## **Trustees’ Annual Report for the period** **From 1 April 2024 To 31 Mar 2025** ## **Charity name: The D-Day Memorial Hall, Southwick and Widley** ## **Charity registration number: 1041450** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Charity holds in trust the village hall**
**so that it can be used as such for the use**
**of the inhabitants of the parish of**
**Southwick and Widley.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**In keeping with the constitution the hall it**
**can be used without distinction of**
**political, religious or other opinions for**
**meeting. Lecture and classes and any**
**other form of recreation and leisure time**
**occupation, with the object of improving**
**the condition of life for the said**
**inhabitants.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees adhere to the guidance**
**issued by the Charities Commission with**
**regard public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Grant making by the committee is**
**permitted if cash, surplus to the**
**requirements of the hall is available. This**
**is a matter for the committee.**| |Policy on social investment
including program related
investment|Para 1.38|**In accordance with the constitution**
**surplus cash is to be invested.**| |Contribution made by
volunteers|Para 1.38|**The charity relies upon the contribution**
**made by the many volunteers and**
**associations which support the hall. The**
**Committee is extremely grateful to all that**
**assist in the running of the hall.**| |Other||**The use of the hall by persons external to**
**the parish of Southwick and Widley is**| **encouraged providing that it does not impact on the activities of the parishioners. The income provided through external hire is a significant contribution to the running of the hall.** ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The period ending 31 March 2024 has**
**seen the hall steadily recover from the**
**pandemic. Not all previous users have**
**returned and changes to how people**
**enjoy their leisure time has had an**
**impact. There are fewer classes being**
**held in the hall.**
**That said there has been a wide range of**
**hirers – some parish based such as the**
**Lunch Club, Mums and Toddlers and**
**Sports and Social Quiz nights which have**
**benefitted the community.**
**External speaking events and visiting**
**theatrical groups have been very well**
**received.**
**The Southwick Revival Group made good**
**use of the hall as the focal point for**
**organisation on the Revival Weekend and**
**continues to support a wide range of**
**local issues including the hall.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
**The hall has continued to provide a clean,**
**well-equipped and suitable venue for**
**village activities and those of external**
**hirers.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**This area will require addressing this**
**year. The hall has not had a dedicated**
**fund-raising programme since 2016 to**
**equip the kitchen and upgrade the**
**heating system. The trustees would like**
**to focus more on this aspect of financial**
**support.**| |Investment performance
against objectives|Para 1.41|**The Development account has now been**
**moved to an account which provides**
**more interest and the trustees intend to**
**move surplus of the revenue account to**
**the same.**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity made a small gain of**
**£1835.14 at year end 31 March 2025.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|| |Amount of reserves held|Para 1.22|**Development Account £ 3669.25**
**Cash in hand £ 0**
**Revenue Account £ 22674.63**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**With sufficient reserves to continue for**
**several years on the current financial**
**trajectory there is a clear requirement to**
**increase income. This is particularly**
**necessary to be able to cope with any**
**improvement or maintenance projects**
**which may arise.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**This year’s income relies upon hirers**
**fees and has shown an uptick from 2024**
**(c£6k). It is however clear that to grow a**
**healthy surplus additional work is**
**required to generate income.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Place reserve into interest earning, low**
**risk account.**| |A description of the principal
risks facing the charity|Para 1.46|**Lack of sustained and repeatable income.**
**Increasing energy costs.**| |Other||**Increased volunteer engagement from the**
**community.**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The charity is governed by a constitution**
**regarding the maintenance of the hall for**
**the benefit of the community.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The charity has a written constitution. It**
**is governed by a board of 4 trustees.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The charity maintains a board of 4**
**trustees (including the chair) and is**
**supported by a committee drawn from**
**users of the hall, An annual AGM is held**
**where members of the public are invited.**
**Quarterly hall users are invited for a hall**
**users meeting.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**The charity maintains safeguarding and**
**health and safety policies which were**
**reviewed in 2021.**
**Trustees are encouraged to view the**
**Charity Commission website and guiding**
**documentation.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Charity has a small board of trustees**
**which is supported by the Users**
**Committee. The charity works closely**
**with the Parish Council which holds the**
**adjacent playing field in trust and with**
**the landlord, Southwick Estate, for the**
**maintenance and upkeep of the**
**surrounding area.**| |Relationship with any related
parties|Para 1.51|**The Hall Users Committee allows those**
**groups who are regular hall users to have**
**input into the running of the hall and to**
**provide feedback to the Trustees.**| |Other||| ## **Reference and Administrative details** > Charity name The D-Day Memorial Hall, Southwick and Widley Other name the charity uses Nil Registered charity number 1041450 Charity’s principal address D-Day Memorial Hall Priory Road Southwick PO17 6EB Hampshire ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Offiice (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Nick Hibberd|Chair of Trustees|Sep23 – Mar 24|| ||Rev Simon
Brocklehurst|Vice Chair|Sep 23 – Mar 24|| ||Martin Bazeley|Trustee||| ||Warren Bailey|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |**Treasure**
**r**|A Furnell|| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Rev S BROCKLEHURST **Full name(s)** N J HIBBERD **Position (eg Secretary,** Chair Vice Chair **Chair, etc)** **Date** 31 Dec 24 | # REGISTERED CHARITY NO. 1041450 # SOUTHWICK & WIDLEY PARISH HALL ACCOUNTS # FOR THE YEAR ENDED # 31° March 2025 ## Accountant KT Accountants Ltd Castle Farm Barn North Denmead Road Southwick - Hampshire PO17 6EX | ## SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL ## INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31° MARCH 2025 **----- Start of picture text -----**
||||| |---|---|---|---| |2025|2024| |=|£|=|£| |INCOME| |Hire of Hall|27,975.09|21,362.19| |Advertising Income|0.00|0.00| |Grants|0.00|0.00| |Grants|- Southwick Estate Loan|0.00|0.00| |Grants|- WCC|0.00|0.00| |Damages|0.00|__|0.00| |27,975.09|21,362.19| |EXPENDITURE| |Hygiene|Services|1,118.07|1,023.04| |Wages|(Cleaner)|7,800.00|7,200.00| |Wages|(Other)|1,120.00|960.00| |Insurance|1,187.30|2,245.93| |Electricity|3,554.81|3,665.85| |Licence|512.68|620.40| |Cleaning Materials|744.41|351.90| |Waste Disposal|1,890.72|1,678.88| |Stationery|63.90|38.99| |Advertising|1,885.42|227.96| |Telephone|1,519.76|2,007.19| |Repairs and Renewals|2,613.08|2.532.172| |Fire Prevention|1,732.80|1,066.80| |Accountancy|180.00|180.00| |Sundries|217.00|292.15| |Amortisation of|Lease|8,960.96|8,960.96| |Depreciation|3,576.59|3,684.28| |38,677.50|36,737.05| |Excess|of Expenditure over Income Expenditure over Income over Income Income|-10,702.41|-15,374.86| **----- End of picture text -----**
Excess of Expenditure over Income Expenditure over Income over Income Income Page 2 of 5 Saaaac SS : I I ES RI Sa NER EN SE APT MP A NRE SENT SS SR ge i EE SR IT | , ## . SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL CASH AND BANK RECONCILIATION ## FOR THE YEAR ENDED 31st MARCH 2025 ||£|£|£|£| |---|---|---|---|---| |Balances as at 1"April 2024||||| |Revenue Account||||19,962.92| |Development Account||||3,669.25| |Cash inHand||||112.04| |Total||||23,744.21| |Income per account|||27,975.09|| |Expenses perAccount||38,677.50||| |Less non cashexpenses||||| |Amortisation|8,960.96|||| |Depreciation|3,576.59|||| |||12,537.55||| |||26,139.95||| |Less creditors and accruals||-764.53||| |Net cash payments|||25,375.42|| |Surplus ofreceipts overexpenditure||||2,599.67| ||||.|| |||||26,343.88| |Cash andbank balances as at 31°March2025||||| |Revenue account||||22,674.63| |Developmentaccount||||3,669.25| |Cash inhand||||0.00| ||||26,343.88|| Page 3 of 5 aaa| | SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL ## BALANCE SHEET AS AT 31° MARCH 2025 |||'|2025|||2024| |---|---|---|---|---|---|---| |||£|3|z||<| |FIXED ASSETS|Notes | to 5|||||| |Parish Hall|||19,465.98|||28,426.94| |Equipment|||7,988.87|||8,876.52| |Curtains|||644.66|||716.29| |Windows andDoors|||0.00|||0.00| |Kitchen|||20,938.40|||FE io Fa bs Be| ||||49,037.91|||61,575.46| |CURRENT ASSETS||||||| |BankAccount—Revenue||22,674.63||19,962.92||| |BankAccount—Development||3,669.25||3,669.25||| |Cashinhand||0.00||112.04||| ||||26,343.88|||23,744.21| |TOTAL ASSETS|||75,381.79|||85,319.67| |CREDITORS|||764.53|||0.00| |NETASSETS|||714,617.26||7|85,319.67| |RESERVES||||||| |Balance b/fwd|||85,319.67|||100,694.53| |Less excess income foryear|||-10.702.41|||-15,374.86| |Balancec/fwd|||74,617.26|||85,319.67| I have prepared these accounts from the books and records of the Southwick & Widley Parish Hall Management Committee and confirm that they are in accordance therewith. We approve these accounts} ane confirm that we have made available all relevant records for their preparation. DS ccesccresves 6/7.)5 1, N.—_ cues ceneereee. | Page 4 of 5 | | : | | | | | | ' ' ## SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL ## NOTES TO BALANCE SHEET AS AT 31° MARCH 2025 NOTE 1 |FIXEDASSETS|||||||| |---|---|---|---|---|---|---| ||ParishHall|Equipment|Curtains|Windows
&
—
Doors|Kitchen|Total| ||£|£|£
£||£|z| |Cashb/fwd|224,023.94|27,626.78|3,653.79|22,537.50|40,874.40|318,716.41| |Additions|0.00|0.00|0.00|0.00|0.00|0.00| |Disposals|0.00|0.00|0.00|0.00|0.00|0.00| |Costc/fwd|rr
ay
224,023.94
27,626.78
3,653.79
22,537.50
40,874.40
318,716.41|||||| |AMORTISATION&|&DEPRECIATION|||||| |B/fwd.
This Year|195,597.00
8,960.96|18,750.26
887.65|2,937.50
71.63|22,537.50
0.00|17,318.69
2,617.31|257,140.95
12,537.55| |c/fwd|204,557.96|19,637.91|3,009.13|22,537.50|19,936.00|269,678.50| |BOOKVALUEC/FWD||||||| ||19,465.98|7,988.87|644.66|0.00|20,938.40|49,037.91| ## NOTE 2 Theaddition cost ofrelat th **e** Parishs to roofing Hall isinsulation being amortised work hasatbeen 4% peca **r** riedannum out to on writethe Hall. of the cost over the period of the lease. The Parish Hall ## NOTE 3 The equipment and curtains are being depreciated at the rate of 10% per annual on the reducing balance method. ## NOTE 4 The windows are being depreciated at 25% per annum straight line. : ## NOTE 5 The Kitchen is being depreciated at 10% per annum of the reducing balance method. | | PageS of 5 | # REGISTERED CHARITY NO. 1041450 # SOUTHWICK & WIDLEY PARISH HALL ACCOUNTS # FOR THE YEAR ENDED # 31° March 2025 ## Accountant KT Accountants Ltd Castle Farm Barn North Denmead Road Southwick - Hampshire PO17 6EX | ## SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL ## INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31° MARCH 2025 **----- Start of picture text -----**
||||| |---|---|---|---| |2025|2024| |=|£|=|£| |INCOME| |Hire of Hall|27,975.09|21,362.19| |Advertising Income|0.00|0.00| |Grants|0.00|0.00| |Grants|- Southwick Estate Loan|0.00|0.00| |Grants|- WCC|0.00|0.00| |Damages|0.00|__|0.00| |27,975.09|21,362.19| |EXPENDITURE| |Hygiene|Services|1,118.07|1,023.04| |Wages|(Cleaner)|7,800.00|7,200.00| |Wages|(Other)|1,120.00|960.00| |Insurance|1,187.30|2,245.93| |Electricity|3,554.81|3,665.85| |Licence|512.68|620.40| |Cleaning Materials|744.41|351.90| |Waste Disposal|1,890.72|1,678.88| |Stationery|63.90|38.99| |Advertising|1,885.42|227.96| |Telephone|1,519.76|2,007.19| |Repairs and Renewals|2,613.08|2.532.172| |Fire Prevention|1,732.80|1,066.80| |Accountancy|180.00|180.00| |Sundries|217.00|292.15| |Amortisation of|Lease|8,960.96|8,960.96| |Depreciation|3,576.59|3,684.28| |38,677.50|36,737.05| |Excess|of Expenditure over Income Expenditure over Income over Income Income|-10,702.41|-15,374.86| **----- End of picture text -----**
Excess of Expenditure over Income Expenditure over Income over Income Income Page 2 of 5 Saaaac SS : I I ES RI Sa NER EN SE APT MP A NRE SENT SS SR ge i EE SR IT | , ## . SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL CASH AND BANK RECONCILIATION ## FOR THE YEAR ENDED 31st MARCH 2025 ||£|£|£|£| |---|---|---|---|---| |Balances as at 1"April 2024||||| |Revenue Account||||19,962.92| |Development Account||||3,669.25| |Cash inHand||||112.04| |Total||||23,744.21| |Income per account|||27,975.09|| |Expenses perAccount||38,677.50||| |Less non cashexpenses||||| |Amortisation|8,960.96|||| |Depreciation|3,576.59|||| |||12,537.55||| |||26,139.95||| |Less creditors and accruals||-764.53||| |Net cash payments|||25,375.42|| |Surplus ofreceipts overexpenditure||||2,599.67| ||||.|| |||||26,343.88| |Cash andbank balances as at 31°March2025||||| |Revenue account||||22,674.63| |Developmentaccount||||3,669.25| |Cash inhand||||0.00| ||||26,343.88|| Page 3 of 5 aaa| | SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL ## BALANCE SHEET AS AT 31° MARCH 2025 |||'|2025|||2024| |---|---|---|---|---|---|---| |||£|3|z||<| |FIXED ASSETS|Notes | to 5|||||| |Parish Hall|||19,465.98|||28,426.94| |Equipment|||7,988.87|||8,876.52| |Curtains|||644.66|||716.29| |Windows andDoors|||0.00|||0.00| |Kitchen|||20,938.40|||FE io Fa bs Be| ||||49,037.91|||61,575.46| |CURRENT ASSETS||||||| |BankAccount—Revenue||22,674.63||19,962.92||| |BankAccount—Development||3,669.25||3,669.25||| |Cashinhand||0.00||112.04||| ||||26,343.88|||23,744.21| |TOTAL ASSETS|||75,381.79|||85,319.67| |CREDITORS|||764.53|||0.00| |NETASSETS|||714,617.26||7|85,319.67| |RESERVES||||||| |Balance b/fwd|||85,319.67|||100,694.53| |Less excess income foryear|||-10.702.41|||-15,374.86| |Balancec/fwd|||74,617.26|||85,319.67| I have prepared these accounts from the books and records of the Southwick & Widley Parish Hall Management Committee and confirm that they are in accordance therewith. We approve these accounts} ane confirm that we have made available all relevant records for their preparation. DS ccesccresves 6/7.)5 1, N.—_ cues ceneereee. | Page 4 of 5 | | : | | | | | | ' ' ## SOUTHWICK & WIDLEY D-DAY MEMORIAL HALL ## NOTES TO BALANCE SHEET AS AT 31° MARCH 2025 NOTE 1 |FIXEDASSETS|||||||| |---|---|---|---|---|---|---| ||ParishHall|Equipment|Curtains|Windows
&
—
Doors|Kitchen|Total| ||£|£|£
£||£|z| |Cashb/fwd|224,023.94|27,626.78|3,653.79|22,537.50|40,874.40|318,716.41| |Additions|0.00|0.00|0.00|0.00|0.00|0.00| |Disposals|0.00|0.00|0.00|0.00|0.00|0.00| |Costc/fwd|rr
ay
224,023.94
27,626.78
3,653.79
22,537.50
40,874.40
318,716.41|||||| |AMORTISATION&|&DEPRECIATION|||||| |B/fwd.
This Year|195,597.00
8,960.96|18,750.26
887.65|2,937.50
71.63|22,537.50
0.00|17,318.69
2,617.31|257,140.95
12,537.55| |c/fwd|204,557.96|19,637.91|3,009.13|22,537.50|19,936.00|269,678.50| |BOOKVALUEC/FWD||||||| ||19,465.98|7,988.87|644.66|0.00|20,938.40|49,037.91| ## NOTE 2 Theaddition cost ofrelat th **e** Parishs to roofing Hall isinsulation being amortised work hasatbeen 4% peca **r** riedannum out to on writethe Hall. of the cost over the period of the lease. The Parish Hall ## NOTE 3 The equipment and curtains are being depreciated at the rate of 10% per annual on the reducing balance method. ## NOTE 4 The windows are being depreciated at 25% per annum straight line. : ## NOTE 5 The Kitchen is being depreciated at 10% per annum of the reducing balance method. | | PageS of 5