2023-06-30-accounts - The Rotary Club Of Hemel Hempstead Trust Fund

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Registered Charity Number: 1041296

ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST

ACCOUNTS FOR THE YEAR ENDED 30TH JUNE 2023

ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST

TRUSTEES REPORT

1 . STATUS

The Rotary Club of Hemel Hempstead Charitable Trust was established by the President and other members of the Rotary Club of Hemel Hempstead (the Club) under a deed of trust dated 21st June 1994.

2 . TRUSTEES AND APPOINTMENT ARRANGEMENTS

The trustees are appointed annually. During the year ended 30th June 2023 they were the following ex-officio officers of the Club:-

R Pesch Esq. - President A Burford Esq. - Secretary Miss B Funnell - Treasurer

No payment was made or is due to be made for the year to any of the trustees. (2021/22 £Nil)

3 . OBJECTS

The capital and income funds of the trust are to be held to apply for the relief of the poor and needy or to be for such other charitable purpose, institution, society or object as the Club shall direct. The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.

4 . INVESTMENTS

Funds not immediately required may be invested as authorised by the Club.

5 . SUMMARY OF FUNDRAISING AND OTHER ACTIVITIES

The major fund raising activity undertaken in the year continued to be the Christmas street collections using the Club's sleigh, which have underpinned our programme of service to related local charitable activities. Support was given during the year to Dacorum Community Trust (£1,980), CAD minibus appeal (£1,000), and a number of other organisations. Donations were also made to Aquabox/Shelterbox (£3,000) and Rotary Club of Malabon (£1,035).

The John F Kennedy School quiz night made a welcomed return this year and going forward it is hoped that more of the Club's historic fundraising activities will return.

Restricted funds of £1,000 were released against Technology Tournament costs durng the year. £18,000 continues to be held with a primary purposes of funding the same in future years.

In all, fund raising events undertaken during the year generated funds totalling £20,402 after all associated costs deducted.

Distributions totalled £24,852, of this £1,000 related to monies held on restricted funds from 2022. A further £2,040 was expended on Charitable events.

6 . FINANCE

The year was financially satisfactory. Total income after the direct costs of events was £25,766 and £26,892 was expended in fulfilling the objectives of the charity. A surplus for the year of £798 arose on unrestricted funds and a deficit of £2,000 on restricted funds, an overall deficit of £1,202

A summary of income and expenditure in the year can be found on page 5.

At the balance sheet date total funds held for general purposes, in line with the reserves and risk management policy of the Trustees, amounted to £2,599. With £18,000 held for restricted purposes.

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ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST

TRUSTEES REPORT (continued)

7 . MANAGEMENT

The trustees direct the management of the Charity's activities and the honorary treasurer maintains the financial records of the Charity.

8 . STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees are responsible for preparing the trustees' report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales required the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and allocation of resources of the Charity for that period. In preparing these accounts the Trustees are required to:

a) select suitable accounting policies and apply them consistently;
b) observe the methods and principles in the Charities SORP;
c) make judgements and accounting estimates that are reasonable and prudent;
d) prepare the accounts on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.

The trustees are responsible for keeping proper accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention of fraud and other irregularities.

9 . RISK MANAGEMENT

In the opinion of the trustees, the major risks to which the charity is exposed, as identified by them, have been reviewed and systems have been established which under normal conditions should allow these risks to be mitigated to an acceptable level in its day to day operations.

10 . RESERVES POLICY

It is the trustees' policy to maintain positive cash reserves at all times, with a view to being able to meet expenditure commitments as they arise. As a general policy, expenditure commitments are not entered into until after fundraising activities have been held.

For and on behalf of the Trustees

A Wright Esq. - President

Miss B Funnell - Treasurer

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ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST

Independent Examiner's Report to the Trustees of the Rotary Club of Hemel Hempstead Charitable Trust

I report to the charity Trustees on my examination of the accounts of the charity for the year ended 30 June 2023.

Responsibilities and basis of report

As the Trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1) accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or

(2) the accounts do not accord with those records; or

(3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr G D Franklin ACA

Chartered Accountant

249 Silbury Boulevard Milton Keynes Bucks MK9 1NA

Date:

Page 3

ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST BALANCE SHEET AS AT 30TH JUNE 2023

ASSETS Cash at Bank:- Trust Account Debtors and prepayments:- Other debtors Prepayments LIABILITIES Provision for crockery replacement Other creditors Represented By: FUNDS UNRESTRICTED FUNDS Charitable Activities RESTRICTED FUNDS Future Technology Tournamounts Ukraine Refugees	Note 18,000.00 -	2023 £ 21,047.23 - - 21,047.23 (20.00) (428.53) 20,598.70 2,598.70 19,000.00 1,000.00 18,000.00 20,598.70	2022 £ 22,073.93 85.26 50.00
			22,209.19 (20.00) (388.53)
			21,800.66
			1,800.66 20,000.00

			21,800.66

The Accounts were approved by the Club Council on and signed by:

A Wright Esq. - President

Miss B Funnell - Treasurer

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ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30TH JUNE 2023

INCOME Voluntary income: Donation for future Technology Tournaments Other Donations Activities for generating funds: Fund Raising Events Jubilee lunch Roundabout Christmas Greetings Wine and Cheese Quiz Good News Tin Sleigh Collections VE Day Garden visit Christmas wreaths Raffle Hospice Fashion Show John F Kennedy School Quiz Night Right Royal Celebration World Cup Investment income, interest, etc.: Gift Aid Refund Deposit Account Interest TOTAL INCOME LESS: Cost of generating funds: Cost of Events as schedule NET INCOME AVAILABLE FOR CHARITABLE PURPOSES CHARITABLE ACTIVITIES: Donations as schedule Charitable Activities as schedule Rotary District Foundation Fund TOTAL CHARITABLE ACTIVITY COSTS Governance Costs Affiliation Fees and Lotteries Licence TOTAL RESOURCES EXPENDED NET (EXPENDITURE) /INCOME TRANSFER BETWEEN FUNDS FUNDS BROUGHT FORWARD FUNDS CARRIED FORWARD	Unrestricted Funds £ - 1,700.00 1,700.00 - 495.00 - 817.00 17,273.16 - - 680.00 13.00 100.75 3,903.97 724.00 55.00 24,061.88 3,582.10 82.61 3,664.71 29,426.59 (3,660.17) 25,766.42 (22,352.17) (1,040.21) (1,500.00) (24,892.38) (76.00) (24,968.38) 798.04 - 1,800.66 2,598.70	Restricted Funds £ - - - - - - - - - - - - - - - - - - - - - - - (1,000.00) (1,000.00) - (2,000.00) - (2,000.00) (2,000.00) - 20,000.00 18,000.00	TOTAL 2023 £ - 1,700.00 1,700.00 - 495.00 - 817.00 17,273.16 - - 680.00 13.00 100.75 3,903.97 724.00 55.00 24,061.88 3,582.10 82.61 3,664.71 29,426.59 (3,660.17) 25,766.42 (23,352.17) (2,040.21) (1,500.00) (26,892.38) (76.00) (26,968.38) (1,201.96) - 21,800.66 20,598.70	TOTAL 2022 £ 20,000.00 7,110.90
				27,110.90 885.00 341.00 2,638.83 461.44 17,800.72 1,224.58 25.00 468.00 95.00 - - - -
				23,939.57 - 2.02
				2.02
				51,052.49 (3,740.58)
				47,311.91 (29,469.81) (1,947.38) (1,260.00)
				(32,677.19) -
				(32,677.19)
				14,634.72 - 7,165.94
				21,800.66

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ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST YEAR ENDED 30TH JUNE 2023

CHARITABLE DONATIONS

1st Bennetts End Scout Group 4th Boxmoor Scouts Adeyfield Free Church Afghan Refugees Apsley Paper Trail (Frogmore Mill) Aquabox/Shelter box Billie's Wish Bovingdon PTA Boxmoor Good neighbours Boxmoor Trust British Legion CAD Minibus CAD Radio Dacorum CAD Repair Shed CAD Ukraine Centre in the Park Charlie's Gift Chilterns MS Centre COGS Age Dacorum Community Heartbeat Connect Dacorum Dacorum Community Trust Dacorum Dolphins Dacorum Mencap DENS Dacorum Talking Newspapers Dictionaries 4Life Electric Umbrella Gaddesden RDA Gade Valley School Association Galley Hill School Girl Guiding West Herts Guide Dogs Haywood Grove School Headway Herts Heart to Herts Heather Club Hemel Hempstead Child Contact Centre Hemel Hempstead District Scouts Herts Drug Link Herts Mind Network Herts Musical Memories Herts Young Homeless Highfield Community Association Hobletts Manor School Holy Trinity Church Hospice of St Francis International Rotary Fellowship of Heathcare Professionals Kings Langley Charities Trust Kings Langley Evergreen Club Kings Langley Football Club Kings Langley Good Neighbours Leverstock Green Cricket Club Liberty Tea Rooms Manor Estate Residents Association One Impossible Thing Phillipines Disabled Children Pixies Hill School Playskill Red Rubber Ball foundation Samaritans Save a Childs Heart Signpost Counselling St Johns Boxmoor St Mary's and St Benedict's Church Sunnyside Rural Trust The Ollie Foundation Ukraine Relief Waterways Experiences Watford Lions Woodfield School Yarn Bomb Hemel Hempstead Youth Booth Young People's Housing Total Unrestricted Funds Restricted Funds	2023 £ 350.00 350.00 350.00 - 500.00 3,000.00 - - 350.00 - 100.00 1,000.00 350.00 350.00 1,000.00 350.00 200.00 200.00 200.00 - 350.00 1,980.00 200.00 350.00 - 200.00 - 200.00 350.00 350.00 350.00 200.00 200.00 200.00 200.00 200.00 200.00 - 200.00 200.00 200.00 200.00 200.00 350.00 350.00 350.00 100.75 - 200.00 200.00 350.00 - 100.00 611.42 350.00 350.00 1,035.00 350.00 200.00 325.00 200.00 - 200.00 350.00 350.00 350.00 200.00 - 350.00 350.00 200.00 200.00 200.00 - 23,352.17 22,352.17 1,000.00	2022 £ 350.00 350.00 350.00 138.00 700.00 2,000.00 200.00 350.00 350.00 2,500.00 100.00 - 350.00 350.00 - 350.00 200.00 200.00 200.00 372.00 350.00 1,600.00 200.00 350.00 262.50 200.00 252.31 200.00 350.00 350.00 350.00 - - 200.00 200.00 200.00 200.00 350.00 800.00 200.00 700.00 200.00 200.00 350.00 350.00 350.00 1,010.00 1,840.00 200.00 200.00 350.00 200.00 - 575.00 350.00 200.00 620.00 350.00 200.00 300.00 - 2,000.00 200.00 350.00 350.00 350.00 200.00 500.00 200.00 - 200.00 - 200.00 350.00
		29,469.81
		29,469.81 -

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ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST YEAR ENDED 30TH JUNE 2023

COST OF EVENTS

Jubilee lunch Wine & Cheese Quiz costs Sleigh collection and running costs Contribution towards costs of Sleigh VE Day Raffle prizes Christmas cards John F Kennedy School Quiz Night Christmas Wreaths Right Royal Celebration My Dear Howie Unrestricted Funds		2023 £ - - 1,825.23 - - 13.00 30.44 1,443.20 131.85 186.45 30.00 3,660.17		2022 £ 148.03 856.63 1,012.21 388.53 1,255.18 80.00 - - - - -
				3,740.58

COST OF CLUB'S CHARITABLE Kids Out! Youth Activities Technology Tournament Friendship Café Crocuses End Polio Unrestricted Funds Technology Tournament Restricted Funds	COST OF CLUB'S CHARITABLE	ACTIVITIES 2023 £ 306.00 521.75 212.46 - - 1,040.21 1,000.00 1,000.00		2022 £ 459.00 283.12 85.26 - 120.00

				947.38
				1,000.00
				1,000.00

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ROTARY CLUB OF HEMEL HEMPSTEAD CHARITABLE TRUST NOTES TO THE ACCOUNTS YEAR ENDED 30TH JUNE 2023

1 . ACCOUNTING POLICIES

The accounts have been prepared to give a "true and fair" view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a "true and fair" view. This departure has involved following the Charities SORP (FRS102) published on 16 June 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRs102) and the Charities Act 2011.

The Rotary Club of Hemel Hempstead Charitable Trust constitutes a public benefit entity as defined by FRS 102.

2 . FUNDRAISING AND OTHER ACTIVITIES

A number of fund raising events were undertaken during the year generating funds totalling £24,062. Distributions made in the year amounted to £23,352 as shown on page 6.

3 . TRUST TRANSACTIONS

There were no recognised gains or losses for the year other than those included in the Statement of Financial Activities.

4 . FIXED ASSETS

Expenditure on fixed assets is treated as current expenditure unless it will have a material effect on the asset value of The Trust and the useful life can be ascertained with reasonable certainty.

5 . FUNDS

Unrestricted Funds

General activities are funded through fund raising events organised through the Rotary Club of Hemel Hempstead.

Restricted Funds

Restricted funds comprise donations received to fund future Technology Tournaments and Ukraine Refugees

6 . VOLUNTEERS

All fund raising activities are undertaken by Club members.

7 . TRUSTEES

No trustee received a salary in the year. Reimbursed expenses totalling £Nil were paid in the year.

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