Cotonfields Allotments Chair’s Report January 2024
Overall, we have had a successful year.
We managed to keep the site open during the year and increased the number of tenants to achieve full tenancy and a waiting list. We have had good communication with all gardeners via emails, web site, newsletter and Facebook. One of the more onerous tasks of the Trustees is to adjudicate in disputes between Tenants, which on the whole has been successful.
We have made site improvements by clearing some plots ready for letting and installing new water standpipes. 5 mph signs have been placed down the roadway. We have had a wheelchair ramp added to the community building to give access to some of our visitors. The site behind the workshop has been cleared up. I would like to record the Trustees thanks to all the volunteers who help with this work. The major work for coming year will be installation of a new water system for the whole site.
In addition our Site Administrator conducts regular inspections of plots to ensure they are not neglected, which the trustees can follow up with the tenants.
We have had a couple of social events which were organised by Sue and Alan Dowell, these have proved very popular and helped to create a community atmosphere. Our firework night was rather a washout, so we had an event 16[th] December, which was quite well attended and a lot dryer.
The Store is proving very popular among gardeners, as most of what they need can be made available onsite. This is efficiently operated by Sue.
I would like to give special thanks to Sue and Alan Dowell for their contribution to the successful operating of the Allotment.
Before I close, I would like to make an appeal on behalf of all our current Trustees. Most trustees have been in office for a number of years and now it is time for new blood to take on the task of running the Allotments from 2025. I would ask all
Burgesses, who feel they can contribute something to this task to come forward as future Trustees. This would give them some
insight into how the Trust operates and therefore be in a better position to take on additional responsibilities in 2025.
Thank you.
Derek Luker, ( Chairman)
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| Receipts and | Payments Comparison– 2016/17 to 2 | 021/22 | |||||||
| Freemen's Capital Fund (PUG0125090STA) | £7,226.10 | ||||||||
| Co-op Current Account (65724619) | £8,205.81 | ||||||||
| Cash | £0.00 | Period | 2016/17 | 2017/18 | |||||
| Store income | |||||||||
| TOTAL | £15,431.91 | Receipts | Miscellaneous/Insurance claim | £3,479.37 | £2,602.30 | ||||
| Rent | £4,904.00 | £6,079.50 | |||||||
| Summary of Receipts | Store income | £5,221.40 | Interest | £0.00 | £169.20 | ||||
| Miscellaneous income (Insurance claim) | £9,111.81 | Gift Aid | £0.00 | £0.00 | |||||
| Rent | £10,811.36 | TOTAL | £8,383.37 | £8,851.00 | |||||
| Interest | £26.28 | ||||||||
| Gift Aid | £0.00 | Payments | |||||||
| TOTAL | £25,170.85 | Water Rates | £141.28 | £0.00 | |||||
| Water upgrade | £0.00 | £0.00 | |||||||
| Summary of Payments | Repairs/renewals | £337.56 | £102.07 | ||||||
| Regeneration/Electric/Water Upgrade | £883.48 | Regeneration/Electric installation | £13,163.17 | £1,386.39 | |||||
| Stationery & Legal fee's | £635.11 | Fuel/oil | £623.20 | £424.01 | |||||
| Water rates | £1,672.20 | Electric bill | £0.00 | £0.00 | |||||
| Insurance | £693.52 | Machinery hire/welding etc. | £2,107.20 | £159.65 | |||||
| NSALG subscription | £510.00 | Field Steward | £1,534.92 | £1,180.01 | |||||
| New Tools/Miscellaneous/Digger | £5,550.64 | Insurance/NSALG | £828.10 | £857.52 | |||||
| Store expenditure | £5,179.40 | Stationery & printing etc. | £120.50 | £85.45 | |||||
| Field Steward | £1,200.00 | Skip hire | £864.00 | £0.00 | |||||
| Skip hire | £601.00 | Store expenditures | £0.00 | £2,202.86 | |||||
| Fuel | £1,151.80 | Social costs | £0.00 | £0.00 | |||||
| Electric bill | £145.72 | Hardware/Tools/Digger | £1,161.05 | £5,592.55 | |||||
| TOTAL | £18,222.87 | Legal costs | £2,000.00 | ||||||
| TOTAL | **£20,880.98 ** | £13,990.51 | |||||||
| At end of period | |||||||||
| Freemen's Capital Fund (PUG0125090STA) | £7,252.38 | ||||||||
| Co-op Current Account (65724619) | £15,145.51 | Store accounts | |||||||
| Cash | £0.00 | ||||||||
| TOTAL | £22,397.89 | ||||||||
| Store income | |||||||||
| Store expenditures | |||||||||
| Profit/loss | |||||||||
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| 2018/19 | 2019/20 | 2020/21 | 2021/22 |
| £2,194.40 | £4,973.08 | £6,068.62 | £5,221.40 |
| £9,500.00 | £423.00 | £58.99 | £9,111.81 |
| £5,910.18 | £8,158.08 | £9,206.77 | £10,811.36 |
| £134.35 | £0.00 | £51.60 | £26.28 |
| £0.00 | £3,751.26 | £0.00 | £0.00 |
| £17,738.93 | £17,305.42 | £15,385.98 | £25,170.85 |
| £2,507.84 | £1,977.91 | £807.52 | £1,672.20 |
| £0.00 | £248.98 | £100.00 | £46.15 |
| £0.00 | £468.87 | £192.30 | £754.01 |
| £8,868.71 | £2,452.69 | £6,233.52 | £684.32 |
| £660.00 | £1,346.78 | £345.06 | £1,151.80 |
| £0.00 | £0.00 | £15.26 | £145.72 |
| £245.88 | £1,860.00 | £0.00 | £412.00 |
| £1,230.00 | £1,200.00 | £1,200.00 | £1,200.00 |
| £957.52 | £1,153.71 | £1,203.52 | £1,458.52 |
| £128.14 | £639.54 | £258.52 | £285.11 |
| £242.40 | £0.00 | £0.00 | £189.00 |
| £3,251.66 | £5,039.92 | £4,298.81 | £5,179.40 |
| £0.00 | £0.00 | £0.00 | £419.96 |
| £666.59 | £8,877.00 | £709.87 | £4,274.68 |
| £1,100.00 | £0.00 | £0.00 | £350.00 |
| £19,867.74 | £25,265.40 | £15,364.38 | £18,222.87 |
| This is for inf | ormation only | , to | |
| show the sho | p a/c is healt | hy. | |
| £5,221.40 | All monies ar | e held in the | |
| £5,179.40 | Co-op curren | t a/c. | |
| £42.00 | Store stock | value of £76 | 8 |
Page 2
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