Charity number: 1041130
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
| CONTENTS | |
|---|---|
| Page | |
| Reference and administrative details of the charity, its trustees and advisers | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 13 |
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2023
| Trustees | Geoff Hursthouse, Chairman |
|---|---|
| John Wakeland, Treasurer | |
| Eileen Lawrence, Secretary |
| Charity registered | |
|---|---|
| number | 1041130 |
| Correspondence | Eileen Lawrence |
| address | 14 Wheatfield Way |
| Sutton in Ashfield | |
| Nottinghamshire | |
| NG17 3EU | |
| Bankers | Virgin Money |
| 26 West Gate | |
| Mansfield | |
| Nottinghamshire | |
| NG18 1HS | |
| President | David W Marriott |
Page 1
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
The trustees present their annual report together with the financial statements of the charity for the year from 1 January 2023 to 31 December 2023. The trustees confirm that the annual report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity's governing document and the Charities Act 2011.
Objectives and activities
a. Policies and objectives
To give pleasure, promote, educate, train and spread the appreciation of music by the use of choral singing.
To support and donate to other charities.
In setting objectives and planning for activities, the trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
b. Activities undertaken to achieve objectives
2023
| 11 February | Social Event-breakfast morning at Skegby Methodist Church |
|---|---|
| 10 March | Concert at the Church of the Good Shepherd, Nottingham with Radcliffe MVC |
| 18 March | Concert at St Andrew's Church, Swanwick with Sonara |
| 22 April | Concert at Ravenshead Village Hall with Ravenshead Swing Band |
| 28 April | Concert in Bournemouth with Dorset Police Choir |
| 29 April | Concert in Basingstoke with Basingstoke Hospital Choir |
| 13 May | Concert at Derby Cathedral with 6 local choirs |
| 10 June | Social Event- breakfast morning at Skegby Methodist Church |
| 24 June | Concert at St Peter and St Paul at Warsop with Sempre |
| 8 July | Concert at St Simon and St Jude’s Church, Rainworth with Joseph Whitaker Jazz Group |
| 9 September | Concert at St John’s with St Mary, Mansfield with Masters of Harmony |
| 23 September | Concert at All Saints, Clipstone with The South Wales MVC |
| 14 October | Afternoon Tea at The Sherwood Community Centre, Blidworth |
| 11 November | Memorial Service at The Trinity Methodist Church Mansfield Woodhouse |
| 18 November | Social Event- Breakfast morning at Skegby Methodist Church |
| 8 December | Concert at St Philip Neri with St Bede Catholic Church, Mansfield. with St Philip’s Choir |
| 9 December | Remembrance Service at The Mansfield Crematorium with the Forest Singers |
Page 2
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Objectives and activities (continued)
-
11 December Social Event-Christmas meal at The Carnarvon Arms, Teversal
-
12 December Remembrance Service at the Sherwood Forest Crematorium Ollerton
-
14 December Concert at The Arena, Forest Town with Newstead Brass
Achievements and performance
Financial review
a. Going concern
After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Reserves policy
We hold cash at bank of £50,945 of unrestricted funds. These funds are held in order to meet any unforeseen expenditure that may occur. We aim to hold at least £10,000 in reserve at the year end.
Structure, governance and management
a. Constitution
The Mansfield and District Male Voice Choir is a registered charity, number 1041130, and is constituted under a constitution, adopted on 5 July 1994, as amended on 12 April 2005 and 12 April 2011.
b. Methods of appointment or election of trustees
The management of the charity is the responsibility of the trustees who are elected and co-opted under the terms of the constitution.
c. Organisational structure and decision-making policies
Choir of approximately 30 members led by a musical director (paid) and accompanist (paid).
3 elected trustees (chairman, secretary and treasurer).
An elected committee consisting of 10 members.
The choir meets every Tuesday for practice at the St Augustine's Church, Abbott Road, Mansfield.
Page 3
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Structure, governance and management (continued)
d. Financial risk management
The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
Approved by order of the members of the board of trustees and signed on their behalf by:
Geoff Hursthouse (Chair of Trustees) Date: 12 February 2024
Page 4
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
Independent Examiner's Report to the Trustees of The Mansfield and District Male Voice Choir ('the charity')
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2023.
Responsibilities and Basis of Report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for my work or for this report.
Signed: Jonathan Wilson
Dated: 12 February 2024
Jonathan Wilson Chartered Accountant
Page 5
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023
| Note Income from: Donations and legacies 3 Charitable activities 4 Investments 5 Total income Expenditure on: Charitable activities 6 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2023 £ 3,674 38,412 4 42,090 29,133 29,133 12,957 37,988 12,957 50,945 |
Total funds 2023 £ 3,674 38,412 4 42,090 29,133 29,133 12,957 37,988 12,957 50,945 |
Total funds 2022 £ 5,636 19,133 24 |
|---|---|---|---|
| 24,793 | |||
| 24,032 | |||
| 24,032 | |||
| 761 | |||
| 37,227 761 |
|||
| 37,988 |
The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes on pages 8 to 13 form part of these financial statements.
Page 6
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
BALANCE SHEET AS AT 31 DECEMBER 2023
| Note Current assets Cash at bank and in hand Total net assets Charity funds Unrestricted funds 9 Total funds |
2023 £ 50,945 50,945 50,945 50,945 |
2022 £ 37,988 |
|---|---|---|
| 37,988 | ||
| 37,988 | ||
| 37,988 |
The financial statements were approved and authorised for issue by the trustees on 12 February 2024 and signed on their behalf by:
Geoff Hursthouse (Chair of Trustees)
John Wakeland (Treasurer)
The notes on pages 8 to 13 form part of these financial statements.
Page 7
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. Accounting policies
1.1 Going concern
At the date of signing there is a degree of uncertainty about the economic impact of COVID-19, the wider geopolitical environment and the cost of living crisis. The trustees continue to monitor the position closely however they believe the charity has sufficient reserves to continue at its current level of activity and therefore continue to adopt the going concern basis.
1.2 Basis of preparation of financial statements
The financial statements are prepared on a receipts and payments basis in accordance with section 133 of the Charities Act 2011.
The receipts and payments account is a factual record of money received and paid during the financial year.
The statement of assets and liabilities is a list of significant possessions and outstanding obligations at the end of the financial year.
1.3 Income
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
1.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
1.5 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
1.6 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Page 8
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. Accounting policies (continued)
1.7 Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
1.8 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Investment income, gains and losses are allocated to the appropriate fund.
2. General information
The Mansfield and District Male Voice Choir is an unincorporated charity registered in England and Wales, registration number 1041130.
3. Income from donations and legacies
| Unrestricted funds 2023 £ Donations 3,674 Total 2022 5,636 |
Total funds 2023 £ 3,674 5,636 |
Total funds 2022 £ 5,636 |
|---|---|---|
Page 9
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
4. Income from charitable activities
| Unrestricted funds 2023 £ Concerts 8,917 Subscriptions 7,250 Book sales 25 Sponsorship 2,725 Uniform bonds 150 Visits and social events 19,345 38,412 Total 2022 19,133 |
Total funds 2023 £ 8,917 7,250 25 2,725 150 19,345 38,412 19,133 |
Total funds 2022 £ 7,135 4,847 1,825 1,358 150 3,818 |
|---|---|---|
| 19,133 | ||
5. Investment income
| Unrestricted funds 2023 £ Bank interest 4 Total 2022 24 |
Total funds 2023 £ 4 24 |
Total funds 2022 £ 24 |
|---|---|---|
Page 10
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
6. Analysis of expenditure on charitable activities
Summary by cost type
| Unrestricted funds 2023 £ Musical director, assistant musical director and accompanist 4,790 Visits 10,291 Concert expenses 6,364 Rent of practice room and storage costs 2,177 Book costs - Donations and presents 420 Subscriptions 93 Insurance 207 Music, musical equipments, uniforms and uniform bonds 1,067 Office costs 1,071 Accountancy fees 240 Officers' expenses 2,413 29,133 Total 2022 24,032 |
Total 2023 £ 4,790 10,291 6,364 2,177 - 420 93 207 1,067 1,071 240 2,413 29,133 24,032 |
Total 2022 £ 4,202 4,358 2,355 2,249 4,662 2,600 348 575 157 541 240 1,745 |
|---|---|---|
| 24,032 | ||
7. Independent examiner's remuneration
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Fees payable to the charity's independent examiner for the independent | ||
| examination of the charity's annual accounts | 240 | 240 |
8. Trustees' remuneration and expenses
During the year, no trustees received any remuneration or other benefits (2022 - £NIL).
During the year ended 31 December 2023, no trustee expenses have been incurred (2022 - £NIL).
Page 11
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
9. Statement of funds
Statement of funds - current year
| Balance at 1 January 2023 £ Unrestricted funds General funds 37,988 Statement of funds - prior year Balance at 1 January 2022 £ Unrestricted funds General funds 37,227 10. Analysis of net assets between funds Analysis of net assets between funds - current year Current assets Analysis of net assets between funds - prior year Current assets |
Income £ Expenditure £ 42,090 (29,133) Income £ Expenditure £ 24,793 (24,032) Unrestricted funds 2023 £ 50,945 Unrestricted funds 2022 £ 37,988 |
Balance at 31 December 2023 £ 50,945 |
|---|---|---|
| Balance at 31 December 2022 £ 37,988 |
||
| Total funds 2023 £ 50,945 |
||
| Total funds 2022 £ 37,988 |
Page 12
THE MANSFIELD AND DISTRICT MALE VOICE CHOIR
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
11. Related party transactions
There are no related party transactions that require disclosure.
Page 13