BRAYTON BUSY BEES PRE-SCHOOL ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2020 Structure, governance and management The charity's governing document is the New Pre-school Learning Alliance Pre-school Constitution 2011. Our trustees are elected at the Annual General Meeting (AGM) or at a general committee meeting if necessary, during the year, by the membership of the pre-school. Brayton Busy Bees is registered with Ofsted (registration no 400459) and is a member of the Pre-school Learning Alliance. Busy Bees has a childcare protection policy in place, which includes carrying out Disclosure and Barring Service (DBS) checks for new and existing members of staff and the committee. These checks are carried out every three years. All trustees give their time voluntarily and receive no remuneration or benefits. The pre-school works in partnership with Brayton Methodist Church, from whom it rents the rooms in which it provides Early Years Education and Childcare. Financial Review The total income for the year was £118,730 (2019: £87,125) and the total payments for the year was £95,479 (2019: £91,696) which gave a net income for the year £23,251 (2019: net expenditure £4,571) . Reserves policy The current level of free reserves is £62,802 (2019: £40,054). The charity's reserves are retained to enable it to meet any liabilities should the nursery close. This would also provide flexibility should additional staff be taken on during the financial year. It is proposed that this policy be reviewed annually following the financial end of year. Objectives and activities Brayton Busy Bees Pre-school aims are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: offering appropriate play, education and care facilities, family learning and extended hours,groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability. encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas" instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. Brayton Busy Bees is a small, friendly, parent managed pre-school providing a varied, interesting and informative early learning years education for children between the age of two and five years. The pre-school accommodates 20 children in the morning and 20 children in the afternoon. Brayton Busy Bees employs 6 staff members (Manager, Deputy and Practitioners). One staff member is Level 4 qualified and the other five are Level 3 childcare certificate. All staff members continue their professional development in many ways including Safeguarding, Autism Training and Senco. All staff have a current First Aid Certificate. We welcome all children within the age range regardless of personal circumstances, gender, faith, cultural background and lingual ability.
BRAYfoN BUSY BEES PRE-SCHOOL ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2020 (Continued) As trustees, we are confident that we have complied with the duty under section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008 to have due regard to public benefit guidance published by the Charity Commission. Our pre-school has been educating children and benefitting the community for over thirty years. Providing childcare from 2 years to school age means we teach children important social skills which will take them into school and beyond. We work with all local primary schools to enable smooth transitions. Achievements and performance Brayton Busy Bees had a promising start to the year, providing childcare for 39 families from Brayton and the surrounding area. We continued to build and work hard to enhance the children's learning and development providing regular weekly learning experiences from outdoor agencies such as "Little Messys and Rugby Tots" and had a visit from "Sams Safari" We enhanced our SEN resources to include more sensory equipment and up-dated and expanded our Home Learning Resources. We organised and paid for a bus trip to Lotherton Hall to visit Santa's Grotto for parents and children and had a Christmas Paty at a local soft play area. The children and parents were invited to a Harvest Festival hosted by the Methodist Church and we also collected food donations for the local food bank. The children also took part in a "Christingle Service" hosted by the Methodist Church where the children helped with the Nativity and parents were invited to attend. We also had our own Christmas Concert and invited parents and some members of the Methodist Church congregation. The children enjoyed visits to Fernbank Court, a retirement home in the local village where on one occasion they performed a rendition of nursery rhymes and on a second occasion Christmas songs. This was greatly received by the residents who enjoyed their company and joined in with the singing. Vvhen the pandemic struck we closed in line with Government Guidance but were eager and ready to open our doors on the 1st of June to keyworkers and children with EHCP. During the summer term we continued to follow strict government guidance on Covid Procedures implanting systems of control to keep the children and staff safe and well. We enhanced and maximised our outdoor space to create two gardens with mirror images of toys and equipment so our two bubbles of children had access to outdoor play tD SUPPOrt their physical education and support their health and well being. The virus unfortunately put a stop to any other planned activities and visits. We successfully put a bid in for TESCO bags for help for £500.00 to help us buy wipe clean mats and cushions for the setting and opened a "Just Giving" page to help purchase the new equipment for the garden. We did have an open day planned but this did not go ahead but we continued to market ourselves through facebook and word of mouth and had success in doing so. Approved on 16 April 2021 and Signed on behalf of the trustees M DODDS- Chair
BRAYTON BUSY BEES PRE-SCHOOL INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020 I report to the Charity trustees on my examination of the accounts of the Charity for the year ended 31 August 2020 which comprise the Receipts and Payments account, Statement of Assets and Liabilities and relevant notes. Responsibilities and basis of report As the Charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Charity as required by section 130 of the Act; or the accounts do not accord with those records. or the accounts to not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. emit ACA, FCCA JWPCreers'LLP Chartered Accountants Genesis 5 Church Lane Heslington York Y010 5DQ 26 April 2021
BRAYfoN BUSY BEES PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2020 Note Unrestricted 2020 Designated 2020 Restricted 2020 Total 2020 Total 2019 Charitable activities income 116,962 116,962 84,923 Fundraising income 584 184 768 1,610 Donations 988 988 446 Investment income Other income 138 Total receipts 117,558 1,172 118,730 87,125 Fundraising costs 56 56 42 Charitable activities 94,810 200 413 95,423 91,654 Total payments 94,810 256 413 95,479 91,696 Net (payments)Ireceipts 22,748 916 (413) 23,251 (4,571) Transfers between funds Net movement in the year 22,748 916 (413) 23,251 (4,571) Cash at bank at 31 August 2019 40,054 996 420 41,470 46,041 Cash at bank at 31 August 2020 62,802 1,912 64,721 41,470
BRAYTON BUSY BEES PREcHOoL STATEMENT OF ASSETS AND LIABILITIES- 31 AUGUST 2020 2020 2019 CASH AT BANK Current Account 49,659 26,435 Deposit Account 15,039 15,032 Pety Cash 23 64,721 41,470 LIABILITIES Independent examiner's fee 795 875 795 875 Approved on behalf of the Trustees on 16 April 2021 6ILi E Womack - Treasurer
BRAYfoN BUSY BEES PREcHOoL NOTES TO THE ACCOUNTS- 31 AUGUST 2020 1. ACCOUNTING POLICIES BASIS OF ACCOUNTING These accounts have been prepared under the historical cost convention, on a receipts and payments basis, in accordance with Section 133 of the Charities Act 2011 and following the guidance for accounting for smaller charities issued by the Charity Commissioners. 2. CHARITABLE ACTIVITIES INCOME Unrestricted Designated Restricted funds funds funds 2020 2019 Fee income Fee refunds (COVID) Grant income HMRC Furlough grants Activities and outings 13,222 (252) 99,591 3,720 681 13,222 (252) 99,591 3,720 681 25,062 59,021 946 116,962 116,962 85,029 3. CHARITABLE ACTIVITIES COSTS Unrestricted Designated Restricted funds funds funds 2020 2019 Salaries Staff training Refreshments Rent Insurance Cleaning Equipment Postage and stationery Telephone and internet Printing and copying Cards Activities and outings Advertising and marketing Gifts Professional fees Sundry Governance 72,069 72,069 413 320 4,190 884 1,139 10,626 221 774 81 72 1,370 144 281 1,595 414 830 64,421 931 645 6,732 874 715 12,312 211 920 169 85 1,622 390 281 912 309 125 413 320 4,190 884 1,139 10,426 221 774 81 72 1,370 144 281 1,595 414 830 200 94,810 200 413 95,423 91,654 4. GOVERNANCE COSTS Unrestricted Designated Restricted funds funds funds 2020 2019 Ofsted fee Independent examination 50 780 50 780 50 75 830 830 125
BRAYTON BUSY BEES PRE-SCHOOL NOTES TO THE ACCOUNTS- 31 AUGUST 2020 FUNDS Balance 1.9.2019 Balance Transfers . 31.8.2020 Income Expenditure Unrestricted funds General 40,054 117,558 (94,810) 62,802 Total unrestricted funds 40,054 117,558 (94,810) 62,802 Designated funds Fundraising 996 1,172 (256) 1,912 Total designated funds 996 1,172 (256) 1,912 Restricted funds EY training 420 (413) Total restricted funds 420 (413) Total funds 41,470 118,730 (95,479) 64,721 Restricted funds EY training funds presents a fund to support early years training for practitioners. 6. TRUSTEE REMUNERATION No trustees received any renumeration or expense payments during the financial year (2019: £nil)