Education East Africa
Education is the passport to a self-sustaining life
www.EducationEastAfrica.org
ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2024
The charity is governed by a Declaration of Trust of 21 September 1994 as amended by a Deed of Amendment of 23 September 1997 whereby the trustees are constituted a body of trustees. On 15th May 2015 the trustees entered into a further Deed of Amendment after consultation with and agreement from the Charity Commission to extend the area of benefit to the ‘United Republic of Tanzania and the Republic of Rwanda and in other territories in the region of East Africa as the trustees may deem fit for the suitable and effective use of the trust fund or any part thereof’.
The trust deed provides that there shall be at least three trustees, and that any future trustees shall be appointed by a resolution of the trustees passed at a special meeting. The total number of trustees during the accounting year was three: Katy Allen, Alix Beldam, and John Samson. The charity continues to be administered by its trustees.
The objects of the charity are to promote and provide for the advancement of education and the relief of poverty in the area of benefit and to further those objects by supporting the schools and promoting, fostering and furthering the work carried on there for the advancement of education and the relief of poverty by the provision of educational equipment, general supplies and in such other ways as the trustees may from time to time decide. The mission statement of the charity is, ‘Helping teachers and young people master skills for life’.
After further consultation with the Charity Commission the trustees entered into a further Deed of Amendment on 10th July 2015 to confirm the change of name of the charity from Village Education Project Kilimanjaro to Education East Africa. This change was necessary as the area of benefit is no longer solely in Tanzania but now includes Rwanda.
The trust deed gives power to the trustees to invest trust moneys as they shall in their absolute discretion think fit. The charity is registered as one that makes grants to institutions, a grantmaker to individuals and a service provider. The accounts show the use of funds in the UK. In Tanzania there are projects in hand, and these are carried out and overseen by the charity’s partner organisation, Village Education Project Tanzania Limited, a company limited by guarantee. The directors of the company are Katy Allen and Mr Dilly Mtui, a retired primary school headteacher who works fulltime as the charity’s overseas co-ordinator. Mr Mtui is one of the signatories on the bank account operated for the projects. In the year the account at CRDB bank at Marangu branch continued to receive funds transferred from the charity’s bank account at NatWest in the UK.
Patron Dame Judi Dench CH Trustees Ms KJ Allen MBE Ms AG Beldam Mr JR Samson Registered Charity No 1041672 UK PO Box 434, Apartment 2, Deal, CT14 4BU 0300 323 9944 England Tel 0300 323 9944 Katy@EducationEastAfrica.org Rwanda Support to Primary Education Rwanda PO Box 2962 Kigali Tel +250 (0) 786 542 040 Tanzania Village Education Project Tanzania Ltd PO Box 737 Marangu Tel +255 (0) 754 312 086
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Mr Mtui is responsible for all book-keeping and accounts. Katy Allen, one of the charity’s trustees and the overall Director, oversees the accounts on behalf of the charity.
Project work in Rwanda continues, under the local NGO, Support to Primary Education Rwanda (SPER). SPER was registered as a local NGO in April 2016, and in September 2017 the registration was confirmed as permanent. A bank account for SPER is held at EcoBank in Kigali. The signatories are the trustees of SPER, and Katy Allen is one of them. It is to that account that funds have been transferred from the charity.
SUMMARY OF THE YEAR
The year’s income was £46,606.04.
There were no specific fundraising events in the year. Individuals have undertaken fundraising activities for the charity which have raised money on the fundraising website Just Giving. The charity, as in most other years, has benefited from a place on the website of Global Giving in the USA. The charity continues with its social media presence, and used the services of a freelance specialist to run its websites as well as to update material on fundraising sites, and to publicise the use of other sites such as PayPay Giving and Global Giving. The invoiced fees for that work totalled £2,633.54 in the accounting year. The cost is shown in the accounts as part of our social media support, publicity costs and fundraising materials.
The charity continues to budget and hold reserves. In the accounting period £1,000.00 was transferred to the projects in Tanzania and £18,905.00 was transferred to the project in Rwanda, and bank charges for those transfers were £195.00. In the accounting period the expenditure exdeeded income by £7,611.28.
However, with funds brought forward from 2022/2023 of £43,018.66 the charity enters its new accounting period with funds in hand of £35,407.38.
In the year only one gift aid claim was made by the charity to H.M. Revenue and Customs for £2,074.25. Other gift aid claims totalling £2,444.87 were made by the on-line fundraising agents on the charity’s behalf. The total Gift Aid reclaimed in the year was £4,519.12.
In the accounting period £1,000.00 transferred to the Tanzanian partner organisation for use in the Tanzanian projects converted to 3,135,000 Tanzanian shillings. All of this was granted to the partner organisation by transfer to its Village Education Project Kilimanjaro bank account. At the year end total funds held in the Tanzania account was 12,920,451 Tanzanian shillings (approximately £3,682).
In the accounting period £18,905.00 was transferred to the Rwandan partner organisation, Support to Primary Education Rwanda, for use in the Rwanda project, converted to 30,027.000 Rwandan francs. At the year end total funds held in Rwanda were 220,617 RwF (approximately £125.00). Money is now transferred to Rwanda on a monthly basis.
The charity’s activities in Tanzania during the year continued to focus on the new centre for primary education at Njia Panda.
The activities in Rwanda were predominantly in five primary schools to help the teaching and learning of English as a foreign language.
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Project in Rwanda
Support to Primary Education Rwanda (SPER) was registered in April 2016, with the specific endorsement of the Rwanda Education Board (REB). That registration was temporary for one year, and has since been extended on a permanent basis. SPER has a Memorandum of Understanding with both the Mayor of Gasabo District and with the Rwanda Education Board. SPER’s work is in five primary schools in Gasabo District.
In Rwanda the primary school leaving examination results for primary P6 pupils came out in the autumn of 2023. Claude’s pupils at Gasabo primary school who had studied their English from the NOEC since Primary 1 did very well, and 6 pupils were selected to go to national boarding schools. Those boarding school places are reserved for the best in the country, and for a rural school to gain 6 places was a wonderful achievement and testament to the value of the NOEC books.
Also last autumn, the Minister of State for Primary and Secondary education, Gaspard Twagirayezu, was promoted to be Minister for Education. In late February 2024 Damian, Ivan and Katy finally had a meeting with the Honourable Minister. The Minister said that he had read all the papers Katy had written on various aspects of the primary curriculum for teaching English together with examination papers etc., and that he agreed with most of what had been written. Those reports highlight areas of weakness and concern, and in many cases make suggestions for improvement. The Minister asked if Katy would consider working with him in an advisory capacity. It was left that he would write to us but despite follow-up emails we have yet to hear.
We continue our work in five primary schools in Gasabo District: Rudakabukirwa; Muhazi; Cyili; Murambi; Kibara.
Project in Tanzania
Our work in Tanzania is focused on the Bright pre-primary and primary school which occupies the building at Njia Panda.
In January 2024 Katy had the pleasure to meet the Honourable High Commissioner for Tanzania in his London office. He and Katy talked about both the Jiandae and the NOEC books and he listened and understood the need for each. The Honourable High Commissioner helped to get an appointment for Katy to see the Minister for Education in Tanzania. After the meeting the High Commissioner posted a picture and a summary of the meeting on his social media pages, part of which read, ‘I believe the Education East Africa charity can provide valuable input to the UK’s development work supporting the education sector in Africa. I commend Katy and Dilly Mtui for their noble work in Tanzania.’
The meeting with the Minister for Education took place in late January. Unfortunately, the Minister was delayed in getting to the meeting and had to rush to another meeting. He had very little time to spend with us, and his lament was that his Ministry has no spare money to spend on books. The trip was a disappointment.
However, the use of the NOEC books and the Jiandae course at Bright School is proving the value of the two courses for learning English as well as developing important thinking skills.
The use of the NOEC books at Bright school is not easy for the teachers. It is an English-medium school and, although they try to teach using English from Standard I, it is not until Standard III that actual English lessons are on the timetable. This means that, unfortunately but inevitably, mistakes
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have crept in. Starting to use the NOEC books in Standard III is difficult as it takes the pupils back to the beginning. This is something that is being worked on.
The use of the Jiandae is really motivating pupils. After a short training with the Standard I and II teachers who are using the books with their 7 and 8-year-old pupils, the teachers are using the techniques in the books to elicit ideas and information from the pupils. The pupils like being made to think, and, as the course is conducted in Swahili, they enjoy the freedom of expression in their own language. One teacher said, “I adore the course, and it’s helping the pupils a lot”.
It is essential that young children develop their thinking skills in their native language, and that development is one of the main aims of the Jiandae course.
In early 2024 new books and posters were printed and taken to Rwanda and Tanzania. The cost of printing those accounted for £3,184.00.
Thirty Years
September 2024 marks thirty years of the charity.
From renovating primary school buildings, to building new classrooms, libraries, kitchens etc, and running the Gap-Year teaching programme for eleven years, holding workshops and seminars for teachers, school inspectors, and government officials, and writing and preparing books for teaching English and mathematics, and changing teachers’ and pupils’ lives through our professional development work, to meeting the President of the United Republic of Tanzania, Ministers of Education, Commissioners of Education and countless others we have achieved so much. We continue our work with teachers and pupils, and are always trying to promote change through our advocacy.
UK OFFICE AND ADMINISTRATION
There is no rented office, and the storage of files and office work now takes place in the home of the trustee, Katy Allen, at no charge to the charity.
Volunteers continued to work in the UK, and divide various tasks between them. The Independent Examiner of the charity’s accounts retired from his role after approving the 2022/2023 annual accounts. In view of long service to the charity vouchers, gits and flowers were given to him. The value of the work undertaken by volunteers is an enormous cost-saving to the charity. The volunteers do invaluable work and the charity would not be nearly as effective without them.
The charity continues to subscribe to Just Giving, a website that assists with on-line fundraising and collecting sponsorships. The monthly fee was £18.00 including VAT, and in the year sponsorship collected and received was £10,897.59 and the tax reclaimed for the charity was £2,144.87. Global Giving website raised £1,717.14 and all of the monies were transferred from their American entity. The other on-line fundraising site PayPal and PayPal Giving Fund raised £2,146.94 and the tax reclaimed was £300.00. All of the on-line fundraising sites, with the
exception of PayPal, take a small percentage of donations made by credit card transactions. In the accounts the net donations are shown.
The costs of the AGM were £290.73. A firm of accountants continues to help manage the UK payroll, and the costs in the year were £144.00.
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Katy Allen, one of the trustees and the Director, is paid a salary for her work running the charity. Since November 2020 to date the salary is set at £18,500 gross per annum. The salary is paid with the agreement of the Charity Commisson.
The accounting year closed with a negative net movement in funds of -£7,611.28. The year closed with total funds of £35,407.38 in the UK, and some of this is earmarked for expenditure in the UK, such as the salary costs of Katy Allen. Money will be transferred to Rwanda and Tanzania for the project work there.
In the year the trustees held the AGM in London on 17th June 2024. The trustees renewed the charity’s policy on reserves, but with donations reducing, and the regular expenses together with money set-aside to be transferred to the projects in Tanzania and Rwanda, it was recognised that there are no funds able to be invested.
The policy on reserves will be reviewed by the trustees at the next AGM. Funds for the Tanzanian projects will not be remitted until necessary. The funds for the Rwandan project are sent monthly. This is so that the effects of fluctuating exchange rates can be minimised.
At the AGM major risks to which the charity is exposed were discussed and noted in the ‘risks policy’. The financial risk of the reduction of incoming funds was again highlighted.
In the accounting period the administrative costs accounted for 7.1% of the income.
The charity is indebted to all its donors who give their time and effort to raise money towards our work and who are kind and generous enough to make donations so that our work can continue, as well as to its dedicated volunteers.
THE TRUSTEES
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K J Allen MBE A G Beldam
J R Samson
Dated: 10th April 2025
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EDUCATION EAST AFRICA I report on the UK accounts of Educalion East Africa for the year ended 30 September 2024 which are set out on pages 7 to l O of the Trustees. Report. Respertlve responslbllltles of trustees and examlner As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144 of the Charities Act 2011 (the Act) does nol apply. It is my responsibility to examine the accounts (under section 145 of the Act), to follow the proCedUS laid down in the General Directions given by the Charity Commission (under section 145(5) (b) of the Act) and to state whether particular matters have come to my attention. Basls of independent examlnerfs report My examination was carried out in accordance with the General Directions given by the Charity Commission, and does not extend to an examination of the accounting records in Rwanda or Tanzania. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all ihe evidence that would be required in an audiL and consequently I do not express an audit opinion on the view given by the accounts. Independent examlnerfs statement In connection with my examination. no matter has come to my attention: { l ) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the Act: and to pr¢par¢ accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or (2) to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Huw Jenkins FCCA Independent Examiner 50 Railway Street Cardiff CF24 2DG ate: 16th April 2025
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2024
| INCOMING RESOURCES | ||
|---|---|---|
| Unrestricted funds | 2023/24 | 2022/23 |
| £ | £ | |
| Donations |
42,086.92 | 35,237.41 |
| Other income | ||
| HMRC Gift Aid tax claims | 4,519.12 | 3,898.85 |
| TOTAL INCOMING RESOURCES |
46,606.04 | 39,136.26 |
| RESOURCES EXPENDED | ||
| Costs of charitable activities | ||
| Equipment, travel & support to Tanzania |
7,390.75 | 2,074.41 |
| Equipment, travel & support to Rwanda | 1,853.96 |
1,185.16 |
| Grants to Tanzania | 1,000.00 | 3,985.00 |
| Grants to Rwanda |
18,905.00 | 19,850.00 |
| Support costs enabling the activity: | ||
| UK Travel | 346.81 | 215.55 |
| Postage | 6.80 | 15.38 |
| Stationery & copying | 2,504.47 | 234.66 |
| Telephone & office costs |
193.91 | 764.39 |
| Volunteers/miscellaneous | 93.98 | 137.08 |
| Staff salary |
16,544.12 | 16,655.49 |
| Bank charges | 195.00 | 165.00 |
| Social media support & publicity | 1,843.48 | 1,496.60 |
| 50,878.28 | 46,778.72 | |
| Costs of generating income | ||
| Staff salary | 919.12 | 925.30 |
| Fundraising/materials |
790.06 | 641.40 |
| JustGiving fees | 216.00 | 216.00 |
| 1,925.18 | 1,782.70 | |
| Costs of governance | ||
| Staff salary | 919.12 | 925.30 |
| Accountancy fees/AGM | 494.74 | 220.00 |
| 1,413.86 | 1,145.30 | |
| TOTAL RESOURCES EXPENDED |
54,217.32 | 49,706.72 |
| NET MOVEMENT IN FUNDS |
(7,611.28) | (10,570.46) |
| Total funds brought forward | ||
| 1.10.23 | 43,018.66 | |
| 1.10.22 | 53,589.12 | |
| Total funds carried forward | ||
| 30.9.24/30.9.23 |
35,407.38 | 43,018.66 |
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BALANCE SHEET as at 30 SEPTEMBER 2024
FIXED ASSETS
Toshiba Satellite Pro A100 laptop computer (serial no. 462666960) HP Colour Laser Jet Pro MFP M277dw Serial No: VNB8J1VCDT Apple MacBook Air 15-inch M2 Serial number: QGKQJ2P6TJ
| CURRENT ASSETS Cash in bank general LIABILITIES TOTAL NET ASSETS LESS LIABILITIES FUNDS Unrestricted Funds TOTAL RESERVES |
2024 £ 35,407.38 35,407.38 None 35,407.638 35,407.38 35,407.38 |
2023 £ 43,018.66 43,018.66 None 43,018.66 |
|---|---|---|
| 43,018.66 | ||
| 43,018.66 |
SIGNED ON BEHALF OF THE TRUSTEES
J R Samson Date: Trustee
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NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30[TH] SEPTEMBER 2024
1. Accounting policies
These accounts have been prepared in accordance with:
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Financial Reporting Standards for Smaller Enterprises (FRSSE); and
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Accounting and Reporting by Charities – Statement of Recommended Practice; and
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The Charities Act 2011, as amended except that incoming resources from tax claims have been included on the SOFA when they are received and not at the same time as the gift to which they relate.
There has been no change to the accounting policies since last year.
2. Expenditure
The charity has analysed its resources expended on the functional basis provided by the revised SORP of 2005. The costs of generating income, and governance costs have been shown separately, and the overheads of staff salary and office costs have been apportioned to these on the reasonable basis of 5% to each category. The costs of generating income include the preparation of materials for specific donors as well as the monthly fees to Just Giving, a fundraising website, which totalled £216.00. The costs of governance include the costs of staff time spent on the preparation of the annual report and accounts and strategic management, and accountancy fees for the payroll management.
Volunteers/miscellaneous comprises meetings with and gifts to people who have been involved with the charity on a volunteer basis.
3. Grants made
The charity made grants to its partner organisations in Tanzania and Rwanda. In the accounting period the charity made grants totalling £23,835.00 in order for its charitable objects to be carried out. The grants were money transferred to the partner organisations’ bank accounts at CRDB bank, Marangu, Tanzania, and to EcoBank, Kigali, Rwanda. All transfers were made using East Atlantic which incurred bank charges for the on-line transfers as their bank is in Paris.
4. Paid employees
The charity has one paid employee, Katy Allen, who is also one of the trustees, and this has approval from the Charity Commission. Her gross annual salary was at the rate of £18,500. Katy Allen’s time is spent on direct charitable purposes except as noted above.
Reliance is still placed on volunteers to carry out some of the work of the charity and this includes the work of the Independent Examiner.
5. Trustees and other related parties
In accordance with the trustees’ decision Katy Allen has continued to be paid a small salary.
6. Tangible fixed assets
The charity’s tangible fixed assets are as listed in the Balance Sheet. The tangible fixed assets were all fully depreciated at the time of purchase.
7. Investment assets
The charity has no investment assets.
8. Debtors and prepayments
The charity has no debtors or prepayments.
9. Creditors and accruals
The charity has no creditors or accruals.
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10. Endowment and restricted funds
The charity has no endowment or restricted funds.
11. Other
The charity has no material commitments not provided for in the accounts; the charity has given no guarantees to third parties; the charity has not been granted any loans nor has the charity granted any loans; the charity has made no ex-gratia payments during the year.
12. Declarations
There were three trustees throughout the year. The length of the charity’s financial year has not changed. The charity has no restricted or endowment funds.
No funds are in deficit at the balance sheet date
The charity has no assets at the balance sheet date classed as inalienable or historic.
None of the charity’s functional fixed assets has been re-valued during the year and the charity does not have a policy of revaluation of these assets.
The charity has no subsidiary companies.
The charity has no material fixed assets which have not been capitalised and included on the balance sheet. The charity has no legal commitments to complete ongoing projects in Tanzania or Rwanda, and in the opinion of the trustees the assets of the charity are sufficient to cover the completion of all existing projects.
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