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2021-12-31-accounts

REGISTERED COMPANY NUMBER: 02970246 (England and Wales) REGISTERED CHARITY NUMBER: 1042090

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 December 2021

for

The Princess Royal Class Locomotive Trust

The Princess Royal Class Locomotive Trust

Contents of the Financial Statements for the Year Ended 31 December 2021

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Statement of Financial Position 7 to 8
Notes to the Financial Statements 9 to 16
Detailed Statement of Financial Activities 17

The Princess Royal Class Locomotive Trust

Report of the Trustees for the Year Ended 31 December 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the trust are:-

The restoration, preservation, operation and display of its steam locomotives;

The restoration, preservation, display and where appropriate, the operation of its rolling stock;

The operation of the 'West Shed Experience' Museum, which aims to exhibit the full history of the trust's LMS Pacific Class, British Railway's 2-6-4T and narrow gauge locomotives and its exceptional collection of historic rolling stock and artefacts.

Public benefit

By working towards the objectives above and carrying out the charitable activities below the charity is providing the public with the benefit of having access to historic locomotives and the history surrounding them.

Page 1

The Princess Royal Class Locomotive Trust

Report of the Trustees for the Year Ended 31 December 2021

ACHIEVEMENT AND PERFORMANCE Charitable activities

Locomotives

Duchess of Sutherland locomotive was unable to be hired out until 30 October 2021 due to the Covid 19 restrictions. It was the hired on 10 occasions in the year.

BR 4MT Standard tank locomotive 80098 remained a static exhibit in the West Shed Experience Museum.

BR 4MT Standard tank locomotive 80080 was unable to be hired out until May 2021 because of the Covid 19 restrictions.

Rolling Stock

Special Saloon 45000

Restoration work by volunteers continued throughout the year on the interior of the saloon.

L M S No 1 Dynamometer Car 45050

This vehicle is now on permanent static display in the museum with various forms of supporting interpretation and is used during guided tours and school visits.

Inspection Saloon 6320

On loan to Vintage Trains for their use from October 2021 together with their hire of the Duchess of Sutherland.

Support Coach 99040

Resumed duties with Duchess of Sutherland in the mainline on October 2021.

Support Coach 99041

On static exhibition at West Shed.

Museum & Education

COVID-19 forced us to remain closed until July 2021.

However, work at the museum has continued behind the scenes. During 2021 we continued to participate in the 'Digital Heritage Lab' - a free programme for small to medium heritage organisations seeking to develop their digital capabilities and capacity, funded through The National Lottery Heritage Fund as part of the Digital Skill for Heritage initiative. During the programme, our Museum Curator and several volunteers attended numerous online training events on topics including fundraising, marketing, website accessibility, using social media and putting museum collections online.

Other online training and networking events attended by the Curator and volunteers during 2021 included the conference of the Association of Independent Museums, meetings of the Derbyshire Museums & Heritage Forum, and the Museum Development East Midlands 'Engaging with Schools' network.

FINANCIAL REVIEW

Investment policy and objectives

The company has no direct investments, other than cash at bank. Interest is earned on surplus cash balances.

Page 2

The Princess Royal Class Locomotive Trust

Report of the Trustees for the Year Ended 31 December 2021

FINANCIAL REVIEW

Reserves policy

It is the policy of the charity to maintain unrestricted funds, which are free reserves of the charity of the charity, at a level which provides sufficient funds to cover management, administration and support costs; and to respond to emergency applications for grants, which arise from time to time.

Unrestricted free reserves at the end of 2021 were £190,207 (2020: £30,736) disclosing an increase in the year. The Trustees are confident that this reserve together with the concentrated fundraising during 2021 continuing into 2022 will enable the Trust to continue its progress in restoring and maintaining its stock of locomotives and coaches.

Going concern

On 11 March 2020, the World Health Organisation officially declared COVID-19 as a pandemic.

The accounts have been prepared on a going concern basis as although there are indicators of financial impact in relation to COVID-19 the trustees have taken what are considered all necessary measures to protect the charity from this to limit any adverse impact.

The trustees anticipate the charity continuing to operate for the foreseeable future and are monitoring the situation.

Review of the Financial Year

Total unrestricted incoming resources for the Trust reached £365,429 (2020: £164,488) this included a trading donation from PRCLT Company of £230,900 (2020: £70,894). Yet again highlighting the importance the Trust's profit making activates which the subsidiary carries out. The Trust continues to rely heavily upon the support and generosity of its Patrons and other donors who during the year contributed £130,843 (2020: £49,723).

The Trust's general expenses continue to be closely monitored to ensure that sufficient funds will be available for general revenue expenses.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, the memorandum and articles of association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The existing board of trustees undertakes the selection, recruitment and appointment of new trustees

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

02970246 (England and Wales)

Registered Charity number

1042090

Registered office

The West Shed Midland Railway Centre Swanwick Junction Ripley Derbyshire DE5 4AD

Page 3

The Princess Royal Class Locomotive Trust

Report of the Trustees for the Year Ended 31 December 2021

Trustees

G Oulsnam J B Radford (resigned 30/4/2021) P S Wood C R Longmate L Truswell M Hollingworth G Henshall D Tilling C Powell

Company Secretary

G Oulsnam

Independent Examiner

K R Carey BA FCA ICAEW McDade Roberts Accountants Limited Chartered Accountants 316 Blackpool Road Fulwood Preston Lancashire PR2 3AE

SHARE CAPITAL

The company is limited by guarantee and does not have a share capital.

Approved by order of the board of trustees on 4 October 2022 and signed on its behalf by:

C R Longmate - Trustee

Page 4

Independent Examiner's Report to the Trustees of The Princess Royal Class Locomotive Trust

Independent examiner's report to the trustees of The Princess Royal Class Locomotive Trust ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

K R Carey BA FCA ICAEW McDade Roberts Accountants Limited Chartered Accountants 316 Blackpool Road Fulwood Preston Lancashire PR2 3AE

4 October 2022

Page 5

The Princess Royal Class Locomotive Trust

Statement of Financial Activities for the Year Ended 31 December 2021

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
130,844
Charitable activities
Expenditure
-
Other trading activities
2
230,900
Investment income
3
10
Other income
3,686
Total
365,440
EXPENDITURE ON
Raising funds
4
4,170
Charitable activities
5
Expenditure
201,799
Total
205,969
NET INCOME/(EXPENDITURE)
159,471
RECONCILIATION OF FUNDS
Total funds brought forward
30,736
TOTAL FUNDS CARRIED FORWARD
190,207
Restricted
funds
£
-
-
-
-
-
-
-
29,618
29,618
(29,618)
190,855
161,237
31.12.21
Total
funds
£
130,844
-
230,900
10
3,686
365,440
4,170
231,417
235,587
129,853
221,591
351,444
31.12.20
Total
funds
£
49,723
11,650
70,894
24
34,247
166,538
8,175
203,156
211,331
(44,793)
266,384
221,591

The notes form part of these financial statements

Page 6

The Princess Royal Class Locomotive Trust

Statement of Financial Position 31 December 2021

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
10
(3,752)
Heritage assets
11
6,600
2,848
CURRENT ASSETS
Debtors
13
78,817
Cash at bank
195,374
274,191
CREDITORS
Amounts falling due within one year
14
(86,832)
NET CURRENT ASSETS
187,359
TOTAL ASSETS LESS CURRENT
LIABILITIES
190,207
NET ASSETS
190,207
FUNDS
16
Unrestricted funds
Restricted funds
TOTAL FUNDS
Restricted
funds
£
169,932
-
169,932
-
-
-
(8,695)
(8,695)
161,237
161,237
31.12.21
Total
funds
£
166,180
6,600
172,780
78,817
195,374
274,191
(95,527)
178,664
351,444
351,444
190,207
161,237
351,444
31.12.20
Total
funds
£
200,973
6,600
207,573
20,728
128,683
149,411
(135,393)
14,018
221,591
221,591
30,736
190,855
221,591

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 7

The Princess Royal Class Locomotive Trust

Statement of Financial Position - continued 31 December 2021

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 4 October 2022 and were signed on its behalf by:

C R Longmate - Trustee

The notes form part of these financial statements

Page 8

The Princess Royal Class Locomotive Trust

Notes to the Financial Statements for the Year Ended 31 December 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

During the year the company was in receipt of relief in respect of the Coronavirus Job Retention Scheme. The income is recorded based on the claim periods made relating the financial year.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Buildings - 5% on cost Plant and machinery - 25% on cost Computer equipment - 33% on cost

Heritage assets

There is no depreciation charge on heritage assets because it has been estimated that the assets have a useful life of such length that any depreciation charge would be negligible and can be ignored on the basis of materiality.

This is contrary to Generally Accepted Accounting principles.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the note 16.

Page 9

The Princess Royal Class Locomotive Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

2.
OTHER TRADING ACTIVITIES
Donated Profits from PRCLT Ltd
3.
INVESTMENT INCOME
Bank Interest Received
4.
RAISING FUNDS
Raising donations and legacies
Telephone
Publications
Sundries
5.
CHARITABLE ACTIVITIES COSTS
Expenditure
6.
DIRECT COSTS OF CHARITABLE ACTIVITIES
Staff costs
Locomotive Expenses
Insurance
Light and heat
Examination Fees
Repairs & renewals
Bank Charges
Depreciation
Direct
Costs (see
note 6)
£
228,817
31.12.21
£
230,900
31.12.21
£
10
31.12.21
£
1,275
55
2,840
4,170
Support
costs
£
2,600
31.12.21
£
118,703
29,288
24,244
1,575
4,322
15,122
770
34,793
228,817
31.12.20
£
70,894
31.12.20
£
24
31.12.20
£
1,680
535
5,960
8,175
Totals
£
231,417
31.12.20
£
121,566
20,948
15,335
4,898
770
2,105
1,041
34,793
201,456

Page 10

The Princess Royal Class Locomotive Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

7. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.12.21 31.12.20
£ £
Depreciation - owned assets 34,793 34,794

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2021 nor for the year ended 31 December 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2021 nor for the year ended 31 December 2020.

9. STAFF COSTS

The average monthly number of employees during the year was as follows:

31.12.21 31.12.20
Administrative 5 5

No employees received emoluments in excess of £60,000.

10. TANGIBLE FIXED ASSETS

COST
At 1 January 2021 and
31 December 2021
DEPRECIATION
At 1 January 2021
Charge for year
At 31 December 2021
NET BOOK VALUE
At 31 December 2021
At 31 December 2020
Freehold
property
£
2,500
-
-
-
2,500
2,500
Buildings
£
813,572
619,814
33,678
653,492
160,080
193,758
Plant and
machinery
£
80,112
75,774
930
76,704
3,408
4,338
Computer
equipment
£
9,297
8,920
185
9,105
192
377
Totals
£
905,481
704,508
34,793
739,301
166,180
200,973

Included in cost or valuation of land and buildings is freehold land of £2,500 (2020 - £2,500) which is not depreciated.

Page 11

The Princess Royal Class Locomotive Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

11. HERITAGE ASSETS

MARKET VALUE
At 1 January 2021 and
31 December 2021
NET BOOK VALUE
At 31 December 2021
At 31 December 2020
Total
£
6,600
6,600
6,600

In accordance with Statement of Recommended Practice on Accounting for Charities the company's historic assets have not been capitalised unless purchased since 1st January 2008. Details of the company's historic assets which have not been capitalised due to their acquisition prior to this date are as follows:

5) 21 " gauge locomotive 6203 and one coach on display.

7) LMS General Manager's saloon 6320 in full working order and on hire to a Heritage railway and customers.

The Trustees are of the opinion that the total value of these historic assets is £4,325,000.

The other railway vehicles not listed as Museum items have an estimated value of £210,000.

The charity also owns other historical artefacts and a museum collection with an estimated value of £202,000.

The charity also owns several smaller items of railway equipment with a going concern value given by the trustees of approximately £82,000. This has been given to the trust to be repaired or renovated as necessary.

12. FIXED ASSET INVESTMENTS

There were no investment assets outside the UK.

The company's investments at the balance sheet date in the share capital of companies include the following:

PRCLT Company Ltd
Registered office:
Nature of business: Locomotive operation
%
Class of share: holding
Ordinary 100

Page 12

The Princess Royal Class Locomotive Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

12. FIXED ASSET INVESTMENTS - continued

The shares in the company were gifted to the company on incorporation and consequently have no cost in the company's accounts.

13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Other debtors
Prepayments
14.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Bank loans and overdrafts (see note 15)
Trade creditors
Social security and other taxes
VAT
Other creditors
Accrued expenses
15.
LOANS
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank overdrafts
16.
MOVEMENT IN FUNDS
At 1.1.21
£
Unrestricted funds
General fund
30,736
Restricted funds
West Shed Extension
190,855
TOTAL FUNDS
221,591
31.12.21
£
78,621
196
78,817
31.12.21
£
8,695
23,229
2,133
14,389
40,505
6,576
95,527
31.12.21
£
8,695
Net
movement
in funds
£
159,471
(29,618)
129,853
31.12.20
£
14,314
6,414
20,728
31.12.20
£
59,236
25,194
2,676
2,976
40,488
4,823
135,393
31.12.20
£
59,236
At
31.12.21
£
190,207
161,237
351,444

Page 13

The Princess Royal Class Locomotive Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

16. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
West Shed Extension
TOTAL FUNDS
Incoming
resources
£
365,440
-
365,440
Resources
Movement
expended
in funds
£
£
(205,969)
159,471
(29,618)
(29,618)
(235,587)
129,853

Comparatives for movement in funds

At 1.1.20
£
Unrestricted funds
General fund
45,911
Restricted funds
West Shed Extension
140,314
George Locomotive Restoration
52,359
Diesel Shunter
26,500
Museum Grant
1,300
220,473
TOTAL FUNDS
266,384
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
164,488
Restricted funds
West Shed Extension
-
Museum Grant
2,050
2,050
TOTAL FUNDS
166,538
Net
movement
At
in funds
31.12.20
£
£
(15,175)
30,736
(29,618)
110,696
-
52,359
-
26,500
-
1,300
(29,618)
190,855
(44,793)
221,591
Resources
Movement
expended
in funds
£
£
(179,663)
(15,175)
(29,618)
(29,618)
(2,050)
-
(31,668)
(29,618)
(211,331)
(44,793)

Page 14

The Princess Royal Class Locomotive Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

16. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
West Shed Extension
George Locomotive Restoration
Diesel Shunter
Museum Grant
TOTAL FUNDS
At 1.1.20
£
45,911
140,314
52,359
26,500
1,300
220,473
266,384
Net
movement
in funds
£
144,296
(59,236)
-
-
-
(59,236)
85,060
At
31.12.21
£
190,207
81,078
52,359
26,500
1,300
161,237
351,444

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
West Shed Extension
Museum Grant
TOTAL FUNDS
Incoming
resources
£
529,928
-
2,050
2,050
531,978
Resources
Movemen
expended
in funds
£
£
(385,632)
144,296
(59,236)
(59,236)
(2,050)
-
(61,286)
(59,236)
(446,918)
85,060
Resources
Movemen
expended
in funds
£
£
(385,632)
144,296
(59,236)
(59,236)
(2,050)
-
(61,286)
(59,236)
(446,918)
85,060
(59,236)
85,060

West Shed Extension

This fund relates to the building of the charity's museum. This was funded mainly from a grant received from the Heritage Lottery Fund and the company's own general fund. This project has been completed. Any further costs relate to depreciation charges.

George Locomotive Restoration and Diesel Shunter Funds

These two funds relate to two locomotives acquired by the charity with a view to restoring them to full working order and to be displayed in the charity's museum. It is anticipated that there is sufficient funds available to complete this work. Any shortfall will be met out from further appeals or from the general fund, if so required.

Page 15

The Princess Royal Class Locomotive Trust

Notes to the Financial Statements - continued for the Year Ended 31 December 2021

17. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2021.

Page 16

The Princess Royal Class Locomotive Trust

Detailed Statement of Financial Activities for the Year Ended 31 December 2021

31.12.21 31.12.20
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Gifts & Donations 130,844 49,723
Other trading activities
Donated Profits from PRCLT Ltd 230,900 70,894
Investment income
Bank Interest Received 10 24
Charitable activities
Grants - 11,650
Other income
Government grants 3,686 34,247
Total incoming resources 365,440 166,538
EXPENDITURE
Raising donations and legacies
Telephone 1,275 1,680
Publications 55 535
Sundries 2,840 5,960
4,170 8,175
Charitable activities
Wages 118,703 121,566
Locomotive Expenses 29,288 20,948
Insurance 24,244 15,335
Light and heat 1,575 4,898
Examination Fees 4,322 770
Repairs & renewals 15,122 2,105
Bank Charges 770 1,041
Buildings 33,678 33,678
Plant and machinery 930 930
Computer equipment 185 185
228,817 201,456
Support costs
Governance costs
Accountancy 2,600 1,700
Total resources expended 235,587 211,331
Net income/(expenditure) 129,853 (44,793)

This page does not form part of the statutory financial statements

Page 17