2024-03-31-accounts

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Hempsted Playgroup and Toddlers C/O Hempsted C of E Primary School St Swithuns Road Hempsted GL2 5LH Tel: 01452 500040 Charity Number: 1041556

TRUSTEE’S ANNUAL REPORT FOR THE PERIOD

Period Start Date 01/04/2023 Period End Date 31/03/2024

Charity Name: Hempsted Playgroup and Toddlers

Charity Registration Number: 1041556

Objectives and Activities

Hempsted Playgroup and Toddlers provides quality Education to Early Years children aged 2years 9months to primary school age.

Our main purpose is to deliver a high-quality education in personal development for all children who attend the setting. Our families who attend our setting are from a diverse range of backgrounds and cultures.

The team at Hempsted Playgroup strive to achieve the main objective to support all children who attend the setting, with their own personal development and ensure that each child’s personal developmental goals are met by use of their interests while challenging them in a way that is suitable for their age and ability.

Hempsted Playgroup provide a holistic approach to learning and provide a wide range of learning opportunities which provide varying outcomes to achieve. We offer guidance and support for all families and vulnerable children who join our setting.

Hempsted Playgroup welcome families from all socio-economic backgrounds and have a diverse range of families within our setting. The main areas that feed our setting are the neighbouring areas of Hempsted , Tuffley, Quedgeley and Linden, but we have also seen families and children attend from further out areas.

The charity has maintained an affordable and quality childcare for the community throughout the last year, even with the rising costs for

everyone. We continue to do what we can to keep all costs affordable for our children and families. We support families

who are eligible for government funding and offer support in any way we can for everyone.

The charity work with the local community in a range of ways and offering some activities for everyone to get involved. We aim to achieve partnership working and demonstrate a good structure for the children to support their development and understanding of the world around them.

Achievements and Performance

We focus our provision on activities that support the continuous development of the children in the setting, following guidance of the EYFS framework to support our choices.

Hempsted Playgroup strives to continually offer the best environment for the children and offer an all-round, accessible experience, while working on a budget to maintain financial stability for the setting.

We have achieved a high intake of children within the last year, with most sessions being at capacity. This has helped the financial stability of the charity to be maintained to a reasonable standard.

Fundraising

There have been some successful fundraising events that have had many families involved and provided opportunities that have been enjoyed by all.

Fundraising will continue to be a big part of Hempsted Playgroup, it is an income we rely on to replace and update resources, which may not always be affordable from funding and payable income.

Finding new fundraising ideas is important, to keep it engaging and inviting for all families, some of whom have multiple children attend over the years.

Hempsted playgroup offer some fundraising events that are open to the public to get involved and in turn hope it offers word of mouth which will feed our setting with new children and families. With good numbers on roll, Hempsted Playgroup continues to grow and we continually receive enquiries from local and surrounding areas.

The playgroup also does grant sourcing, but not always successful.

Our Future Plans

Numbers often begin low at the start of the academic year then gradually grow as the year progresses. Our future plan is to start off with a fair number on role for Toddlers and Preschool – although preschool is fed by current year toddlers so that usually begins with a reasonable amount.

We work hard to offer a holistic environment that meets all needs including children with additional or special educational needs.

Our future plan is to ensure we have a good selection of activities that offer and wide range of learning outcomes and opportunities.

Management and Committee

Hempsted Playgroup and Toddlers is run by a committee of volunteers, some are parents who have children in the setting, have previously

attended the setting or plan to bring their children to the setting, as well as local community members and other professionals.

The committee is elected at an AGM; Annual General Meeting, which is held in September and is governed by constitution, this is reviewed annually.

New committee members are being recruited, via application pack information, word of mouth, social media posts and email information packs; including newsletter and leaflets all of which provide information on what the joining process involves and what the responsibility of trustees are.

Financial Review

Our accounts show, cash held at the end of the year was:

£102476.00

This broken down as follows:

Fundraising account: £0.00
Contingency account: £41030.00
Main Account: £61446.00

Hempsted playgroup operates a reserve policy to ensure sufficient funds are available, to cover and wind-up costs and any requirements of this policy at any time.

Hempsted Playgroup are still following tighter financial controls to ensure only necessary spending.

Session charge and consumables has remained the same in the last year however, this may have to be reassessed.

Conclusive Summary

Hempsted Playgroup continues to provide affordable childcare for the children and their families who attend the setting. We look at ways of

improving our provisions and partnership working to benefit the children’s development.

We continue to monitor staffing levels and finances with the support of the committee, to ensure the security of the playgroup’s future.

Hempsted Playgroup Committee are very supportive and continue to offer ideas, suggestions and services to aid the function of the playgroup.

Names of the charity trustees who manage the charity

Position	Name
Chairperson	Paula Overthrow
Secretary	Laura Lovato
Treasurer	Gemma Bates

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

FULL NAME: Paula Overthrow

SIGNATURE : POverthrow

POSITION~: Chair Person

(eg Chairperson/secretary/treasurer etc): DATE: 03/03/2025

Signed on behalf of the charity’s trustees

FULL NAME:

SIGNATURE:

POSITION~:

(eg Chairperson/secretary/treasurer etc): DATE:

Signed on behalf of the charity’s trustees

FULL NAME:

SIGNATURE:

POSITION~:

(eg Chairperson/secretary/treasurer etc): DATE:

Charity Commission

Charity Commission Annual Return 2024

HEMPSTED PLAYGROUP

Charity registration number: 1041556

Most of the information you give in this form will become publicly available on the Register of Charities. Any field that the Charity Commission will not display will be clearly marked. This document is a record of the information provided in the Annual Return 2024.

Financial period ~~ee~~ Financial period start date 01/04/2023 Cn

Financial period end date

31/03/2024 Cn Income and spending ee

Income £ £97,321 Cn Spending £ £74,558 ~~Ce~~

Number of contracts from government ~~ee~~

How many contracts (other than grant agreements) did your charity receive from central government or a local authority during the financial period for this return?

Value of contracts from government

What was the total value of the contracts received from central government or a local authority during the financial period for this return?

£81,614

Number of grants from government

How many grants did your charity receive from central government or a local authority during the financial period for this return?

Recipients of grants

Please round all figures to the nearest pound (do not enter decimal points or commas).Individuals

£0

Other charities

£0

Other organisations that are not charities

£0

Trustee payments

Excluding out of pocket expenses, for what were any of the trustees paid during the financial period for this return?

⊠ e. None of the trustees have been paid

Did any of the trustees resign and take up employment with your charity in the financial period of this return?

Income from outside the UK

Did your charity receive income from outside of the United Kingdom in the financial period of this return?

Delivering activities outside the United Kingdom

Did your charity deliver charitable activities outside of the United Kingdom in the financial period of this return?

Spending outside England & Wales

Did your charity spend funds outside of the United Kingdom in the financial period of this return?

Trading subsidiaries

Does the charity have any trading subsidiaries?

Charity contact details correct

Is the contact address displayed from the Register of Charities, correct?

Yes

Charity headquarters details correct

Is this the same address that you use as your charity's administrative headquarters?

Yes

Charity contact address

c/o Hempsted Primary School

St.Swithuns Road

Hempsted

Gloucester

GL2 5LH

Charity Headquarters address

c/o Hempsted Primary School

St.Swithuns Road

Hempsted

Gloucester

GL2 5LH

Property

Were any of your charity's properties held by holding or custodian trustees on behalf of your charity (excluding the Official Custodian) during the financial period for this return? No

Membership type

Is your charity part of a wider group structure with a parent body and subsidiary bodies?

no, the charity is not part of a wider group structure

Employment contract types

People were permanently employed by your charity

People were on fixed-terms contracts with your charity

Self-employed people were working for your charity

Total overseas employees

How many of the people above work on behalf of your charity outside of the United Kingdom?

Total employee payroll

What was the total amount spent on employee payroll during the financial period relating to this return?

£58,162

Employees' salaries

Did any of your charity's employees receive total employment benefits of £60,000 or more in the financial period of this annual return?

Governance policies

Internal charity financial controls policy and procedures

Yes

Safeguarding policy and procedures

Yes

Financial reserves policy and procedures

Yes

Complaints policy and procedures

Yes

Serious incident reporting policy and procedures

Yes

Internal risk management policy and procedures

Yes

Trustee expenses policy and procedures

Yes

Trustee conflicts of interest policy and procedures

Yes

Investing charity funds policy and procedures

Yes

Campaigns and political activity policy and procedures

Yes

Bullying and harassment policy and procedures

Yes

Social media policy and procedures

Yes

Engaging external speakers at charity events policy and procedures

Not applicable

Serious Incidents

Has your charity reported all Serious Incidents (including any historical incidents) that the charity became aware of during the financial period of this return?

Yes