Trustees, Annual Report For the period Scouts 1SF MAID(W From (stsrt date) to end date Section A Reference and administration details Charity name 1 st Maldon All Saints Scout Group Council Other names the charity is known by Registered charity number (if any) Charity's principal address 17 Brownin Road Maldon Essex Postcode Names of the charity trustees who manage the charity {The5e wyll be published the annu81 r8PJrt of Ihe ch81Tty and the Clwity Regtster If￿￿tIng fora Registered Chanty a charrty regulatorj Dates acted if not for whole year Trustse Name Office (if any) Jenn Clinch Carl Clarke Julia Ribbits el Hunter Jon Franklin Maura Oram Luc Phipps Geoffre Dell June Davies Louise O'mullane Anthon Price Chair Secreta Treasurer 10 11 12 13 14 15 Grou Lead Volunteer Section B Structure, governance and management The Group's goveming documents are those of the The Scout AsscrAation. They consist of a Royal Charter, vthich in tum gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout ASs(￿lation. The Group is a trust established under its rules which are common to all ScoLrts The Trustees are appointed in accordance wth the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustes, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 9 Trustees (including 1 Ex Officio Trust&, 6 Appointed Trust*s and 2 ctropted Trustees) and rn￿ts every 2 months. Members of the Trust* Board complete Being a Scouts Trustee leaming wrthin the first 8 months of joining the Board. This Group Trustee Board exists to make sure the chartty is well-managed, risks are assessed and mitigated, buildings and equipment ate in good ￿)lking order. and everyone foll0v￿ legal requirements and the organisation's policies and rules. Their support helps other Volunt￿rs run high- quality and safe programmes that gives young people sktlls for life. Section B Structure: governance and management {continued} Risk and Internal Control The Group Trustee Board has identified the major risks to vknich they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concem that have been identified are" Damage to the building, property and equipmenL The Group would request the use of buildings, propety and equipment from neighbouring organisations such as the Ghurch, community ￿ntre and other Scout Groups. Similar 2 LT700001 (27 February 2024) reciprctal arrangements exist with these organisations The Group has sufficient buildings and contents insurance in pla￿ to mitigate against permanent loss. Injury to leaders. helpers, supporters and members. The Group through the capitation f*s contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunt&rs to run and administer the activities of the group. If there ￿ds a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or Glosure of a section. In the worst case s￿nariO the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there vras a reduction in membership in a particular section or the group as whole then there would have to be a contraction, onsolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values". Integrity - We act with integrity,. we are honest, trustw)rthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference.. we co- 3 LT700Crf)1 (27 February 2024) operate with others and make friends. The Scout Method Scouting takes pla￿ ￿en young people, in partnership with adults, Work try3ether based on the values of Scouting and" - enjoy wthat they are doing and have fun - take part in activities Ind(￿[S and outdoors learn by doing share in spiritual reflection - take resrA)nsibility and make choices - undertake new and challenging activities make and live by their Promise. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin Section D Achievements and perfonnance The Groups membership has remained the same as last year, namely 102 young members from all sections, Beavers, Cubs, Scouts and Explorer Scouts. During the past year *veral Chief Scout Bronze, Silver, Gold and Platinum Awards ￿Ere presented. a great achievement by our young members. In addition, 3 leaders were presented with the Medal of Merit and 1 with the Bar to the Medal of Merit A Chief Scouts commendation ￿as also presented. We had a very successful Christmas Fayre which was very Y4pII supported. Section E Financial Review Brief statement of the charity's ￿licY on reseNes Reserves Policy The Group's ￿licY on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 24 months running costs, circa £40,000. The Group held reserves of approximately £40,000 against this at year end. This is the level required for operating exwses. 4 LT700001 (27 February 2024) Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Section F Other Optional Information Plans for the future.. The recruitment of more uniformed leaders to enable the development and expansion of the Group is always part of our future plans. Our continued development of the dingy compound at Promenade Park by laying bod paving to improve the safety of the ground is one of the projects we have planned. Other projects include new flooring in both halls and a mezzanine fl¢)or in the rkshop Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trUSt￿S Signaturels) Full name(s) Jennifer Clinch Nigel Hunter Position (eg Secretary. Chair) Chair Trustee Date 5 LT700001 (27 February 2024) 1st Maldon All Saints Scout Group (Charity no. 1041677) Receipts and Payments Account For the year from 0110412023 3110312024 Receipts and payments 2023-2024 Restricted Endowment funds funds 2022-2023 Unrestricted funds Total funds Total funds Receipts Donations, legacies and similar income Membership subscriptions Donations 11940 281 12,200 3,304 acies Grft AKI Other similar inccAme Sub totsl Grants Mainlenenace grant Other grants Sub total Fundraising events {gross} Camps and outings A¢livrtEs 13,725 1,092 1,271 662 5.369 Christmas Fayre 200 Club Other fundraising actiwties Sub totsl 189 Scout hut income Hire of building Hire of ￿ts1pment Other Scout hul income Sub totsl Investment Income Bank interest 826 109 Building Society interest The Scout ASS￿latIon Short Temi Investment SeNce Other investment inccKne Sub total Total Gmss Income Asset and investment sales. etc. Totsl receipts LT700003 February 20241 1rA3 1st Maldon All Saints Scout Group (Charity no. 1041677) Receipts and Payments Account For the year 01A1412023 To 3110312024 Receipts and payments 2023-2024 Reslrfcted Endowment nds funds 2022-2023 Un￿strIc￿d funds Tolal fund8 Total funds Payments Charltable Payments Memborshry) SLtbs¢rrptic￿S paid c NationaVCountylA/ealC)istFrt} Youth ptogramme and actpi1t￿S Adutt support and trrining R￿1 4322 12.496 Water and Sewerage Electricity and Gas Insurance Repairs and Renav81s Materials and ￿￿1pment Printing and photocrrjying Contribution to camp cc6ts Unrforms 1.275 2.857 3,543 240 1303 AGM and trustee exp￿ 200 Club wnners Licen5es I fftembwsh4D O￿ationS 321 470 BritBh T*c 466 Sub total Fundraislng oxpens8¥ Christmas Fayreetc. Mis¢ 721 402 264 Detail 3 221 Other fundrasing c Sub totsl Totsl Gross Expenrfrture Asset and inveslment rotsl payments Net of receiptsl(paymwJtsJ Transfers between funds Cash funds last year end Cash funds this year end LT700LK)3 FebrLW 2024) 2of3 1st Maldon All Saints Scout Group (Charity no. 1041677) Receipts and Payments Account For the year 0110412023 To 3110312024 Statement of assets and liabilities at the end of the year 2023-2024 Restricted Endowment funds funds 2022-2023 Total funds Unrestricted funds Totsl funds Cash funds Bank current account 10.3T7 73.478 14,029 69.162 Bank deposit account Building socEty &¢ount The Scout Association Sh¢yt Temi Investment Servi CashlFlt)ats Total cash funds Other monetary assets Tax claim Debts due from the Coun IArealDistricVGr¢)u Insurance claim Sub totsl Investment assets Investment propety- detsil Qvoted investments Other investments - detail Sub total Non monetary assets for 8aJge stock Shop stock Other stwk 1.100 355 Land and buildings Motor vehicles Scouting equipment, fumi(ure etc other 20,000 Sub total Liabilities Accounts not yet paid Expenses incurred but not inv(Mced Subscriptions not yet paid Loan - detail Other liabiif(ies Sub tota5 Totsl net assets The above receipts and payments account and ststement of assets and liabilities Twere approved by the Trustees on 17 May 2024 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by S￿natUre Print Name Chair Treasurer LT700003 February 2024) 3of3 Independent examiner's report to the trustees of 1st Maldon All Saints Scout Group Council I reportto the trustees on my examination of the accounts of the 1$1 Maldon ALL Saints Scout Group CounciL for the year ended 31 March 2024. ResponsibiLTties and basis of report As the charity trustees of the I" Maldon ALL Saints Scout Group Councilyou are responsibLe for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act'l. I report in respect of my examination of the 1st Maldon ALL Saints ScoLrt Group Council accounts carried out under section 145 of the 2011 Act and in carrying OLrt my examination I have followed aLLthe appLicabLe Directions given by the Charity Commission under section 145151 Ibl of the ACL Independent examiner's ststement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect. accounting records were not kept in respect of the l Maldon AIL Saints Scout Group Council as required by secknon 130 of the ACL" or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection wtth the examination to which attention shouLd be drawn in this report in orderto enabLe a proper understanding of the accounts to be reached. Signed- Name: STEf q(sl . IQMI Relevant professional qualFfication or membership of professional bodies lif any1= OK Trl i wSTIIJ Address: S I￿(LI) PoAe£ CM.Ql>LS.CoftD, OF 13 JkJnecgoay- Date: