Watermore PTFA 2021/2022 Year Treasurer’s Report By Simon Way – Current PTFA Treasurer 22[nd] September 2022
A very successful fundraising year for the charity, with 5 major events (merged 10K & Summer Festival last September, Winter Fayre, Sponsored Walk, Summer Fayre & this year’s 10K), plus cake sale, three discos, Fund Raisin, Christmas Jumper sale, trail & cards. It’s good to get back to some normality following covid lockdowns!
We also had a one-off income of £8.5k from an insurance claim for the storm damaged large marquee.
This year in total we had c.£36.5k coming in and just over c.£16.4k going out, £4305 of that funding activities at school. That level funding to school was similar to the previous year. No funding requests from the school have been refused in the last year and we continue to support all of the schools requests for funds.
We have not made any GiftAid claims in this financial reporting year. There is the opportunity to make a future claim from the May 2022 sponsored walk.
We continue to underperform in terms of securing matched funding from those who volunteered at our events.
In summary we started the year with £9543 of funds and ended with £29605, so a c.£20k increase in charity funds over the year. We can therefore increase the level of funding provided to the school in the 2022/23 year.
Let’s find something to spend it on for the benefit of the children now.
Breakdown of Funds Raised Per Event (in Decreasing Net Funds Raised Order)
000000Watermore Primary School PTFA Accounts 2021 - 2022
WaterMore Primary School PTFA Accounts: 1-September-2021 to 31-August-2022.
Fundraising Events
| Fundraising Events | ||||||
|---|---|---|---|---|---|---|
| Income | Expenditure | Total | ||||
| 10K Festival (Sept 2021) | £8,092.64 | £5,949.87 | £2,142.77 | £1000 income in 2020/21 accounts | ||
| YR6 Cake Sale (Oct 2021) | £441.14 | £0.00 | £441.14 | |||
| KS1 Disco (Nov 2021) | £637.89 | £149.00 | £488.89 | |||
| Winter Fayre (Dec 2021) | £2,863.56 | £664.43 | £2,199.13 | |||
| Xmas jumpers sale (Dec 2021) | £94.00 | £0.00 | £94.00 | |||
| Xmas Trail maps | £74.74 | £0.00 | £74.74 | |||
| Fund Raisin (Feb 2022) | £549.00 | £55.35 | £493.65 | |||
| KS2 Disco (Apr 2022) | £580.16 | £130.00 | £450.16 | |||
| Sponsored Walk (May 2022) | £2,409.40 | £0.00 | £2,409.40 | |||
| Leavers Disco (July 2022) | £599.14 | £680.83 | -£81.69 | double accounted £50 refund | ||
| Summer Fayre (July 2022) | £5,088.29 | £2,074.93 | £3,013.36 | |||
| 10K (Sept 2022) | £4,848.39 | £380.26 | £4,468.13 | £4348.39 ticket sales + £500 sponsorship. More income/expenses in 2022/23 | accounts | |
| £16,193.68 | ||||||
| Other Fundraising | ||||||
| Income | Expenditure | Total | ||||
| Matched Funding | £500.00 | £0.00 | £500.00 | £500 lloyds bank foundation | ||
| Amazon Smile | £306.04 | £0.00 | £306.04 | |||
| Christmas Cards | £402.99 | £8.99 | £394.00 | |||
| Marquee Insurance claim | £8,535.73 | £0.00 | £8,535.73 | |||
| CAF Foundation | £100.00 | £0.00 | £100.00 | |||
| Misc. income | £335.51 | £0.00 | £335.51 | |||
| £10,171.28 | ||||||
| Expenditure | ||||||
| Income | Expenditure | Total | ||||
| CAF Bank Charges | £1.01 | £154.79 | -£153.78 | £3 too much | ||
| Parentkind membership (PTFA Insurance) | £0.00 | £133.00 | -£133.00 | |||
| ticket tailor fees | £0.00 | £213.00 | -£213.00 | |||
| Year 6 photo books | £0.00 | £644.26 | -£644.26 | |||
| Year 6 Hoodies | £0.00 | £900.00 | -£900.00 | |||
| petty cash | £0.00 | £800.00 | -£800.00 | |||
| -£2,844.04 | ||||||
| Funds to School | ||||||
| Income | Expenditure | Total | ||||
| year 3 stone age workshop (Dec 2021) | £0.00 | £387.20 | -£387.20 | cheque 577 | ||
| Year 4 Romans workshop (Dec 2021) | £0.00 | £330.00 | -£330.00 | cheque 578 | ||
| Reception balance walker | £0.00 | £248.90 | -£248.90 | cheque 579 | ||
| Reception Bikes (Dec 2021) | £0.00 | £479.76 | -£479.76 | cheque 580 | ||
| Xmas presents | £0.00 | £480.00 | -£480.00 | cheque 581 | ||
| Books | £0.00 | £2,000.00 | -£2,000.00 | cheque 581 | ||
| Year 5 ston | £0.00 £380.0 | |||||
| -£3,925.86 | ||||||
| Summary | ||||||
| Starting Balance (bank + cash-in-hand | £9,543.45 | £8,514.19 | start bank balance | |||
| Starting Cash-in-hand & Paypal | £1,029.26 | |||||
| Income | £36,459.63 | |||||
| Expenditure | -£16,864.57 | |||||
| Stock Balance | £0.00 | Stock balance not tracked | ||||
| Final Balance | £29,138.51 | £18593.18 bank balance at end-Aug-2022 | ||||
| £29,605.51 | end-Aug-2022 CASH IN HAND £6389.30 + £4623.03 in Paypal account | |||||
| Sum Raised in the Year (excludes Funds to School) | £23,520.92 | Note: one off £8535 from insurance claim | ||||
| Change in PTFA Balance | £19,595.06 | |||||
| check | -£467.00 | negative is we have more than expected |
Year 5 ston £0.00 £380.00 ####### cheque 582
Internal Communication: For internal partner use only.
000000Accounts Prepared by S Way
000000Printed 02/12/2023
Margarita I Phippen MAAT 77 Lower Chapel lane Frampton Cotterell Bristol BS362RQ marge.phippen@gmail.com
07810186937
Dear Sir / Madam,
With reference: Independent Examiners report for the annual accounts of Watermore Primary School, PTFA, Frampton Cotterell. From September 1[st] 2021 to August 31[st] 2022
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
(2) The accounts do not accord with those records; or
(3) The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Mrs M I Phippen
Name: Margarita I Phippen
Relevant professional qualification or body: MAAT
Address: 77 Lower Chapel Lane, Frampton Cotterell, Bristol, BS362RQ Date: 01/12/2023