# **REGISTERED CHARITY NO. 1041450** ## **SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL ACCOUNTS** **FOR THE YEAR ENDED 31[st] March 2026** Accountant KT Accountants Ltd Castle Farm Barn North Denmead Road Southwick Hampshire PO17 6EX **SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL** ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st MARCH 2026** |**INCOME**
Hire of Hall
Interest received
Grants
Grants - Southwick Estate Loan
Grants - WCC
Damages
**EXPENDITURE**
Hygiene Services
Wages (Cleaner)
Wages (Other)
Insurance
Electricity
Licence
Cleaning Materials
Waste Disposal
Stationery
Advertising
Telephone
Computer costs
Repairs and Renewals
Fire Prevention
Accountancy
Bank fees
Sundries
Amortisation of Lease
Depreciation
**Excess of Expenditure over Income**|**2026**
**2025**
**£**
**£**
**£**
**£**
31,272.50
27,975.09
338.31
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
31,610.81
27,975.09
1,222.46
1,118.07
6,600.00
7,800.00
1,100.00
1,120.00
1,218.54
1,187.30
2,880.24
3,554.81
512.68
512.68
618.23
744.41
2,151.86
1,890.72
128.15
63.90
406.00
1,885.42
1,519.72
1,519.76
657.17
2,220.41
2,613.08
801.80
1,732.80
540.00
180.00
35.80
1.00
217.00
8,960.96
8,960.96
3,576.59
3,576.59
35,151.61
38,677.50
**-3,540.80**
**-10,702.41**| |---|---| Page 2 of 5 ## **SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL CASH AND BANK RECONCILIATION** ## **FOR THE YEAR ENDED 31st MARCH 2026** |**Balances as at 1st April 2025**
Revenue Account
Development Account
Cash in Hand
Total
Income per account
Expenses per Account
**Less non cash expenses**
Amortisation
Depreciation
Movement in debtors and creditors
Net cash payments
Surplus of receipts over expenditure
**Cash and bank balances as at 31st March 2026**
Revenue account
Development account
Cash in hand|**£**
**£**
**£**
**£**
22,674.63
3,669.25
0.00
26,343.88
31,610.81
35,151.61
8,960.96
3,576.59
12,537.55
22,614.06
2,483.53
25,097.59
6,513.22
**32,857.10**
3,518.79
29,338.31
0.00
**32,857.10**| |---|---| Page 3 of 5 ## **SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL** |||**BALANCE SHEET AS AT 31**
**st**
|**BALANCE SHEET AS AT 31**
**st**
|**MARCH 2026**||| |---|---|---|---|---|---|---| |||||**2026**||**2025**| |||**£**||**£**|**£**|**£**| |**FIXED ASSETS**|Notes 1 to 5|||||| |Memorial Hall||||10,505.02||19,465.98| |Equipment||||7,101.22||7,988.87| |Curtains||||573.03||644.66| |Windows and Doors||||0.00||0.00| |Kitchen||||18,321.09||20,938.40| |**CURRENT ASSETS**||||36,500.36||49,037.91| |Debtors||1,719.00|||0.00|| |Bank Account – Revenue||3,518.79|||22,674.63|| |Bank Account – Development||29,338.31|||3,669.25|| |Cash in hand||0.00|||0.00|| |||||34,576.10||26,343.88| |**TOTAL ASSETS**||||71,076.46||75,381.79| |**CREDITORS**||||0.00||764.53| |**NET ASSETS**||||**71,076.46**||**74,617.26**| |**RESERVES**||||||| |Balance b/fwd||||74,617.26||85,319.67| |Less excess income for year||||-3,540.80||-10,702.41| |Balance c/fwd||||**71,076.46**||**74,617.26**| I have prepared these accounts from the books and records of the Southwick & Widley D-Day Memorial Hall Management Committee and confirm that they are in accordance therewith. ………………………………………………………………… We approve these accounts and confirm that we have made available all relevant records for their preparation. ……………………………………….. Chairman Date ……………………………………………. Page 4 of 5 ## **SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL** ## **NOTES TO BALANCE SHEET AS AT 31[st] MARCH 2026** ## **NOTE 1** ## **FIXED ASSETS** |**FIXED ASSETS**|||||||| |---|---|---|---|---|---|---|---| ||**D-Day**
**Memorial**
**Hall**|**Equipment**|**Curtains**|**Windows**
**Doors**|**&**|**Kitchen**|**Total**| ||**£**|**£**|**£**||**£**|**£**|**£**| |Cash b/fwd|224,023.94|27,626.78|3,653.79|22,537.50||40,874.40|318,716.41| |Additions|0.00|0.00|0.00||0.00|0.00|0.00| |Disposals|0.00|0.00|0.00||0.00|0.00|0.00| |Cost c/fwd|224,023.94|27,626.78|3,653.79|22,537.50||40,874.40|318,716.41| |**AMORTISATION**|**& DEPRECIATION**||||||| |B/fwd|204,557.96|19,637.91|3,009.13|22,537.50||19,936.00|269,678.50| |This Year|8,960.96|887.65|71.63||0.00|2,617.31|12,537.55| |c/fwd|213,518.92|20,525.56|3,080.76|22,537.50||22,553.31|282,216.05| |**BOOK VALUE C/FWD**
10,505.02||7,101.22|573.03||0.00|18,321.09|36,500.36| ## **NOTE 2** The cost of the Hall is being amortised at 4% per annum to write of the cost over the period of the lease. ## **NOTE 3** The equipment and curtains are being depreciated at the rate of 10% per annual on the reducing balance method. ## **NOTE 4** The windows are being depreciated at 25% per annum straight line. ## **NOTE 5** The Kitchen is being depreciated at 10% per annum of the reducing balance method. Page 5 of 5 OFFICIAL ## Trustees’ Annual Report for Southwick and Widley ## D-Day Memorial Hall 2026 For the period from 1 Aprill 2025 to 31 March. 2026 ## Section A: Reference and Administration Details |Section A: Reference and|Administration Details| |---|---| |**Charity name**|Southwick and Widley D-Day Memorial Hall| |**Registered charity number**|1041450| |**Principal address**|Southwick D-Day Memorial Hall,
Priory Road,
Southwick
PO17 6ED| |**Trustees who served during the**
**year**|Chair of Trustees: Mr Nicholas Hibberd
Trustees: Rev Simon Brocklehurst
Mr Martin Bazeley BEM
Mr Warren Bailey| OFFICIAL OFFICIAL Treasurer: Mr Adrian Furnell Secretary: Mrs Carol Watson Unity Trust Bank plc PO Box 7193 **Bankers** Planetary Road Willenhall WV1 9DG **Independent examiner** NA ## Section B: Structure, Governance and Management The Southwick and Widley D-Day Memorial Hall is governed by a constitution which includes a lease and trust deed originating on 7 October 1994 and was signed by the current trustees in 2025. The charity is constituted as a charitable trust. The trustees are responsible for managing the charity in accordance with its governing document and charity law. Trustees are appointed or elected in accordance with the governing document. New trustees are briefed on the charity’s purposes, village hall operations, safeguarding and health and safety responsibilities, financial controls, and the Charity Commission’s guidance on trustee duties. ## Section C: Objectives and Activities The charity’s objects are to provide and maintain a village hall for the use of the inhabitants of the parish of Southwick and Widley and the surrounding neighbourhood, without distinction of political, religious or other opinions. The hall is available for meetings, classes, recreation, social activities, community events and other forms of charitable community use. The trustees confirm that they have had regard to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims, planning activities and setting hire arrangements. The hall provides accessible facilities that support community participation, reduce social isolation, and enable local groups, residents and volunteers to meet and organise activities for public benefit. In recent hot weather it has provided a “cool space” for older residents. ## Section D: Achievements and Performance During the year, the trustees continued to operate and maintain the hall as a community facility. Regular users included local clubs, band practices, fitness classes, parish council meetings, children’s activities, social groups and private hirers. The OFFICIAL OFFICIAL hall also supported the very popular Revival Weekend, fundraising events of other charities, local government elections and community events. Key achievements for the year included: - Maintained regular community access to the hall - Grew income from 2025 - Completed small repairs, maintenance and improvement works - Secured donations from the parish council and Revival Committee for small improvements to the facilities. ## Section E: Financial Review The charity’s principal sources of income during the year were hall hire charges, fundraising, donations and, where applicable, grants. Expenditure was mainly incurred on utilities, insurance, maintenance, repairs, cleaning, administration and other costs necessary to keep the hall safe, available and fit for community use. |**Financial**
**summary**|**Amount**| |---|---| |Total income|£31610.81| |Total expenditure|£35151.61| |Defcit for the year|£3540.80| |Total funds at year
end|£34576.10| The trustees review the charity’s finances regularly and aim to hold sufficient unrestricted reserves to meet routine operating costs, insurance, essential maintenance and unexpected repairs. The reserves policy is to hold six months’ expenditure unless a different level is justified by planned works or financial risk. At the year end, unrestricted reserves were £34576.10. there were no Restricted funds. There were no funds materially in deficit at the year end. ## Section F: Risk Management and Future Plans The trustees have considered the principal risks facing the charity, including rising operating costs, building maintenance requirements, volunteer capacity, health and safety, safeguarding, insurance, and continuity of bookings. The trustees manage these risks through regular review of finances, maintenance planning, appropriate insurance, policies and procedures, and oversight of hall operations. OFFICIAL OFFICIAL Future plans include continued maintenance to retain the facility as a viable and attractive rental venue and improved community engagement. Consideration is also being given to improvements to storage and changing facilities on site. ## Section G: Declaration The trustees declare that they have approved this trustees’ annual report. |Future plans include continued maintenance to retain the facility as a viable and
attractive rental venue and improved community engagement. Consideration is also
being given to improvements to storage and changing facilities on site.
Section G: Declaration
The trustees declare that they have approved this trustees’ annual report.|Future plans include continued maintenance to retain the facility as a viable and
attractive rental venue and improved community engagement. Consideration is also
being given to improvements to storage and changing facilities on site.
Section G: Declaration
The trustees declare that they have approved this trustees’ annual report.| |---|---| ||| |**Signed on behalf of the**
**trustees**|| |**Name**|N J HIBBERD| |**Position**|Chair| |**Date**|19/7/26| OFFICIAL ## D Day Memorial Hall ## Treasurers Report from 01.04.2025 to 31.03.2026 ## _Income and Expenditure (unaudited)_ ## _**Income**_ |**_Income_**|||||| |---|---|---|---|---|---| ||01.04.2025|01.07.2025|01.10.2025|01.01.2026|| ||to|to|to|to|| ||30.06.2025|30.09.2025|31.12.2025|31.03.2026|Totals| |Hirings|£9,346.00|£7,575.00|£7,090.00|£3,976.00|£28,077.00| |Refunds|-£500.00|-£1,065.00|-£595.00|-£310.00|-£2,410.00| |Misc|£0.00|£0.00|£50.00|£0.00|£50.00| |Totals|£8,846.00|£5,445.00|£6,545.00|£3,666.00|£25,667.00| |**_Expenditure_**|||||| ||01.04.2025|01.07.2025|01.10.2025|01.01.2026|| ||to|to|to|to|| ||30.06.2025|30.09.2025|31.12.2025|31.03.2026|Totals| |Fire & Security|n/a|n/a|n/a|n/a|n/a| |* Nexus|£662.40|£0.00|£0.00|£0.00|£662.40| |* Uniguard|£0.00|£0.00|£0.00|£139.40|£139.40| |* SafeIS|£0.00|£0.00|£0.00|£0.00|£0.00| |Telephone|£324.93|£324.93|£324.93|£324.93|£1,299.72| |Electricity (1)|£0.00|£1,244.42|£445.39|£1,191.11|£2,880.92| |Booking Secretary|£200.00|£300.00|£300.00|£300.00|£1,100.00| |Booking Secretary tel|£40.00|£60.00|£60.00|£60.00|£220.00| |Bifa - Bins|£0.00|£1,006.82|£0.00|£1,145.04|£2,151.86| |Cleaner|£1,200.00|£1,800.00|£1,800.00|£1,800.00|£6,600.00| |Maintenance|£300.00|£450.00|£450.00|£450.00|£1,650.00| |Hall Rent|£0.00|£0.00|£1.00|£0.00|£1.00| |Action Hampshire|£0.00|£0.00|£0.00|£0.00|£0.00| |Cleaning Materials - CJS|£149.41|£317.88|£150.94|£0.00|£618.23| |Music Licence|£0.00|£0.00|£512.68|£0.00|£512.68| |Advertising|£0.00|£0.00|£0.00|£118.00|£118.00| |PHS|£1,114.76|£107.70|£0.00|£0.00|£1,222.46| |Postage|£133.05|£0.00|£0.00|£0.00|£133.05| |Kitchen|£0.00|£0.00|£35.38|£187.20|£222.58| |Insurance - Zurich|£1,218.54|£0.00|£0.00|£0.00|£1,218.54| |Audit Fees - KT Accountants|£0.00|£540.00|£0.00|£0.00|£540.00| |Bank Fees - Unity Bank|£0.00|£18.80|£18.00|£19.00|£55.80| |Sound Advice|£0.00|£180.00|£0.00|£0.00|£180.00| |Wizbit - e-mail hosting|£0.00|£0.00|£0.00|£180.00|£180.00| |Hallmaster - Booking Software|£0.00|£313.00|£0.00|£0.00|£313.00| |Eldo - Website Hosting|£0.00|£0.00|£288.00|£0.00|£288.00| |Barn store - Web address|£0.00|£0.00|£31.18|£0.00|£31.18| |Council tax (2)|£0.00|£0.00|£0.00|£0.00|£0.00| |Misc|£0.00|£0.00|£45.00|£255.82|£300.82| |Total|£5,343.09|£6,663.55|£4,462.50|£6,170.50|£22,639.64| ||*|*|*||| Page 1 of 2 Surplus (loss - ) for the period £3,502.91 -£1,218.55 £2,082.50 -£2,504.50 _Balances as at 31.03.2026_ |_Balances as at 31.03.2026_||| |---|---|---| |||Total| |||Interest| |||earned in| |||c9months| |Unity Deposit Account|£29,338.31|£338.31| |Unity Current Account|£3,518.79|| |Cash in Hand|£0.00|| |Totals|£32,857.10|| (1) Due to an error on BGs part, they billed all of the Hall’s electricity to the Church’s account since they took over in late 2024. This was rectified in July by payment of the outstanding Halls amounts to the Ch Onwards the billing arrangements use the correct separate banking details for the two Churches and th Amounts for the Hall for 2024/2025 £763.85. (2) Council Tax for 2025.2026 has been assessed as nil Page 2 of 2 Balance to 31.03.2026 £3027.36 hurch account. he D Day Hall.