Registered Charity Number: 1041296
ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST ACCOUNTS FOR THE YEAR ENDED 30TH JUNE 2024
ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST TRUSTEES REPORT
1. STATUS
The Rotary Club of Hemel Hempstead Charitable Trust was established by the President and other members of the Rotary Club of Hemel Hempstead (the Club) under a deed of trust dated 21st June 1994.
- TRUSTEES AND APPOINTMENT ARRANGEMENTS
The trustees are appointed annually. During the year ended 30th June 2024 they were the following ex-officio officers of the Club:-
A Wright Esq. - President A Burford Esq. - Secretary Miss B Funnell - Treasurer
No payment was made or is due to be made for the year to any of the trustees, (2022/23 £Nil)
3. OBJECTS
The capital and income funds of the trust are to be held to apply for the relief of the poor and needy or to be for such other charitable purpose, institution, society or object as the Club shall direct. The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
- INVESTMENTS
Funds not immediately required may be invested as authorised by the Club.
- SUMMARY OF FUNDRAISING AND OTHER ACTIVITIES
The major fund raising activity undertaken in the year continued to be the Christmas street collections using the Club's sleigh, which have underpinned our programme of service to related local charitable activities. Support was given during the year to DENS (£3,700), Herts Refugees (£1,513.97) and a number of other organisations. Donations were also made to Aquabox/Shelterbox (£2,000).
This year saw the introduction of the successful Easter egg project.
Restricted funds of £1,500 were released against Technology Tournament costs durng the year. £16,500 continues to be held with a primary purpose of funding the same event in future years. In all, fund raising events undertaken during the year generated funds totalling £20,660 after all associated casts deducted.
Distributions totalled £25,338. A further £1,949 was expended on Charitable events.
6. FINANCE
The year was financially satisfactory. Total income after the direct costs of events was £26,307 and £27,287 was expended in fulfilling the objectives of the charity. A surplus for the year of £480 arose on unrestricted funds and a deficit of £1,500 on restricted funds, an overall deficit of £1,020
A summary of income and expenditure in the year can be found on page 5.
At the balance sheet date total funds held for general purposes, in line with the reserves and risk management policy of the Trustees, amounted to £3,079. With £16,500 held for restricted purposes.
Page 1
TRUSTEESREPORT (continued)
7. MANAGEMENT
The trustees direct the management of the Charity's activities and the honorary treasurer maintains the financial records of the Charity.
8. STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the trustees’ report and the accounts In accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales required the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and allocation of resources of the Charity for that period, In preparing these accounts the Trustees are required to:
a) select suitable accounting policies and apply them consistently;
b) observe the methods and principles in the Charities SORP;
c) make judgements and accounting estimates that are reasonable and prudent;
d) prepare the accounts on the going concern basis untess it is inappropriate to presume that the Charity will continue In operation.
The trustees are responsible for keeping proper accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financlal position of the Charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention of fraud and other irregularities,
9. RISK MANAGEMENT
In the opinion of the trustees, the major risks to which the charity is exposed, as identified by them, have been reviewed and systems have been established which under normal conditions should afew these risks to be mitigated to an acceptable level in its day to day operations.
10. RESERVES POLICY
It is the trustees' policy to maintain positive cash reserves at all times, with a view to being able to meet expenditure commitments as they arise. As a general policy, expenditure commitments are not entered into until after fundraising activities have been held.
==> picture [236 x 75] intentionally omitted <==
----- Start of picture text -----
For and on behalf of the Trustees
M Hann Esq. - President ULOnW__ ‘
Miss B Funnell - Treasurer SB
----- End of picture text -----
Page 2
==> picture [210 x 11] intentionally omitted <==
----- Start of picture text -----
ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST
----- End of picture text -----
==> picture [178 x 17] intentionally omitted <==
----- Start of picture text -----
Independent Examiner's Report to the Trustees of the
Rotary Club of Hemel Hempstead Charitable Trust
----- End of picture text -----
==> picture [307 x 10] intentionally omitted <==
----- Start of picture text -----
| report to the charity Trustees on my examination of the accounts of the charity for the year ended 30 June 2024.
----- End of picture text -----
Responsibilities and basis of report
As the Trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’). Treport in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
==> picture [102 x 7] intentionally omitted <==
----- Start of picture text -----
Independent examiner's statement
----- End of picture text -----
Your attention is drawn to the fact that the charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: StatementofRecommended Practice Issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn. | understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015, | have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
(1) accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
-
(2) the accounts do not accord with those records; or
(3) the accounts do not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. aa. 0 i Mr G B.Eraniin ACA Chartered Accountant 249 Silbury Boulevard Milton Keynes Bucks MK9 1NA
Date IA -2D - 2S
Page 3
ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST BALANCE SHEET AS AT 30TH JUNE 2024
==> picture [373 x 468] intentionally omitted <==
----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|Note|2024£|2023E|
|ASSETS|
|Cash|at|Bank:-|
|Trust Account|20,497.68|:|21,047.23|
|Debtors and|prepayments:-|
|Other|debtors|30.00|-|
|Prepayments|:|:|
|20,527.68|21,047.23|
|LIABILITIES|
|Provision|for crockery replacement|(20.00)|(20,00)|
|Other|creditors|(928,53)|(428,53)|
|19,579.15|20,598.70|
|Represented|By:|
|EUNDS|
|UNRESTRICTED|FUNDS|
|Charitable Activities|3,079.15|2,598, 70|
|RESTRICTED|FUNDS|
|Future Technology Tournamounts|16,500.00|18,000.00|
|Ukraine|Refugees|-|:|
|16,500.00|18,000.00|
|19,579.15|20,598.70|
|The Accounts were approved|by the Club|Council on|7|2|Lo|2|$|
|and|signed|by:|
|M Hann Esq, - President|il L,|—|)|
|Miss B Funnell|- Treasurer|=e Oe|
----- End of picture text -----
Page 4
==> picture [5 x 4] intentionally omitted <==
----- Start of picture text -----
a
----- End of picture text -----
ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST STATEMENTYEAR ENDEDOF FINANCIAL30TH JUNEACTIVITIES2024 |
==> picture [472 x 541] intentionally omitted <==
----- Start of picture text -----
|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Unrestricted|Restricted|TOTAL|TOTAL|
|Funds|Funds|2024|2023|
|INCOME|£|£|£|£|
|Voluntary|income:|
|Other|Donations|2,439.56|=|2,439.56|1,700.00|
|2,439.56|>|2,439.56|1,700.00|
|Activities|for generating|funds:|
|Fund|Raising|Events|
|Christmas Wreaths|500.00|-|500.00|680.00|
|Roundabout|Christmas Greetings|505.00|-|505.00|495.00|
|Easter|Egg|Project|2,064.00|-|2,064.00|-|
|Good|News Tin|598.00|-|598.00|817.00|
|Sleigh|Collections|17,084.15|-|17,084.15|17,273.16|
|Right|Royal|Celebration/Garden|Party|525.00|-|525.00|724.00|
|Raffle|-|-|-|13.00|
|Hospice|Fashion|Show|-|-|-|100.75|
|John|F|Kennedy|School|Quiz|Night|2,690.17|-|2,690.17|3,903.97|
|World|Cup|-|-|-|55.00|
|23,966.32|-|23,966.32|24,061.88|
|Investment|income,|interest,|etc.:|
|Gift Aid|Refund|2,944.53|-|2,944.53|3,582.10|
|Deposit Account|Interest|262.90|-|262.90|82.61|
|3,207.43|-|3,207.43|3,664.71|
|TOTAL|INCOME|29,613.31|-|29,613.31|29,426.59|
|LESS:|Cost|of|generating|funds:|
|Cost|of Events as schedule|(3,306.31)|-|(3,306.31)|(3,660.17)|
|NET|INCOME|AVAILABLE|FOR|
|CHARITABLE|PURPOSES|26,307.00|-|26,307.00|25,766.42|
|CHARITABLE|ACTIVITIES:|
|Donations|as schedule|(23,838.01)|-|(23,838.01)|(23,352.17)|
|Charitable|Activities as schedule|(448.54)|(1,500.00)|(1,948.54)|(2,040.21)|
|Rotary|District Foundation|Fund|(1,500.00)|-|(1,500.00)|(1,500.00)|
|TOTAL|CHARITABLE ACTIVITY|COSTS|(25,786.55)|(1,500.00)|(27,286.55)|(26,892.38)|
|Governance|Costs|
|Affiliation|Fees and|Lotteries|Licence|(40.00)|-|(40.00)|(76.00)|
|TOTAL RESOURCES EXPENDED|(25,826.55)|(1,500.00)|(27,326.55)|(26,968.38)|
|NET INCOME/|(EXPENDITURE)|480.45|(1,500.00)|(1,019.55)|(1,201.96)|
|TRANSFER|BETWEEN|FUNDS|-|-|-|-|
|FUNDS BROUGHT FORWARD|2,598.70|18,000.00|20,598.70|21,800.66|
|FUNDS CARRIED|FORWARD|3,079.15|16,500.00|19,579.15|20,598.70|
----- End of picture text -----
Page 5
ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST YEAR ENDED 30TH JUNE 2024
CHARITABLE DONATIONS
| CHARITABLE | DONATIONS | |
|---|---|---|
| 2024 | 2023 | |
| £ | £ | |
| ist Bennetts End ScoutGroup | 350.00 | 350.00 |
| 4th Boxmoor Scouts AbbotsLangleyCarersNetwork |
350.00 200.00 |
350.00 - |
| Adeyfield Free Church | 350.00 | 350.00 |
| Apsley Paper Trail (Frogmore Mill) Aquabox/Shelter box |
571.00 2,000.00 |
500.00 3,000.00 |
| Boxmoor Good neighbours British Legion CAD Minibus |
350.00 100.00 - |
350.00 100.00 1,000.00 |
| CAD RadioDacorum CAD RepairShed CAD Ukraine |
350.00 350.00 - |
350.00 350.00 1,000.00 |
| Centre in thePark | 350.00 | 350.00 |
| Charlie's Gift ChilternsMS Centre |
200.00 - |
200.00 200.00 |
| COGS Age Dacorum | 200,00 | 200.00 |
| Connect Dacorum | 350.00 | 350.00 |
| DacorumCommunityTrust Dacorum Dolphins Dacorum Mencap DacorumTalking Newspapers DENS |
600.00 200.00 350.00 200.00 3,700.00 |
1,980.00 200.00 350.00 200.00 - |
| Electric Umbrella | 200.00 | 200.00 |
| Gaddesden RDA GadeValleySchool Association Galley HillSchool Girl Guiding West Herts Guide Dogs |
350.00 350.00 350.00 200.00 200.00 |
350.00 350.00 350.00 200.00 200.00 |
| Haywood GroveSchool Headway Herts |
200.00 200.00 |
200.00 200.00 |
| Heartto Herts Heather Club Hemel Hempstead DistrictScouts HertsDrug Link |
200.00 200.00 200.00 200.00 |
200.00 200.00 200.00 200.00 |
| HertsMind Network HertsMusical Memories Herts Refugees |
200.00 200.00 1,513.97 |
200.00 200.00 - |
| HertsYoung Homeless Highfield Community Association HoblettsManorSchool HolyTrinity Church Hospice ofSt Francis |
200.00 350.00 350.00 350.00 - |
200.00 350.00 350.00 350.00 100.75 |
| Kings Langley Carnival | 100.00 | - |
| Kings Langley CharitiesTrust | - | 200.00 |
| KingsLangley Evergreen Club | 200.00 | 200.00 |
| Kings Langley Football Club | 350.00 | 350.00 |
| Leverstock Green Cricket Club LibertyTea Rooms Manor Estate ResidentsAssociation MondayClub |
100.00 563,04 350.00 200.00 |
100.00 611.42 350.00 - |
| One ImpossibleThing Pets in need |
350.00 200.00 |
350.00 - |
| Phillipines Disabled Children Pixies HillSchool Playskill Red Rubber Ball foundation Samaritans SignpostCounselling |
615.00 400.00 200.00 325.00 200.00 200.00 |
1,035.00 350.00 200.00 325.00 200.00 200.00 |
| StJohnsBoxmoor St Mary's and St Benedict'sChurch |
350.00 350.00 |
350.00 350.00 |
| Sunnyside RuralTrust The Ollie Foundation Waterside Centre |
350.00 200.00 200.00 |
350.00 200.00 - |
| Waterways Experiences Watford Lions Woodfield School Yarn Bomb Hemel Hempstead |
350.00 350.00 200.00 - |
350.00 350.00 200.00 200,00 |
| Youth Booth | - | 200.00 |
| Total | 23,838.01 | 23,352.17 |
| Unrestricted Funds | 23,838.01 | 22,352.17 |
| RestrictedFunds | - | 1,000.00 |
Page 6
ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST YEAR ENDED 30TH JUNE 2024
COSTOF EVENTS
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Sleigh collection and running costs | 1,269.84 | 1,825.23 |
| John F Kennedy School Quiz Night | 1,327.54 | 1,443.20 |
| Raffle prizes | - | 13.00 |
| Christmas cards | 28.68 | 30.44 |
| Christmas Wreaths | - | 131.85 |
| Easter Egg Project | 507.67 | = |
| Right Royal Celebration/Garden Party | 172.58 | 186.45 |
| My Dear Howie | - | 30.00 |
| UnrestrictedFunds | 3,306.31 | 3,660.17 |
COST OF CLUB'S CHARITABLE ACTIVITIES
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Kids Out! | 280.50 | 306.00 |
| Youth Activities | 62.28 | 521,75 |
| TechnologyTournament | 105.76 | 212.46 |
| Unrestricted Funds | 448.54 | 1,040.21 |
| TechnologyTournament | 1,500.00 | 1,000.00 |
| RestrictedFunds | 1,500.00 | 1,000.00 |
Page 7
ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST NOTES TO THE ACCOUNTS YEAR ENDED 30TH JUNE 2024
1. ACCOUNTING POLICIES
The accounts have been prepared to give a "true and fair" view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a "true and fair" view. This departure has involved following the Charities SORP (FRS102) published on 16 June 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRs102) and the Charities Act 2011.
The Rotary Club of Hemel Hempstead Charitable Trust constitutes a public benefit entity as defined by FRS 102.
2. FUNDRAISING AND OTHER ACTIVITIES
A number of fund raising events were undertaken during the year generating funds totalling £23,966 Distributions made in the year amounted to £23,838 as shown on page 6.
3. TRUST TRANSACTIONS
There were no recognised gains or losses for the year other than those included in the Statement of Financial Activities.
4. FIXED ASSETS
Expenditure on fixed assets is treated as current expenditure unless it will have a material effect on the asset value of The Trust and the useful life can be ascertained with reasonable certainty.
- FUNDS
Unrestricted Funds
==> picture [356 x 9] intentionally omitted <==
----- Start of picture text -----
General activities are funded through fund raising events organised through the Rotary Club of Hemel Hempstead.
----- End of picture text -----
Restricted Funds
Restricted funds comprise donations received to fund future Technology Tournaments.
6. VOLUNTEERS
All fund raising activities are undertaken by Club members.
7. TRUSTEES
==> picture [301 x 11] intentionally omitted <==
----- Start of picture text -----
No trustee received a salary in the year. Reimbursed expenses totalling £Nil were paid in the year.
----- End of picture text -----
Page 8