**WORSTEAD PRE-SCHOOL**
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021**
Registered Charity no: 1041749
## **WORSTEAD PRE-SCHOOL**
|**___________________________________________________________________________________**|**___________________________________________________________________________________**|
|---|---|
|**Contents**
|**Page**|
|Trustees’ report|1 - 3|
|Independent examiner’s report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the Financial Statements|7 - 10|
**WORSTEAD PRE-SCHOOL**
**_________________________________________________________________________________**
## **General information**
|**Principal address:**|Worstead Pre-school|
|---|---|
||Queen Elizabeth Hall|
||Ruin Road|
||Worstead|
||NR28 9WH|
|**Trustees:**|Mrs K Plane (Chair) (Appointed 23/09/2020)|
||Mrs E Hudson (Secretary) (Appointed 02/11/2021)|
||Mrs L Willoughby (Treasurer)|
||Mrs F Day (Resigned 02/11/2021)|
||Mrs J Liu (Appointed 23/09/2020 & Resigned 02/11/2021)|
||Mrs C Gwilliam (Appointed 23/09/2020)|
||Ms L Sandell (Resigned 08/09/2020)|
||Mrs H Fenwick (Resigned 23/09/2020)|
||Mrs V Nicholson (Resigned 23/09/2020)|
|**Bankers:**|National Westminster Bank PLC|
||21 Gentleman’s Walk|
||Norwich|
||Norfolk|
||NR2 1NA|
|**Independent examiner:**|A Orves FCCA FCA|
||For and on behalf of|
||Sexty & Co|
||Chartered Certified Accountants|
||and Registered Auditors|
||2a Church Street|
||North Walsham|
||NR28 9DA|
**WORSTEAD PRE-SCHOOL**
## **_________________________________________________________________________________________**
## **Report of the trustees for the year ended 31 August 2021**
The trustees of Worstead pre-school present their annual report and financial statements for the year ended 31 August 2021 which have been prepared in accordance with the accounting policies set out in note 1 to the financial statements.
## **Structure and Management**
Worstead Pre-school is a registered charity (No. 1041749) and is governed by its constitution adopted on 15 October 1992 as amended on 24 September 2019.
The management and control of Worstead Pre-school is the responsibility of the management committee whose members are also trustees.
Members are elected to the management committee and to be trustees at the Annual General Meeting and at the first Committee meeting following the Annual General Meeting at which the newly elected members of the Committee are elected they shall choose from amongst their number the members who will act as Chair, Treasurer and Vice Chair.
## **Objects and activities**
The objects of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
- a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
- b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
- c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
## **Report from Acting Chair at AGM (Jennifer Liu)**
We have certainly had a different year, but successful all the same. Staff appraisals went really well and the children seemed to have settled nicely after the winter lockdown. I have only been acting as chair for the past few months so would like to invite Kirsty to add her bit if she would like to, as she has more experience of being the committee chair, but even in a short time I have seen how well the staff have coped with some real challenges over the past year. It is a shame that we have not yet been able to finalise the lease with the village hall, so I think this should be made a priority as it’s hanging over all of us to some extent. We have a number of new staff who appear to be doing very well and welcome to Karen our newest recruit. I hope the staff can continue grow in terms of training, experience and confidence and I wish the school and children the best for the future.
Cont’d/…
1
**WORSTEAD PRE-SCHOOL**
## **_________________________________________________________________________________________**
## **Report of the trustees for the year ended 31 August 2021 continued**
## **Report from Supervisor (Clare Gwilliam)**
We welcome back everyone and settle in new families, numbers are on the increase we started the term with 20 children on the register and now have 26 on the books and we are only in November. Unfortunately, we have lost 2 of our children due to siblings starting schools and parents finding it difficult to be in 2 places at once.
The year gone was a difficult year but the staff, committee, parents and most importantly children have coped extremely well.
Policies were updated and sent out to parents.
We are having to move our resources as the Queen Elizabeth village hall would like the rooms back to turn back into changing rooms. They have offered alternative storage space and we will be having discussions on how this is going to work for the best.
We welcomed new staff members to the team Karen our administrator, Adele our pre-school practitioner and Bethany our newly qualified practitioner. Everyone has fitted into the team fantastically.
Fair share continues to donate food which the staff take turns in picking up once a week. This gives the children plenty of choices and chances to try foods which they might not normally such as dragon fruit and different fresh breads.
The staff have all been extremely busy. Sally completed her level 3 special education needs qualification, all staff have attended first aid training and many webinars, Emma will be attending a lead practitioner safeguarding course, Adele is now in the process of her level 3 special education needs qualification and Bethany will be attending a safeguarding course. We will continue to feedback and keep each other updated on changes and ideas that could better our provision.
As always, I extend my greatest thanks to staff who work incredibly hard, to committee for their continued support and to parents and carers for helping to make the pre-school what it is today.
## **Financial Report from Pre-School Administrator (Karen Norfolk)**
||Current|Business (contingency fund)|
|---|---|---|
|Balance at Beginning of year|£46,034|£36,008|
|Balance at End of year|£58,563|£36,012|
|Balance of Petty Cash|£475||
|Our income for the year to 31stAugust 21|£116,644||
|Our expenditure for the year to 31stAugust 21|£95,000||
|Total income over expenditure|£21,644||
Income notes:
- Our income was higher this year, due to a very strong number of children on the books.
- We had a large number of funded 2-year olds, which has equated to more sessions.
- We received Tesco Forest School Grant - £725.
- Full funding received for summer term.
Expenditure notes:
- A good control of expenses. Regular monitoring of our financial position.
- No major purchases.
Our main income is still Government funding. This totalled £91,531 Income for our standard fees totalled £15,189
We raised £2,124 from other initiatives. Such as car boot sale, online jumble sale, donations etc.
Cont’d/…
2
**WORSTEAD PRE-SCHOOL**
**_________________________________________________________________________________________**
## **Report of the trustees for the year ended 31 August 2021 continued**
Just to remind everyone that the Business Account (Contingency Fund) is there in case of emergencies, redundancies etc. I have calculated what we would need to cover three months trading and redundancy costs and this equates to £32,554. Therefore, I do not propose that we need to transfer anything through to this account at the current time.
## **Reserves policy**
The Trustees have established a policy whereby the unrestricted funds held by the charity are maintained at such a level that the Trustees feel they would be able to continue the current activities of the charity in the event of a significant drop in income. The charity’s policy is to hold sufficient reserves that cover 3 months of expenditure. At the balance sheet date the unrestricted reserves amounted to £93,195 which the Trustees consider to be satisfactory.
The Trustees are satisfied with the financial position of the charity as shown in these financial statements.
## **Public Benefit Statement**
The trustees confirm that they have complied with section 17 of the Charities Act 2011 to have due regards to the Charity Commission’s general guidance on public benefit, ‘Charities and Public Benefit’.
## **Risk management**
The charity monitors its risk on an ongoing basis and is constantly reviewing policies in order to mitigate those risks throughout 2021 and beyond.
Internal risks are minimised by the implementation of procedures for authorization of all projects and to ensure consistent and quality delivery for all operational aspects of the charity. These procedures are periodically reviewed to ensure that they meet the needs of the charity.
## **Governance and internal control**
Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that year. In preparing those financial statements, the trustees have:
- selected suitable accounting policies and then applied them consistently;
- made judgments and estimates that are reasonable and prudent;
- stated whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepared the financial statements on the going concern basis.
The trustees have overall responsibility for ensuring that the charity has an appropriate system of controls, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Independent examiner**
Mr A Orves FCCA FCA is willing to continue as independent examiner and a proposal regarding his reappointment will be put to the next annual general meeting.
This report was approved by the Management Committee on 01 April 2022 and signed on their behalf by:-
Mrs K Plane Chair of Trustees
3
**WORSTEAD PRE-SCHOOL**
## **_________________________________________________________________________________________**
## **Independent Examiner’s Report to the Trustees of the Worstead Pre-school**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2021 which are set out on pages 5 to 10.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2) the accounts do not accord with those records; or
- 3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
A Orves FCCA FCA For and on behalf of Sexty & Co Chartered Certified Accountants and Registered Auditors 2a Church Street North Walsham Norfolk NR28 9DA
Date: 01 April 2022
**WORSTEAD PRE-SCHOOL**
**_________________________________________________________________________________________** 4
## **Statement of Financial Activities for the year ended 31 August 2021**
|**Note**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Designated**
**Funds**
**£**
**£**
**£**
**Incoming resources**
**Incoming resources from generated**
**funds:**
Activities for generating funds 2
1,858
-
-
Investment income
3
-
-
4
**Total incoming resources from**
**generated funds**
1,858
-
4
Incoming resources from charitable
activities
4
108,111
-
-
Other incoming resources 5
5,946
725
-
**Total incoming resources**
115,915
725
4
**Resources expended**
**Costs of generating funds:**
Fundraising trading cost of goods sold
and other costs 6
354
-
-
**Total resources expended for**
**generated funds**
354
-
-
Cost of charitable activities 7
87,938
-
-
Governance costs
8
1,175
-
-
Other resources expended
9
5,533
-
-
**Total resources expended**
95,000
-
-
**Net incoming resources for**
**the year**
20,915
725
4
**Funds brought forward**
36,268
-
36,008
57,183
725
36,012
**Transfers between funds**
-
-
-
**Funds carried forward**
57,183
725
36,012||**Total**
**2021**
**£**
1,858
4
1,862
108,111
6,671
116,644
354
354
87,938
1,175
5,533
95,000
21,644
72,276
93,920
-
93,920|**Total**
**2020**
**£**
1,078
60|
|---|---|---|---|
||||1,138
95,206
8,155|
||||104,499|
||||84
84
90,296
1,268
5,421|
||||97,069|
||
||7,430
64,846
72,276
-
72,276|
5
**WORSTEAD PRE-SCHOOL**
**_________________________________________________________________________________________**
## **Balance Sheet as at 31 August 2021**
|**Note**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Designated**
**Funds**
**£**
**£**
**£**
**Fixed assets**
Tangible assets 10
6,464
-
-
**Current assets**
Debtors
11
588
-
-
Cash at bank and in hand
12
58,313
725
36,012
58,901
725
36,012
**Current liabilities**
Creditors: amounts falling due
Within one year 13
4,547
-
-
**Net current assets**
54,354
725
36,012
**Total assets less current liabilities**
60,818
725
36,012
Creditors: amounts falling due
after more than one year 14
3,635
-
-
**Net assets**
57,183
725
36,012
**Charity funds**
Unrestricted funds 17
57,183
-
36,012
Restricted funds 17
-
725
-
**Total funds**
57,183
725
36,012|**Total**
**T**
**2021**
**£**
6,464
588
95,050
95,638
4,547
91,091
97,555
3,635
93,920
93,195
725
93,920|**Total**
**2020**
**£**
9,003
519
82,076
82,595
13,569
69,026
78,029
5,753
72,276
72,276
-
72,276|
|---|---|---|
The notes on pages 7 to 10 form part of these financial statements.
The financial statements were approved by the Management Committee on 01 April 2022 and were signed on its behalf by:-
Mrs K Plane - Chair
Mrs L Willoughby - Treasurer
6
**WORSTEAD PRE-SCHOOL**
## **_________________________________________________________________________________________**
## **Notes forming part of the financial statements for the year ended 31 August 2021**
## **1 Accounting policies**
## **a. Basis of preparation**
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit as defined by FRS 102.
## **b. Incoming resources**
Income from operating activities in furtherance of the charity’s objects is included in the period in which the charity is entitled to receipt.
## **c. Resources expended**
Resources expended are recognised in the period in which they are incurred.
## **d. Grants**
Grants are recognised in full in the Statement of Financial Activities in the year they are receivable.
## **e. Government grants**
The charity received government grants during the prior year in respect of the Job Retention Scheme. This was accounted for in line with the above accounting policy for grants.
## **f. Funds**
## **Unrestricted funds**
These comprise funds which the trustees are free to use for any purpose in furtherance of the charity’s objects.
## **Restricted funds**
These comprise funds which have been received but must be spent on a specific type of expenditure.
## **Designated funds**
The designated fund is represented by monies held in the NatWest Reserve Account set aside as a contingency fund.
## **g. Tangible fixed assets**
Individual fixed assets are capitalised at cost. Depreciation is charged at the following rates: - Children’s equipment 20% Straight Line - Computer equipment 20% Straight Line
## **h. Debtors and creditors**
Debtors and creditors with no stated interest rate are recorded at transaction price.
|**Designated**
**Funds**
**3. Investment income**
**£**
Bank interest
4
4
**2. Activities for generating funds**
Fundraising
|**2021**
**£**
4
4
**2021**
**£**
1,858
1,858
|**2020**
**£**
60
60
**2020**
**£**
1,078
1,078|
|---|---|---|
7
**WORSTEAD PRE-SCHOOL**
## **_________________________________________________________________________________________ Notes forming part of the financial statements for the year ended 31 August 2021 continued**
|**4. Incoming resources from charitable activities**
Fees
Norfolk County Council
Consumables
**Unrestricted**
**Restricted**
**5. Other incoming resources**
**Funds**
**Funds**
**£**
**£**
Miscellaneous
89
-
Donations
266
-
Government grants –
Job retention scheme
-
-
Other grants
5,591
725
5,946
725|**2021**
**£**
15,189
91,531
1,391
108,111
**2021**
**£**
89
266
-
6,316
6,671
|**2021**
**£**
15,189
91,531
1,391
108,111
**2021**
**£**
89
266
-
6,316
6,671
|**2020**
**£**
10,438
83,632
1,136
95,206
**2020**
**£**
110
2,311
3,617
2,117
8,155|
|---|---|---|---|
|||||
Other grants include a £3,473 QI grant from Norfolk County Council, a £725 grant from Tesco and £2,118 released from deferred income.
|**6. Fundraising trading cost of goods sold and other**
**costs**
Fundraising costs
**7. Costs of charitable activities**
Wages
Pensions
Training courses
Rent
Repairs and renewals
Children’s equipment
Insurance
Printing, postage and stationery
Advertising
Website expenses
Telephone
Children’s uniforms
Craft materials
**8. Governance costs**
Independent examiners fee
|**2021**
**£**
354
354
**2021**
**£**
71,299
574
85
5,565
2,263
3,098
929
1,098
120
123
1,124
1,254
406
87,938
**2021**
**£**
1,175
1,175
|**2020**
**£**
84|
|---|---|---|
|||84|
|||**2020**
**£**
79,060
974
1,133
3,490
1.065
734
856
1,161
-
123
1,140
427
133|
|||90,296|
|||**2020**
**£**
1,268|
|||1,268|
8
**WORSTEAD PRE-SCHOOL**
## **_________________________________________________________________________________________ Notes forming part of the financial statements for the year ended 31 August 2021 continued**
|**9. Other resources expended**
Refreshments and staff entertainment
Cleaning
Subscriptions
Miscellaneous
Depreciation
**10. Fixed assets**
**Children’s**
**Equipment**
**£**
**Cost**
At 1 September 2020
12,542
Additions
-
Disposals
-
At 31 August 2021
12,542
**Depreciation**
At 1 September 2020
4,259
Depreciation for the year
2,359
Disposals
-
At 31 August 2021
6,618
**Net Book Value**
At 31 August 2021
5,924
At 31 August 2020
8,283
**11. Debtors**
Fees
Prepayments
**12. Cash at bank and in hand**
NatWest - Current Account
NatWest - Reserve Account
Petty Cash
**13. Creditors – Amounts falling due within one year**
Other creditors
Taxation and social security
Accruals
|**2021**
**£**
283
424
1,113
1,174
2,539
5,533
**Computer**
**Equipment**
**£**
3,095
-
-
3,095
2,375
180
-
2,555
540
720
**2021**
**£**
13
575
588
**2021**
**£**
58,563
36,012
475
95,050
**2021**
**£**
2,414
893
1,240
4,547
|**2020**
**£**
173
506
617
997
3,128|
|---|---|---|
|||5,421|
|||**Total**
**£**
15,637
-
-|
|||15,637
6,634
2,539
-|
|||9,173
6,464|
|||9,003|
|||**2020**
**£**
-
519|
|||519|
|||**2020**
**£**
46,034
36,008
34|
|||82,076|
|||**2020**
**£**
11,104
1,055
1,410|
|||13,569|
9
**WORSTEAD PRE-SCHOOL**
**_________________________________________________________________________________________ Notes forming part of the financial statements for the year ended 31 August 2021 continued**
|**14. Creditors – Amounts falling due after one year**
Other creditors
|**2021**
**£**
3,635
3,635
|**2020**
**£**
5,753|
|---|---|---|
|||5,753|
## **15. Trustee remuneration and expenses**
None of the trustees received any remuneration during the year.
Trustees were reimbursed for minor charity expenses during the year which were individually always less than £100.
|**16. Employee emoluments**
Wages
Employer’s contribution to defined contribution pension schemes
|**2021**
**£**
71,299
574
71,873
|**2020**
**£**
79,060
974|
|---|---|---|
|||80,034|
The average number of employees during the year was 9 (2020 - 9).
There are no employees who received total employee benefits of more than £60,000.
## **17. Fund reconciliation**
|Unrestricted Funds
Designated Funds
Total Unrestricted Funds
Restricted Funds
Total Funds|**Balance at 1**
**Sep 2020**
**Income**
**Expenditure**
**Transfers**
**Balance at 31**
**Aug 2021**
36,268
115,915
(95,000)
-
57,183
36,008
4
-
-
36,012|
|---|---|
||72,276
115,919
(95,000)
-
93,195
-
725
-
-
725|
||72,276
116,644
(95,000)
-
93,920|
## **Designated Funds**
Designated funds are held in the Business Reserve Account in case of emergencies, redundancies etc. These funds should cover three months trading and redundancy costs. At the year end the balance was higher than the estimate of such costs at £32,554 and therefore no transfer to the account was required.
## **Restricted Funds**
Tesco Community Grant: To help/fund The Forest School which enables children to do more learning outside, to challenge, take risk and help with wellbeing and emotional support. The grant will be used to purchase forest school equipment such as hammers, saws and balsa wood for 2-4 year olds.
## **18.**
## **Related party transactions**
10