Company registration number: 02869571 Charity registration number: 1041117
Bexley Mencap
(A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 March 2022
Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Bexley Mencap
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities | 8 to 9 |
| Balance Sheet | 10 |
| Notes to the Financial Statements | 11 to 23 |
Bexley Mencap
Reference and Administrative Details
Trustees Nicki Fowler, Chair John Ward, Secretary Subash Pandey, Treasurer Peter Walker Stacey Yusuf Fernando Caicedo Bandhu Das Secretary John Ward, Secretary Senior Management Team Kara Lee, Chief Executive Steve Grimsey, Operations Manager Charity Registration Number 1041117 Company Registration Number 02869571 Registered Office 19 Church Road Bexleyheath Kent DA7 4DD Independent Examiner John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Page 1
Bexley Mencap
Trustees' Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2022.
Trustees and officers
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Nicki Fowler, Chair John Ward, Secretary Subash Pandey, Treasurer Peter Walker Stacey Yusuf Fernando Caicedo Bandhu Das
Lisa Thompson (resigned 14 September 2021) Jason Gowlett (resigned 17 January 2022)
Structure, governance and management
Nature of governing document
The charity is a company limited by guarantee and registered charity. It is operated under the rules of its memorandum and articles of association dated 5 November 1993 and most recently amended 13 March 2003. It has no share capital and the liability of each member in the event of winding-up is limited to £1.
Recruitment and appointment of trustees
Trustees complete a regular skills audit which identifies individual skills level and the collective capacity of the Board. This, along with the routine discussions at the Board, determines those issues on which the Board requires further information and training. Training and networking opportunities are appraised on an ad hoc basis.
This skills audit also forms the basis for our recruitment process to ensure that the Board has a wide range of skills and experience.
Organisational structure
Bexley Mencap is a voluntary organisation with charitable status, affiliated to Royal Mencap. The general control and management is vested in the Board of Management which consists of a Chair; Vice Chair, Hon. Secretary, Treasurer and Trustees.
Paid full and part time staff were a Chief Executive, an Operations Manager, a Self-Advocacy worker, 4 Support Workers, Activities Co-ordinator, Community Support Manager, Digital Health Co-ordinator, an Income Officer, a Membership and Engagement Officer, a Cleaner and 3 Quality Checkers.
Volunteers assist in a variety of ways. Their commitment to Bexley Mencap is invaluable, and includes:
-
Trustees serving on the Executive Committee
-
Fundraising - Social clubs and activity groups
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Befriending
Page 2
Bexley Mencap
Trustees' Report
Objectives and activities
Public benefit
Our vision is that all people with a learning disability are valued, respected and empowered to live life to the full.
Our strategic aims are:
• To provide high-quality activities, services and support to enable people with learning disabilities to live life to the full;
• To provide practical and emotional support and advice to families and carers which make a positive difference to their lives;
• To raise awareness within our community and to advocate for people with a learning disability to have the same rights and choices as others;
• To make efficient and effective use of our resources, making them work for us, to ensure our continued sustainability;
• To enhance our visibility and credibility within the community, demonstrating the impact and value of our vital services.
All our work is always underpinned by our core values to help us to shape and deliver high quality services, which are nurturing, approachable, person-centred, passionate and respectful.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and performance
This year continued to be a challenging one trying to respond to the changing nature and impact of the Covid-19 pandemic and trying to support our members and families as much as possible. Whilst restrictions began to ease, our organisation still faced significant challenges in trying to respond to increasing demand, rapidly changing guidance and the need to regularly adapt our services to respond to these challenges.
Our expanded range of activities have become incredibly popular with members and enabled us to offer a wider range of activities for members with different interests. We’ve worked hard in the past year to ensure that we have a diverse range of activities as well as continuing to offer both digital and face to face activities to enable us to be as accessible as possible. We are pleased to have welcomed new members and families to our services and will continue working to be able to provide access to as many people with learning disabilities and their families as possible.
Our self-advocacy service, Respect in Bexley, have been unwavering in the commitment to speak up on issues which they felt affected people with learning disabilities in Bexley and working on solutions. The group have continued their partnership with the University of Greenwich to deliver training to student nurses as well as working with new partners, such as the National Maritime Museum to design their new website. They have continued to do a large amount of work on health-related issues by working with local hospitals and feeding back on services and service developments. They have continued to be incredibly active members of the local Learning Disability Partnership Board to raise awareness of issues affecting local people and work with partners to create positive change and solutions.
We have begun to review and redevelop our Support Service to ensure that we can meet the increased needs and number of members requiring support, as well as continuing to ensure that our service is of a consistently high standard. Recognising the demand for, and importance of this service, our board have agreed to invest some of our reserves to increase capacity in the service by taking on a Service Manager to develop the service further.
Page 3
Bexley Mencap
Trustees' Report
We started some exciting new and much needed projects this year including a partnership project with NHS Digital First to improve access, including digital access, to healthcare for people with learning disabilities. Respect in Bexley have been instrumental in the delivery of this project and have enabled us to make three videos for people with learning disabilities about the importance of being on the learning disability register with your GP, Community Pharmacies and preparing for your annual health check. They’ve also reviewed local GP websites and created a top tips document to make websites more accessible as well as supporting the design of a new survey on annual health checks for local GPs to evaluate the quality of their health checks. Our work with GPs has been hugely important for this project and we have been incredibly encouraged with their engagement and desire to continue to improve services for patients.
We’ve also launched Quality Checkers, in partnership with Ambient and the London Borough of Bexley, which is a project that has been discussed in the borough for many years. It has enabled us to recruit three people with a learning disability to carry out quality checks with local commissioned services to give feedback from the important perspective of people who use services. Although in its early stages the project has started well and we look forward to continuing it in coming years.
Pathways is another big partnership project in which we’re part of a consortium of 8 local charities working with the London Borough of Bexley to undertake social care assessments and reviews. After completing a successful pilot stage last year, we were delighted to have successfully won the tender to secure this project with the consortium for a further three years. This has enabled us to work with local people with disabilities to have conversations about their wishes, wellbeing and needs to identify areas of support and activities or services which may meet these.
As an organisation partnership working is part of our core aims and we have many successful partnerships of which we are proud, such as a new partnership with Bexleyheath Tennis Club who have been big supporters of our new tennis group. We will have a continued focus on working in partnership with other local organisations and charities in the coming year and have some exciting carers work planned.
Our support for carers has continued to evolve over the past year to respond to the changing need and challenges that Covid-19 has brought. We have continued to provide our Family Support Service, offering one to one support to families, as well as working with more families through the Pathways service. We have also continued to represent carers at local boards and meetings, increasing our attendance this year to highlight the significant challenges that carers are facing. Part of that work involved being part of the steering group to develop the new Carers Action Plan for the borough which will lead to some positive changes locally in the coming year. We will also be focussing on ensuring that our Family Support Service is what carers need and will work to respond to changes of need and redevelop the service to reach more carers.
Our team have continued delivering to a consistently high standard and have adapted well to the changing nature of our work. Without their dedication, creativity and commitment we could not have continued supporting members and their families throughout this difficult time and would not be able to offer such an expanding range of services to an increasing number of people with learning disabilities in Bexley. It has been a priority for us in the past year to invest in our team, recognising their value, and we have worked this year to upgrade our training offer and how we support them. We would like to thank each of our team for their unwavering support and hard work as we recognise how difficult it has been for all of them through this time and how each of them has continued providing the highest level of support.
We also could not have offered as many activities without our team of dedicated volunteers. The Trustees would like to express their deepest thanks and recognition to the people who made our work possible and provided such incredible support to our members and families.
Page 4
Bexley Mencap
Trustees' Report
In the coming year, as well as our continued focus on quality of services and meeting as much demand as possible we will also be undertaking a review of our strategy. Whilst we have met several of our aims our strategy was launched as the Covid-19 pandemic began and we recognise that many things have changed during that time. We will be refreshing our strategy by talking to members, carers, staff and partners about what is important to them going forward to ensure that our work is always driven by the needs of the people who we support. We recognise that property is likely to be an important part of our future strategy so are continuing to focus on this issue to ensure that we have the right resources to run the services needed. We will also be developing our fundraising work to ensure that we have the funds and to diversify our funding enabling us to continue investing in the services our members need.
Financial review
Going into this year we had again planned for a deficit budget to continue to deliver enhanced services during the pandemic and continue to improve the infrastructure and robustness of the organisation. The Trustees are committed to using our reserve funds to provide the support that people need most and had approved additional use of these funds should it be necessary with monthly reviews. However, due to the continued success of our grant applications, careful management of expenditure and a generous legacy we have ended the year with a surplus. This surplus will be re-invested in the organisation to enable us to respond to increasing demand for services and to redevelop services to best meet member’s needs. In the coming year the board have approved using our Capacity Building Designated Fund to expand and develop our Support Service to meet increasing demand whilst still providing a consistently high level of service.
Policy on reserves
Bexley Mencap requires an appropriate level of funds in reserve to:
• ensure that the trustees are able to provide services currently available to people with learning disabilities and their families for a minimum of nine months into the future should funding become unavailable.
• ensure that Bexley Mencap is able to survive unexpected setbacks such as short-terms funding issues or problems from internal or external causes.
• provide financial stability to develop new services or expand existing ones depending on the changing needs of members.
Trustees recognises that although six months reserves would usually be adequate to ensure financial security, due to the needs of Bexley Mencap’s beneficiaries and the support they will require to transition to new services that we will seek to maintain between six to nine months reserves.
Based on predicted expenditure for the coming year it is estimated that it would currently cost between £195,000 - £292,000 to operate services for a that period. Our free reserves at 31 March 2022 stood at £240,141.
Principal risks and uncertainties
The Board continues to review and consider the risks to which the charity is exposed to ensure that appropriate strategies and policies are in place to mitigate those risks. Each new policy, plan or development is reviewed for risk as part of the approval process. Risks are managed by ensuring adequate policies and procedures are in place, backed up by staff training and ensuring that there is effective governance and oversight by appropriate senior staff and trustees.
Page 5
Bexley Mentap Trnstees, Report Sta¢emerJt of Trus¢¢¢$' Responsibilities The ttustees (who are akn tlkc dett0 of Bexlty MeAcap for thB putw Df COTnpany law) are re5PDnsible for Preparing th¢ tru51tts' report and the fit>arKial slat¢ments tn ac)rd with the United Kingdom AecountinE standds turrited kn"JJgdom Geoctally Ac4>lcd AccoutLtsllg Ptactice) alld applicable law and regLtions. Th¢ r¢port aud atcouttts have been pr¢pared in ac[daTe the provision5 iD the LoJnpanie5 Act 2000 relating to STnall wfftpanies. Company law require5 tb¢ Iwstees to prepare financial Slaternts for each finaDcial year. Under eompatty law the thstees must not approve the fancial statements ut)1% they are satisfied that th¢y giv¢ a tru¢ and fair vi¢w of th¢ state of afftits of the d[118b]e ¢ompatty aTMI of its iD¢IKlling resowc¢s aud PcatIo of re50urc¢s. IDclUd£ its income and expendittllt, for that wio(L In preparing thege fiD8n¢iaJ statem¢nts. the trustees are required to.. SEl¢¢t suitsble accouJLting EK>lieies attd appIy them ci)ll5iStffltly' obseThe the ttlethodg and princip1¢6 in th¢ Chatiii¢S SORP: k¢iudg¢ments and estimates that gre reL50ll8ble 8TJd prudell¢ sfa¢¢ wtLeth¢i appliGabk UK AGcourLting Stsndards have been followe4 subject to any nataial degarb disc105ed and ¢xplaitLed in tbc fingmcial sts[ents,. aod prepare the fancial ytatetnellts on the going )j1¢ern b&815 unl il 18 itJ&ppropri&te to presume that th¢ ¢lwitabl¢ ¢0patty will ¢olliinu¢ in busin&v. The trustr¢$ ar¢ r¢sponsibl¢ for ke¢piug ad¢quat¢ aCcowLtg records thai are sufficient lo show and explaill the charitable company's tpdnsactiow attd disc105e with re&sonable accuracy at&lly the fil11¢11 sitiOn of the charitable collwaDy and enable t1 to ellsure th the nall¢la1 statemeots comply with the Companies Art 2006. Thcy also rcspollsible safeguarding the asscts of ¢he chatitable and b¢nc¢ for tskirAg rca50rwbl¢ 5tq)$ for th¢ p¢110 and drte¢tion of and other irregaritI¢S. Small tompattles provblon ststemettt This r4)ort has bcell prepared ill accordaLC¢ with the compawes ujjder the CotWi¢8 Act 2006. Tb¢ 8Dllu r¢p¢)rt W&5 approydby th¢ ofth¢ on 2S.?.o.S...&d Si1¢d on its lJa1fby." Nttki Fowle Trust¢¢ Page 6
Bexley Mencap
Independent Examiner's Report to the trustees of Bexley Mencap
Independent examiner’s report to the trustees of Bexley Mencap ('the Company')
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member and Fellow of the Association of Charity Independent Examiners, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
......................................
John O'Brien MSc, FCCA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners
Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
23/08/2022 Date:.............................
Page 7
Bexley Mencap
Statement of Financial Activities for the Year Ended 31 March 2022 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Other trading activities 5 Investment income 6 Total income Expenditure on: Raising funds 7 Charitable activities 8 Total expenditure Gains/(losses) on investment assets Net income/(expenditure) Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 22 |
Unrestricted £ 261,266 48,936 4,276 2,247 316,725 (460) (279,248) (279,708) 62 37,079 (50) 37,029 345,217 382,246 |
Restricted £ - 22,455 - - 22,455 - (34,290) (34,290) - (11,835) 50 (11,785) 326,802 315,017 |
Total 2022 £ 261,266 71,391 4,276 2,247 339,180 (460) (313,538) (313,998) 62 25,244 - 25,244 672,019 697,263 |
Total 2021 £ 93,417 175,826 4,729 2,432 |
|---|---|---|---|---|
| 276,404 | ||||
| (470) (249,825) |
||||
| (250,295) 192 |
||||
| 26,301 - |
||||
| 26,301 645,718 |
||||
| 672,019 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for the period is shown in note 22.
The notes on pages 11 to 23 form an integral part of these financial statements. Page 8
Bexley Mencap
Statement of Financial Activities for the Year Ended 31 March 2022 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
These are the figures for the previous accounting period and are included for comparative purposes
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Other trading activities 5 Investment income 6 Total income Expenditure on: Raising funds 7 Charitable activities 8 Total expenditure Gains/(losses) on investment assets Net (expenditure)/income Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 22 |
Unrestricted funds £ 93,417 46,617 4,729 2,432 147,195 (470) (167,451) (167,921) 192 (20,534) 219,462 198,928 146,289 345,217 |
Restricted funds £ - 129,209 - - 129,209 - (82,374) (82,374) - 46,835 (219,462) (172,627) 499,429 326,802 |
Total 2021 £ 93,417 175,826 4,729 2,432 |
|---|---|---|---|
| 276,404 | |||
| (470) (249,825) |
|||
| (250,295) 192 |
|||
| 26,301 - |
|||
| 26,301 645,718 |
|||
| 672,019 |
The notes on pages 11 to 23 form an integral part of these financial statements. Page 9
Bexley MeD¢ap (Reglstration number: 02809571) Balallce Sheet ay at 31 March 2022 2022 2021 Note Flxed assets T4ngibl¢ as5¢ts Investm¢nts 13 14 315,616 762 317,751 700 316,378 318,451 Curreut assets Debtors Cash at l)aDk and ID hand 15 16 43274 409.288 20,072 390.252 451562 410.324 Credltors.. Amounts fauing due within oneyear 17 (71,6771 (56,756) Flet tllrrent assets 380.885 353,568 r4¢1485ets 697,263 672.019 Fund$ of the ¢b#Tity: Restsl¢ted Income funds 22 315.017 326,8D2 Unre8trieted into]ne funds UnrestriGt¢d funds 382.246 345.217 Total funds 697,263 672,019 For the financiaI year cLth"llg 31 March 2022 the chatity ffltitled to ¢x¢mptson from a11( uDder section 477 tsf th¢ Companir5 Art 2006 Teltng to small compgnie& Directors, spolb1litleS'. The mctllEtrs have Jjot requir&1 the cbatity to obtaiD an alldit of its a¢cotyits for the ye81 in question i &ccordattee with $e¢titiD 476." and The directors ackMwled8¢ tbeir respoDsibililie5 for cornplyiDg the reqUirts of the Atl with rwct to 2CCOlltilillg re¢ord$ aDd th¢ prepalOor accounts. Tbese finaAC1 statenttts have bteu wepar¢d ill accordance with the sFcial proviEioA)s rel*itt8 to ¢ompaniE5 subject to thr 5rnail r¢gim¢ within Pgrt IS of the compam.es Act 2006. The fjnan¢ial staletlletsts on pages 8 to 23 w¢re approv by the tr. and autboris41 for is$u¢ on Z)..:.r£. .knd si1 on their bchaifby". Ni¢ki FowleE Tntee TbE not¢s on pag I 110 23 forn an inte1 part of th&%e knial ststements. Pag¢ 10
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
1 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Basis of preparation
Bexley Mencap meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The financial statements have been prepared on a going concern basis.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
Exemption from preparing a cash flow statement
The charity opted to adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Page 11
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
Deferred income
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:
- The donor specifies that the grant or donation must only be used in future accounting periods; or - The donor has imposed conditions which must be met before the charity has unconditional entitlement.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Government grants
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £500.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Page 12
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
Asset class Depreciation method and rate Fixtures & fittings 10% straight line Office & IT equipment 25% straight line
Fixed asset investments
Fixed asset investments, other than programme related investments, are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the Statement of Financial Activities in the period of disposal.
Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the Statement of Financial Activities based on the market value at the year end.
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Trade creditors
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted income funds are those grants for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Page 13
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
Pensions and other post retirement obligations
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
2 Income from donations and legacies
| Donations and legacies; Donations from companies, trusts and similar proceeds Donations from individuals Grants, including capital grants; Government grants Grants from other charities |
Unrestricted funds General £ 44,286 28,026 151,996 36,958 261,266 |
Total 2022 £ 44,286 28,026 151,996 36,958 261,266 |
Total 2021 £ 30,395 6,512 34,086 22,424 |
|---|---|---|---|
| 93,417 |
3 Income from charitable activities
| Grants & donations Advice & support fees Memberships Miscellaneous income |
Unrestricted funds General £ - 46,127 1,099 1,710 48,936 |
Restricted funds £ 22,455 - - - 22,455 |
Total 2022 £ 22,455 46,127 1,099 1,710 71,391 |
Total 2021 £ 129,209 46,617 - - |
|---|---|---|---|---|
| 175,826 |
Page 14
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
| 4 Grants & donations The 29th May 1961 Charitable Trust Co-op Community Foundation Morrisons Foundation Greenwich & Bexley Community Hospice Independent Age Small Charities Coalition London Borough of Bexley Baily Thomas Charitable Fund The Hedley Foundation Sport England Royal Mencap National Lottery Community Fund Thomas Wall Trust NHS South East London CCG Sundry grants & donations 5 Income from other trading activities Fundraising 6 Investment income Interest receivable and similar income; Interest receivable on bank deposits |
Unrestricted funds £ 2,000 4,411 2,500 36,958 10,000 2,501 115,316 - 2,060 3,211 8,219 - 5,000 36,680 32,410 261,266 Unrestricted General £ 4,276 4,276 Unrestricted funds General £ 2,247 |
Restricted funds £ - - - - - - - 12,832 - 300 - 9,323 - - - 22,455 Total 2022 £ 4,276 4,276 Total 2022 £ 2,247 |
Total £ 2,000 4,411 2,500 36,958 10,000 2,501 115,316 12,832 2,060 3,511 8,219 9,323 5,000 36,680 32,410 |
|---|---|---|---|
| 283,721 | |||
| Total 2021 £ 4,729 |
|||
| 4,729 | |||
| Total 2021 £ 2,432 |
Page 15
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
7 Expenditure on raising funds
a) Costs of generating donations and legacies
| Unrestricted | ||||||
|---|---|---|---|---|---|---|
| funds | Total | Total | ||||
| General | 2022 | 2021 | ||||
| Note | £ | £ | £ | |||
| Donations | 460 | 460 | 470 |
8 Expenditure on charitable activities
| Bank charges Building repairs & maintenance Cleaning Independent examination Instructor fees Insurance IT software & maintenance Marketing & communications Miscellaneous expenditure Office furniture & equipment Activities & other outgoings Recruitment Refreshments Salaries, NI & pension Staff travel & expenses Staff training Stationery & printing Subscriptions & memberships Utilities & rates Volunteer expenses Depreciation, amortisation and other similar costs Venue hire Governance Overheads |
Unrestricted General funds £ Restricted funds £ 96 - 2,948 - 718 - 1,482 - 2,315 3,100 1,109 - 5,605 1,183 126 - 443 - 53 - 1,212 832 1,265 - 49 - 234,405 26,357 3,159 200 2,494 600 2,574 140 6,064 288 8,917 - 97 - 2,135 - 3,173 240 159 - (1,350) 1,350 279,248 34,290 Page 16 |
Total 2022 £ 96 2,948 718 1,482 5,415 1,109 6,788 126 443 53 2,044 1,265 49 260,762 3,359 3,094 2,714 6,352 8,917 97 2,135 3,413 159 - 313,538 |
Total 2021 £ 69 1,699 1,103 1,440 4,225 1,109 5,880 28 2,742 1,001 824 389 10 209,684 3,152 1,221 1,833 5,533 5,722 26 2,135 - - - |
|---|---|---|---|
| 249,825 | |||
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
9 Net incoming/outgoing resources
Net incoming resources for the year include:
| Depreciation of fixed assets 10 Staff costs The aggregate payroll costs were as follows: Staff costs during the year were: Wages and salaries Social security costs Pension costs |
2022 £ 2,135 2022 £ 240,450 15,724 4,588 260,762 |
2021 £ 2,135 |
|---|---|---|
| 2021 £ 193,379 12,616 3,689 |
||
| 209,684 |
The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:
| Average number of employees | 2022 No 20 |
2021 No 10 |
|---|---|---|
8 (2021 - 6) of the above employees participated in the Defined Contribution Pension Schemes.
Contributions to the employee pension schemes for the year totalled £4,588 (2021 - £3,689).
No employee received emoluments of more than £60,000 during the year.
The total employee benefits of the key management personnel of the charity were £83,889 (2021 - £84,437).
11 Fees payable to independent examiner
During the period, the fees payable (excluding VAT) to the charity’s independent examiner are analysed as follows:
| Independent examination | 2022 £ 1,235 1,235 |
2021 £ 1,200 |
|---|---|---|
| 1,200 |
Page 17
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
12 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
13 Tangible fixed assets
| Cost At 1 April 2021 At 31 March 2022 Depreciation At 1 April 2021 Charge for the year At 31 March 2022 Net book value At 31 March 2022 At 31 March 2021 |
Land and buildings £ 314,273 314,273 - - - 314,273 314,273 |
Fixtures & fittings £ 9,184 9,184 8,904 40 8,944 240 280 |
Office & IT equipment £ 10,318 10,318 7,120 2,095 9,215 1,103 3,198 |
Total £ 333,775 |
|---|---|---|---|---|
| 333,775 | ||||
| 16,024 2,135 |
||||
| 18,159 | ||||
| 315,616 | ||||
| 317,751 |
Included within the net book value of land and buildings above is £314,273 (2021 - £314,273) in respect of freehold land and buildings and £Nil (2021 - £Nil) in respect of leaseholds.
Cory Environmental Trust hold a legal charge over the freehold premises, 19 Church Road, Bexleyheath. The purpose of the charge is to enable Cory Environmental Trust to recover their donation of £87,000 towards the acquisition of the property, in the event that the building ceased, at any time, to be used for Bexley Mencap's charitable purposes. The property was valued on a current-use basis in June 2010 at £300,000 by Robinson Jackson, Estate Agents.
14 Fixed asset investments
| 14 Fixed asset investments | ||||
|---|---|---|---|---|
| 2022 | 2021 | |||
| £ | £ | |||
| Other investments | 762 | 700 |
Page 18
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
Other investments
| Other investments | ||||
|---|---|---|---|---|
| Cost or Valuation At 1 April 2021 Revaluation At 31 March 2022 Net book value At 31 March 2022 At 31 March 2021 15 Debtors Trade debtors Prepayments 16 Cash and cash equivalents Cash on hand Cash at bank 17 Creditors: amounts falling due within one year Trade creditors Other taxation and social security Other creditors Accruals Deferred income |
Listed investments £ 700 62 |
Total £ 700 62 762 762 700 2021 £ 17,061 3,011 |
||
| 762 | ||||
| 762 | ||||
| 700 | ||||
| 2022 £ 39,575 3,699 43,274 2022 £ 100 409,188 409,288 2022 £ 6,957 7,381 12,540 2,649 42,150 71,677 |
||||
| 20,072 | ||||
| 2021 £ 255 389,997 |
||||
| 390,252 | ||||
| 2021 £ 1,043 - 19,600 1,790 34,323 |
||||
| 56,756 |
Page 19
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
18 Charity status
The charity is a company limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
19 Taxation
The charity is a registered charity and is therefore exempt from taxation.
20 Related party transactions
There were no related party transactions in the year.
21 Analysis of net assets between funds
Unrestricted
| Tangible fixed assets Fixed asset investments Current assets Current liabilities Total net assets Tangible fixed assets Fixed asset investments Current assets Current liabilities Total net assets |
General £ Designated £ 1,343 - 762 - 311,818 140,000 (71,677) - 242,246 140,000 Unrestricted General £ Designated £ 3,478 - 700 - 257,795 140,000 (56,756) - 205,217 140,000 |
Restricted £ 314,273 - 744 - 315,017 Restricted £ 314,273 - 12,529 - 326,802 |
2022 Total funds £ 315,616 762 452,562 (71,677) |
|---|---|---|---|
| 697,263 | |||
| 2021 Total funds £ 317,751 700 410,324 (56,756) |
|||
| 672,019 |
Page 20
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
22 Funds
| Unrestricted funds General General fund Designated Building Maintenance Fund Capacity Building Fund Capital Fund Total unrestricted funds Restricted funds Capital asset fund IT fund National Lottery Covid response People's Postcode Lottery Baily Thomas Healthy Lifestyles Bexley Covid-19 Giving scheme Disability Sports Coach Total restricted funds Total funds |
Balance at 1 April 2021 £ 205,217 15,000 50,000 75,000 140,000 345,217 314,273 6,844 2,015 3,670 - - - 326,802 672,019 |
Incoming resources £ 316,724 - - - - 316,724 - - - - 12,832 9,323 300 22,455 339,179 |
Resources expended £ (279,708) - - - - (279,708) - (6,100) (2,015) (3,670) (12,882) (9,323) (300) (34,290) (313,998) |
Transfers £ Other recognised gains/(losses) £ (50) 63 - - - - - - - - (50) 63 - - - - - - - - 50 - - - - - 50 - - 63 |
Balance at 31 March 2022 £ 242,246 15,000 50,000 75,000 |
|---|---|---|---|---|---|
| 140,000 | |||||
| 382,246 | |||||
| 314,273 744 - - - - - |
|||||
| 315,017 | |||||
| 697,263 |
The transfer from the General fund to the Baily Thomas Healthy Lifestyles fund is to cover the deficit on this activity.
The specific purposes for which the funds are to be applied are as follows:
Capital asset fund - represents the cost of the freehold property at 19 Church Road. IT fund - funds received towards purchase and implementation of new CRM system. National Lottery Covid response - using digital technology to support people with a learning disability. People's Postcode Lottery - toward Money Matters courses, resources and drop-ins. Providing support with welfare applications.
Page 21
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
Baily Thomas Healthy Lifestyles - funds to employ an activities co-ordinator to increase and diversify activities for members with a focus on health and wellbeing.
Bexley Covid-19 Giving scheme - fund to support activities focussing on health and wellbeing. Disablity Sports Coach - fund to support physical activity groups.
Designated funds:
Building Maintenance Fund - as the charity has now owned the Church Road property for over 10 years, this fund has been designated to ensure essential or emergency repairs can be carried out above the usual annual maintenance costs.
Capacity Building Fund - as there are significant development areas in the short term future and as the organisation has a commitment to continue to develop and personalise its services, this fund will ensure there is sufficient leadership capacity and infrastructure to support growth over the coming years whilst maintaining the high standards we expect to deliver.
Capital Fund - the Covid-19 pandemic and recent development of services has highlighted the limitations of the charity's current property which impacts on finances and our ability to develop services. The trustees are committed to ensuring that the charity has a secure base which can allow it to continue to respond to needs and changes over the coming years.
Page 22
Bexley Mencap
Notes to the Financial Statements for the Year Ended 31 March 2022
These are the figures for the previous accounting period and are included for comparative purposes:
| Unrestricted funds General General fund Designated Building Maintenance Fund Capacity Building Fund Capital Fund Total unrestricted funds Restricted Advocacy, health & family support Carers' Special Break Capital asset fund IT fund National Lottery Covid response LCRF People's Postcode Lottery Independent Age RMS Let's Get Digital Groundwork UK Total restricted funds Total funds |
Balance at 1 April 2020 £ 146,289 - - - - 146,289 163,786 15,150 314,273 6,220 - - - - - - 499,429 645,718 |
Incoming resources £ 147,195 - - - - 147,195 94,004 - - - 9,200 18,475 - 5,000 2,000 530 129,209 276,404 |
Resources expended £ (167,921) - - - - (167,921) (35,434) - - - (7,185) (18,475) (11,630) (5,000) (2,000) (2,650) (82,374) (250,295) |
Transfers £ Other recognised gains/(losses) £ 79,462 192 15,000 - 50,000 - 75,000 - 140,000 - 219,462 192 (222,356) - (15,150) - - - 624 - - - - - 15,300 - - - - - 2,120 - (219,462) - - 192 |
Balance at 31 March 2021 £ 205,217 15,000 50,000 75,000 |
|---|---|---|---|---|---|
| 140,000 | |||||
| 345,217 | |||||
| - - 314,273 6,844 2,015 - 3,670 - - - |
|||||
| 326,802 | |||||
| 672,019 |
Page 23