Rotary Foundaton from Club | 3213.35 | ||
| Closing Vic Fayre Account | 1277.26 | Rotary Foundaton - K Bullivant Memorial | 400.00 | ||
| Dinner Account Surplus | 167.74 | Calibre Books | 100.00 | ||
| Private Donaton | 100.00 | Bassetlaw Foodbank | 3124.00 | ||
| Closing Santa Run Account | 279.14 | Royal Britsh Legion - rounding up | 5.00 | ||
| District 1220 (for Foodbank) | 1500.00 | Tfr to General Account (B.E.D.E.) | 1200.00 | ||
| Osberton Horse Trials (Parking) | 1200.00 | ||||
| Christmas Card Donatons | 348.05 | ||||
| M Davis | 100.00 | ||||
| PLMC (for Foodbank) | 1524.00 | ||||
| D Turner | 50.00 | ||||
| Plant Sales | 589.47 | ||||
| WI | 95.00 | ||||
| Used Ink Cartridges | 69.20 | ||||
| Thoresby Parking | 1200.00 | ||||
| Gif Aid | 2008.96 | ||||
| Wine Tastng | 65.91 | ||||
| President's Charity | 100.00 | ||||
| 13252.09 | 9232.35 |
| Sundries | Sundries | ||||
|---|---|---|---|---|---|
| Interest | 361.76 | Gif Aid Expenses | 11.71 | ||
| Subscriptons | 150.00 | General Account - Subscriptons | 150.00 | ||
| Dinner Account Surplus | 212.13 | General Account - Chater Fees | 72.00 | ||
| Charter Fees | 72.00 | Dinner Account - Meal | 15.00 | ||
| Meal Payment | 15.00 | East Midlands Crossroads | 306.00 | ||
| Excess Dinner Acc. Re-directed General | 167.74 | ||||
| Missed Refund from Victorian Fayre | 104.00 | ||||
| 810.89 | 826.45 | ||||
| 68166.86 | 66703.67 | ||||
| Balance brought forward from 2023-24 | 23447.96 | ||||
| Excess Income over Expenditure | 1463.19 | ||||
| Outstanding Cheques x2**** | 5225.00 | ||||
| Balance carried forward to 2024-25 | 30136.15 |
Report to the Trustees of the Rotary Club of Retford Charity Receipts and Payments Aecount for the Year Ended 30 June 2024 We report on the accounts of the charity for the year ended 30 June 2024, which are set out on pag¢ 2. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounrs. The charity's trustees consider that 2n audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under s¢¢tion 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act. and to strte whether parti¢ular rn8tters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Comrnission. An examination includes a review of the ac¢ounting recvrds kept by the charity and a comparison of the accounls presented with those records. It also includes consideration of any unusual items or disclosures in the ¢ounts, and seeking cxplanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence thal would be required in an audit, and consequently no opinion is given as to whelhcr the accounts present a 'true and fair view, and the report is limited to those matt¢r5 Set out in the statement below. Independent examiner's statement In conne¢tion with my examination, no mattcr has come to my attention,. {1) which gives me reasonable cause to believe that, in any material respect, the requtrements: to keep accountin8 records in accordance with section 130 of the Charities Act. and to prepare ac¢ount5 which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been mel or (2) to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reach¢d. John A Ilepworth ACA Ilepworth Griffiths Chartered Accountants 47 Cyrove Street Reiford Nrottin8hamshir¢ DN22 6LA Date.. 13 April 2025