THE FRIENDS OF ALL SAINTS’ CHURCH, SWANTON MORLEY
Minutes of the Annual General Meeting held in All Saints’ Church on 9[th] May 2023
Present
John Carrick (Chairman), Steve Derrick, Steve and Barbara Hyde, Gerry and Daphne Palmer, Tracey Hall. Bernie and Gill Wyatt, Helene Maine, Bernie Marsham and James Keith.
1. Apologies
Apologies were received from Ben Hughes and Judy Stone
2. Minutes of the last meet
Minutes of the previous AGM on 10th May 2022 were distributed and agreed as a fair record of that meeting.
3. Matters arising
No matters were raised
4. Reports from officers
The Chairman thanked the visiting speaker Matthew Champion and summarised the past years fund raising activities and progress in selling the Gooseberry Hill Plot.
The Treasurer advised that funds in the bank totalled £36,000 and the annual report to the Charity Commission had been completed on time. The financial report was adopted.
Steve Hyde as fabrics officer to the PCC advised that the leak to the church roof is likely to need £60,000 and re-leading the windows will probably need £200,000. Other work detailed in the last Quinquennial Review also needs to be considered.
5. Election of officers
John Carrick as chairman, Steve Derrick as secretary and Helene Maine as treasurer have all agreed to stand again. There being no other candidates the committee were re-elected.
6. Election of committee
The Chairman proposed that all existing members of the committee be re-elected ‘en bloc’. They are:John Carrick, Steve Derrick, Helene Maine, Ben Hughes, Steve & Barbara Hyde, Bernie Marsham, Gerry and Daphne Palmer, Bernie & Gillian Wyatt and Tracey Hall. Proposed by Bernie Marsham and seconded by Jerry Palmer. Agreed.
8. Future events
The committee are considering targeting about five events during the next year to include a summer event and the fireworks. Closer contact with members and the parish is to be maintained via newsletters and emails.
9. Any other business
None
12. Date of next AGM Tuesday 7th May 2024, 7.00pm in the church
The meeting closed at 8.25pm.
THE FRIENDS OF ALL SAINTS CHURCH, SWANTON MORLEY FINANCIAL SUMMARY AS AT 31.3.23
| FINANCIAL SUMMARY AS | AT 31.3.23 | |
|---|---|---|
| 31/03/2022 | 31/03/2023 | |
| RECEIPTS | ||
| Subscriptions | 1040.00 | 870.00 |
| Fundraising | 23228.09 | 0.00 |
| Music in the Meadow | 0.00 | 3975.44 |
| Fireworks | 0.00 | 20169.45 |
| Taverham Band Concert | 0.00 | 507.00 |
| Recipe book sales | 0.00 | 15.00 |
| Donations | 1254.00 | 5135.00 |
| Bank interest | 8.64 | 0.00 |
| Other deposits | 0.00 | 1265.61 |
| Total | 25530.73 | 31937.50 |
| PAYMENTS | ||
| Event expenses | 15814.62 | 0.00 |
| Music in the Meadows | 0.00 | 3892.54 |
| Fireworks | 0.00 | 9306.53 |
| Taverham Band Concert | 0.00 | 400.00 |
| Fireworks share out | 0.00 | 5963.72 |
| Gooseberry Hill | 0.00 | 460.00 |
| Legal expenses | 7200.00 | 1443.00 |
| Total | 23014.62 | 21465.79 |
| Excess/shortfall | 2516.11 | 10471.71 |
| STATEMENT OF ASSETS | |||
|---|---|---|---|
| Lloyds No 1 | Lloyds No 2 | Scottish Widows | |
| Opening balance at 1.4.22 | 13568.27 | 12479.83 | 39.10 |
| Closingbalance at 31.3.23 | 18707.75 | 17966.83 | 39.10 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner',s report on the accounts Section A Independent Examinef s Report Report to the trusteesl members of On accounts for the year endod 31-03 - 2¢J23 Charity no (rf any) Set out on pages II- 1 niivf-- J&-3tr.4trIL I report to the tnjstees on my examination of the accounts of the above charity (he Trusf) for the year ended Responsiblllties and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 Ilhe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 AGt and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under sect¢on 145(5)(b) of the ACL I have completed my examination. I cor)fim that no material matters have come to my attenb.on {other than that disclosed below "l in connection wilh the examination which gives me cause to believe that in. any material respect. accounting records were not kept in accordanr£ seclion 130 of the Act or the auxxjnts do not accord with the ac(x)unting records Independent examiner's statement I have no ()nMS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understsnding of the acwunts to be reached. . Plcaso doleta tha words in the braokets rfthtry do not apply. Signed: Date: Namo-. Relevant professional qualification{s) or body (rfany): Add$5. IER October 2018
Sectlon B Disclosure Only complete if the examiner needs to highlight fflatters ol concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners)- Give her8 brief detai15 of any Items Ihat the examiner wishes to disclose. IER OGtober 2018